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Home My WebLink About2016-06-28 - RESOLUTIONS - APPROPRIATIONS ANNUAL BUDGET (2)RESOLUTION NO. 16-39 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, ADOPTING THE ANNUAL BUDGET FOR FISCAL YEAR 2016-2017, MAKING APPROPRIATIONS FOR THE AMOUNTS BUDGETED, AND ESTABLISHING POLICIES FOR THE ADMINISTRATION OF THE ADOPTED ANNUAL BUDGET WHEREAS, a proposed Annual Budget for the City of Santa Clarita for the fiscal year commencing July 1, 2016, and ending June 30, 2017, was submitted by the City Manager to the City Council and is on file with the City Clerk; and WHEREAS, the City Council held a Public Hearing on the proposed budget on June 14, NOW, THEREFORE, the City Council of the City of Santa Clarita does hereby resolve as follows: SECTION 1. The budget, on file with the City Clerk and incorporated herein by reference, inclusive of the adjustments attached hereto as Exhibit A, is hereby passed and adopted as the Annual Budget for the City of Santa Clarita for Fiscal Year commencing July 1, 2016, and ending June 30, 2017. SECTION 2. There is hereby appropriated to each account the sum shown for such account in the budget referenced herein above in Section 1. The appropriations provided for herein constitute the maximum amounts authorized for obligation and expenditure to finance the operations of the City of Santa Clarita, and the City Manager is authorized and empowered to expend such appropriations for said purpose. Additional appropriations shall be made only by official action of the City Council. SECTION 3. The positions as they appear in the budget referenced herein above in Section 1 are authorized and approved for the fiscal year commencing July 1, 2016, and ending June 30, 2017. SECTION 4. All obligations and expenditures shall be incurred and made in the manner provided by and pursuant to State law and City ordinances, resolutions, and policies relative to purchasing and contract. SECTION 5. Each and every fund listed in the budget referenced herein above in Section 1 is hereby created, continued, established and/or re-established, as the case may be, and each fund shall constitute a distinct accounting entity. SECTION 6. This annual budget resolution shall apply to all funds except bond funds, grant funds, trust and agency funds, and capital funds. Legislative action by the City Council to issue bond funds, accept grants, and/or authorize capital projects shall be considered as authority to expend funds for those purposes, subject to the requirements, restrictions, and provisions of the State Law and the Santa Clarita Municipal Code relative to purchasing and contracting, and no further appropriation authority will be necessary. SECTION 7. Transfers of amounts herein appropriated within departments, between departments, and within the various funds created shall require the approval of the City Manager or his designee, provided the total appropriations for each fund is not exceeded. SECTION 8. The transfer of any amount of one fund to another fund and/or the appropriation of funds from Reserves and Fund Balance shall only be made pursuant to this budget resolution or subsequent official action of the City Council. When made by the City Council, such transfers and/or appropriations shall be considered amendments to the budget referenced herein above in Section 1. SECTION 9. The City Manager may approve any unused appropriations at the end of Fiscal Year 2015-2016 for capital projects, special projects, and grant programs which shall be carried forward and become part of the budget referenced herein above in Section 1. SECTION 10. All purchase order commitments outstanding on June 30, 2016, are hereby continued and will become a part of the budget referenced herein above in Section 1. SECTION 11. The annual contracts detailed in Exhibit B are hereby approved and authorized for the Fiscal Year commencing July 1, 2016 and ending June 30, 2017. SECTION 12. The adopted budget for the Fiscal Year, commencing July 1, 2015 and ending June 30, 2016, shall be amended to incorporate the budget adjustments detailed in Exhibit C. SECTION 13. The City Clerk shall certify to the adoption of this Resolution. PASSED, APPROVED, AND ADOPTED this 28th day of June 2016. ATTEST: t47#-!f-Y 1�C DATE: J—(I—/(p STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss. CITY OF SANTA CLARITA ) I, Kevin Tonoian, City Clerk of the City of Santa Clarita, do hereby certify that the foregoing Resolution was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the 28th day of June 2016, by the following vote: AYES: COUNCILMEMBERS: McLean, Boydston, Weste, Acosta, Kellar NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None 1 1 CITY CLERK 1 1 1 EXHIBIT A CITY OF SANTA CLARITA Budget Adjustments Fiscal Year 2016.2017 Expenditure Adjustments Fund Division 100 14100 Division Title Building & Safety Account Account Title 5001.000 Personnel Cost AmlutnL Description 195,087 Building & Safety reorg -Building Official 100 14100 Building & Safety 5001.000 Personnel Cost 142,869 Building & Safety reorg - Asst. Bldg Official TOTAL EXPENDITURE ADJUSTMENTS $ 337,956 Interfund Transfers Fund Division 723 723 Division Title Facilities Fund Account Account Title 4711.100 Transfers In Amount Des tion (337,956) Adjust transfers in from the General Fund 100 10019500 General Fund 5501.723 Transfers Out (337,956) Adjust transfers out to Facilities Fund 1 1 1 1 1 EXHIBIT B City of Santa Clarita Contractual Agreements - Authorization Requests Fiscal Year 2016-2017 Request Vendor Current Contract Description of Request Number Amount Request to authorize staffto expend an amount not to 1 AT&T Phone Services $ 185,000.00 exceed $185,000 in FY 2016-17 for telephone utility (land line/long-distance phone services, data circuits, and Internet services with AT&T). Chandler Asset Request to authorize staffto expend an amount not to 2 Management $ 100,000.00 exceed $100,000 in FY 2016-17 for investment advisors for the City's Investment portfolio. Request to authorize staffto expend an amount not to 3 CompuCom $ 90,000.00 exceed $90,000 in FY 2016-17 for Microsoft Server licensing, MS Office, VMware, and other software licensing needs. Request to authorize staffto expend an amount not to 4 Dell $ 150,000.00 exceed $150,000 in FY 2016-17 for computer and network hardware purchases with Dell Computers. Request to authorize staffto expend an amount not to 5 HDL $ 64,900.00 exceed $64,900 for the Property Tax Management Services, the Sales and Use Tax Audits, and the recovery fees based on audit recovery work Baker & Taylor; Barnes & Noble, Inc.; Brodart Co; Cavendish Square Publisher, Centerpoint Child's World; Large Print• Child's Request to authorize staffto expend an amount not to Ebsco; Gale; J. eel exceed a total of $750,0000 during FY 2016-17 for books 6 Library Systems and $ 750,000.00 and materials, including digital resources, to grow the Services, LLC; Midwest Library's collection as well as meet the needs and requests Tape; Nolo Press of the community. Occidental; Overdrive Inc.; Rivistas, LLC.; Rosen Publishing Group Los Angeles County Request to authorize staffto expend an amount not to 7 Probation Officer $ 148,000.00 exceed $148,000 for Probation Officer services to monitor activities of probationers in an effort to reduce recidivism. Drug Intervention Request to authorize staffto expend an amount not to B Specialist for J Team $ 60,000.00 exceed $60,000 to support the intervention component of the Juvenile Interation Team. Request to extend two agreements to July 1, 2016 - June 30, Santa Clarita Valley 2017 with the Santa Clarita Committee on Aging for the 9 Committee on Aging $ 475,000.00 Recreation & Wellness and Home Delivered Meals programs ($325,000), and $150,000 for transit related Request to authorize staffto expend an amount not to 10 Verizon $ 140,000.00 exceed $140,000 in FY 2016-17 for mobile telecommunications (Citywide cellular and mobile device service). $ 2,162,900.00 1 1 EXHIBIT C CITY OF SANTA CLARITA Budget Adjustments (ALL FUNDS) Fiscal Year 2015-2016 Revenue Adjustments Eund Title Account Account Title Amount Description 100 General Fund 4011.001 Sales & Use Tax 2,470,000 Final reimbursement -Prop 57, California Economic Recovery Bond Act 100 General Fund 4014.001 Transient Occupancy Tax 218,797 Adjust revenue budget 100 General Fund 4111.001 Electrical Permits 190,000 Adjust revenue budget 100 General Fund 4111.007 Building Plan Checking 440,000 Adjust revenue budget 100 General Fund 4312.008 Dark Fiber Lease 123,000 Recognize new revenue source 100 General Fund 4521.001 Misc Bldg & Safety Fees (160,000) Adjust revenue budget 100 General Fund 4621.001 Miscellaneous Revenue 15,000 Vista Canyon payment for PTS 202 Surface Trans Program 4531.022 STPL (128,867) Adjust revenue budget -Federal Overlay M0096 229 Misc Federal Grant 4201.002 Drug Forfeitures & Seizures 75,329 Adjust revenue budget 229 Misc Federal Grant 4424.009 Misc Federal Grants (3,008,190) Correct grant budget: 2013-14 Hwy Safety Imp C0043,2014-15 Bridge Maint Prgm M0101, Sierra Hwy Bridge/SC Rvr 53030, Sierra Hwy Ped 53031 230 Gas Tax 4411.003 2107 Gas Tax 158,246 Adjust revenue budget 259 Misc Grants 4201.002 Drug Forfeitures & Seizures 61,169 Adjust revenue budget 265 Prop C 25% Grant Fund 4422.008 Prop C Grants (3,952,385) Correct grant budget: ITS Ph IV 10009, Vista Cyn Reg Transit Center R3004 300 Bouquet Cyn B&T District 4542.001 Bridge & Thoroughfare Fees (150,000) Adjust revenue budget 300 Bouquet Cyn B&T District 4542.010 B&T Fees Credits Used 387,947 Adjust credits used - Five Knolls 300 Bouquet Cyn B&T District 4721.002 Other Financing Sources 9,818,408 B&T credit for expenses paid by Brookfield 301 Eastside B&T District 4542.010 B&T Fees Credits Used (1,488,040) Adjust revenue budget-GVR senior housing 302 Via Princessa B&T District 4542.003 Bridge & Thoroughfare Fees 412,860 Adjust revenue budget 305 Park Dedication 4572,002 Park in Lieu Fees -Quimby 323,942 Adjust revenue budget 306 Developer Fee 4572.005 Law Enforc Fac Impound Fee: 132,957 Adjust revenue budget 306 Developer Fee 4572.006 Fire District Fees 1,050,119 Adjust revenue budget 700 Transit Fund 4422.005 Security Allocation 213,502 Correct revenue budget 260 Prop C 4422.005 Security Allocation (199,449) Correct revenue budget 700 Transit Fund 4422.007 MOSIP (309,129) Adjust revenue budget -Commuter buses 700 Transit Fund 4424.009 Misc Federal Grants (677,308) Adjust revenue budget -Vista Cyn Rnch CNG R3004 700 Transit Fund 4501.001 Farebox Revenue (123,674) Adjust revenue budget 700 Transit Fund 4621.001 Miscellaneous Revenue 783,257 CNG fuel rebate from IRS for two years 100-723 Various 4711.000 Transfers In 2,031,682 Adjust I merfund Transfers TOTAL REVENUE ADJUSTMENTS $ 8,709,173 Expenditure Adjustments Eund Division Division Title Account Account Title Amount Description 100 13200 Community Preservation 5161.001 Contractual Services 95,116 Adjust animal control contract 100 14100 Building & Safety 5161.020 Expedite Contract Services 52,110 Building & Safety expedited services with revenue offset 300 14403 Bouquet Canyon B&T 5201.010 Infrastructure-B&T 9,818,408 Expenses incurred by Brookfield Residential as part of the construction of Golden Valley Road (with offsetting revenue 300-4721.002) 300 14403 Bouquet Canyon B&T 5301.001 Principal 1,887,947 Accounting of developer use of B&T credits for Five Knolls (revenue acct 300-4542.010) 301 14404 Eastside B&T 5301.001 Principal 1,675,542 Accounting of developer use of B&T credits for Penlon project (revenue acct 301-4542.010) 100 14607 Used Oil Grant 12 5161.001 Contractual Services 12,895 Adjust used oil grant budget 100 16000 Sheriff 5161.050 General Law (316,814) Adjust expenditure budget 259 16151 Drug Forfeiture -State 5161/5201 Contractual Services (107,334) Adjust expenditure budget 306 16201 Fire Station Reimbursement 5161.001 Contractual Services 1,242,645 Fire Station 150 reimbursement of costs 500 19101 PFA -Debt Service 5301.001 Principal 656,589 2005 COPS refinance 500 19101 PFA -Debt Service 5301.002 Interest (26,114) 2005 COPS refinance 202 M0096 2012-13 Federal Overlay 5161.001 Contractual Services (254,725) Correct grant budget 259 R3004 Vista Cyn Ranch CNG 5161.001 Contractual Services (300,000) Correct grant budget 700 R3004 Vista Cyn Ranch CNG 5161.001 Contractual Services (900,000) Correct grant budget 265 53028 GVR Bridge Wide/SR-14 5161.001 Contractual Services 16,756 Correct grant budget 100-721 Various Personnel Adjustments 5000.000 Various 173,285 Personnel adjustments 100-721 19500 Non -Departmental 5501.000 Transfers Out 2,031,682 Adjust lnterfundTransfers TOTAL EXPENDITURE ADJUSTMENTS $15,757,988 1 1