HomeMy WebLinkAbout2017-02-28 - AGENDA REPORTS - LACMTA CALL FOR PROJECTS (2)Yl
Agenda Item• 8
CITY OF SANTA CLARITA
Q) AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL: 41 j4A3
DATE: February 28, 2017
SUBJECT: ADOPT A RESOLUTION TO ENTER INTO A FUNDING
AGREEMENT, LETTER OF AGREEMENT, OR MEMORANDUM OF
UNDERSTANDING WITH LOS ANGELES COUNTY
METROPOLITAN TRANSPORTATION AUTHORITY FOR
PROJECTS FUNDED THROUGH THE CALL FOR PROJECTS
DEPARTMENT: Public Works
PRESENTER: Damon Letz
RECOMMENDED ACTION
City Council:
1. Adopt a resolution allowing the City of Santa Clarita (City) to approve and enter into a
Funding Agreement, Letter of Agreement, Memorandum of Understanding, or other form of
agreement required by Los Angeles County Metropolitan Transportation Authority (Metro)
to secure Metro Call for Projects grant funding.
2. Grant authority to the City Manager or his designee to execute the current Funding
Agreements for Vista Canyon Metrolink Station and Intelligent Transportation Systems
Phase VII, upon approval by the City Attorney, and include these projects in the City's
Capital Improvement Program.
3. Grant authority to the City Manager or his designee to execute additional grant documents
for future projects between the City and Metro, including but not limited to: Funding
Agreements, Letter of Agreements, Memorandum of Understanding, and each of their
respective attachments, as to be determined by Metro based upon the fund type upon
approval by the City Attorney.
BACKGROUND
The Call for Projects is a biennial opportunity for local agencies in Los Angeles County to
compete for transportation grant funding administered by Los Angeles County Metropolitan
Transportation Authority (Metro) and the California Department of Transportation. The City of
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Santa Clarita (City) has been successful in receiving grant funding on a number of transportation
projects through the Metro Call for Projects.
Metro requires the City, as project sponsor, to execute a Funding Agreement, Letter of
Agreement, or Memorandum of Understanding for each project in the first year that funding is
made available. Metro determines which form of agreement (Funding Agreement, Letter of
Agreement, Memorandum of Understanding, or other form of agreement deemed appropriate) is
required on a project -by -project basis based upon the type of funding awarded. Resolution 12-74,
adopted by the City Council on December 11, 2012 (see attachment), authorized the City
Manager or his designee to execute these agreements.
On August 25, 2016, the Metro Board of Directors adopted a new attachment to the Funding
Agreement entitled Project Readiness Criteria/Certification. This document requires the City
Council to adopt a resolution assuring each project will be included in the City's Capital
Improvement Program, have local match requirements and commitments identified and
approved, and a staffing plan and a project schedule in place. The attached resolution addresses
the Project Readiness Criteria/Certification changes required by Metro, and together with
Resolution 12-74, will allow the City to move forward with the grant funding.
In Fiscal Year 2016-17, the City has two projects funded by the 2015 Call for Projects, which
require Funding Agreements with the new Project Readiness Criteria/Certification to be executed
by the City. They are the Vista Canyon Metrolink Station and the Intelligent Transportation
Systems Phase VII (available in reading file).
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
None. This resolution only allows the City to enter into agreements to secure grant funding.
Fiscal impacts for projects funded with Metro grant funding will be addressed at the time of each
project award.
ATTACHMENTS
Resolution
Resolution 12-74
Call for Projects Funding Agreement - Vista Canyon Metrolink Station (available in the City
Clerk's Reading File)
Call for Projects Funding Agreement - Intelligent Transportation Systems Phase VII (available in
the City Clerk's Reading File)
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RESOLUTION NO. 17 -
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA,
CALIFORNIA, ALLOWING THE CITY TO APPROVE AND ENTER INTO AGREEMENTS
WITH THE LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION
AUTHORITY TO SECURE GRANT FUNDING
WHEREAS, the City of Santa Clarita is a public entity eligible to receive local, state, and
federal funding for transportation and public works improvement projects through the Los
Angeles County Metropolitan Transportation Authority (Metro); and
WHEREAS, a Funding Agreement, Letter of Agreement, Memorandum of
Understanding, and other such agreements to secure grant funding are required to be executed
between the City of Santa Clarita and Metro; and
WHEREAS, such agreements will demonstrate through Metro's Project Readiness
Criteria/Certification that each Metro grant -funded project is included in the City's Capital
Improvement Program, the local match requirement and commitment is identified and approved,
a staffing plan is in place, and a project schedule, as identified by Metro as a work program, is
included; and
WHEREAS, the City Council of the City of Santa Clarita wishes to delegate
authorization to execute Metro grant funding agreements and any amendments thereto to the City
Manager and City Attorney as described in Section 1 below.
NOW, THEREFORE, the City Council of the City of Santa Clarita does hereby resolve
as follows:
SECTION 1. City Manager or his designee is hereby authorized and empowered to a
execute in the
name of the City of Santa Clarita Metro
Funding Agreements and
including, but
not limited to,
Project Readiness Criteria/Certification,
inclusion into the Capital
Improvement
Program, and any amendments thereto; and pursuant to City Resolution 12-74, authorization to
execute additional grant documents between the City and Metro including, but not limited to, °
Letter of Agreements, Memorandum of Understanding, and each of their respective attachments, o
as to be determined by Metro by the fund type.
SECTION 2. This resolution shall take effect immediately. d
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SECTION 3. The City Clerk shall certify to the adoption of this Resolution; shall cause
the same to be entered into the book of resolutions of the City, and shall make a minute of the
passage and adoption thereof in the records of the proceedings of the City Council of the City in
the minutes of the meeting at which the same is presented.
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PASSED, APPROVED, AND ADOPTED this 28`h day of February 2017.
ATTEST:
CITY CLERK
DATE:
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
CITY OF SANTA CLARITA
ss.
MAYOR
I, Mary Cusick, City Clerk of the City of Santa Clarita, do herby certify that the
foregoing Resolution was duly adopted by the City Council of the City of Santa Clarita at a
regular meeting thereof, held on the 281h day of February 2017, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
CITY CLERK
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t
RESOLUTION 12-74
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SANTA CLARITA, CALIFORNIA, AUTHORIZING THE EXECUTION OF
GRANT FUNDING AGREEMENTS OR FUTURE MODIFICATIONS THEREOF FOR
LOCAL, STATE, AND FEDERAL AID FUNDED PROJECTS
WHEREAS, the Congress of the United States has enacted numerous funding
programs, which include, but are not limited to, the Surface Transportation Authorization, known
as "Moving Ahead for Progress in the 21 st Century" (MAP -21). This funding mechanism
includes the National Highway Performance Program (NHPP), Surface Transportation Program
(STP), Congestion Mitigation and Air Quality Improvement Program (CMAQ), Highway Safety
Improvement Program (HSIP), Metropolitan Planning, Transportation Alternatives Program
(TAP), and Safe Routes to School (SRTS). In addition other funding programs are administered
on a local level including Proposition C 10 percent and Proposition C 25 percent. The City of
Santa CIarita also receives fending from the Federal Emergency Management Agency (FEMA)
including but not limited to public works improvement projects where Grant Award Agreements
will be executed; and
WHEREAS, the Legislature of the State of California has enacted legislation by
which certain funds may be made available for use on local transportation facilities and public
works projects of public entities qualified to act as recipients of these funds in accordance with
the intent of the law; and
WHEREAS, the City of Santa Clarita is a public entity eligible to receive local, state,
and federal funding for transportation and public works improvement projects, through the Los
Angeles County Metropolitan Transportation Authprity, the California Department of
Transportation, FEMA, and other grant funding agencies; and
WHEREAS, A Program Supplement Agreement, Letter of Agreement, Memorandum
of Understanding, Fund Exchange Agreement, Grant Award Agreement, and other such
agreements to secure grant funding are required to be executed between the City of Santa Clarita
and the funding agency; and
WHEREAS, the City Council of the City of Santa Clarita wishes to delegate
authorization to execute these agreements and any amendments thereto to the City Manager and
City Attorney to execute grant funding agreements.
NOW, THEREFORE, the City Council of the City of Santa Clarita does hereby
resolve as follows:
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8.b
SECTION 1, The City Manager and City Attorney are hereby authorized to execute
all documents relating to grant funding agreements including, but not limited to, Master
Agreement, Program Supplement Agreement, Letter of Agreement, Memorandum of
Understanding, Fund Exchange Agreement, Grant Award Agreement, Punct Transfer Agreement,
and any amendments thereto with the agency providing funding or with any other agency that
may require execution of these documents. Lr
SECTION 2. The City Clerk shall certify to the adoption of this Resolution.
PASSED, APPROVED, AND ADOPTED this 1 lth day of December 2011
A IF M O .
DATE: � 63
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STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
CITY OF SANTA CLARITA
) ss.
}
I, Armin6 Chaparyan, Interim City Clerk of the City of Santa Clarita, do hereby certify
that the foregoing Resolution was duly adopted by the City Council of the City of Santa Clarita at
a regular meeting thereof, held on the I I th day of December 2012, by the following vote:
AYES: COUNCILMEMBERS: McLean Weste, Boydston, Kellar
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: Ferry
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INRIM CIT
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FTIP# LAOG774 CFP# F9414
Funding Agreement No. 92000000OF9414
CALL FOR PROJECTS
PROPOSITION C
FUNDING AGREEMENT
This Funding Agreement ("Agreement') is made and entered into effective as of December 15,
2016 ("Effective Date'), and is by and between the Los Angeles County Metropolitan
Transportation Authority ("LACMTA") and City of Santa Clarita ("GRANTEE") for Vista
Canyon Metrolink Station - LACMTA Call for Projects ID# F9414 and FTIP# LAOG774 (the
"Project').
WHEREAS, as part of the 2015 Call for Projects, the LACMTA Board of Directors, at its
meeting on September 24, 2015 authorized a grant to GRANTEE, subject to the terms and
conditions contained in this Agreement.
NOW, THEREFORE, the parties hereby agree as follows:
The terms and conditions of this Agreement consist of the following and each is incorporated
by reference herein as if fully set forth herein:
1. Part I - Specific Terms of the Agreement
2. Part II - General Terms of the Agreement
3. Attachment A - Project Funding
4. Attachment B - Scope of Work
5. Attachment C - Reporting and Expenditure Guidelines
6. Attachment C-1 - Quarterly Progress/Expenditure Report
7. Attachment D - Federal Transportation Improvement Program (FTIP) Sheet
8. Attachment E - Sustainable Design Elements Requirements
9. Attachment F - Project Readiness Certification
10. Any other attachments or documents referenced in the above documents
In the event of a conflict, the Special Grant Conditions, if any, shall prevail over the Specific
Terms of the Agreement and any attachments and the Specific Terms of the Agreement shall
prevail over the General Terms of the Agreement.
Rev: 11.22.2016 1 Funding Agreement
Prop C Funds
FTIP# LAOG774
CFP# F9414
Funding Agreement No. 920000000F9414
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly
authorized representatives as of the dates indicated below:
LACMTA:
LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY
By:
Phillip A. Washington
Chief Executive Officer
MARY C. WICKHAM
County Counsel
By:
k.worqPut'
GRANTEE:
CITY OF SANTA CLARITA
By:
Kenneth W. Striplin
City Manager
APPROVED AS TO FORM:
By:
JOSEPH M. MONTES
City Attorney
Rev: 11.22.2016
Date:
Date: //Z//7
Date:
Date:
Funding Agreement
Prop C Funds
FTIP# LAOG774 CFP# F9414
Funding Agreement No. 92000000OF9414
PART
SPECIFIC TERMS OF THE AGREEMENT
1. Title of the Project (the "Project"): Vista Canyon Metrolink Station. LACMTA Call for
Projects ID# F9414, FTIP# LAOG774
2. To the extent the Funds are available, LACMTA shall make to GRANTEE a one-time
grant of the Proposition C 10% funds in the amount of $3,276,783 (the "Funds") for the Project
in accordance with the terms of this Agreement. LACMTA Board of Directors' action of
September 25, 2015, granted the Funds to GRANTEE for the Project. The Funds are
programmed over 3 years, Fiscal Years (FY) 2016-17; 2017-18; and 2018-19. LACMTA Board of
Directors' action approved Funds for FY 2016-17 only in the amount of $587,327. LACMTA
Board of Directors' action will be required annually to approve Funds for each subsequent
Fiscal Year prior to those Funds being allocated to GRANTEE.
3. The Project Funding documents all sources of funds programmed for the Project as
approved by LACMTA and is attached as Attachment A. The Project Funding includes the total
programmed budget for the Project, including the Funds granted by LACMTA and
GRANTEE'S local match requirement (the "GRANTEE Funding Commitment"). The Project
Funding also includes the fiscal years in which all the funds for the Project are programmed.
4. GRANTEE shall complete the Project as described in the Scope of Work. The Scope of
Work for the Project is attached to this Agreement as Attachment B. The Scope of Work
includes a description of the Project, a detailed description of the work to be completed by
GRANTEE including, without limitation, Project milestones consistent with the lapsing policy,
and a set schedule. Work shall be delivered in accordance with that schedule unless otherwise
agreed to by the parties in writing. If a GRANTEE is consistently behind schedule in meeting
milestones or in delivering the Project, then LACMTA will have the option to terminate this
Agreement for default as described in Part II, Section 9.
5. Eligible Project expenses are defined in the Reporting and Expenditure Guidelines
(Attachment Q. The form of the Quarterly Progress/Expenditure Report is attached as
Attachment C-1. LACMTA will withhold five percent (5%) of eligible expenditures per
invoice as retention pending an audit of expenditures and completion of the Scope of Work.
6. The "FTIP PROJECT SHEET (PDF)" is attached as Attachment D and is required to
ensure that the Project is programmed correctly in the most up-to-date FTIP document. The
FTIP PROJECT SHEET (PDF) can be found in ProgramMetro FTIP database under the reports
section at https:llprogram.metro.net. All projects that receive funding through the LACMTA
Call for Projects must be programmed into the FTIP which includes locally funded regionally
significant projects for information and air quality modeling purposes. GRANTEE shall review
the Project in ProgramMetro each year and update or correct the Project as necessary during a
scheduled FTIP amendment or adoption to be consistent with the terms of this Agreement, as
amended from time to time. GRANTEE will be notified of amendments and adoptions to the
FTIP via e-mail. Changes to the FTIP through ProgramMetro should be made as soon as
possible after GRANTEE is aware of any changes to the Project, but no later than October 1 of
the year the change or update is effective. Should GRANTEE fail to meet this date, it may affect
Rev: 11.22.2016 3 Funding Agreement
Prop C Funds
FTIP# LAOC774
CFP# F9414
Funding Agreement No. 920000000F9414
GRANTEE'S ability to access funding, delay the Project and may ultimately result in the Funds
being lapsed. LACMTA shall review and approve any changes GRANTEE makes to the FTIP
prior to incorporating such changes in to the TIP.
7. The "Sustainable Design Elements Requirements Special Grant Conditions" is attached
as Attachment E. GRANTEE shall comply with the Special Grant Conditions as set forth in
Attachment E.
8. An executed "Project Readiness Certification" is attached as Attachment F, which is
evidence that GRANTEE can appropriately fund and staff the Project so that the Project can
be completed in a timely manner.
9. Amendments to this Agreement shall be in writing executed by the parties. No changes
to the (i) grant amount, (ii) Project Funding, (iii) the Scope of Work, or (iv) the lapse date of the
Funds shall be allowed without a written amendment to this Agreement, approved and signed
by the LACMTA Chief Executive Officer or his/her designee and GRANTEE.
10. Notice will be given to the parties at the address specified below unless otherwise
notified in writing of change of address. Any notice required or permitted to be delivered
hereunder shall be deemed to be delivered upon receipt by the correct address by United States
mail, postage prepaid, certified or registered mail, return receipt requested, or by Federal
Express or other reputable overnight delivery service addressed to the parties hereto as follows:
LACMTA's Address:
Los Angeles County Metropolitan Transportation Authority
One Gateway Plaza
Los Angeles, CA 90012
Attention: Scott Hartwell: Mail Stop 99-23-2
Email: hartwells@metro.net
GRANTEE's Address:
City of Santa Clarita
23920 Valencia Boulevard
Santa Clarita, CA 91355
Attention: Debbie O'Leary
Email: Doleary@santa-clarita.com
11. On September 26, 2002, the LACMTA Board of Directors required that prior to
receiving Proposition C 10% or 25% grant funds through the Call for Projects, GRANTEE must
meet a Maintenance of Effort (MOE) requirement consistent with the State of California's MOE
as determined by the State Controller's office. With regard to enforcing the MOE, LACMTA
will follow the State of California's MOE requirement, including, without limitation,
suspension and re -implementation.
Funding Agreement
Rev: 11.22.2016 4
Prop C Funds
FTIP# LAOG774 CFP# F9414
Funding Agreement No. 920000000F9414
PART II
GENERAL TERMS OF THE AGREEMENT
1. TERM:
1.1 The term of this Agreement shall commence on the Effective
Date of this Agreement and shall expire upon the occurrence of all of the following, unless
terminated earlier as provided herein: (i) the agreed upon Scope of Work has been completed;
(ii) all LACMTA audit and reporting requirements have been satisfied; and (iii) the final
disbursement of the Funds has been made to GRANTEE. All eligible Project expenses as
defined in the Reporting Guidelines (Attachment C) incurred after the Effective Date shall be
reimbursed in accordance with the terms and conditions of this Agreement. The parties
understand and agree there are certain covenants and agreements which specifically remain in
effect after expiration or termination of this Agreement.
1.2 Should LACMTA determine there are insufficient Funds available for
the Project; LACMTA may terminate this Agreement by giving written notice to GRANTEE
at least thirty (30) days in advance of the effective date of such termination. If this
Agreement is terminated pursuant to this section, LACMTA will not reimburse GRANTEE
any costs incurred after the effective date of such termination, except those necessary to
return any facilities modified by the Project's construction to a safe state. LACMTA's share
of these costs will be in equal proportion of the grant to GRANTEE Funding Commitment
ratio.
2. INVOICE BY GRANTEE: Unless otherwise stated in this Agreement, the Quarterly
Progress/Expenditure Report, with supporting documentation of expenses and Project progress
as described in Part II, Section 4.1 of this Agreement, and other documents as required by
LACMTA, shall satisfy LACMTA invoicing requirements.
Submit invoice with supporting documentation to:
ACCOUNTSPAYABLEOMETRO.NET fnreferablel
or
mail to:
Los Angeles County Metropolitan Transportation Authority
Accounts Payable
P. O. Box 512296
Los Angeles, CA 90051-0296
Re: LACMTA Project ID# F9414 and FA# 92000000OF9414
Scott Hartwell: Mail Stop 99-23.2
3. USE OF FUNDS:
3.1 GRANTEE shall utilize the Funds to complete the Project as described in
the Scope of Work and in accordance with the Reporting and Expenditure Guidelines and the
most recently adopted LACMTA Proposition C Guidelines for the type of Proposition C funds
granted by LACMTA hereunder (the "Guidelines").
Rev: 11.22.2016 5 Funding Agreement
Prop C Funds
FTIP# LAOG774
CFP# F9414
Funding Agreement No. 920000000F9414
3.2 GRANTEE shall not use the Funds to substitute for any other funds or
projects not specified in this Agreement. Further, GRANTEE shall not use the Funds for any
expenses or activities beyond the approved Scope of Work (Attachment B).
*3.3 GRANTEE must use the Funds in the most cost-effective manner. If
GRANTEE intends to use a consultant or contractor to implement all or part of the Project,
LACMTA requires that such activities be procured in accordance with GRANTEE'S
contracting procedures and consistent with State law. GRANTEE will also use the Funds in
the most cost-effective manner when the Funds are used to pay "in-house" staff time. This
effective use of funds provision will he verified by LACMTA through on-going Project
monitoring and through any LACMTA interim and final audits.
*3.4 GRANTEE'S employee, officers, councilmembers, board member,
agents, or consultants (a "GRANTEE Party") are prohibited from participating in the selection,
award, or administration of a third -party contract or sub -agreement supported by the Funds if a
real or apparent conflict of interest would be involved. A conflict of interest would include,
without limitation, an organizational conflict of interest or when any of the following parties
has a financial or other interest in any entity selected for award: (a) a GRANTEE Party (b) any
member of a GRANTEE Party's immediate family, (c) a partner of a GRANTEE Party, (d) any
organization that employs or intends to employ any of the above. This conflict of interest
provision will be verified by LACMTA through on-going Project monitoring and through any
LACMTA interim and final audits.
3.5 If the Project requires the implementation of an Intelligent
Transportation Systems ("ITS") project, GRANTEE shall ensure the Project is consistent
with the Regional ITS Architecture. ITS projects must comply with the LACMTA
Countywide ITS Policy and Procedures adopted by the LACMTA Board of Directors
including the submittal of a completed, signed self -certification form. For the ITS policy
and form, also see hLtp://www.metro.netlprojects/cafl--Drojectsl.
3.6 If any parking facilities are designed and/or constructed using the Funds,
GRANTEE shall coordinate with LACMTA parking program staff (see METRO.net for staff
listing) in the planning, design and management of the facility and shall ensure that its
implementation is consistent with the LACMTA adopted parking policy. For the parking
policy, see http_//www.metio.net/projects/call projects/.
3.7 GRANTEE is obligated to continue using the Project consistent with the
public transportation purposes for which the Project was approved. The Project right-of-way
and real property purchased to implement the Project shall remain dedicated to public
transportation use. The obligations set forth in this section shall survive termination of this
Agreement.
3.8 If GRANTEE desires to use the Funds to purchase or lease equipment
including, without limitation, vehicles, office equipment, computer hardware or software, or
other personal property ("Equipment") necessary to perform or provide the services set forth in
the Scope of Work, GRANTEE must obtain LACMTA's written consent prior to purchasing or
Rev: 11.22.2016 6 Funding Agreement
Prop C Funds
FTIP# LAOG774
CFP# F9414
Funding Agreement No. 920000000F9414
leasing any Equipment. Equipment purchased or leased without such prior written consent
shall he deemed an unallowable expenditure of the Funds. Equipment acquired as part of the
Project shall he dedicated to that Project use for their full economic life cycle, including any
extensions of that life cycle achieved by reconstruction, rehabilitation, or enhancements.
3.9 I£ an Equipment ceases to be used for the proper use as originally stated
in the Scope of Work, GRANTEE will be required to return to LACMTA the Funds used to
purchase or lease such Equipment in proportion to the usefixl life remaining and in equal
proportion of the Funds to GRANTEE Funding Commitment ratio. The obligations set forth in
this section shall survive termination of this Agreement.
3.10 If any Project facilities or any real property purchased to implement the
Project is no longer used or is no longer needed for the Project, including construction
easements or excess property, GRANTEE will he required to return to LACMTA the Funds
used to design, construct or acquire such Project facilities or real property in equal proportion
of the grant to GRANTEE Funding Commitment ratio. The obligations set forth in this section
shall survive termination of this Agreement.
3.11 If GRANTEE desires to use any Project facility or any real property
purchased to implement the Project to generate revenue, GRANTEE shall first obtain
LACMTA's written consent prior to entering into any such revenue generating arrangement.
GRANTEE shall provide LACMTA with the applicable information regarding the transaction,
including without limitation, the property at issue, the proposed use of the property, the
amount of revenue, any impact to the Project and the proposed use of the revenue. LACMTA
consent may be conditioned on whether bond funds were used, and how GRANTEE plans to
use the revenue, including, without limitation, sharing any net revenues with LACMTA. If
GRANTEE fails to obtain LACMTA's prior written consent, GRANTEE shall be considered in
default and LACMTA shall have all rights and remedies available at law or in equity, including,
without limitation the return of the Funds to cover the cost of the property in question. The
obligations set forth in this section shall survive termination of this Agreement.
3.12 GRANTEE understands that this Agreement does not provide any rights
for GRANTEE to use LACMTA real property needed for the Project. If the Project requires use
of LACMTA Property, GRANTEE will need to enter into a separate agreement with LACMTA
in accordance with LACMTA real property policies and procedures. Nothing in this Agreement
obligates LACMTA to provide GRANTEE with any real estate right.
4. DISBURSEMENT OF FUNDS:
4.1 GRANTEE shall submit the Quarterly Progress/Expenditure Report
(Attachment C-1) within 60 days after the close of each quarter on the last day of the months
November, February, May and August, Should GRANTEE fail to submit such reports within
10 days of the due date and/or GRANTEE submits incomplete reports, LACMTA will not
reimburse GRANTEE until the completed required reports are received, reviewed, approved.
The Quarterly Progress/Expenditure Report shall include all supporting documentation (such
as contractor invoices, timesheets, receipts, etc.) with a clear justification and explanation of
their relevance to the Project for reimbursement. If no activity has occurred during a particular
Rev: 11.22.20167 Funding Agreement
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FTIP#IAOG774
CFP# F9414
Funding Agreement No. 92000000OF9414
quarter, GRANTEE will still he required to submit the Quarterly Progress/Expenditure Report
indicating no dollars were expended that quarter. If a request for reimbursement exceeds
$500,000 in a single month, then GRANTEE can submit such an invoice once per month with
supporting documentation.
4.2 Disbursements shall he made on a reimbursement basis in accordance
with the provisions of this Agreement.
4.3 LACMTA will make all disbursements electronically unless an exception
is requested in writing. Disbursements via Automated Clearing House (ACH) will he made at
no cost to GRANTEE. GRANTEE must complete the ACH form and submit such form to
LACMTA before grant payments can he made. ACH Request Forms can be found at
http: / /www. metro. net/projects /calLproj ects / calLproj ects-reference-documents /.
4.4 GRANTEE must provide detailed supporting documentation with its
Quarterly Progress/Expenditure Report.
4.5 GRANTEE shall demonstrate that the GRANTEE Funding Commitment
has been spent in direct proportion to the Funds invoiced with each quarter's expenditures.
4.6
Expenses that are not invoiced within 60 days after the
lapsing date
specified in Part
II,
Section 8.1 below are not eligible for reimbursement.
4.7 Any Funds expended by GRANTEE prior to the Effective Date of this
Agreement shall not be reimbursed nor shall they be credited toward the GRANTEE Funding
Commitment requirement, without the prior written consent of LACMTA. GRANTEE
Funding Commitment dollars expended prior to the year the Funds are awarded shall be spent
at GRANTEE'S own risk.
4.8 Commencing with the Effective Date, Funds will be made available to
GRANTEE for all work related to the initial Project milestone identified in Attachment B -
Scope of Work. Funds for subsequent Project milestones will not he available until
GRANTEE provides evidence that the current Project milestone has been completed, or is
clearly on track to be completed on the approved schedule stated in Attachment B, as
determined by LACMTA.
5. AUDIT REQUIREMENTS /PAYMENT ADJUSTMENTS:
*5.1 LACMTA, and/or its designee, shall have the right to conduct audits of
the Project, as deemed appropriate, such as financial and compliance audits; interim audits;
pre -award audits, performance audits and final audits. LACMTA will commence a final audit
within nine months of receipt of an acceptable final invoice, provided the Project is ready for
final audit (meaning all costs and charges have been paid by GRANTEE and invoiced to
LACMTA, and such costs, charges and invoices are properly documented and summarized
in the accounting records to enable an audit without farther explanation or summarization
including actual indirect rates for the period under review). GRANTEE agrees to establish
and maintain proper accounting procedures and cash management records and documents in
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Prop C Funds
FTIP# LAOG774 CFP# F9414
Funding Agreement No. 92000000OF9414
accordance with Generally Accepted Accounting Principles (GAAP). GRANTEE shall
reimburse LACMTA for any expenditure not in compliance with this Agreement and the
Guidelines. GRANTEE'S eligible expenditures submitted to LACMTA for this Project shall be
in compliance with the Reporting and Expenditure Guidelines (Attachment C) and 2 CFR
Subtitle A, Chapter II, Part 200. The allowability of costs for GRANTEE'S contractors,
consultants and suppliers submitted to LACMTA through Recipient's Quarterly Progress
Reports/Expenditures shall be in compliance with 2 CFR Subtitle A, Chapter II, Part 200 or,
48 CFR Part 31 (FAR), whichever is applicable. Any use of the Funds which is expressly
prohibited under this Agreement shall be an ineligible use of the Funds and may be disallowed
by LACMTA audit. Findings of the LACMTA audit are final. When LACMTA audit findings
require GRANTEE to return monies to LACMTA, GRANTEE shall return such monies within
thirty (30) days after the final audit is sent to GRANTEE.
*5.2 GRANTEE'S records shall include, without limitation, accounting
records, written policies and procedures, contract files, original estimates, correspondence,
change order files (including documentation covering negotiated settlements), invoices, and
any other supporting evidence deemed necessary by LACMTA to substantiate charges related
to the Project (all collectively referred to as "records") shall be open to inspection and subject
to audit and reproduction by LACMTA auditors or authorized representatives to the extent
deemed necessary by LACMTA to adequately permit evaluation of expended costs. Such
records subject to audit shall also include, without limitation, those records deemed
necessary by LACMTA to evaluate and verify, direct and indirect costs (including overhead
allocations), as they may apply to costs associated with the Project. These records must be
retained by GRANTEE for three years following final payment under this Agreement.
Payment of retention amounts shall not occur until after the LACMTA's final audit is
completed.
*5.3 GRANTEE shall cause all contractors to comply with the requirements
of Part II, Sections 5.1 and 5.2 above. GRANTEE shall cause all contractors to cooperate
fully in furnishing or in making available to LACMTA all records deemed necessary by
LACMTA auditors or authorized representatives related to the Project.
*5.4 LACMTA or any of its duly authorized representatives, upon
reasonable written notice shall be afforded access to all of the records of GRANTEE and its
contractors related to the Project, and shall be allowed to interview any employee of
GRANTEE and its contractors through final payment to the extent reasonably practicable.
*5.5 LACMTA or any of its duly authorized representatives, upon
reasonable written notice, shall have access to the offices of GRANTEE and its contractors,
shall have access to all necessary records, including reproduction at no charge to LACMTA,
and shall be provided adequate and appropriate work space in order to conduct audits in
compliance with the terms and conditions of this Agreement.
5.6 In addition to LACMTA's other remedies as provided in this Agreement,
LACMTA shall withhold the Funds and/or recommend not to award future Call for Projects
grants to GRANTEE if the LACMTA audit has determined that GRANTEE failed to comply
with the Scope of Work (such as misusing Funds or failure to return Funds owed to LACMTA
Rev: 11.22.2016 Funding Agreement
Prop C Funds
FTIP# LAOG774
CFP# F9414
Funding Agreement No. 92000000OF9414
in accordance with LACMTA audit findings) and/or is severely out of compliance with other
terms and conditions as defined by this Agreement and the Guidelines, including the access to
records provisions of Part II, Section 5.
*5.7 When business travel associated with the Project requires use of a
vehicle, the mileage incurred shall be reimbursed at the mileage rates set by the Internal
Revenue Service, as indicated in the United States General Services Administration Federal
Travel Regulation, Privately Owned Vehicle Reimbursement Rates.
*5.8 GRANTEE shall certify monthly invoices by reviewing all contractor
and subcontractor costs and maintaining internal control to ensure that all expenditures are
allocable, allowable and reasonable and in accordance with 2 CFR Subtitle A, Chapter II,
Part 200 or 48 CFR Part 31 (whichever is applicable) and the terms and conditions of this
Agreement.
5.9 GRANTEE shall also certify final costs of the Project to ensure all costs
are in compliance with 2 CFR Subtitle A, Chapter II, Part 200 or 48 FAR Part 31 (whichever
is applicable) and the terms and conditions of this Agreement.
5.10 Whenever possible, in exercising its audit rights under this Agreement,
LACMTA shall rely on GRANTEE'S own records and audit work to minimize direct audit of
contractors, consultants, and suppliers.
6. ONE TIME GRANT: This is a one time only grant subject to the terms and conditions
agreed to herein and in the Guidelines. This grant does not imply nor obligate any future
funding commitment on the part of LACMTA.
7. SOURCES AND DISPOSITION OF FUNDS:
7.1 The obligation for LACMTA to grant the Funds for the Project is
subject to sufficient Funds being made available for the Project by the LACMTA Board of
Directors. If such Funds are not made available for the Project, LACMTA shall have no
obligation to provide the Funds for the Project, unless otherwise agreed to in writing by
LACMTA.
7.2 GRANTEE shall fully fund and contribute the GRANTEE Funding
Commitment, as identified in the Project Funding (Attachment A), towards the cost of the
Project. If the Funds identified in Attachment A are insufficient to complete the Project,
GRANTEE agrees to secure and provide such additional non-LACMTA programmed funds
necessary to complete the Project.
7.3 GRANTEE shall be responsible for any and all cost overruns for the
Project.
7.4 At any time, if GRANTEE receives outside funding for the Project in
addition to the Funds identified in the Project Funding at the time this grant was awarded, this
Agreement shall be amended to reflect such additional funding.
Rev: 11.22.2016 10 Funding Agreement
Prop C Funds
FTIP# LAOG774 CFP# F9414
Funding Agreement No. 920000000F9414
7.5 If, at the time of final voucher, available funding for the Project
(including the Funds, GRANTEE Funding Commitment, and any additional funding) exceeds
the actual Project costs, then the cost savings shall be applied in the same proportion as the
sources of funds from each party to this Agreement as specified in the Project Funding and
both the Funds and GRANTEE Funding Commitment required for the Project shall be
reduced accordingly. LACMTA shall have the right to use any cost savings associated with the
Funds at its sole discretion, including, without limitation, programming the unused Funds to
another project or to another GRANTEE. If, at the time of final voucher, it is determined that
GRANTEE has received Funds in excess of what GRANTEE should have received for the
Project, GRANTEE shall return such overage to LACMTA within 30 days from final voucher.
8. TIMELY USE OF FUNDS / REPROGRAMMING OF FUNDS:
8.1 GRANTEE must demonstrate timely use of the Funds by:
(i) executing this Agreement within ninety (90) days of receiving
formal transmittal of the Agreement from LACMTA, or by
December 31st of the first Fiscal Year in which the Funds are
programmed, whichever date is later; and
(ii) meeting the Project milestones due dates as agreed upon by the
LACMTA and GRANTEE in the Agreement; milestones include,
but are not limited to the following:
a. for project development, GRANTEE must complete phase
by the end of the second fiscal year following the year the
Funds were first programmed; and
b. for right-of-way, GRANTEE must follow its right-of-way
acquisition policies and must show a realistic schedule for
completion of acquisition required for the project agreed
upon by LACMTA and GRANTEE prior to Agreement
execution; and
C. for construction or capital purchase projects, contracts shall
be awarded within nine (9) months from the date of
completion of design. Project design (preliminary
engineering) must begin within six (6) months from the
identified milestone start date; and
(iii) submitting the Quarterly Progress/Expenditure Report; and
(iv) expending the Funds granted under this Agreement for allowable
costs by June 30, 2021 (lapse date), within 36 months from July 1
of the FY 2018.19, final Fiscal Year in which funds are
programmed.
8.2 Quarterly Progress/Expenditure Reports will be used to evaluate
compliance with the Project milestone due dates as identified in the Agreement. If the Project
does not meet the milestone due dates as agreed upon in the Agreement, LACMTA will issue a
Rev: 11.22.201611 Funding Agreement
Prop C Funds
FTIP# LAOC774 CFP# F9414
Funding Agreement No. 920000000F9414
notice of non-compliance to the GRANTEE, and the GRANTEE will he required to develop a
written recovery plan illustrating in detail the GRANTEE's actions to resolve the delay and to
meet the Project completion date agreed upon in the Agreement (the "Recovery Plan"). If the
Recovery Plan is deemed viable by LACMTA staff, and meets the Project completion date
agreed upon in the Agreement, LACMTA may grant an administrative schedule update as long
as the Funds are expended in compliance with (iv) above. If GRANTEE fails to submit a
Recovery Plan within 30 days of the notice of non-compliance from LACMTA, or the Recovery
Plan illustrates that the Project will not meet the lapse date in the Agreement, LACMTA may
recommend potential deobligation of the Funds as part of its annual Call for Projects
Recertification/Deobligation process. GRANTEE will ONLY be allowed to request a one-time
lapsing date extension of 20 -months from the final lapse date, which request is subject to
LACMTA's Technical Advisory Committee (TAC) consideration as part of the annual Call for
Projects Recertification/Deobligation process.
8.3 Recertification of Funds will be based on Project progress and is subject
to meeting the Project milestones as agreed upon in the Agreement.
8.4 If GRANTEE does not complete one element of the Project, as described
in the FTIP Project Sheet, due to all or a portion of the Funds lapsing, the entire Project may be
subject to deobligation at LACMTA's sole discretion. In the event that all the Funds are
deobligated, this Agreement shall automatically terminate.
8.5 If GRANTEE fails to meet any of the conditions in paragraph 8.1 above,
the Project shall be considered lapsed and will be submitted to the LACMTA Board for
deobligation. Expenses that are not invoiced within 60 days after the lapsing date are not
eligible for reimbursement.
9. DEFAULT: A Default under this Agreement is defined as any one or more of the
following: (i) GRANTEE fails to comply with the terms and conditions contained herein or in
the Guidelines; (ii) GRANTEE is consistently behind schedule in meeting milestones or in
delivering the Project; or (iii) GRANTEE fails to perform satisfactorily or makes a material
change, as determined by LACMTA at its sole discretion, to the Financial Plan, the Scope of
Work, or the Project Funding without LACMTA's prior written consent or approval as provided
herein.
10. REMEDIES:
10.1 In the event of a Default by GRANTEE, LACMTA shall provide written
notice of such Default to GRANTEE with a 30 -day period to cure the Default. In the event
GRANTEE fails to cure the Default, or commit to cure the Default and commence the same
within such 30 -day period to the satisfaction of LACMTA, LACMTA shall have the following
remedies: (i) LACMTA may terminate this Agreement; (ii) LACMTA may make no further
disbursements of Funds to GRANTEE; and/or (iii) LACMTA may recover from GRANTEE any
Funds disbursed to GRANTEE as allowed by law or in equity.
10.2 Effective upon receipt of written notice of termination from LACMTA
pursuant to Section 10.1, GRANTEE shall not undertake any new work or obligation with
Rev: 11.22.2016 12 Funding Agreement
Prop C Funds
FTIP# LAOG774
CFP# F9414
Funding Agreement No. 920000000F9414
respect to this Agreement unless so directed by LACMTA in writing. Any Funds expended
after termination shall be the sole responsibility of GRANTEE.
10.3 The remedies described herein are non-exclusive. LACMTA shall have
the right to enforce any and all rights and remedies herein or which may be now or hereafter
available at law or in equity.
11. COMMUNICATIONS:
*11.1 GRANTEE shall ensure that all Communication Materials contain
recognition of LACMTA's contribution to the Project as more particularly set forth in
"Funding Agreement Communications Materials Guidelines" available on line or from the
LACMTA Project Manager. Please check with the LACMTA Project Manager for the web
address. The Funding Agreement Communications Materials Guidelines maybe changed
from time to time during the course of this Agreement. GRANTEE shall be responsible for
complying with the latest Funding Agreement Communications Materials Guidelines
during the term of this Agreement, unless otherwise specifically authorized in writing by the
LACMTA Chief Communications Officer.
*11.2 For purposes of this Agreement, "Communications Materials" include,
but are not limited to, press events, public and external newsletters, printed materials,
advertising, websites radio and public service announcements, electronic media, and
construction site signage. A more detailed definition of "Communications Materials" is
found in the Funding Agreement Communications Materials Guidelines.
*11.3 The Metro logo is a trademarked item that shall be reproduced and
displayed in accordance with specific graphic guidelines. These guidelines and logo files
including scalable vector files will he available through the LACMTA Project Manager.
*11.4 GRANTEE shall ensure that any subcontractor, including, but not
limited to, public relations, public affairs, and/or marketing firms hired to produce Project
Communications Materials for public and external purposes will comply with the
requirements contained in this Section.
11.5 The LACMTA Project Manager shall be responsible for monitoring
GRANTEE compliance with the terms and conditions of this Section. GRANTEE failure to
comply with the terms of this Section shall be deemed a default hereunder and LACMTA shall
have all rights and remedies set forth herein.
12. OTHER TERMS AND CONDITIONS:
12.1 This Agreement, along with its Attachments and the Guidelines,
constitutes the entire understanding between the parties, with respect to the subject matter
herein. The Agreement shall not be amended, nor any provisions or breach hereof waived,
except in writing signed by the parties who agreed to the original Agreement or the same level
of authority. Adoption of revisions or supplements to the Guidelines shall cause such revisions
or supplements to become incorporated automatically into this Agreement as though fully set
forth herein.
Rev: 11.22.2016 13 Funding Agreement
Prop C Funds
FTIP# LAOG774
CFP# F9414
Funding Agreement No. 92000000OF9414
12.2 In the event that there is any court (proceeding between the parties to
enforce or interpret this Agreement, to protect or establish any rights or remedies hereunder,
the prevailing party shall be entitled to its costs and expenses, including reasonable attorney's
fees.
*12.3 Neither LACMTA nor any subsidiary or their respective directors,
officers, agents, or employee thereof shall be responsible for any damage or liability
occurring by reason of anything done or committed to be done by GRANTEE under or in
connection with any work performed by or service provided by GRANTEE, its officers,
agents, employees, contractors and subcontractors under this Agreement. GRANTEE shall
fully indemnify, defend (with counsel approved by LACMTA) and hold LACMTA, and its
subsidiaries and their respective directors, officers, agents and employees harmless from
and against any suits and causes of actions, claims, losses, liability, damages, costs and
expenses, including without limitation, any costs or liability on account of bodily injury,
death or personal injury of any person or for damage to or loss of property, any
environmental obligation, and any legal fees in any way arising out of acts or omissions to
act related to the Project or this Agreement, without requirement that LACMTA first pay
such claim. The obligations set forth in this section shall survive termination of this
Agreement.
12.4 Neither party hereto shall be considered in default in the performance of
its obligation hereunder to the extent that the performance of any such obligation is prevented
or delayed by unforeseen causes including acts of God, acts of a public enemy, and government
acts beyond the control and without fault or negligence of the affected party. Each party hereto
shall give notice promptly to the other of the nature and extent of any such circumstances
claimed to delay, hinder, or prevent performance of any obligations under this Agreement.
*12.5 GRANTEE shall comply with and insure that work performed under this
Agreement is done in compliance with Generally Accepted Accounting Principles (GAAP), all
applicable provisions of federal, state, and local laws, statutes, ordinances, rules, regulations,
and procedural requirements including Federal Acquisition Regulations (FAR), and the
applicable requirements and regulations of LACMTA. GRANTEE acknowledges responsibility
for obtaining copies of and complying with the terms of the most recent federal, state, or local
laws and regulations, and LACMTA requirements including any amendments thereto.
12.6 GRANTEE agrees that those sections of this Agreement marked with an
asterisk shall he included in every contract entered into by GRANTEE or its contractors relating
to work performed under this Agreement and LACMTA shall have the right to review and audit
such contracts.
12.7 GRANTEE shall not assign this Agreement, or any part thereof, without
prior approval of the LACMTA Chief Executive Officer or his designee, and any assignment
without said consent shall he void and unenforceable at the option of LACMTA.
12.8 This Agreement shall be governed by California law. If any provision of
this Agreement is held by a court of competent jurisdiction to be invalid, void, or
Rev: 11.22.2016 14 Funding Agreement
Prop C Funds
FTIP# LAOC774
CFP# F9414
Funding Agreement No. 92000000OF9414
unenforceable, the remaining provisions shall nevertheless continue in full force without being
impaired or invalidated in any way.
12.9 The covenants and agreements of this Agreement shall inure to the
benefit of, and shall he binding upon, each of the parties and their respective successors and
assigns.
12.10 GRANTEE will advise LACMTA prior to any key Project staffing changes.
12.11 GRANTEE in the performance of the work described in this Agreement
is not a contractor nor an agent or employee of LACMTA. GRANTEE attests to no
organizational or personal conflicts of interest and agrees to notify LACMTA immediately in
the event that a conflict, or the appearance thereof, arises. GRANTEE shall not represent itself
as an agent or employee of LACMTA and shall have no powers to bind LACMTA in contract or
otherwise.
Rev: 11.22.201615 Funding Agreement
Prop C Funds
ATTACHMENT A -PROJECT FUNDING
CFP# F9414 Funding Agreement No. 92000000OF9414
FTIP# LAOG774
PROJECT TITLE: Vista Canyon Metrolink Station
GRANTEE/ PROJECT SPONSOR: City of Santa Clarita
(S in Actual Dollars)
(LACMTA Programmed Funding and Sponsors Match Only)
PROGRAMMED FUNDS
PRIOR YEARS
FY 2014-15
FY 2015-16
FY 2016-17
FY 2017-18
FY 2018.19
TOTAL
BUDGET
[4d
LACMTA PROGRAMMED FUNDING:
SELECT:
Proposition C 5%
Proposition C 10%
$ 587.327
$ 1,648,275
$ 1,041,181
$ 3,276,783
69.0%
Proposition C 25%
Proposition C 40%
LACMTA SUBTOTAL
$ 3,2769783
69.00/
GRANTEE/SPONSOR MATCH:
rentee Funding Commianent (specify type)
(write spedfic type of fund' match
SELECT:
City General Fund
Prop A or C Local Return
$ 263,871
$ 740,529
$ 467,777
$ 1,472,177
31.0
STPL
Other
GRANTEE PROJECT SPONSOR MATCH SUBTOTAL
$ 1,472,177
31.0%
TOTAL PROGRAMMED FUNDING
$ -
$ -
$ - I $ 851,198
$ 2,388,804
$ 1,508,958
$ 4,748,960
100.0%
Rer.11.1.14 FA Prop C Attachment A Project Funds
FTIP# LAOC774 CFP# F9414
Funding Agreement No. 920000000F9414
ATTACHMENT B
SCOPE OF WORIZ
The new Vista Canyon Metrolink Station will he located in the newly approved Vista Canyon
community within the City of Santa Clarita. The new station is a component of the Vista
Canyon mixed-use project, which was approved by the City of Santa Clarita in May 2011.
The new station will replace the existing Via Princessa Metrolink Station in the eastern
Santa Clarita Valley.
The funds for this project will solely be used to construct the new rail station including a
platform, canopies, light poles, restroom facilities, new turnout, and traffic signals. The
station will be easily accessible by rail, bus, auto, bicycle, pedestrian traffic, and will be
augmented by expanded transit service provided by the fixture adjacent Vista Canyon
Regional Transit Center (also a component of the Vista Canyon project). These
improvements will foster local transit -oriented development within the newly approved
community.
The total project cost under this Funding Agreement is $4,748,960. LACMTA is providing
$3,276,783 (69%) of the project cost and the City of Santa Clarita is contributing $1,472,177
(31%) in local match.
Project Schedule
FTA Approval of Environmental Document (NEPA)............................. July 2014
Execute Funding Agreement with LACMTA ............................... December 2016
Completion of 100% Design Plans and Specs ............................. December 2018
Bid Advertisement..............................................................................January 2019
Contract Award.....................................................................................March 2019
Start of Construction............................................................................March 2019
Completion of Construction...................................................................June 2021
Project Budget
Design and Plans/Specs/Estimates ........................
Construction............................................................
Construction
Engineering..........................................1...........
Contingency............................................................................
Total Project Budget Grant and Match ....................
.0.1........I..I......I...... $0
............... $3.7982758
...4 .............. $570,326
.................. $379.876
$4,748,960
Rev: 11.4.14 1 FA Attachment B
FA ATTACHMENT C
REPORTING & EXPENDITURE GUIDELINES
REPORTING PROCEDURES
Quarterly Progress/Expenditure Report (Attachment C-1) is required for all projects. The
GRANTEE shall be subject to and comply with all applicable requirements of the funding
agency regarding project -reporting requirements. In addition, GRANTEE will submit a
quarterly report to the LACMTA at ACCOUNTSPAYABLE(MMETRO.NET or by mail to
Los Angeles County Metropolitan Transportation Authority, Accounts Payable, P. O.
Box 512296, Los Angeles, California 90051-0296. Please note that letters or other forms of
documentation may not be substituted for this form.
The Quarterly Progress/ Expenditure Report covers all activities related to the project and
lists all costs incurred. It is essential that GRANTEE provide complete and adequate
response to all the questions. The expenses listed must be supported by appropriate
documentation with a dear explanation of the purpose and relevance of each expense to
the project. Expenses must reflect the proportionate share of local match, including in-
kind, charged to the grant.
• In cases where there are no activities to report, or problems causing delays, clear
explanation, including actions to remedy the situation, must be provided.
• GRANTEES are required to track and report on the project schedule. LACMTA will
monitor the timely use of funds and delivery of projects. Project delay, if any, must be
reported each quarter. Projects not delivered in a timely manner will be reevaluated by
LACMTA as part of the annual Call for Projects Recertification process and the Funds
may be deobligated and reprogrammed by the LACMTA Board.
• The Quarterly
Progress/ Expenditure
Report is due to the LACMTA
as soon
as possible
after the close
of each quarter, but no later than the following dates
for each
fiscal year:
Quarter
Report Due Date
July —September
November 30
October - December
February 28
January - March
May 31
April -
June
August 31
Upon completion of the Project a final report that includes project's final evaluation must be
submitted.
Rev: 12.23.14 1 FA Local Attachment C Admin Guidelines
EXPENDITURE GUIDELINES
• Any activity or expense charged above and beyond the approved Scope -of -Work (FA
Attachment B) is considered ineligible and will not be reimbursed by the LACMTA unless
prior written authorization has been granted by the LACMTA Chief Executive Officer or
his/her designee.
• Any expense charged to the grant or local match, including in-kind, must he clearly and
directly related to the project,
• Any activity or expense charged as local match cannot be applied to any other LACMTA-
funded or non-LACMTA-funded projects; activities or expenses related to a previously
funded project cannot be used as local match for the current project.
• Administrative cost is the ongoing expense incurred by the GRANTEE for the duration of
the project and for the direct benefit of the project as specified in the Scope -of -Work
(Attachment B). Examples of administrative costs are personnel, office supplies, and
equipment. As a condition for eligibility, all costs must he necessary for maintaining,
monitoring, coordinating, reporting and budgeting of the project. Additionally, expenses
must be reasonable and appropriate to the activities related to the project.
LACMTA is not responsible for, and will not reimburse any costs incurred by the
GRANTEE prior to the Effective Date of the FA, unless written authorization has been
granted by the LACMTA Chief Executive Officer or her/her designee.
DEFINITIONS
• Local Participation: Where local participation consists of "in-kind" contributions rather
than funds, the following contributions may be included:
• Costs incurred by a local jurisdiction to successfully complete the project.
Examples include engineering, design, rights-of-way purchase, and construction
management costs.
• Donations of land, building space, supplies, equipment, loaned equipment, or
loaned building space dedicated to the project.
• Donations of volunteer services dedicated to the project.
• A third -party contribution of services, land, building space, supplies or equipment
dedicated to the project.
Allowable Cost: To be allowable, costs must be reasonable, recognized as ordinary and
necessary, consistent with established practices of the organization, and consistent with
industry standard of pay for work classification.
• Excessive
Cost: Any
expense deemed "excessive" by LACMTA staff would be adjusted to
reflect a "reasonable
and
customary" level.
For detail
definition of "reasonable cost",
Rev: 12.23.14 2 FA Local Attachment C Admin Guidelines
please refer to the Federal Register OMB Circulars A-87 Cost Principals for State and
Local Governments; and A-122 Cost Principals for Nonprofit Organizations.
• Ineligible Expenditures: Any activity or expense charged above and beyond the approved
Scope -of -Work is considered ineligible.
Rev: 12.23.14 3 FA Local Attachment C Admin Guidelines
LACMTA FA ATTACHMENT CA
QUARTERLY PROGRESS / EXPENSE REPORT
Grantee To Complete
Invoice #
Invoice Date
FA# 92000000OF9414
Quarterly Report #
GRANTEES ARE REQUESTED TO EMAIL THIS REPORT TO
ACCOUNTS PAYABLE () METRO. N ET
or submit by mail to:
Los Angeles County Metropolitan Transportation Authority
Accounts Payable
P. O. Box 512296
Los Angeles, California 90051-0296
after the close of each quarter, but no later than November 30, February 28,
May 31 and August 31. Please note that letters or other forms
of documentation may not be substituted for this form. Refer to the
Reporting and Expenditure Guidelines (Attachment C) for further information.
Please itemize grant -related charges for this Quarter on Page 5 of this report and include totals in this Section.
Rev: 12,23.14 1 FA Prop C Attachment C-1 Quarterly Report
LACMTA$Grant
'Local Incl.
Local./Match
Total
. - •
This Quarter Expenditure
Retention Amount
Net Invoice Amount (Less
Retention)
Funds Expended to Date
(Include this Quarter)
Total Project Budget
% of Project Budget
Expended to Date
Balance Remaining
Rev: 12,23.14 1 FA Prop C Attachment C-1 Quarterly Report
PROJECT TITLE:
FA #:
QUARTERLY REPORT SUBMITTED FOR:
Fiscal Year: 2014-2015
❑
2015-2016
2016-2017
2017-2018
❑
2018-2019
2019-2020
Quarter: F -]Q1: Jul - Sep ❑ Q2: Oct - Dec
F -]Q3: Jan - Mar ❑ Q4: Apr -Jun
DATE SUBMITTED:
LACMTA MODAL CATEGORY:
F]RSTI ❑ Pedestrian Signal Synchronization
TDM ❑ Bicycle Goods Movement
Transit
Project Sponsor
Contact I Project
Manager
Name:
LACMTA Project
Department:
Manager
Phone Number:
Mailing Address:
Phone Number:
E-mail:
E-mail:
Project Sponsor
Contact I Project
Manager
Contact Name:
Job Title:
Department:
Cit I Agency:
Mailing Address:
Phone Number:
E-mail:
Rev: 12.23.14 2 PA Prop C Attachment C-1 Quarterly Report
List all deliverables and milestones as stated in the FA, with start and end dates. Calculate the total project duration. DO NOT
CHANGE THE ORIGINAL FA MILESTONE START AND END DATES SHOWN IN THE 2ND AND 3 RD COLUMNS BELOW.
Grantees must make every effort to accurately portray milestone dates in the original FA Scope of Work, since this will provide the basis
for calculating any project delay. If milestone start and/or end dates change from those stated in the Original FA Scope of Work, indicate
the new dates under Actual Schedule below and re -calculate the project duration. However, this does not change the original milestones
in your FA. PER YOUR FA AGREEMENT, ANY CHANGES TO THE PROJECT SCHEDULE MUST BE FORMALLY SUBMITTED
UNDER SEPARATE COVER TO LACMTA FOR WRITTEN CONCURRENCE.
FA Milestones
Original FA Schedule in Scope of
Work
Actual Schedule
Start Date
End Date
Start Date
End Date
Environmental Clearance
Design Bid & Award
Design
Right -of -Way Acquisition
Construction Bid & Award
Ground Breaking Event
Construction
Ribbon Cutting Event
Total Project Duration
(Months)
2. PROJECT COMPLETION
A. Based on the comparison of the original and actual project milestone schedules above, project is (select only one) :
FlOn schedule per original FA schedule
Between 12-24 months behind original schedule
Less than 12 months behind original schedule
More than 24 months behind original schedule
B. Was the project design started within 6 months of the date originally stated in the FA?
❑ Yes ❑ No ❑ Not Applicable
C. Was a construction contract or capital purchase executed within 9 months after completion of design J specifications?
❑ Yes ❑ No ❑ Not Applicable
Rev: 12.23.14 3 FA Prop C Attachment Gl Quarterly Report
3. TASKS / MILESTONES ACCOMPLISHED
List tasks or milestones accomplished and progress made this quarter.
4. PROJECT DELAY
If project is delayed, describe reasons for delay (this quarter). Pay particular attention to schedule delays. If delay
is for the same reason as mentioned in previous quarters, please indicate by writing "Same as Previous Quarter".
S. ACTION ITEMS TO RESOLVE DELAY
If the project is delayed (as described in #4), include action items that have been, or will be, undertaken to resolve
the delay.
Rev: 12.23,14 4 FA Prop C Attachment C-1 Quarterly Report
SECTION 4: ITEMIZED LISTING OF EXPENSES AND CHARGES THIS QUARTER
All expenses and charges, including grant and local match, must be itemized and listed below. Each item listed must be verifiable by
an invoice and/or other proper documentation. The total amounts shown here must be equal to this quarter's expenditures listed on
page 1 of this report. All expenses and charges must be reflective of the approved budget and rates as shown in the FA Attachment
B, Scope of Work. Use additional pages if needed.
Notes:
and time sheets, attached and included
with this Expense
Report must be listed and shown under the
Invoice Number column
ITEMINVOICE
#
TOTALCHARGES ES /
$ CHARGED TO LACMTA GRANT
$ CHARGED TO LOCAL MATCH
1
LACMTA grant.
2
3
4
5
6
7
8
9
10
11
12
13
TOTAL
Notes:
and time sheets, attached and included
with this Expense
Report must be listed and shown under the
Invoice Number column
of the Itemized Listing (above).
1. Local
match spent in
each quarter,
must be in the appropriate
proportion to
LACMTA grant.
2. All receipts, invoices,
and time sheets, attached and included
with this Expense
Report must be listed and shown under the
Invoice Number column
of the Itemized Listing (above).
Invoice Payment Information:
LACMTA will make all disbursements electronically unless an exception is requested in writing.
ACH Payments require that you complete an ACH Request Form and fax it to Accounts Payable at 213-922-610
ACH Request Forms can be found at www.metro.net/calIforprojects.
Written exception requests for Check Payments should be completed and faxed to
Accounts Payable at 213-922-6107.
I certify that I am the responsible Project Manager or fiscal officer and representative of
and that to the best of my knowledge and belief the information
stated in this report is true and correct.
Signature Date
Name Title
Rev: 12.23.14 5 FA Prop C Attachment C-1 Quarterly Report
Attachment D
Los Angeles Metropolitan Transportation Authority
2017 07 Metropolitan Transportation Improvement Project List ($000)
Project Description'. Vista Canyon Ranch Transit Center - relocate the existing, temporary Via Pnncessa Metrolink Station to the SCAG RTP Pm act #: REG0703
Study YES Ispool YES Modelo
Vista Canyon project site, includes Metrolink Station and Bus Transfer Station, a pedestrian overpass or undarcrossmg of the PM'. Susan Lipman- (661) 2911
tracks and an adjacent parking structure with up to 750 parking spaces. Tall Credits (TDC) of $760 Will be utilized to match Email: slipman@santaclarite.com
FTA5307 programmed in FYI 6117 for ENG. L5: N L5 GROUP#:
Confcmnty Category TCM Committed
System :Transit Route: Poslmile Phase EnginseringlPlans, Specifications and Estimates(FSBE) Completion Date 0 613 012 01 9
Transit Rt Metrolink Transit ModeCommuter Fare 15.00 Trans Fee:0.00 Prk Ride Lou: Up to Air Basin SCAB Envir Doc CATEGORICALLY EXEMPT- 12/312012
Rail 7509arkino spaces
Los. Santa Clanla Sub -Area Other Sub -Region San Fernando
ValleviNadh County Area
Headway Peak 30 Headway OP: 120 Stop Time.630,00 Parking $: 1.00 Stop Dist: CTIPS ID: EA # PPNO:
Program Code 'TRNHE- PASS E N G ER STATION SIFACILITI ES -NEW Stop Loc: Visna C anon
PHASE PRIOR 16117 17118 18119 19120 20121 21122 BEYOND PROGTOTAL
5307 -FTA LAILB UZA PE $1,200 $1,200
RW
CON
SUBTOTAL $1.200 $1.200
RW
CON
$2,600
RW
$0
$250
$1,002
$1,002
$1002
$1,261
CON
$264
$741
$468
$1,473
SUBTOTAL
$264
$741
$468
$1.473
RW
CON
SUBTOTAL
$0
$250
$1,002
$1,002
$1002
$1,261
TF - LOM9l Tfarkepodabon PE
RW
CON
$2,625
$2,625
SUBTOTAL
$2,625
$2,625
PC10- Les Angeles County Proposition "CiO' PE
$577
$0
$0
$577
RW
so
$0
$0
I
$0
CON _
-_ _ $587
$3,880
$1,041 _ _ I
$5,506
TOTAL PE: $4.6$6 TOTAL RW: $0 TOTAL CON: $10.608
Page 1 Monday, December 5, 2016
Los Angeles Metropolitan Transportation Authority
2017 07 Metropolitan Transportation Improvement Project List ($000)
-General Common I: This Mel hall smd n prolact and the bus transfer batch are currently In the design placestill see king add Ilion a conduction funds The costs above now lndude the combination of IAF7404,
W9414 and the original L G774.
-Mdeling Comment: This Metrollnk station project and the bus transfer station are currently in the design phase. 51111 seeking additional constuclion Ponds.
-TCM Comment: This Metrolink Indian project and the bus transfer Match are currently In the design phase. Still seeking additional conslruclum funds.
-Nerral Protect coal Increased by $10,619 and by 2291
Changed Cumbrously Coastal
- from "TCM" la'TCM Committed"
Change Project Description:
- from 'Vista Canyon Ranch Transit Center- relocate the signal temporary Via Princessat Mall Stallon to the Mala Canyon project site', includes Metrolink Station and Eva Transfer Station, a padeslrian
overpass or undercrosdng of the tracks and an adjacent paIXing structure with up to 750 parking spaces."
to Wake Canyon Ranch Transit Center- relocate the exeding, temporary Via Presence Melmlink Station to the Vista Canyon project site: Includes Moll Station and due Transfer Station, a pedestrian overpass or
undercoating of the tracks and an adjacent parking structure with up to 750 parking spaces. Tall Credits (TQC) of $760 will be u0lized 10 match FTA5307 programmed in FYI Sri? for ENG:'
Changed Project Completion Dale:
- from '121312019"ria"8/3012019"
Changed Consul Implementation Status'.
- from 'No Project Activity' to'£ngin fininglPlens. Specifications and Estimates (I)SAE)"
Increase Funding
AGENCY.
Is Add lunda In 151 in CON for $264
AGENCY'.
as Add funds In 17118 in CON for $741
AGENCY:
lo� Add funds in 18119 in CON for $468
CITY:
� Add funds In 1art 7 in ENG for $259
CITY:
I, Add funds In 17r181n CON for $1.012
LTF:
— Delete funds In 161171n ENO for $2,625
Is, Add funds in 16417 In CON for $2.625
PC10:
lfi� Add funs in 16117 in ENO for $577, CON for $587
PC10:
fis Add funds in 1711 Bin CON for $3.880
PCIO:
w Add funds In Ian 91n CON for $1.041
5307LA:
Increase funds In 16117 In ENO from $500 to $1,200
530730:
a Increase funds In 161171n ENO from $1$00 to $2 600
Change reason:COMBINED PROJECT Total Cost $15
Page 2 Monday, December 5, 2016
FTIP# LAOG774
CFP# F9414
Funding Agreement No. 920000000F9414
Evil FlAluffewlUVO �o
SUSTAINABLE DESIGN ELEMENTS REQUIREMENTS
SPECIAL GRANT CONDITIONS
1. Grantee shall ensure its Project is in compliance with the LACMTA Sustainable Design
Elements Requirements by meeting the following conditions:
a. Grantee shall attend the LACMTA-hosted training on sustainable design prior to
the initiation of the construction phase. The LACMTA training on sustainable
design will be held every Fall. For training details, Grantee shall he responsible
for contacting the LACMTA Sustainability Policy Manager.
b. Grantee shall develop a Sustainable Design Plan (Plan), for LACMTA review and
approval, that contains, at a minimum, the following elements:
A list of the sustainable design elements which will be included in the
Project.
2. A summary description of mitigation measures committed through
project environmental review.
3. A detail description of how the Project's proposed sustainable design
elements will achieve either (1) the LACMTA Sustainable Design
Performance Metrics ("LACMTA Metrics"), found in Appendix J of the
Call for Projects Application; or (2) Alternative Metrics, as defined below.
If Grantee desires to use an Alternative Metrics, the Plan must establish
the alternative set of performance metrics Grantee intends to use.
4. A description of how Grantee will achieve each LACMTA Metrics or the
Alternative Metrics, as applicable to the Scope of Work.
The "Alternative Metrics" is defined as any alternative metrics that exceeds
business -as -usual performance in the following areas: energy and water use;
waste reduction; stormwater management; and reduction of urban heat island
effects, as applicable to the Scope of Work. Grantee may cite performance metrics
from standardized sources including but not limited to LEED, LEED-ND,
Envision, and Sites Initiative.
2. Prior to initiation of the construction phase of the Project, Grantee must be found in
compliance with the Plan. Grantee's compliance with the Plan can be determined in one
of two ways: the LACMTA Sustainability Policy Manager shall determine and certify
Grantee's compliance with the Plan or the Grantee must provide written self -certification
of compliance to the LACMTA Sustainability Policy Manager with these conditions
found in Section 1(b).
Rev: 1.7.15 1 FA Attachment E Special Conditions
FTIP# LAOG774
CFP# F9414
Funding Agreement No. 92000000OF9414
3. Grantee shall report on the implementation of the Plan. As part of the Project closeout,
Grantee shall certify that the Plan has been completed, with approval from the LACMTA
Sustainability Policy Manager.
4. LACMTA's Sustainability Policy Manager Contact Information: Jacob Lieb
liebj Qmetro.net
(213) 922-4132
Rev: 1.7.15 2 FA Attachment E Special Conditions
City of
SANTA CLARITA
23920 Valencia Boulevard • Suite 300 • Santa Clarita, California 91355-2196
Phone: (661) 259-2489 • FAX: (661) 259-8125
www.santa-darita.com
FA Attachment F
PROJECT READINESS CERTIFICATION
As part of the 2015 Call for Projects, the LACMTA Board of Directors, authorized the
programming of funds to GRANTEE for the Vista Canyon Metrolink Station (the "Project 3)
Prior to execution of Funding Agreement for the Project, GRANTEE must assure LACMTA
that GRANTEE has taken the necessary steps to ensure that the Project will he appropriately
staffed, that the Project will be appropriately funded, and that the Project will be completed
in a timely manner.
The undersigned, duly qualified and serving as City Manager for the City of Santa Clarita,
certifies that the below Project Readiness actions have been duly authorized and approved by
its Governing Authority. The undersigned further certifies that the information submitted
herein is true and accurate to the best of his/her knowledge.
Signature
M
1) GRANTEE has incorporated the Project into the adopted Capital Improvement
Program (CIP). The date the adopted CIP included the Project is set forth below and
attached to this Certification is the CIP cover page and the date showing the Project.
Date of Adoption
2) GRANTEE hereby
commits to
provide its
Local Match amount accepted by the
LACMTA Board
as
follows:
Metro Grant Amount
Local Match Amount
Total Project Cost
$ 31276,783
$ 17472,177
$ 47748,960
10.18.2016
Project Readiness Certification
3) GRANTEE hereby commits to the following Staffing Plan for the Project:
Staff Name
Job Title
% Project
Responsibility
Carla Callahan
Associate Engineer
95%
Lisett Bautista
Financial Analyst
3%
Debbie O'Leary
Project
Development Coordinator
2%
4) GRANTEE hereby commits to deliver the Project by the Project Lapse Date.
Project Lapse Date: June 30 2021
5) GRANTEE has submitted all of the foregoing to the Governing Authority of
GRANTEE for approval in the date set forth below.
Date of Governing
Authority Approval
(Submit Governing Authority Clerk stamped agenda/minutes)
10.18.2016 2 Project Readiness Certification
FTIP#:LAF9306
CFP# F9306
PPNO:
N/A
Funding Agreement No.
92000000OF9306
CALL FOR PROJECTS
PROPOSITION C
FUNDING AGREEMENT
This Funding Agreement ("Agreement') is made and entered into effective as of December 1,
2016 ("Effective Date'), and is by and between the Los Angeles County Metropolitan
Transportation Authority ("LACMTA") and City of Santa Clarita ("GRANTEE") for Intelligent
Transportation Systems (ITS) Phase VII - LACMTA Call for Projects ID# F9306 and FTIP#
LAF9306 (the "Project").
WHEREAS, as part of the 2015 Call for Projects, the LACMTA Board of Directors, at its
meeting on September 24, 2015, authorized a grant to GRANTEE, subject to the terms and
conditions contained in this Agreement.
NOW, THEREFORE, the parties hereby agree as follows:
The terms and conditions of this Agreement consist of the following and each is incorporated
by reference herein as if fully set forth herein:
1. Part I - Specific Terms of the Agreement
2. Part II - General Terms of the Agreement
3. Attachment A - Project Funding
4. Attachment B - Scope of Work
S. Attachment C - Reporting and Expenditure Guidelines
6. Attachment C-1- Quarterly Progress/Expenditure Report
7. Attachment D - Federal Transportation Improvement Program (FTIP) Sheet
8. Attachment E-1- ITS Architecture Consistency Self -Certification Form
9. Attachment E-2 - Signal Synchronization and Bus Speed Improvement Program
Special Grant Conditions
10. Attachment E-3 - Sustainable Design Elements Requirements
11. Attachment F - Project Readiness Certification
12. Any other attachments or documents referenced in the above documents
In the event of a conflict, the Special Grant Conditions, if any, shall prevail over the Specific
Terms of the Agreement and any attachments and the Specific Terms of the Agreement shall
prevail over the General Terms of the Agreement.
Rev: 11.22.2016 1 Funding Agreement
Prop C Funds
FTIP#:LAF9306
PPNO: N/A
CFP# F9306
Funding Agreement No. 92000000OF9306
IN WITNESS WHEREOF, the parties have caused this Agreement to he executed by their duly
authorized representatives as of the dates indicated below:
I�.iOS ni
LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY
By:
Phillip A. Washington
Chief Executive Officer
APPROVED AS TO FORM:
MARY C. WICKHAM
County Counsel
By:
e uty
GRANTEE:
CITY OF SANTA CLARITA
By:
Kenneth W. Striplin
City Manager
APPROVED AS TO FORM:
By:
Joseph Montes
City Attorney
Date:
Date: f Il
Date:
Date:
Rev: 11.22.2016 2 Funding Agreement
Prop C Funds
FTIP#:
LAF9306
CFP# F9306
PPNO:
N/A
Funding Agreement No.
92000000OF9306
PART
SPECIFIC TERMS OF THE AGREEMENT
1. Title of the Project (the "Project"): Intelligent Transportation Systems (ITS) Phase VII.
LACMTA Call for Projects ID# F9306, FTIP# LAF9306.
2. To the extent the Funds are available, LACMTA shall make to GRANTEE a one-time
grant of the Proposition C 25% funds in the amount of $2,122,816 (the "Funds") for the Project
in accordance with the terms of this Agreement. LACMTA Board of Directors' action of
September 24, 2015, granted the Funds to GRANTEE for the Project. The Funds are
programmed over two years, Fiscal Years (FY) 2016-17; and 2017-18. LACMTA Board of
Directors' action approved Funds for FY 2016-17 only in the amount of $510,500. LACMTA
Board of Directors' action will be required annually to approve Funds for each subsequent
Fiscal Year prior to those Funds being allocated to GRANTEE.
3. The Project Funding documents all sources of funds programmed for the Project as
approved by LACMTA and is attached as Attachment A. The Project Funding includes the total
programmed budget for the Project, including the Funds granted by LACMTA and
GRANTEE'S local match requirement (the "GRANTEE Funding Commitment"). The Project
Funding also includes the fiscal years in which all the funds for the Project are programmed.
4. GRANTEE shall complete the Project as described in the Scope of Work. The Scope of
Work for the Project is attached to this Agreement as Attachment B. The Scope of Work
includes a description of the Project, a detailed description of the work to be completed by
GRANTEE including, without limitation, Project milestones consistent with the lapsing policy,
and a set schedule. Work shall be delivered in accordance with that schedule unless otherwise
agreed to by the parties in writing. If a GRANTEE is consistently behind schedule in meeting
milestones or in delivering the Project, then LACMTA will have the option to terminate this
Agreement for default as described in Part II, Section 9.
5. Eligible Project expenses are defined in the Reporting and Expenditure Guidelines
(Attachment C). The form of the Quarterly Progress/Expenditure Report is attached as
Attachment C-1. LACMTA will withhold five percent (5%) of eligible expenditures per
invoice as retention pending an audit of expenditures and completion of the Scope of Work.
6. The "FTIP PROJECT SHEET (PDF)" is attached as Attachment D and is required to
ensure that the Project is programmed correctly in the most up-to-date FTIP document. The
FTIP PROJECT SHEET (PDF) can be found in ProgramMetro FTIP database under the reports
section at hUs:I 1program.metro.net, All projects that receive funding through the LACMTA
Call for Projects must be programmed into the FTIP which includes locally funded regionally
significant projects for information and air quality modeling purposes. GRANTEE shall review
the Project in ProgramMetro each year and update or correct the Project as necessary during a
scheduled FTIP amendment or adoption to be consistent with the terms of this Agreement, as
amended from time to time. GRANTEE will be notified of amendments and adoptions to the
FTIP via e-mail. Changes to the FTIP through ProgramMetro should be made as soon as
possible after GRANTEE is aware of any changes to the Project, but no later than October 1 of
the year the change or update is effective. Should GRANTEE fail to meet this date, it may affect
Rev: 11.22.2016 3 Funding Agreement
Prop C Funds
FTIP#:
LAF9306
CFP# F9306
PPNO:
N/A
Funding Agreement No.
92000000OF9306
GRANTEE'S ability to access funding, delay the Project and may ultimately result in the Funds
being lapsed. LACMTA shall review and approve any changes GRANTEE makes to the FTIP
prior to incorporating such changes in to the TIP.
7. The "Los Angeles County Regional ITS Architecture Consistency Self -Certification
Form" is attached as Attachment E-1. GRANTEE shall complete and submit the form as set
forth in Attachment E-1.
8. The "Signal Synchronization and Bus Speed Improvement Program Special Grants
Conditions" is attached as Attachment E-2. GRANTEE shall comply with the Special Grants
Conditions as set forth in Attachment E-2.
9. The "Sustainable Design Elements Requirements Special Grant Conditions" is attached
as Attachment E-3. GRANTEE shall comply with the Special Grant Conditions as set forth in
Attachment E-3,
10. An executed "Project Readiness Certification" is attached as Attachment F, which is
evidence that GRANTEE can appropriately fund and staff the Project so that the Project can
he completed in a timely manner.
11. Amendments to this Agreement shall he in writing executed by the parties. No changes
to the (i) grant amount, (d) Project Funding, (iii) the Scope of Work, or (iv) the lapse date of the
Funds shall be allowed without a written amendment to this Agreement, approved and signed
by the LACMTA Chief Executive Officer or his/her designee and GRANTEE.
12. Notice will be given to the parties at the address specified below unless otherwise
notified in writing of change of address. Any notice required or permitted to he delivered
hereunder shall be deemed to he delivered upon receipt by the correct address by United States
mail, postage prepaid, certified or registered mail, return receipt requested, or by Federal
Express or other reputable overnight delivery service addressed to the parties hereto as follows:
LACMTA's Address:
Los Angeles County Metropolitan Transportation Authority
One Gateway Plaza
Los Angeles, CA 90012
Attention: Ed Alegre; Mail Stop 99-22-9
Email: alegree@metro.net
GRANTEE's Address:
City of Santa Clarita
23920 Valencia Boulevard, Suite 300
Santa Clarita, CA 91355
Attention: Debbie O'Leary
Email: doleary@santa-clarita.com
Rev: 11.22.2016 4 Funding Agreement
Prop C Funds
FTIP#:LAF9306
PPNO: N/A
CFP# F9306
Funding Agreement No. 92000000OF9306
13. On September 26, 2002, the LACMTA Board of Directors required that prior to
receiving Proposition C 10% or 25% grant funds through the Call for Projects, GRANTEE must
meet a Maintenance of Effort (MOE) requirement consistent with the State of California's MOE
as determined by the State Controller's office. With regard to enforcing the MOE, LACMTA
will follow the State of California's MOE requirement, including, without limitation,
suspension and re -implementation.
Rev: 11.22.2016
Funding Agreement
Prop C Funds
FTIP#:LAF9306
CFP# F9306
PPNO:
N/A
Funding Agreement No.
92000000OF9306
PART II
GENERAL TERMS OF THE AGREEMENT
1. TERM:
1.1 The term of this Agreement shall commence on the Effective
Date of this Agreement and shall expire upon the occurrence of all of the following, unless
terminated earlier as provided herein: (i) the agreed upon Scope of Work has been completed;
(ii) all LACMTA audit and reporting requirements have been satisfied; and (iii) the final
disbursement of the Funds has been made to GRANTEE. All eligible Project expenses as
defined in the Reporting Guidelines (Attachment C) incurred after the Effective Date shall be
reimbursed in accordance with the terms and conditions of this Agreement. The parties
understand and agree there are certain covenants and agreements which specifically remain in
effect after expiration or termination of this Agreement.
1.2 Should LACMTA determine there are insufficient Funds available for
the Project; LACMTA may terminate this Agreement by giving written notice to GRANTEE
at least thirty (30) days in advance of the effective date of such termination. If this
Agreement is terminated pursuant to this section, LACMTA will not reimburse GRANTEE
any costs incurred after the effective date of such termination, except those necessary to
return any facilities modified by the Project's construction to a safe state. LACMTA's share
of these costs will be in equal proportion of the grant to GRANTEE Funding Commitment
ratio.
2. INVOICE BY GRANTEE: Unless otherwise stated in this Agreement, the Quarterly
Progress/Expenditure Report, with supporting documentation of expenses and Project progress
as described in Part II, Section 4.1 of this Agreement, and other documents as required by
LACMTA, shall satisfy LACMTA invoicing requirements.
Submit invoice with supporting_ documentation to:
ACCOUNTSPAYABLEOMETRO.NET (preferable)
or
mail to:
Los Angeles County Metropolitan Transportation Authority
Accounts Payable
P. O. Box 512296
Los Angeles, CA 90051.0296
All invoice material must contain the following information:
Re: LACMTA Project ID# F9306 and FA# 92000000OF9306
LACMTA Project Manager: Ed Alegre; Mail Stop 99-22-9
3. USE OF FUNDS:
3.1 GRANTEE shall utilize the Funds to complete the Project as described in
the Scope of Work and in accordance with the Reporting and Expenditure Guidelines and the
most recently adopted LACMTA Proposition C Guidelines for the type of Proposition C funds
granted by LACMTA hereunder (the "Guidelines").
Rev: 11.22.2016 6 Funding Agreement
Prop C Funds
FTIP#:LAF9306
PPNO: N/A
CFP# F9306
Funding Agreement No. 92000000OF9306
3.2 GRANTEE shall not use the Funds to substitute for any other funds or
projects not specified in this Agreement. Further, GRANTEE shall not use the Funds for any
expenses or activities beyond the approved Scope of Work (Attachment B).
*3.3 GRANTEE must use the Funds in the most cost-effective manner. If
GRANTEE intends to use a consultant or contractor to implement all or part of the Project,
LACMTA requires that such activities be procured in accordance with GRANTEE'S
contracting procedures and consistent with State law. GRANTEE will also use the Funds in
the most cost-effective manner when the Funds are used to pay "in-house" staff time. This
effective use of funds provision will be verified by LACMTA through on-going Project
monitoring and through any LACMTA interim and final audits.
*3.4 GRANTEE'S employee, officers, councilmembers, hoard member,
agents, or consultants (a "GRANTEE Party") are prohibited from participating in the selection,
award, or administration of a third -party contract or sub -agreement supported by the Funds if a
real or apparent conflict of interest would be involved. A conflict of interest would include,
without limitation, an organizational conflict of interest or when any of the following parties
has a financial or other interest in any entity selected for award: (a) a GRANTEE Party (b) any
member of a GRANTEE Party's immediate family, (c) a partner of a GRANTEE Party; (d) any
organization that employs or intends to employ any of the above. This conflict of interest
provision will be verified by LACMTA through on-going Project monitoring and through any
LACMTA interim and final audits.
3.5 If the Project requires the implementation of an Intelligent
Transportation Systems ("ITS") project, GRANTEE shall ensure the Project is consistent
with the Regional ITS Architecture. ITS projects must comply with the LACMTA
Countywide ITS Policy and Procedures adopted by the LACMTA Board of Directors
including the submittal of a completed, signed self -certification form (Attachment E-1). For
the ITS policy and form, also see http: I Jwww.metro.net1projects /call projects/.
3.6 If any parking facilities are designed and/or constructed using the Funds,
GRANTEE shall coordinate with LACMTA parking program staff (see METRO.net for staff
listing) in the planning, design and management of the facility and shall ensure that its
implementation is consistent with the LACMTA adopted parking policy. For the parking
policy, see htV://www.metro.netlprojects/cal projects/.
3.7 GRANTEE is obligated to continue using the Project consistent with the
public transportation purposes for which the Project was approved. The Project right-of-way
and real property purchased to implement the Project shall remain dedicated to public
transportation use. The obligations set forth in this section shall survive termination of this
Agreement.
3.8 If GRANTEE desires to use the Funds to purchase or lease equipment
including, without limitation, vehicles, office equipment, computer hardware or software, or
other personal property ("Equipment") necessary to perform or provide the services set forth in
the Scope of Work, GRANTEE must obtain LACMTA's written consent prior to purchasing or
Rev: 11.22.2016 Funding Agreement
Prop C Funds
FTIP#:LAF9306
PPNO: N/A
CFP# F9306
Funding Agreement No. 92000000OF9306
leasing any Equipment. Equipment purchased or leased without such prior written consent
shall he deemed an unallowable expenditure of the Funds. Equipment acquired as part of the
Project shall be dedicated to that Project use for their full economic life cycle, including any
extensions of that life cycle achieved by reconstruction, rehabilitation, or enhancements.
3.9 If an Equipment ceases to be used for the proper use as originally stated
in the Scope of Work, GRANTEE will be required to return to LACMTA the Funds used to
purchase or lease such Equipment in proportion to the useful life remaining and in equal
proportion of the Funds to GRANTEE Funding Commitment ratio. The obligations set forth in
this section shall survive termination of this Agreement.
3.10 If any Project facilities or any real property purchased to implement the
Project is no longer used or is no longer needed for the Project, including construction
easements or excess property, GRANTEE will be required to return to LACMTA the Funds
used to design, construct or acquire such Project facilities or real property in equal proportion
of the grant to GRANTEE Funding Commitment ratio. The obligations set forth in this section
shall survive termination of this Agreement.
3.11 If GRANTEE desires to use any Project facility or any real property
purchased to implement the Project to generate revenue, GRANTEE shall first obtain
LACMTA's written consent prior to entering into any such revenue generating arrangement.
GRANTEE shall provide LACMTA with the applicable information regarding the transaction,
including without limitation, the property at issue, the proposed use of the property, the
amount of revenue, any impact to the Project and the proposed use of the revenue. LACMTA
consent may be conditioned on whether bond funds were used, and how GRANTEE plans to
use the revenue, including, without limitation, sharing any net revenues with LACMTA. If
GRANTEE fails to obtain LACMTA's prior written consent, GRANTEE shall be considered in
default and LACMTA shall have all rights and remedies available at law or in equity, including,
without limitation the return of the Funds to cover the cost of the property in question. The
obligations set forth in this section shall survive termination of this Agreement.
3.12 GRANTEE understands that this Agreement does not provide any rights
for GRANTEE to use LACMTA real property needed for the Project. If the Project requires use
of LACMTA Property, GRANTEE will need to enter into a separate agreement with LACMTA
in accordance with LACMTA real property policies and procedures. Nothing in this Agreement
obligates LACMTA to provide GRANTEE with any real estate right.
4. DISBURSEMENT OF FUNDS:
4.1 GRANTEE shall submit the Quarterly Progress/Expenditure Report
(Attachment C-1) within 60 days after the close of each quarter on the last day of the months
November, February, May and August. Should GRANTEE fail to submit such reports within
10 days of the due date and/or GRANTEE submits incomplete reports, LACMTA will not
reimburse GRANTEE until the completed required reports are received, reviewed, approved.
The Quarterly Progress/Expenditure Report shall include all supporting documentation (such
as contractor invoices, timesheets, receipts, etc.) with a clear justification and explanation of
their relevance to the Project for reimbursement. If no activity has occurred during a particular
Rev: 11.22.2016 8 Funding Agreement
Prop C Funds
FTIP#:LAF9306
PPNO: N/A
CFP# F9306
Funding Agreement No. 92000000OF9306
quarter, GRANTEE will still be required to submit the Quarterly Progress/Expenditure Report
indicating no dollars were expended that quarter. If a request for reimbursement exceeds
$500,000 in a single month, then GRANTEE can submit such an invoice once per month with
supporting documentation.
4.2 Disbursements shall be made on a reimbursement basis in accordance
with the provisions of this Agreement.
4.3 LACMTA will make all disbursements electronically unless an exception
is requested in writing. Disbursements via Automated Clearing House (ACH) will be made at
no cost to GRANTEE. GRANTEE must complete the ACH form and submit such form to
LACMTA before grant payments can be made. ACH Request Forms can be found at
http: //www.metro.net/proj ects/call_proj ects/calLproj ects-reference-documents/.
4.4 GRANTEE must provide detailed supporting documentation with its
Quarterly Progress/Expenditure Report.
4.5 GRANTEE shall demonstrate that the GRANTEE Funding Commitment
has been spent in direct proportion to the Funds invoiced with each quarter's expenditures.
4.6 Expenses that are not invoiced within 60 days after the lapsing date
specified in Part II, Section 8.1 below are not eligible for reimbursement.
4.7 Any Funds expended by GRANTEE prior to the Effective Date of this
Agreement shall not be reimbursed nor shall they be credited toward the GRANTEE Funding
Commitment requirement, without the prior written consent of LACMTA. GRANTEE
Funding Commitment dollars expended prior to the year the Funds are awarded shall he spent
at GRANTEE'S own risk.
4.8 Commencing with the Effective Date, Funds will be made available to
GRANTEE for all work related to the initial Project milestone identified in Attachment B -
Scope of Work. Funds for subsequent Project milestones will not be available until
GRANTEE provides evidence that the current Project milestone has been completed, or is
dearly on track to he completed on the approved schedule stated in Attachment B, as
determined by LACMTA.
5. AUDIT REQUIREMENTS /PAYMENT ADJUSTMENTS:
*5.1 LACMTA, and/or its designee, shall have the right to conduct audits of
the Project, as deemed appropriate, such as financial and compliance audits; interim audits;
pre -award audits, performance audits and final audits. LACMTA will commence a final audit
within nine months of receipt of an acceptable final invoice, provided the Project is ready for
final audit (meaning all costs and charges have been paid by GRANTEE and invoiced to
LACMTA, and such costs, charges and invoices are properly documented and summarized
in the accounting records to enable an audit without further explanation or summarization
including actual indirect rates for the period under review). GRANTEE agrees to establish
and maintain proper accounting procedures and cash management records and documents in
Rev: 11.22.2016 9 Funding Agreement
Prop C Funds
FTIP#:LAF9306 CFP# F9306
PPNO: N/A Funding Agreement No. 92000000OF9306
accordance with Generally Accepted Accounting Principles (GAAP). GRANTEE shall
reimburse LACMTA for any expenditure not in compliance with this Agreement and the
Guidelines. GRANTEE'S eligible expenditures submitted to LACMTA for this Project shall be
in compliance with the Reporting and Expenditure Guidelines (Attachment C) and 2 CFR
Subtitle A, Chapter II, Part 200. The allowability of costs for GRANTEE'S contractors,
consultants and suppliers submitted to LACMTA through Recipient's Quarterly Progress
Reports/Expenditures shall be in compliance with 2 CFR Subtitle A, Chapter II, Part 200 or,
48 CFR Part 31 (FAR), whichever is applicable. Any use of the Funds which is expressly
prohibited under this Agreement shall be an ineligible use of the Funds and may be disallowed
by LACMTA audit. Findings of the LACMTA audit are final. When LACMTA audit findings
require GRANTEE to return monies to LACMTA, GRANTEE shall return such monies within
thirty (30) days after the final audit is sent to GRANTEE.
*5.2 GRANTEE'S records shall include, without limitation, accounting
records, written policies and procedures, contract files, original estimates, correspondence,
change order files (including documentation covering negotiated settlements), invoices, and
any other supporting evidence deemed necessary by LACMTA to substantiate charges related
to the Project (all collectively referred to as "records") shall be open to inspection and subject
to audit and reproduction by LACMTA auditors or authorized representatives to the extent
deemed necessary by LACMTA to adequately permit evaluation of expended costs. Such
records subject to audit shall also include, without limitation, those records deemed
necessary by LACMTA to evaluate and verify, direct and indirect costs, (including overhead
allocations) as they may apply to costs associated with the Project. These records must be
retained by GRANTEE for three years following final payment under this Agreement.
Payment of retention amounts shall not occur until after the LACMTA's final audit is
completed.
*5.3 GRANTEE shall cause all contractors to comply with the requirements
of Part II, Sections 5.1 and 5.2 above. GRANTEE shall cause all contractors to cooperate
fully in furnishing or in malting available to LACMTA all records deemed necessary by
LACMTA auditors or authorized representatives related to the Project.
*5.4 LACMTA or any of its duly authorized representatives, upon
reasonable written notice shall be afforded access to all of the records of GRANTEE and its
contractors related to the Project, and shall be allowed to interview any employee of
GRANTEE and its contractors through final payment to the extent reasonably practicable.
*5.5 LACMTA or any of its duly authorized representatives, upon
reasonable written notice, shall have access to the offices of GRANTEE and its contractors,
shall have access to all necessary records, including reproduction at no charge to LACMTA,
and shall be provided adequate and appropriate work space in order to conduct audits in
compliance with the terms and conditions of this Agreement.
5.6 In addition to LACMTA's other remedies as provided in this Agreement,
LACMTA shall withhold the Funds and/or recommend not to award future Call for Projects
grants to GRANTEE if the LACMTA audit has determined that GRANTEE failed to comply
with the Scope of Work (such as misusing Funds or failure to return Funds owed to LACMTA
Rev: 11.22.201610 Funding Agreement
Prop C Funds
FTIP#:LAF9306
PPNO: N/A
CFP# F9306
Funding Agreement No. 92000000OF9306
in accordance with LACMTA audit findings) and/or is severely out of compliance with other
terms and conditions as defined by this Agreement and the Guidelines, including the access to
records provisions of Part II, Section 5.
*5.7 When business travel associated with the Project requires use of a
vehicle, the mileage incurred shall be reimbursed at the mileage rates set by the Internal
Revenue Service, as indicated in the United States General Services Administration Federal
Travel Regulation, Privately Owned Vehicle Reimbursement Rates.
*5.8 GRANTEE shall certify monthly invoices by reviewing all contractor
and subcontractor costs and maintaining internal control to ensure that all expenditures are
allocable, allowable and reasonable and in accordance with 2 CFR Subtitle A, Chapter II,
Part 200 or 48 CFR Part 31 (whichever is applicable) and the terms and conditions of this
Agreement.
5.9 GRANTEE shall also certify final costs of the Project to ensure all costs
are in compliance with 2 CFR Subtitle A, Chapter II, Part 200 or 48 FAR Part 31 (whichever
is applicable) and the terms and conditions of this Agreement.
5.10 Whenever possible, in exercising its audit rights under this Agreement,
LACMTA shall rely on GRANTEE'S own records and audit work to minimize direct audit of
contractors, consultants, and suppliers.
6. ONE TIME GRANT: This is a one time only grant subject to the terms and conditions
agreed to herein and in the Guidelines. This grant does not imply nor obligate any future
funding commitment on the part of LACMTA.
SOURCES AND DISPOSITION OF FUNDS:
7.1 The obligation for LACMTA to grant the Funds for the Project is
subject to sufficient Funds being made available for the Project by the LACMTA Board of
Directors. If such Funds are not made available for the Project, LACMTA shall have no
obligation to provide the Funds for the Project, unless otherwise agreed to in writing by
LACMTA.
7.2 GRANTEE shall fully fund and contribute the GRANTEE Funding
Commitment, as identified in the Project Funding (Attachment A), towards the cost of the
Project. If the Funds identified in Attachment A are insufficient to complete the Project,
GRANTEE agrees to secure and provide such additional non-LACMTA programmed funds
necessary to complete the Project.
7.3 GRANTEE shall he responsible for any and all cost overruns for the
Project.
7.4 At any time, if GRANTEE receives outside funding for the Project in
addition to the Funds identified in the Project Funding at the time this grant was awarded, this
Agreement shall he amended to reflect such additional funding.
Rev: 11.22.2016 11 Funding Agreement
Prop C Funds
FTIP#: LAF9306
PPNO: N/A
CFP# F9306
Funding Agreement No. 92000000OF9306
7.5 If, at the time of final voucher, available funding for the Project
(including the Funds, GRANTEE Funding Commitment, and any additional funding) exceeds
the actual Project costs, then the cost savings shall be applied in the same proportion as the
sources of funds from each party to this Agreement as specified in the Project Funding and
both the Funds and GRANTEE Funding Commitment required for the Project shall be
reduced accordingly. LACMTA shall have the right to use any cost savings associated with the
Funds at its sole discretion, including, without limitation, programming the unused Funds to
another project or to another GRANTEE. If, at the time of final voucher, it is determined that
GRANTEE has received Funds in excess of what GRANTEE should have received for the
Project, GRANTEE shall return such overage to LACMTA within 30 days from final voucher.
8. TIMELY USE OF FUNDS / REPROGRAMMING OF FUNDS:
8.1 GRANTEE must demonstrate timely use of the Funds by:
(i) executing this Agreement within ninety (90) days of receiving
formal transmittal of the Agreement from LACMTA, or by
December 31st of the first Fiscal Year in which the Funds are
programmed, whichever date is later; and
(ii) meeting the Project milestones due dates as agreed upon by the
LACMTA and GRANTEE in the Agreement, milestones include,
but are not limited to the following:
a. for project development, GRANTEE must complete phase
by the end of the second fiscal year following the year the
Funds were first programmed; and
h. for right-of-way, GRANTEE must follow its right-of-way
acquisition policies and must show a realistic schedule for
completion of acquisition required for the project agreed
upon by LACMTA and GRANTEE prior to Agreement
execution; and
C. for construction or capital purchase projects, contracts shall
he awarded within nine (9) months from the date of
completion of design. Project design (preliminary
engineering) must begin within six (6) months from the
identified milestone start date; and
(iii) submitting the Quarterly Progress/Expenditure Report; and
(iv) expending the Funds granted under this Agreement for allowable
costs by June 30, 2020 (lapse date), within 36 months from July 1
of the FY 2017-18, final Fiscal Year in which funds are
programmed.
Rev: 11.22.2016 12 Funding Agreement
Prop C Funds
FTIP#:LAF9306 CFP# F9306
PPNO: N/A Funding Agreement No. 92000000OF9306
8.2 Quarterly Progress/Expenditure Reports will be used to evaluate
compliance with the Project milestone due dates as identified in the Agreement. If the Project
does not meet the milestone due dates as agreed upon in the Agreement, LACMTA will issue a
notice of non-compliance to the GRANTEE, and the GRANTEE will be required to develop a
written recovery plan illustrating in detail the GRANTEE's actions to resolve the delay and to
meet the Project completion date agreed upon in the Agreement (the "Recovery Plan"). If the
Recovery Plan is deemed viable by LACMTA staff, and meets the Project completion date
agreed upon in the Agreement, LACMTA may grant an administrative schedule update as long
as the Funds are expended in compliance with (iv) above. If GRANTEE fails to submit a
Recovery Plan within 30 days of the notice of non-compliance from LACMTA, or the Recovery
Plan illustrates that the Project will not meet the lapse date in the Agreement, LACMTA may
recommend potential deobligation of the Funds as part of its annual Call for Projects
Recertification/Deobligation process. GRANTEE will ONLY be allowed to request a one-time
lapsing date extension of 20 -months from the final lapse date, which request is subject to
LACMTA's Technical Advisory Committee (TAC) consideration as part of the annual Call for
Projects Recertification/Deobligation process.
8.3 Recertification of Funds will be based on Project progress and is subject
to meeting the Project milestones as agreed upon in the Agreement.
8.4 If GRANTEE does not complete one element of the Project, as described
in the FTIP Project Sheet, due to all or a portion of the Funds lapsing, the entire Project may be
subject to deobligation at LACMTA's sole discretion. In the event that all the Funds are
deobligated, this Agreement shall automatically terminate.
8.5 If GRANTEE fails to meet any of the conditions in paragraph 8.1 above,
the Project shall be considered lapsed and will be submitted to the LACMTA Board for
deobligation. Expenses that are not invoiced within 60 days after the lapsing date are not
eligible for reimbursement.
9. DEFAULT: A Default under this Agreement is defined as any one or more of the
following: (i) GRANTEE fails to comply with the terms and conditions contained herein or in
the Guidelines; (ii) GRANTEE is consistently behind schedule in meeting milestones or in
delivering the Project; or (iii) GRANTEE fails to perform satisfactorily or makes a material
change, as determined by LACMTA at its sole discretion, to the Financial Plan, the Scope of
Work, or the Project Funding without LACMTA's prior written consent or approval as provided
herein.
10. REMEDIES:
10.1 In the event of a Default by GRANTEE, LACMTA shall provide written
notice of such Default to GRANTEE with a 30 -day period to cure the Default. In the event
GRANTEE fails to cure the Default, or commit to cure the Default and commence the same
within such 30 -day period to the satisfaction of LACMTA, LACMTA shall have the following
remedies: (i) LACMTA may terminate this Agreement; (ii) LACMTA may make no further
disbursements of Funds to GRANTEE; and/or (iii) LACMTA may recover from GRANTEE any
Funds disbursed to GRANTEE as allowed by law or in equity.
Rev: 11.22.2016 13 Funding Agreement
Prop C Funds
FTIP#:LAF9306
PPNO: N/A
CFP# F9306
Funding Agreement No. 92000000OF9306
10.2 Effective upon receipt of written notice of termination from LACMTA
pursuant to Section 10.1, GRANTEE shall not undertake any new work or obligation with
respect to this Agreement unless so directed by LACMTA in writing. Any Funds expended
after termination shall be the sole responsibility of GRANTEE.
10.3 The remedies described herein are non-exclusive. LACMTA shall have
the right to enforce any and all rights and remedies herein or which may be now or hereafter
available at law or in equity.
11. COMMUNICATIONS:
*11.1 GRANTEE shall ensure that all Communication Materials contain
recognition of LACMTA's contribution to the Project as more particularly set forth in
"Funding Agreement Communications Materials Guidelines" available on line or from the
LACMTA Project Manager. Please check with the LACMTA Project Manager for the web
address. The Funding Agreement Communications Materials Guidelines may be changed
from time to time during the course of this Agreement. GRANTEE shall be responsible for
complying with the latest Funding Agreement Communications Materials Guidelines
during the term of this Agreement, unless otherwise specifically authorized in writing by the
LACMTA Chief Communications Officer.
*11.2 For purposes of this Agreement, "Communications Materials"
include, but are not limited to, press events, public and external newsletters, printed
materials, advertising, websites radio and public service announcements, electronic media,
and construction site signage. A more detailed definition of "Communications Materials" is
found in the Funding Agreement Communications Materials Guidelines.
*11.3 The Metro logo is a trademarked item that shall be reproduced and
displayed in accordance with specific graphic guidelines. These guidelines and logo files
including scalable vector files will be available through the LACMTA Project Manager.
*11.4 GRANTEE shall ensure that any subcontractor, including, but not
limited to, public relations, public affairs, and/or marketing firms hired to produce Project
Communications Materials for public and external purposes will comply with the
requirements contained in this Section.
11.5 The LACMTA Project Manager shall be responsible for monitoring
GRANTEE compliance with the terms and conditions of this Section. GRANTEE failure to
comply with the terms of this Section shall be deemed a default hereunder and LACMTA shall
have all rights and remedies set forth herein.
12. OTHER TERMS AND CONDITIONS:
12.1 This Agreement, along with its Attachments and the Guidelines,
constitutes the entire understanding between the parties, with respect to the subject matter
herein. The Agreement shall not be amended, nor any provisions or breach hereof waived,
except in writing signed by the parties who agreed to the original Agreement or the same level
Rev: 11.22.2016 14 Funding Agreement
Prop C Funds
FTIP#:
LAF9306
CFP# F9306
PPNO:
N/A
Funding Agreement No.
92000000OF9306
of authority. Adoption of revisions or supplements to the Guidelines shall cause such revisions
or supplements to become incorporated automatically into this Agreement as though fully set
forth herein.
12.2 In the event that there is any court (proceeding between the parties to
enforce or interpret this Agreement, to protect or establish any rights or remedies hereunder,
the prevailing party shall be entitled to its costs and expenses, including reasonable attorney's
fees.
*12.3 Neither LACMTA nor any subsidiary or their respective directors,
officers, agents, or employee thereof shall be responsible for any damage or liability
occurring by reason of anything done or committed to he done by GRANTEE under or in
connection with any work performed by or service provided by GRANTEE, its officers,
agents, employees, contractors and subcontractors under this Agreement. GRANTEE shall
fully indemnify, defend (with counsel approved by LACMTA) and hold LACMTA, and its
subsidiaries and their respective directors, officers, agents and employees harmless from
and against any suits and causes of actions, claims, losses, liability, damages, costs and
expenses, including without limitation, any costs or liability on account of bodily injury,
death or personal injury of any person or for damage to or loss of property, any
environmental obligation, and any legal fees in anyway arising out of acts or omissions to
act related to the Project or this Agreement, without requirement that LACMTA first pay
such claim. The obligations set forth in this section shall survive termination of this
Agreement.
12.4 Neither party hereto shall be considered in default in the performance of
its obligation hereunder to the extent that the performance of any such obligation is prevented
or delayed by unforeseen causes including acts of God, acts of a public enemy, and government
acts beyond the control and without fault or negligence of the affected party. Each party hereto
shall give notice promptly to the other of the nature and extent of any such circumstances
claimed to delay, hinder, or prevent performance of any obligations under this Agreement.
x°12.5 GRANTEE shall comply with and insure that work performed under this
Agreement is done in compliance with Generally Accepted Accounting Principles (GAAP), all
applicable provisions of federal, state, and local laws, statutes, ordinances, rules, regulations,
and procedural requirements including Federal Acquisition Regulations (FAR), and the
applicable requirements and regulations of LACMTA. GRANTEE acknowledges responsibility
for obtaining copies of and complying with the terms of the most recent federal, state, or local
laws and regulations, and LACMTA requirements including any amendments thereto.
12.6 GRANTEE agrees that those sections of this Agreement marked with an
asterisk shall be included in every contract entered into by GRANTEE or its contractors relating
to work performed under this Agreement and LACMTA shall have the right to review and audit
such contracts.
12.7 GRANTEE shall not assign this Agreement, or any part thereof, without
prior approval of the LACMTA Chief Executive Officer or his designee, and any assignment
without said consent shall be void and unenforceable at the option of LACMTA.
Rev: 11.22.2016 1s Funding Agreement
Prop C Funds
FTIP#:LAF9306
PPNO: N/A
CFP# F9306
Funding Agreement No. 92000000OF9306
12.8 This Agreement shall be governed by California law. If any provision of
this Agreement is held by a court of competent jurisdiction to be invalid, void, or
unenforceable, the remaining provisions shall nevertheless continue in full force without being
impaired or invalidated in any way.
12.9 The covenants and agreements of this Agreement shall inure to the
benefit of, and shall be binding upon, each of the parties and their respective successors and
assigns.
12.10 GRANTEE will advise LACMTA prior to any key Project staffing changes.
12.11 GRANTEE in the performance of the work described in this Agreement
is not a contractor nor an agent or employee of LACMTA. GRANTEE attests to no
organizational or personal conflicts of interest and agrees to notify LACMTA immediately in
the event that a conflict, or the appearance thereof, arises. GRANTEE shall not represent itself
as an agent or employee of LACMTA and shall have no powers to bind LACMTA in contract or
otherwise.
Rev: 11.22,2016 16 Funding Agreement
Prop C Funds
ATTACHMENT A -PROJECT FUNDING
CFP#: F9306 FA# 92000000OF9306
FTIP#: LAF9306
PROJECT TITLE: Intelligent Transportation Systems (ITS) Phase VII
GRANTEE/ PROJECT SPONSOR: City of Santa Clarita
($ in Actual Dollars)
(LACMTA Programmed Fundin and Sponsors Match Only
PROGRAMMED FUNDS
PRIOR YEARS
FY 2014-15
FY 2015-16
FY 2016-17
FY 2017-18
FY 2018-19
TOTAL
BUDGET
% OF
BUDGET
LACMTA PROGRAMMED FUNDING:
SELECT:
Proposition C 5%
$ -
Proposition C 10%
$ -
Proposition C 25%
1
1
1 $ 510,500
$ 1,612,3161
$ 2,122,816
79.0%
Proposition C 40%
$ -
$
LACMTA SUBTOTAL
$
2,122,816
79.0%
GRANTEE/SPONSOR MATCH:
Grantee funding Commitment (specify type)
(Write specific type of funding match)
SELECT:
City General Fund
$ -
Prop A or C Local Retum
$ 135,702
$ 428.590
$ 564,292
21.0%
STPL
$ -
Other
$
GRANTEE / PROJECT SPONSOR MATCH SUBTOTAL
$ 564,292
21.0%
TOTAL PROGRAMMED FUNDING
$ -
$ -
$ - $ 646,202
$ 21040,906
$ -
$ 2,687,108
100.0%
Rev:11.1.14 FA Prop C Attachment A Project Funds
FTIP#: LAF9306
Gvr�►:ri1:7T��r�3
SCOPE OF WORK
PROJECT BACKGROUND
CFP#F9306
FA# 92000000OF9306
The City of Santa Clarita has successfully deployed technology to manage traffic operations.
The City has an extensive communication network and a central traffic management system.
In the next few years, the City will be deploying an adaptive traffic signal performance
measurement system with additional detection. The City is connected to the County of Los
Angeles's Information Exchange Network to exchange information with surrounding
communities. They also have a strong relationship with Caltrans District 7 where the two
agencies jointly operate several intersections at key congestion areas. The City also has an
Emergency Operations Center (EOC) that is staffed in emergency situations.
When the City initiated their ITS Master Plan over ten years ago, it was cutting edge. As
technology has evolved, the City has maintained their commitment to systems planning and
technology infrastructure. However, the City's state of the art ITS program is no longer state
of the art. The basic infrastructure is in place, but there have been advancements to
technology that would benefit the residents and travelers in the City. The City's ultimate goal
is to actively manage operations using an integrated corridor management (ICM) approach
during major events on the freeways. If an event occurs on either I-5 or SR -14, congestion
increases dramatically on city streets.
PROJECT DESCRIPTION
This project is located in the City of Santa Clarita on several major corridors. It includes
Transportation System Management (TSM) enhancements such as deploying bicycle
detection, fiber optic communications and Integrated Corridor Management field devices.
The project will promote cutting edge technology to solve a wide variety of challenges with
traffic operations. The project will comply with the Signal Synchronization and Bus Speed
Improvements Program Special Grants Conditions.
The scope of this project will perform work at 12 intersections. The following are the
locations for bicycle detection:
1. Soledad Canyon Road and Sierra Highway
2. Soledad Canyon Road and Whites Canyon Road
3. Soledad Canyon Road and Valencia Boulevard
4. Valencia Boulevard and Magic Mountain Parkway
5. Valencia Boulevard and McBean Parkway
6. Via Princessa and Sierra Highway
7. Sierra Highway and Newhall Avenue
8. Bouquet Canyon Road and Newhall Ranch Road
9. Newhall Ranch Road and McBean Parkway
10. Newhall Ranch Road and Tibbitts Avenue
11. Newhall Ranch Road and Copper Hill Drive
F0112A r`=311ra
12. McBean Parkway and Magic Mountain Parkway
CFP#F9306
FA# 92000000OF9306
The following corridors will construct fiber optic communication to close existing gaps in
the system: Soledad Canyon Road, Sierra Highway, and Haskell Canyon Road.
The following corridors will include enhanced detection and upgraded traffic controllers for
Connected Corridors and Integrated Corridor Management during events: McBean Parkway,
Valencia Boulevard, Newhall Ranch Road, Soledad Canyon Road, and Golden Valley Road,
PROJECT SCHEDULE
MILESTONES
START DATE
END DATE
Environmental
$1,901,730
July 2017
August 2017
Design Engineering
August 2017
September 2018
Advertise
September 2018
December 2018
Construction
December 2018
June 2020
PROJECT COST
ITEMS
Design Engineering
$402,000
Construction
$1,901,730
Construction Engineering
$354,180
Project
Administration
$29,198
TOTAL PROJECT
COST
$21687,108
*Funds are for design and construction costs.
FTIP#: LAF9306
PPNO N/A
PROTECT MAPS
CFP#F9306
FA# 92000000OF9306
Rev: 11.1.14 3 FA Attachment B Scope of Work
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Rev: 11.1.14 3 FA Attachment B Scope of Work
FTIP#: LAF9306
PPNO N/A
CFP#F9306
FA# 920000000F9306
Rev: 11.1.14 4 FA Attachment B Scope of Work
FTIP#: LAF9306
PPNO N/A
CFP#F930G
FA# 92000000OF9306
Rev: 11.1.14 5 FA Attachment B Scope of Work
FA ATTACHMENT C
REPORTING & EXPENDITURE GUIDELINES
REPORTING PROCEDURES
Quarterly Progress/Expenditure Report (Attachment C-1) is required for all projects. The
GRANTEE shall be subject to and comply with all applicable requirements of the funding
agency regarding project -reporting requirements. In addition, GRANTEE will submit a
quarterly report to the LACMTA at ACCOUNTSPAYABLE MMETRO.NET or by mail to
Los Angeles County Metropolitan Transportation Authority, Accounts Payable, P. O.
Box 512296, Los Angeles, California 90051-0296. Please note that letters or other forms of
documentation may not be substituted for this form.
The Quarterly Progress/ Expenditure Report covers all activities related to the project and
lists all costs incurred. It is essential that GRANTEE provide complete and adequate
response to all the questions. The expenses listed must be supported by appropriate
documentation with a clear explanation of the purpose and relevance of each expense to
the project. Expenses must reflect the proportionate share of local match, including in-
kind, charged to the grant.
• In cases where there are no activities to report, or problems causing delays, clear
explanation, including actions to remedy the situation, must be provided.
• GRANTEES are required to track and report on the project schedule. LACMTA will
monitor the timely use of funds and delivery of projects. Project delay, if any, must be
reported each quarter. Projects not delivered in a timely manner will be reevaluated by
LACMTA as part of the annual Call for Projects Recertification process and the Funds
may be deobligated and reprogrammed by the LACMTA Board.
• The Quarterly
Progress/Expenditure
Report is due
to the LACMTA
as soon
as possible
after the close
of each quarter, but no
later than the
following dates
for each
fiscal year:
Quarter
Report Due Date
July —September November 30
October - December February 28
January - March May 31
April - June August 31
Upon completion of the Project a final report that includes project's final evaluation must be
submitted.
Rev: 12.23.14 1 FA Local Attachment C Admin Guidelines
EXPENDITURE GUIDELINES
• Any activity or expense charged above and beyond the approved Scope -of -Work (FA
Attachment B) is considered ineligible and will not be reimbursed by the LACMTA unless
prior written authorization has been granted by the LACMTA Chief Executive Officer or
his/her designee.
• Any expense charged to the grant or local match, including in-kind, must be clearly and
directly related to the project.
• Any activity or expense charged as local match cannot be applied to any other LACMTA-
funded or non-LACMTA-funded projects; activities or expenses related to a previously
funded project cannot be used as local match for the current project.
• Administrative cost is the ongoing expense incurred by the GRANTEE for the duration of
the project and for the direct benefit of the project as specified in the Scope -of -Work
(Attachment B). Examples of administrative costs are personnel, office supplies, and
equipment. As a condition for eligibility, all costs must be necessary for maintaining,
monitoring, coordinating, reporting and budgeting of the project. Additionally, expenses
must be reasonable and appropriate to the activities related to the project.
LACMTA is not responsible for, and will not reimburse any costs incurred by the
GRANTEE prior to the Effective Date of the FA, unless written authorization has been
granted by the LACMTA Chief Executive Officer or her/her designee.
• Local Participation: Where local participation consists of "in-kind" contributions rather
than funds, the following contributions may be included:
• Costs incurred by a local jurisdiction to successfully complete the project.
Examples include engineering, design, rights-of-way purchase, and construction
management costs.
• Donations of land, building space, supplies, equipment, loaned equipment, or
loaned building space dedicated to the project.
• Donations of volunteer services dedicated to the project.
• A third -party contribution of services, land, building space, supplies or equipment
dedicated to the project.
Allowable Cost: To be allowable, costs must be reasonable, recognized as ordinary and
necessary, consistent with established practices of the organization, and consistent with
industry standard of pay for work classification.
• Excessive Cost: Any expense deemed "excessive" by LACMTA staff would be adjusted to
reflect a `reasonable and customary" level. For detail definition of "reasonable cost",
Rev: 12.23.14 2 FA Local Attachment C Admin Guidelines
please refer to the Federal Register OMB Circulars A-87 Cost Principals for State and
Local Governments; and A-122 Cost Principals for Nonprofit Organizations
• Ineligible Expenditures: Any activity or expense charged above and beyond the approved
Scope -of -Work is considered ineligible.
Rev: 12.23.14 3 FA Local Attachment C Admin Guidelines
LACMTA FA ATTACHMENT C-1
QUARTERLY PROGRESS/ EXPENSE REPORT
Grantee To Complete
Invoice #
Invoice Date
FA# 92000000OF
Quarterly Report #
GRANTEES ARE REQUESTED TO EMAIL THIS REPORT TO
ACCOUNTS PAYABLE (ab METRO.NET
or submit by mail to:
Los Angeles County Metropolitan Transportation Authority
Accounts Payable
P. 0. Box 512296
Los Angeles, California 90051-0296
after the close of each quarter, but no later than November 30, February 28,
MaT31 and August 31. Please note that letters or other forms
of documentation may not be substituted for this form. Refer to the
Reporting and Expenditure Guidelines (Attachment C) for further information.
SECTIONQUARTERLY EXPENSE REPORT
Please itemize grant -related charges for this Quarter on Page 5 of this report and include totals in this Section.
Rev: 12.23.14 1 FA Prop C Attachment C-1 Quarterly Report
LACMTA Grant
$
Local Match (Incl.
In -Kind)
$ IF
Local Match
%
Total
$
This Quarter Expenditure
Retention Amount
Net Invoice Amount (Less
Retention)
Funds Expended to Date
(Include this Quarter)
Total Project Budget
% of Project Budget
Expended to Date
Balance Remaining
Rev: 12.23.14 1 FA Prop C Attachment C-1 Quarterly Report
SECTION 2: GENERAL INFORMATION
PROJECT TITLE:
FA #:
QUARTERLY REPORT SUBMITTED FOR:
Fiscal Year: 2014-2015 ❑ 2015-2016 72016-2017
2017-2018 ❑ 2018-2019 72019-2020
Quarter: F-]Q1:Jul -Sep ❑ Q2: Oct -Dec
F QW: Jan - Mar ❑ Q4: Apr -Jun
DATE SUBMITTED:
LACMTA MODAL CATEGORY:
F-IRSTI ❑ Pedestrian Signal Synchronization
TDM ❑ Bicycle Goods Movement
Transit
LACMTA Project
Manager
Name:
Phone Number:
E-mail:
Project Sponsor
Contact 1 Project
Manager
Contact Name:
Job Title:
Department:
City 1 Agency:
Mailing Address:
Phone Number:
E-mail:
Rev: 12.23.14 2 FA Prop C Attachment C-1 Quarterly Report
DELIVERABLES & MILESTONES
List all deliverables and milestones as stated in the FA, with start and end dates. Calculate the total project duration. DO NOT
CHANGE THE ORIGINAL FA MILESTONE START AND END DATES SHOWN IN THE 2ND AND 3RD COLUMNS BELOW.
Grantees must make every effort to accurately portray milestone dates in the original FA Scope of Work, since this will provide the basis
for calculating any project delay. If milestone start and/or end dates change from those stated in the Original FA Scope of Work,
indicate the new dates under Actual Schedule below and re -calculate the project duration. However, this does not change the original
milestones in your FA. PER YOUR FA AGREEMENT, ANY CHANGES TO THE PROJECT SCHEDULE MUST BE FORMALLY
SUBMITTED UNDER SEPARATE COVER TO LACMTA FOR WRITTEN CONCURRENCE.
FA Milestones
Original FA Schedule in Scope of
Work
Actual Schedule
Start Date
End Date
Start Date
End Date
Environmental Clearance
No
❑ Not Applicable
Design Bid & Award
❑
Design
Right -of -Way Acquisition
Construction Bid & Award
Ground Breaking Event
Construction
Ribbon Cutting Event
Total Project Duration
(Months)
2. PROJECT COMPLETION
A. Based on the comparison of the original and actual project milestone schedules above, project is (select only one) :
0On schedule per original FA schedule
Between 12-24 months behind original schedule
Less than 12 months behind original schedule
0More than 24 months behind original schedule
B. Was the project design started within 6 months of the date originally stated in the FA?
R Yes ❑ No ❑ Not Applicable
C.
Was a construction
contract or
capital
purchase executed within 9 months after completion of design / specifications?
Yes
No
❑ Not Applicable
❑
❑
Rev: 12.23.14 3 FA Prop C Attachment C-1 Quarterly Report
3. TASKS I MILESTONES ACCOMPLISHED
List tasks or milestones accomplished and progress made this quarter.
4. PROJECT DELAY
If project is delayed, describe reasons for delay (this quarter). Pay particular attention to schedule delays. If delay
is for the same reason as mentioned in previous quarters, please indicate by writing "Same as Previous Quarter".
5. ACTION ITEMS TO RESOLVE DELAY
If the project is delayed (as described in #4), include action items that have been, or will be, undertaken to resolve
the delay.
Rev: 12.23.14 4 FA Prop C Attachment C-1 Quarterly Report
All expenses and charges, including grant and local match, must be itemized and listed below. Each item listed must be verifiable
by an invoice and/or other proper documentation. The total amounts shown here must be equal to this quarter's expenditures listed
on page 1 of this report. All expenses and charges must be reflective of the approved budget and rates as shown in the FA
Attachment B, Scope of Work. Use additional pages if needed.
Notes:
1. Local match spent in each quarter, must be in the appropriate proportion to LACMTA grant.
2. All receipts, invoices, and time sheets, attached and included with this Expense Report must be listed and shown under the
Invoice Number column of the Itemized Listing (above).
Invoice Payment Information:
LACMTA will make all disbursements electronically unless an exception is requested in writing.
ACH Payments require that you complete an ACH Request Form and fax it to Accounts Payable at 213-922-6107
ACH Request Forms can be found at www.metro.net/califorprojects.
Written exception requests for Check Payments should be completed and faxed to
Accounts Payable at 213-922-6107.
I certify that I am the responsible Project Manager or fiscal officer and representative of
and that to the best of my knowledge and belief the information
stated in this report is true and correct.
Signature
Name
Date
Title
Rev: 12.23.14 5 FA Prop C Attachment C-1 Quarterly Report
ITEM
INVOICE #
TOTALCHARGESSES I
$ CHARGED TO LACMTA GRANT
L$ CHARGED TO LOCAL MATCH
1
2
3
4
5
6
7
8
9
10
11
12
13
TOTAL
Notes:
1. Local match spent in each quarter, must be in the appropriate proportion to LACMTA grant.
2. All receipts, invoices, and time sheets, attached and included with this Expense Report must be listed and shown under the
Invoice Number column of the Itemized Listing (above).
Invoice Payment Information:
LACMTA will make all disbursements electronically unless an exception is requested in writing.
ACH Payments require that you complete an ACH Request Form and fax it to Accounts Payable at 213-922-6107
ACH Request Forms can be found at www.metro.net/califorprojects.
Written exception requests for Check Payments should be completed and faxed to
Accounts Payable at 213-922-6107.
I certify that I am the responsible Project Manager or fiscal officer and representative of
and that to the best of my knowledge and belief the information
stated in this report is true and correct.
Signature
Name
Date
Title
Rev: 12.23.14 5 FA Prop C Attachment C-1 Quarterly Report
Attachment D
Federal Transportation Improvement Program (FTIP) Sheet
Los Angeles Metropolitan Transportation Authority
2017 Federal Transportation Improvement Program ($000)
Project Descrptlor: "ITS Phase VII will enhance safety and mobility by deploying bicycle detection, fiber optic gap closure and SCAG RTP Pro'eat p: 11TSO4
Study:N/A Is mdel: NO Model #:
Connected Corridor field devices. PM: DEBBIE CLEARY- (661) 264-1427
The original scope of this project was reduced by eliminating bicycle detection at 16 intersections reducing the Count from 23 to Email', DOLEARY@SANTA-CLARITA,CON
12 intersections N LS GROUP#:ions entl E700,000," Conforinty Category: EXEMPT - 93.126
System :Local Hwy Route: Postmlle: Distance: Phase: EngineeringlPlens, Specifications and Estimates (PSSE) Completion Date 06/30/2022
Lane #Ex Lane C Prop: Imi Oesc: Air Basin: SCAB Envir Doe: CATEGORICALLY EXEMPT -0613012017
Tall Rete: Tall Calc Loc: Toll Method: Hog ace; eg top: Uza: Santa Clerita Sub -Plea: sub -Region:
CTIPS ID: EA At: PPNO:
Program Code: ITSOB- FIBER OPTIC COMMUNICATIONS Stop Loc
PHASE
PE
RW
CON
-_m....,._ SUBTOTAL
Cm - City funds PE
RW
CON
SUBTOTAL
oc
-General Comment: 2015 CFP. original scope of project w
project cost is $2,697,108, 2915 CFP grant is $2,122,810, local r
-Mdeiing Comment:
-TCM Comment
-Narretiva: New Project
CITY:
li� Add funds In 18/17 n ENG for $96
W Add funds in 17118 in CON for $478
PC28:
W Add lands in 16117 in ENG for $318, CON for $164
1 Add funds in 171161n CON for $1,613
RW
CON
SUBTOTAL
PRIOR 16117 17118 18119 19120 20121 21122 BEYOND PROG TOTAL
$66
$0
586
SO
$0
s0
s0
$478
$476
535
$478
$564
$0 $0
$104 $1,613
$510 $1.613
knowing bicycle detection at 16 intersections reducing the count from 26 to 12. Original application cast w
Ich is 21%.
Change reason: NEW PROJECT
Page 1
$0
$1,807
$2.123
. Revised total
Total Cost
Tuesday, December 27, 2016
® ATTACHMENT E-1
LOS ANGELES COUNTYREGIONAL ITS
ARCHITECTURE CONSISTENCY
Metro SELF- CERTIFICATION FORM
This form should be completed and executed for all ITS Projects or Projects with ITS elements.
The form should be sent to LACMTA for any planned ITS projects or proposed funding
involving Local, State or Federal funds programmed or administered through the LACMTA.
1. Name of Sponsoring Agency: City of Santa Clarita
2. Contact Name: Carla Callahan
3. Contact Phone: (661) 286-4130
4. Contact Email: ccallahan@santa-clarita.com
5. Project Description:
The City of Santa Clarim is proposing to implement the next generation of ITS Technologies to better
manage traffic operations during events and incidents and to use state of the art technology to enhance
every day operations. The technologies include bicycle detection, fiber optic gap closure, controller
upgrades, signal synchronization, enhanced detection, and dynamic message signs. The project will be
integrated into the City's TMC and share information with the County's Information Exchange Network.
The following are the proposed locations for bicycle detection (see Attachment C1):
• Soledad Canyon Rd and Sierra Hwy
• Soledad Canyon Rd and Whites Canyon Rd
• Soledad Canyon Rd and Valencia Blvd
• Valencia Blvd and Magic Mountain Pkwy
• Valencia Blvd and McBean Pkwy
• Via Princessa and Sierra Hwy
• Sierra Hwy and Newhall Ave
• Bouquet Canyon Rd and Newhall Ranch Rd
• Newhall Ranch Rd and McBean Pkwy
• Newhall Ranch Road and Tibbitts Ave
• Newhall Ranch Rd and Copper Hill Dr
• McBean Parkway and Magic Mountain Pkwy
The following corridors will construct fiber optic communication to close existing gaps in the system (see
Attachment C2):
• Soledad Canyon Rd— Shadow Pines Blvd to Sand Canyon Rd
Sierra Hwy — Linda Vista St to Soledad Canyon Rd
Haskell Canyon Rd — Copper Hill Dr to Bouquet Canyon Rd
The following corridors will include enhanced detection and upgraded traffic controllers for Connected
Corridors and Integrated Corridor Management during events (see Attachment C3):
• McBean Pkwy - Copperhill Dr to Rockwell Cyn Rd (23 signals)
• Valencia - Bouquet Cyn Rd to Tourney Rd (10 signals)
• Newhall Ranch Rd - Bouquet Cyn Rd to Vanderbilt Way (10 signals)
• Soledad Canyon Rd — Sand Canyon Rd to Bouquet Cyn Rd (20 signals)
• Golden Valley Rd - Bouquet Cyn Rd to Green Mountain Dr (11 signals)
The bicycle detection will enable the City to meet the needs of bicycles and encourage the use of non -
Rev: 10.1.16 1 FA Prop C Attachment E-1 ITS Self Certification
ATTACHMENT E-1
QD LOS ANGELES COUNTYREGIONAL ITS
ARCHITECTURE CONSISTENCY
Metro SELF- CERTIFICATION FORM
motorized transportation in the City. It will also help the City comply with recent regulations regarding
bicycle detection. The equipment will detect the presence of bicycles to trigger a change in signal phase.
This improves the performance of the network for non -motorized users who no longer need to wait for an
approaching vehicle to trigger a call (see Attachment C-1).
The fiber optic gap closure will bring full communication redundancy to the City. The City's heavy
reliance on technology for traffic operations requires full redundancy of high -bandwidth communication.
If the communication infrastructure fails, it is similar to a road closure causing major negative traffic
repercussions. In addition, the City's Emergency Operations Center needs full communication
redundancy to be available in case of major events and emergencies (see Attachment C-2).
The final element of the project is an integrated corridor management project that includes many
components. The project will include signal timing for alternate route plans when major events occur on
I-5, SR -14, or on major arterials within the City. It will include coordination with Caltrans to adjust ramp
meter timing depending on the current need — either to flush the arterials or to utilize capacity on City
streets to navigate around a freeway event. The project will include traveler information utilizing dynamic
message signs and alerts to transit agencies. These project elements will allow the City to respond in a
more integrated manner to major events on the freeways, which often cause backups on City streets. It
will also allow the City, Santa Clarita Transit, and Caltrans to respond in a more coordinated manner to
proactively manage the situation. This will improve the experience for all travelers, regardless of mode,
and minimize the impact of major events on the transportation network (see attachment C-3).
The integrated corridor management project also includes technology elements to adapt the corridors for
connected vehicles. The corridors will be instrumented as Connected Corridors to enable vehicle to field
communication to improve platooning, decrease greenhouse gas emissions, and improve safety. The
technology is evolving, but may include upgraded corridors and detection with DSRC or cellular
communication. Vehicles equipped with communication technology will experience higher fuel
efficiency due to fewer stops and the drivers will have receive safety alerts while the vehicle is in motion
to help make informed decisions. Vehicles traveling in platoons will not only experience a decrease in the
number of stops along the corridors equipped with synchronized signals, but also increase the gap
durations in the vehicle flow for side street vehicles to enter the corridors safely. The slight decrease of
vehicle speeds within a platoon increase the safety for pedestrians and bicyclists crossing the corridors at
major intersections.
6. Identify the ITS elements being implemented and the relevant National Architecture User
Service(s), see Attachment A. See last page of this document.
This project will implement the following user services from the National ITS Architecture
version 7.1:
1.6 Traffic Control
1.7 Incident Management
This project will also be consistent with the CVRIA if applicable.
7. Outline of the concept of operations for the project.
The City of Santa Clarita will own, operate, and maintain the system. They will commit
appropriate staffing to oversee the implementation of the project. Caltrans and Santa
Clarita transit will coordinate operations during events. A full Concept of Operations
Rev: 10.1.16 2 FA Prop C Attachment E-1 ITS Self Certification
ATTACHMENT E-1
0 LOSANGELES COUNTYREGIONAL ITS
ARCHITECTURE CONSISTENCY
Metro SELF- CERTIFICATION FORM
will be developed as part of this project.
B. Identify participating agencies roles and responsibilities.
City of Santa Clarita - owner, operator, and maintainer of the system
County of Los Angeles - Owner of IEN. This project will integrate with IEN
Caltrans - coordinate operations at freeway ramps
By signing and self -certifying this form, the agency commits itself to follow the ITS requirements
listed below during project design and implementation. Please be advised that your project maybe
subject to further review and documentation by FHWA or FTA during project design and
implementation phases:
• Perform a lifecycle analysis for the ITS project elements and incorporate these costs into the
Operations and Maintenance plan as part of the system engineering process,
• Maintain and operate the system according to the recommendations of the operations and
Maintenance plan upon project completion,
• Use the systems engineering process and document the system engineering steps, and
• Use the Los Angeles County Regional ITS Architecture interface standards, if required, and
conform to the regional configuration management process.
Signature: /1 '7 1 h
all
1�F �'�� (G'
Agency Representative Date
Please return this Project Self Certification Form to:
LACMTA, Highway Program
Attention: Mr. Steven Gota, Deputy Executive Officer, Los Angeles County Metropolitan Transportation
Authority (LACMTA), One Gateway Plaza, MS 99-22.9, Los Angeles, CA 900122952
Rev: 10.1.16 3 FA Prop C Attachment E-1 ITS Self Certification
QDLos Angeles Countywide
Metro Policy and Procedures
Intelligent Transportation Systems (ITS)
RTPAD04
POLICY STATEMENT
Federal regulations (23 CFR Parts 655 and 940 Intelligent Transportation System (TTS)
Architecture and Standards; Final Rule) now require TTS projects funded with the Highway Trust
Fund to conform to the National ITS Architecture and Standards; be guided by a regional
architecture with geographic boundaries defined by stakeholder needs; and use systems
engineering analysis on a scale commensurate with the project scope, It is Metro's Policy to
abide by the Federal ITS regulations and requirements for those agencies seeking federal funding
programmed by Metro for projects subject to this rule. For consistency and to maximize benefits,
Los Angeles Countywide ITS Policy and Procedures is also applied to projects with state and
local funding sources programmed and administered by the Metro.
PURPOSE
The purpose of this policy is to monitor funding compliance with the Federal Transit
Administration (FTA) National ITS Policy and Federal Highway Administration (FHWA) ITS
Final Rule.
APPLICATION
This policy applies to all ITS projects funded from the Highway Trust Fund. This includes
funding through the Mass Transit Account and any other funds distributed by the FTA and the
FHWA. In addition it applies to all ITS project funds programmed and administered by Metro
through the Call For Projects, and Propositions A and C Local Return revenues if they were
being used to match state and federal funds.
ITS involves the use of advanced computer, electronic and communications technologies to
increase the safety and effectiveness, of the surface transportation system. Metro encourages the
TT
use of S technologies to enhance the productivity of the existing infrastructure and vehicles
that carry passengers, goods and services in Los Angeles County (i.e, highways, streets, bridges,
mass transit vehicles and tracks). Some examples of transportation systems supported by ITS
technologies include: advanced traffic signals; automated bus and maintenance vehicle location
systems; electronic fare systems; electronic roadside and transit information signs; automated
vehicle control systems and traveler information systems. Adding such technologies to our
]ralupottation systeitts savcgives, time and money.
AREA'MAtr(IDIRECrOR: Raymond Maekawa DFB. "12CUMVE OFFICER, TDI: Carol Inge
T.R. CP & D: lames L. de la Un ADOP770D BY CEO: Roger Snuble
Metro ITS Policy -Final 02-01-05 Effective Date: 02101105
ATTACHMENT E-1
(D
LOS ANGELES COUNTY REGIONAL ITS
ARCHITECTURE CONSISTENCY
Metro SELF- CERTIFICATION FORM
ATTACHMENT A
Elements ofNational ITS Architecture User Services (V5ersion 61)
1. Travel and Traffic Management
1.1 Pre -Trip Travel Information
1.2 En -Route Driver Information
1.3 Route Guidance
1.4 Ride Matching & Reservation
1.5 Traveler Services Information
1.6 Traffic Control
1.7 Incident Management
1.8 Travel Demand Management
1.9 Emissions Testing and Mitigation
1.10 Highway Rail Intersection
2. Public Transportation Management
2.1 Public Transportation Management
2.2 En -Route Transit Information
2.3 Personalized Public Transit
2.4 Public Travel Security
3. Electronic Payment
3.1 Electronic Payment Services
4. COmmerdal Vehicle Operations
4.1 Commercial Vehicle Electronic Clearance
4.2 Automated Roadside Safety Inspection
4.3 On -Board Safety and Security Monitoring
4.4 Commercial Vehicle Administrative Processes
4.5 Hazardous Material Security and Incident Response
4.6 Freight Mobility
S. Emergency Management
5.1 Emergency Notification and Personal Security
5.2 Emergency Vehicle Management
5.3 Disaster Response and Evacuation
6. Advanced Vehicle Safety Systems
6.1 Longitudinal Collision Avoidance
6.2 Lateral Collision Avoidance
6.3 Intersection Collision Avoidance
6.4 Vision Enhancement for crash Avoidance
6.5 Safety readiness
6.6 Pre -Crash Restraint Deployment
6.7 Automated Vehicle Operation
7. Information Management
7.1 Archived Data
8. Maintenance and Construction Management
8.1 Maintenance and Construction Operations
Rev: 10.1.16 FA Prop C Attachment E-1 ITS Self Certification
ATTACHMENT E-2
SIGNAL SYNCHRONIZATION AND BUS SPEED IMPROVEMENT PROGRAM
SPECIAL GRANT CONDITIONS
Signal Synchronization and Bus Speed Improvement projects cover a wide variety of traffic
engineering measures that can be categorized into four tiers:
TIER 1 Conventional Traffic Engineering — such as coordinated traffic signal timing and
functional intersection improvements
TIER 2 Transit Preferential Treatment and Priority Systems — such as traffic signal priority
and bottleneck intersection improvements
TIER 3 Computerized Traffic Control and Monitoring Systems — such as central traffic
control, adaptive traffic control, advanced transportation management, enhanced
detection, and arterial performance measurement systems
TIER 4 Intelligent Transportation Systems (ITS) — such as multi -agency system
integration, advanced traveler information systems, changeable message signs,
and CCTV distribution networks
1. Grantee is required to attend the LACMTA Arterial ITS Committee Meetings quarterly.
Grantee shall provide the opportunity to LACMTA staff, other affected agencies and/or
the Arterial ITS Committee, to review, comment and participate on all aspects of the
Project implementation to achieve multi -jurisdictional consensus, including, but not
limited to, scope of work, consultant selection, PS&E, system design, bid documents and
Project deliverables.
2. Grantee shall conform the Project scope
of work and engineering
design to
the
LACMTA's Signal Synchronization and
Bus Speed Improvement
Program
Guidelines.
3. Grantee shall cooperate with the regional Traffic Forum, a collection of agencies that
make up a specific sub -region, and shall not advertise the Project for bid to begin
construction before all affected agencies and/or regional Traffic Forum members have
fully executed an agreement regarding the maintenance and operation of traffic signal
synchronization system(s) along multi -jurisdictional corridor(s). Grantee shall deliver a
copy of the fully executed agreement to LACMTA within seven (7) days from the date of
full execution.
4. Grantee shall commit and/or secure non-LACMTA funds to maintain and operate the
Project improvements. Grantee's failure to provide proper maintenance and operation of
the Project improvements may jeopardize future LACMTA funding. Additionally,
Grantee's Project shall not make major equipment or timing -plan changes on other
Metro Call for Projects funded projects, including but not limited the regional Traffic
Forum projects, within the first two years of Grantee's Project implementation/system
operation without LACMTA or lead agency prior written approval. The obligations set
forth in this section shall survive the expiration or termination of this Agreement.
Rev: 12.7.16 1 FA Attachment E2 Signal Synch
5. For all Tier 3 and Tier 4 project developments, Grantee shall design for system
compatibility with the arterial traffic control open system architecture. Grantee shall
coordinate the system design through LACMTA staff to allow communication with the
Information Exchange Network (IEN).
6. Grantee shall make available all data from the Project, including, without limitation,
improvements and inventory data, to LACMTA upon request.
Grantee shall:
a. provide real-time traffic data from the Project, if available, to the County (IEN)
b. allow for archiving through the Regional Integration of ITS (RIITS) Network or
any regional ITS software for regional corridor performance evaluation and
monitoring purpose
c. populate ITS FIRST inventory tool with data upon completion of project
The obligations set forth in this section shall survive the expiration or termination of this
Agreement.
7. It is understood that the LACMTA/Grantee participation ratio established for this Project
will apply to the total Project cost and not to the individual Project elements as de£med
and estimated in Attachment B.
Rev: 12.7.16 2 FA Attachment E2 Signal Synch
FTIP#: LAF9306 CFP# F9306
FA# 920000000F9306
ATTACHMENT E-3
SUSTAINABLE DESIGN ELEMENTS REQUIREMENTS
SPECIAL GRANT CONDITIONS
1. Grantee shall ensure its Project is in compliance with the LACMTA Sustainable Design
Elements Requirements by meeting the following conditions:
a. Grantee shall attend the LACMTA-hosted training on sustainable design prior to
the initiation of the construction phase. The LACMTA training on sustainable
design will be held every Fall. For training details, Grantee shall be responsible
for contacting the LACMTA Sustainability Policy Manager.
b. Grantee shall develop a Sustainable Design Plan (Plan), for LACMTA review and
approval, that contains, at a minimum, the following elements:
1. A list of the sustainable design elements which will be included in the
Project.
2. A summary description of mitigation measures committed through
project environmental review.
3. A detail description of how the Project's proposed sustainable design
elements will achieve either (1) the LACMTA Sustainable Design
Performance Metrics ("LACMTA Metrics"), found in Appendix J of the
Call for Projects Application; or (2) Alternative Metrics, as defined below.
If Grantee desires to use an Alternative Metrics, the Plan must establish
the alternative set of performance metrics Grantee intends to use.
4. A description of how Grantee will achieve each LACMTA Metrics or the
Alternative Metrics, as applicable to the Scope of Work.
The "Alternative Metrics" is defined as any alternative metrics that exceeds
business -as -usual performance in the following areas: energy and water use;
waste reduction; stormwater management; and reduction of urban heat island
effects, as applicable to the Scope of Work Grantee may cite performance metrics
from standardized sources including but not limited to LEED, LEED-ND,
Envision, and Sites Initiative.
2. Prior to initiation of the construction phase of the Project, Grantee must be found in
compliance with the Plan. Grantee's compliance with the Plan can be determined in one
of two ways: the LACMTA Sustainability Policy Manager shall determine and certify
Grantee's compliance with the Plan or the Grantee must provide written self -certification
of compliance to the LACMTA Sustainability Policy Manager with these conditions
found in Section 1(b).
Rev: 1.7.15 1 FA Attachment E Special Conditions
FTIP#: LAF9306
CFP# F9306
FA# 92000000OF9306
3. Grantee shall report on the implementation of the Plan. As part of the Project closeout,
Grantee shall certify that the Plan has been completed, with approval from the LACMTA
Sustainability Policy Manager.
4. LACMTA's Sustainability Policy Manager Contact Information: Jacob Lieb
liebi ametro.net
(213)922-4132
Rev: 1.7.15 2 FA Attachment E Special Conditions
City of
SANTA CLARITA
23920 Valencia Boulevard a Salte 3W a Sanuo CWW, California 91355-2196
Phone: (661) 259-2489 a FAX; (661) 259.8123
wiu W.ranw-clarita.com
ATTACHMENT F
FA Attachment
PROJECT READINESS CERTIFICATION
As part of the 2015 Call for Projects, the LACMTA Board of Directors authorized a grant to
GRANTEE for the Intelligent Transportation Systems (ITS) Phase VII (the "Project").
Prior to execution of Funding Agreement for the Project, GRANTEE must assure LACMTA
that GRANTEE has taken the necessary steps to ensure that the Project will be
appropriately staffed, that the Project will be appropriately funded, and that the Project
will be completed in a timely manner.
The undersigned, duly qualified and serving as City Manager for the City of Santa Clarita
certifies that the below Project Readiness actions have been duly authorized and approved
by its Governing Authority. The undersigned further certifies that the information
submitted herein is true and accurate to the best of his/her knowledge.
Signature
Date
1) GRANTEE has incorporated the Project into the adopted Capital Improvement
Program (CIP). The date the adopted CIP included the Project is set forth below
and attached to this Certification is the CIP cover page and the date showing the
Project,
Date of Adoption
2) GRANTEE hereby commits to provide its Local Match amount accepted by the
LACMTA Board as follows:
Metro Grant Amount
Local Match Amount
Total Project Cost of Grant and Match
$ 2,122,816
$ 564,292
$ 2,6871108
10.18.2016 1 Project Readiness Certification
FTIP#: LAF9306
PPNO N/A
CFP#F9306
FA# 92000000OF9306
3) GRANTEE hereby commits to the following Staffing Plan for the Project:
Staff Name
Job Title
% Project
Responsibility
Carla Callahan
Associate Engineer
85%
Cesar Romo
Traffic Signal Administration
10%
Lisett Bautista
Financial Analyst
3%
Debbie Cleary
Project Development Coordinator
2%
4) GRANTEE hereby commits to deliver the Project by the Project Lapse Date.
Project Lapse Date: June 30, 2020
5)
GRANTEE
has submitted all of the
foregoing to the
Governing Authority of
GRANTEE
for approval in the date
set forth below.
Date of Governing
Authority Approval
City of Santa Clarita, City Clerk stamped agenda and minutes attached.
10.18.2016 2 Project Readiness Certification