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HomeMy WebLinkAbout2017-01-10 - MINUTES - JOINT REGULAR (2)Tuesday, January 10, 2017 CITY OF SANTA CLARITA INVOCATION Mayor Smyth delivered the invocation. City Council Regular Meeting --Minutes— Tuesday, -Minutes— City Council Chambers CALL TO ORDER Mayor Smyth called to order the regular joint meeting of the City Council, and Board of Library Trustees at 6:03 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE Councilmember McLean led the flag salute. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA Motion by Kellar, second by Weste, to approve the agenda, pulling item 4 for public comment. Hearing no objections, it was so ordered. AWARDS AND RECOGNITIONS Mayor Smyth and Council recognized the Drive Focus Live Art Contest winners Chloe Pichereau, Rachel Bailey, and Katherine Denzin, for their artwork bringing awareness to the dangers of unsafe and distracted driving in Santa Clarita, and presented them with certificates. Mayor Smyth and Council recognized and presented certificates to the National Association of Government Web Professionals Pinnacle Award winners Kathleen McGrath, Ryan Drake, Amy Buterbaugh, and Evan Thomason for their work on the Visit Santa Clarita website celebrating excellence in government web design and innovation. PUBLIC PARTICIPATION Addressing the Council was Alan Ferdman regarding the formation of a Groundwater Sustainability Agency and the scheduling of an informational meeting time conflicting with Council meeting; Cam Noltemeyer regarding the Chiquita Landfill; Elaine Ballace regarding the mobilehome ordinance, trash hauling rate increase, business licenses, and inquired how the money charged for reusable bags is utilized; Sean Weber regarding consideration of appointment to City Council; Steve Petzold, regarding appointment to City Council versus holding a special election, the CVRA lawsuit, and S CVTV televising the special meeting regarding the appointment to City Council; Douglas Fraser regarding Mobilehome Panel meetings and affordable housing; Stacy Fortner regarding the public hearing on the Newhall Ranch Development and the poll done by the Signal. STAFF COMMENTS City Manager Ken Striplin commented regarding the formation of a Water Sustainability Agency stating the effort is being led by Castaic Lake Water Agency (CLWA) and Councilmember McLean has asked staff to request that CLWA schedule the meetings at different times than Council meetings; commented on the mobilehome ordinance process and that the ordinance would be brought before Council in the future; commented regarding business licenses required by the City; commented that the revenue from reusable bags is a State driven issue and Councilmember McLean stated the legislation which passed in November allows businesses to keep the money from purchased bags, no money is passed through to the City; and commented that the January 17, 2017, City Council Special Meeting will be broadcast live via the City's website. COMMITTEE REPORTSICOUNCILMEMBER COMMENTS Councilmember Kellar commented that he is looking forward to a good year and requested adjournment in memory of Viki Rudolph Black Steven Gail. Mayor Pro Tem Weste requested adjournment in memory of Mary Lina Schultz. Councilmember McLean commented regarding her attendance at several regional meetings including the Southern California Association of Governments (SCAG), in which an amendment to the Long Range Transportation Plan was released with a 30 -day public comment period, and comments can be made on the SCAG.ca.gov website; commented regarding the League of California Cities meeting in which the appointment of Ara Najarian, the North County Metro Board representative from the City of Glendale was ratified and the importance of his representation to getting Santa Clarita's fair share of Measure M money; invited all to attend the Sustainable Groundwater Water Management Act and Stakeholder Forum in an effort to ensure that double taxing does not commence, and encouraged residents to attend the I-5 improvements meeting regarding sound walls for the project. Page 2 Mayor Smyth invited Chief of Police Roosevelt Johnson to comment on the robbery that took place at the Circle K Market on McBean and Copperhill. CONSENT CALENDAR RESULT: APPROVED [UNANIMOUS] MOVER: Laurene Weste, Mayor Pro Tem SECONDER: Bob Kellar, Councilmember AYES: Cameron Smyth, Laurene Weste, Bob Kellar, Marsha McLean ITEM 1 APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the December 13, 2016, Special Meeting ITEM 2 APPROVAL OF REGULAR MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the December 13, 2016, Regular Meeting ITEM 3 LMD ZONE 32 (VISTA CANYON RANCH) FORMATION - INTENT/INITIATION Pursuant to conditions of approval adopted during the entitlement of the Vista Canyon Ranch development project, the property owner shall annex the property and create a new Zone within Landscape Maintenance District No. 1. RECOMMENDED ACTION: City Council: 1. Adopt a resolution to approve the Engineer's Report, declare its intention to order annexations into and creation of a new zone in Landscape Maintenance District No. 1 Zone 32 (Vista Canyon Ranch), and to levy assessments beginning in Fiscal Year 2017-18. 2. Adopt a resolution to initiate proceedings, make certain designations in connection with the proposed annexations into Landscape Maintenance District No. 1 Zone 32, and to levy assessments beginning in Fiscal Year 2017-18. 3. Set a public hearing for February 28, 2017, as a time- and place to hear comments on this proposed action, and close the time period to receive ballots. Adopted Resolution Nos. 17-01 and 17-02. Page 3 ITEM 4 NEWHALL RANCH ROAD BRIDGE WIDENING OVER THE SAN FRANCISQUITO CREEK, PROJECT S 1039 - AWARD CONSTRUCTION CONTRACT The Newhall Ranch Road Bridge over San Francisquito Creek is located approximately 0.25 miles west of McBean Parkway. This project will widen the Newhall Ranch Road Bridge over San Francisquito Creek to four lanes in each direction with a raised median, barrier protected sidewalk on the north side, and barrier protected sidewalk and shared -use path on the south side. Other improvements will include the west bank portion of the San Francisquito Creek Trail gap connection below the bridge, new street lights, and a bus turnout on the south side of the road. This project will expand the bridge to its ultimate width improving vehicle, pedestrian and cyclist capacity and safety. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for the Newhall Ranch Road Bridge Widening over the San Francisquito Creek, Project S1039. 2. Award the construction contract to Security Paving Company, Inc., in the amount of $11,3 72,275, and authorize a contingency in the amount of $1,13 7,228, for a total contract amount not to exceed $12,509,503. 3. Award professional services for construction support contracts totaling $1,870,896 to the following: • Award professional services contract for construction support to T.Y. Lin International in the amount of $226,720 for design support services. • Award professional services contract for construction support to Impact Science in the amount of $352,292 for monitoring biological activities. • Award professional services contract for construction support to Twining, Inc., in the amount of $385,000, for soils testing, source inspection, materials inspection, and testing services. • Award professional services contract for construction support to MNS Engineers, Inc., in the amount of $890,384, for survey, construction inspection, and environmental consulting services. • Award professional services contract for construction support to Pacific Coast Land Design, Inc., in the amount of $16,500 for the landscape architect support services. 4. Authorize the following transactions to fund the Newhall Ranch Road Bridge Widening over San Francisquito Creek, Project S1039: • Increase Miscellaneous Federal Grants (Highway Bridge Replacement) revenue account 229-4424.009 by $11,852,800 and appropriate to expenditure account S1039229-5161.001. • Appropriate $530,000 from the Landscape Maintenance District (LMD) Zone 2008-1 Major Medians (357) fund balance to expenditure account 51039357-5161.001. Page 4 5. Adopt a resolution approving a loan from the General Fund to the Valencia Bridge & Thoroughfare District for $3,500,000 and appropriate to expenditure account S 1039303- 5161.001. 6. Authorize the City Manager or designee to execute the Memorandum of Understanding with Los Angeles County for their contribution of Bridge & Thoroughfare fees and all necessary documents, subject to the approval of the City Attorney. Addressing the Council on this item was Nina Moskol in support of the project. Adopted Resolution No. 17-03 ITEM 5 AMENDMENT TO THE 2016-17 MUNICIPAL LAW ENFORCEMENT SERVICES AGREEMENT FOR ONE ADDITIONAL MOTOR DEPUTY As referenced in Santa Clarita 2020, one of the City Council's top priorities is to develop a comprehensive Traffic Safety Plan (Plan). The Plan released in September 2016 focuses on reducing traffic collisions on the 65 miles of roadways in Santa Clarita and rests primarily with the Traffic Unit. To more effectively accomplish the mission of the Plan, the City and the Los Angeles County Sheriff's Department (LASD) would like to amend the 2016-17 Law Enforcement Services Contract. The contract amendment would expand the Traffic Unit by adding an additional Motor Deputy. With this increase, LASD will also provide an overhead Motor Sergeant at no additional cost to the City. RECOMMENDED ACTION: City Council: 1. Approve an amendment to the 2016-17 Municipal Law Enforcement Services Agreement for one additional 40 -hour non -relief Motor Deputy in the amount not to exceed $194,741. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEM 6 CHECK REGISTER NO. 25 FOR THE PERIOD 11/11/16 THROUGH 11/24/16 AND 12/01/16. ELECTRONIC FUNDS TRANSFERS FOR THE PERIOD 11/14/16 THROUGH 11/25/16. Check Register No. 25 for the Period 11 / 11 / 16 through 11/24/16 and 12/01/16. Electronic Funds Transfers for the Period 11/14/16 through 11/25/16. RECOMMENDED ACTION: City Council approves and ratify for payment the demands presented in Check Register No. 25. Page 5 UNFINISHED BUSINESS ITEM 7 LOCAL APPOINTMENTS At the regular meeting of November 22, 2016, the City Council declared vacancies and directed the City Clerk to post and publish the Notice of Vacancy for two regular positions on each of the Planning Commission, Parks, Recreation and Community Services Commission, Arts Commission, Open Space Preservation District Financial Accountability and Audit Panel, and the City's appointment to the Los Angeles County Vector Control Board. RECOMMENDED ACTION: 1. Mayor Smyth and Councilmember Kellar nominate and Council approve appointments to the Planning Commission; Parks, Recreation, and Community Services Commission; Arts Commission; and Open Space Preservation District Financial Accountability and Audit Panel. 2. Council nominate and approve the City's appointment to the Los Angeles County Vector Control Board and determine whether the appointment is a two- or four-year appointment. Addressing the Council on this item was James Farley. Councilmember Kellar nominated John Dow to the Arts Commission; Donald Cruikshank to the Parks, Recreation and Community Services Commission; Chuck Heffernan to the Planning Commission; and Frederick Andre Hollings to the Open Space Preservation District Financial Accountability and Audit Panel. Mayor Smyth nominated Renee Berlin to the Planning Commission; Kieran Wong to the Parks, Recreation and Community Services Commission; Vanessa Wilk to the Arts Commission; and Henry Rodriguez to the Open Space and Preservation District Financial Accountability and Audit Panel. Councilmember Kellar nominated Heidi Heinrich to the Vector Control Board. RESULT: APPROVED [UNANIMOUS] MOVER: Bob Kellar, Councilmember SECONDER: Laurene Weste, Mayor Pro Tem AYES: Cameron Smyth, Laurene Weste, Bob Kellar, Marsha McLean PUBLIC PARTICIPATION II Addressing the Council was Lynne Plambeck regarding the Newhall Ranch Development meeting and encouraged all to attend on Thursday, January 12 at Rancho Pico Jr. High School. ADJOURNMENT Mayor Smyth announced the Special meeting on Tuesday, January 17, at 5:00 p.m. for the purpose of considering candidates and potentially appointing a new member to serve on the City Page 6 Council and adjourned the meeting in memory of Mary Lina Schultz, Viki Rudolph Black, and Steven Gall at 7:02 p.m. FUTURE MEETINGS The next regular meeting of the City Council will be on January 24, 2017, at 6:00 p.m. in the Council Chambers. ATTEST: L43/U �u CITY CLERK I I Page 7