HomeMy WebLinkAbout2017-05-23 - MINUTES - JOINT REGULAR (2)of gANTq C�
9
U� bra
DG
s�° �a Deceu�EQ'�
CITY OF SANTA CLARITA
City Council
Regular Meeting
Joint Meeting with
Board of Library Trustees
Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager, City Attorney, and City
Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President,
City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary
Tuesday, May 23, 2017
—Minutes—
6:00 PM
INVOCATION
Councilmember Miranda delivered the Invocation.
CALL TO ORDER
City Council Chambers
Mayor Smyth called to order the regular joint meeting of the City Council and Board of Library
Trustees at 6:07 p.m.
ROLL CALL
All Councilmembers were present.
FLAG SALUTE
Mayor Smyth led the flag salute.
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further
information that may be needed. Council will also discuss each individual item during the course
of the meeting with the exception of the Consent Calendar, which may be approved in its entirety
by one motion, unless there is a request to pull an item for discussion. No action will be taken on
public agenda items during the Executive Meeting.
APPROVAL OF AGENDA
Motion by Kellar, second by Weste, to approve the agenda, pulling Items 11 and 12 for
separate vote, and Items 5, 6 and 10 for public comment.
RESULT: APPROVED AGENDA
AWARDS AND RECOGNITIONS
Mayor Smyth and Council recognized Jason Goedecke - Deputy of the Year; Valerie Owens -
Professional Staff Member of the Year; Robert Theberge - Reserve Deputy of the Year; Karen
Gracey - CERT Volunteer of the Year; Stewart Buchanan - Volunteer on Patrol; Neil Fischer -
The Disaster Communications Service Operator of the Year; Griffin O -Neil - Explorer of the
Year•, Kenneth Wiseman - Volunteer of the Year for their service to the Sheriffs Department and
the members of the community.
PUBLIC PARTICIPATION
Addressing the Council was Elaine Ballace regarding the Manufactured Home Rent Adjustment
Ordinance; Virginia Kennelly, representing the Canyon Country Senior Coalition for Affordable
Housing, regarding senior housing; and Charles Champion, regarding Council governance.
STAFF COMMENTS
Mayor Pro Tem W este requested clarity to Ms. iKennelly's comments, and City Manager Ken
Striplin responded that staff will reach out to Ms. Kennelly; commented regarding rent control
limitations; and requested that staff compile a matrix of status, location, and rent amounts at
senior housing locations.
Councilmember McLean inquired regarding rent control, and City Attorney Joseph Montes
summarized the limitations imposed by the State on rent control ordinances.
Councilmember Miranda inquired about the possibility of a moratorium on rent increases, and
City Attorney Joseph Montes responded that he thought such a moratorium was likely not
possible, but would provide a report to the Council in that regard.
Mayor Smyth commented that the City does not have authority to influence rent increases.
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
Mayor Smyth commented regarding White Ribbon Week as an important reminder about safe
driving; and commented regarding his concern relating to drug use in Santa Clarita and the
importance of sending positive messages to the youth in the City.
Councilmember Miranda commented regarding the Amgen Tour of California and summarized
positive feedback and race times from the event; expressed gratitude to staff and City partners
for a successful event; expressed condolences and requested adjournment in memory of Dorothy
"Dottie" Skidmore; and commented regarding attending the New Citizen Swearing -In Ceremony
in Downtown Los Angeles.
Councilmember Kellar commented regarding the Amgen Tour of California; and commented on
the Hometown Hero Banner Program stating banners are up for Memorial Day honoring the
Santa Clarita Valley Military, and to visit santa-clarita.com for more information.
Mayor Pro Tem Weste invited residents to attend the Santa Clarita art exhibit, "Seasoned Artist,"
showcasing paintings by artists over sixty, now through September 20, 2017, at the Jo Anne
Darcy Canyon Country Library; invited the community to visit the Santa Clarita art exhibit, "The
Intermissions," featuring mixed media paintings, now through September 15, 2017, at the Town
Center Art Space at Westfield Valencia Town Center, and to visit santaclaritaarts.com for more
Page 2
1
information; commented regarding attending a fundraiser for Hart Little League at the Boys and
Girls Club; commented regarding attending a STEM event with Councilmember McLean and
expressed pride regarding the direction of the City's youth; and requested an adjournment in
memory of Ralph Ross Williams.
Councilmember McLean commented regarding attending meetings covering the Water
Resilience Plan and Stormwater Plan on May 15 and May 19; commented regarding an expected
motion involving a new Stormwater Initiative tax, which will be introduced on May 30 by the
Los Angeles County Board of Supervisors; commented regarding the success of the Amgen Tour
of California; commented regarding attending the Santa Clarita Valley Sheriffs Station Meet and
Greet with Captain Lewis; and discussed topics related to the spike in drug overdose and
commented regarding the drug free program DFY in SCV (previously Drug Free Youth in
Town), and to visit dfyinscv.com for more information.
CONSENT CALENDAR
RESULT:
APPROVED [UNANIMOUS]
MOVER:
Bob Kellar, Councilmember
SECONDER:
Bill Miranda, Councilmember
AYES:
Smyth, Weste, Kellar, McLean, Miranda
ITEM 1
APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the May 9, 2017, Special
Meeting
ITEM 2
APPROVAL OF REGULAR MEETING MINUTES — The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the May 9, 2017, Regular
Meeting
ITEM 3
READING OF ORDINANCE TITLES
Government Code Section 36934 requires that all ordinances be read in full prior to Council
taking action on the ordinance. By listing the ordinance title on the Council agenda, Council
may determine that the title has been read.
RECOMMENDED ACTION:
City Council determine that the titles to all ordinances which appear on this public agenda have
been read and waive further reading.
Page 3
ITEM 4
LEGISLATIVE ADVOCACY SERVICES: KADESH & ASSOCIATES LLC AND JAMISON
AND SULLIVAN INC.
The City of Santa Clarita retains the Washington, D.C. based firms of Kadesh & Associates LLC
and Jamison and Sullivan. Inc. for federal legislation and administrative action directly relating to
CEMEX USA's Soledad Canyon mining proposal.
RECOMMENDED ACTION:
.
1. Authorize the City Manager or designee to execute, subject to City Attorney approval,
contracts for continuation of professional services with Kadesh & Associates LLC and
Jamison and Sullivan Inc. for the period of June 1, 2017, to August 31, 2017.
2. Authorize the transfer of $20,000 from Contingency Account 19300-5401.001 to the City
Manager's Office - Professional Services account 11000-5161.002 in Fiscal Year 2016-17.
Continuation of the contract beyond June 30, 2017, is subject to the approval of $40,000 of
funds in the proposed Fiscal Year 2017-18 budget.
Addressing the Council on this Item was Steve Petzold.
ITEM 5
LEASE AGREEMENT FOR CANYON COUNTRY COMMUNITY CENTER
The Canyon Country Community Center has been leased from HWA Incorporated in its current
location on Flying Tiger Drive since 2012.
RECOMMENDED ACTION:
City Council:
1. Authorize the City Manager, or designee, to execute on behalf of the City of Santa Clarita a
Lease Agreement with HWA Incorporated (Owner) in the amount of $10,028 per month for
the first year of the lease for approximately 3,900 square feet of commercial space to be used
for the Canyon Country Community Center, subject to City Attorney approval.
2. Authorize the City Manager, or designee, to execute renewal options, in a form subject to
City Attorney approval.
Addressing the Council on this Item was Alan Ferdman.
Page 4
ITEM 6
HIGHWAY SAFETY IMPROVEMENT PROGRAM, PROJECT C0043 - AWARD
CONSTRUCTION CONTRACT
This Highway Safety Improvement Program grant -funded project involves improvements to
three intersections: Orchard Village Road at Wiley Canyon Road, Seco Canyon Road at
Pamplico Drive, and Soledad Canyon Road at the State Route 14/Sand Canyon Road southbound
ramps. The work includes extending left -turn pockets, modification and upgrades to signal
infrastructure, upgrading access ramps, pavement, signing and striping, drainage improvements,
and storm drain modifications.
RECOMMENDED ACTION:
City Council:
1. Approve the plans and specifications for the Highway Safety Improvement Program,
Federal -Aid Project HSIPL-5450(085), City Project C0043.
2. Award the construction contract to Toro Enterprises, Inc., in the amount of $1,043,930 and
authorize a ten percent contingency in the amount of $104,393, for a total contract amount
not to exceed $1,148,323.
3. Appropriate Miscellaneous Federal Grant funds (229) in the amount of $198,678 to
expenditure account C0043229-5161.001 and increase revenues in account 229-4424.009 by
$198,678.
4. Authorize the City Manager or designee to execute all necessary documents, subject to the
approval of the City Attorney.
Addressing the Council on this Item was Sue Trok and Jason Gibbs.
Mayor Cameron Smyth directed staff to respond, and City Manager, Ken Striplin, commented
that he would be in contact with Mr. Gibbs concerning the contract award; and Assistant City
Engineer, Damon Letz, clarified that the Granite Construction bid was deemed non-responsive.
ITEM 7
AWARD CONTRACT FOR THE PURCHASE OF 14 CNG -POWERED DIAL -A -RIDE
BUSES AND ONE CNG -POWERED TROLLEY
Waive the formal bid process and award a contract to A -Z Bus Sales for the purchase of fourteen
compressed natural gas (CNG) -powered Dial -A -Ride buses and award a contract to Creative Bus
Sales for the purchase of one CNG -powered trolley.
RECOMMENDED ACTION:
City Council:
1. Waive the formal bid process and authorize the City Manager or designee to execute the
assignment agreement for the purchase of fourteen (14) Compressed Natural Gas (CNG) -
powered Dial -A -Ride vehicles, and one CNG -powered trolley using the statewide contract
negotiated by the California Association for Coordinated Transportation (CaIACT).
Page 5
2. Authorize the City Manager or designee to execute an agreement with A -Z Bus Sales for the
purchase of fourteen CNG -powered Dial -A -Ride vehicles for a total amount not to exceed
$1,802,061, or modify the award in the event that issues of impossibility of performance
arise, subject to City Attorney approval.
3. Authorize the City Manager or designee to execute an agreement with Creative Bus Sales for
the purchase of on CNG -powered trolley for a total amount not to exceed $348,270, or
mntfi , 4h_ o .—A tho vent gout � silos. f � 'l.'1'+.: r � �y� � b ct +
11V lLllJ 1.11V KYY w 111 th event . l 1 L 1sJ UVJ of 1111pVJJ1V1 l'y �1 �l\+11V1111GI.LlIiV a11JG, subject Lo
City Attorney approval.
ITEM 8
ANNUAL RATE ADJUSTMENT FOR FRANCHISED SOLID WASTE SERVICE
PROVIDERS
The City of Santa Clarita's residential and commercial solid waste services are provided by
Waste Management and Burrtec Waste Industries, Inc. Per the approved Franchise Agreements,
franchised solid waste haulers may submit a request for a rate adjustment by April 1 for
consideration.
RECOMMENDED ACTION:
City Council:
Adopt a resolution approving the Sixth Amendment to the Amended and Restated Agreement
between the City of Santa Clarita and USA Waste of California, Inc. (DBA Waste
Management) for residential solid waste management services, allowing an adjustment in
their special services and multi -family residential rates by 1.53 percent based on the formula
outlined in their Residential Franchise Agreement and single-family residential standard
service rates based on Section 6.5.2, Santa Clarita Valley Rate Cap, as outlined in the
Residential Franchise Agreement subject to City Attorney approval.
2. Adopt a resolution approving the Fifth Amendment to the Amended and Restated Agreement
between the City of Santa Clarita and Burrtec Waste Industries, Inc. for the addition of
commercial organic waste recycling services and for commercial solid waste management
services, allowing an adjustment in rates by 1.61 percent based on the formula outlined in
their Commercial Franchise Agreement subject to City Attorney approval.
Adopted Resolution No. 17-35 and Resolution No. 17-36
ITEM 9
SECOND READING AND ADOPTION OF AN ORDINANCE DETERMINING THE
ANNUAL STORMWATER POLLUTION PREVENTION FEE FOR FISCAL YEAR 2017-18
Determination and approval of the rates for the Stormwater Pollution Prevention Fee for Fiscal
Year 2017-18.
RECOMMENDED ACTION:
City Council conduct second reading and adopt an ordinance entitled, "AN ORDINANCE OF
THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA,
DETERMINING THE ANNUAL STORMWATER POLLUTION PREVENTION FEE FOR
FISCAL YEAR 2017-18."
Page 6
1
Adopted Ordinance No. 17-06
ITEM 10
ANNUAL LEVY OF ASSESSMENTS FOR SPECIAL DISTRICTS
This required procedural matter orders, approves, and sets the Public Hearing for the annual levy
of the Drainage Benefit Assessment Areas, Landscape and Lighting District, Golden Valley
Ranch Open Space Maintenance District, and the Tourism Marketing District.
RECOMMENDED ACTION:
City Council:
1. Adopt resolutions initiating proceedings for the levy and collection of assessments for Fiscal
Year 2017-18 for the Landscape and Lighting District, Drainage Benefit Assessment Areas,
and the Golden Valley Ranch Open Space Maintenance District (GVROSMD).
2. Adopt resolutions declaring the City's intention to levy assessments, preliminarily approve
Engineer's Reports for the Special Districts, and set a Public Hearing for June 13, 2017.
3. Adopt the annual report for the Tourism Marketing District (TMD) and a Resolution of Intent
to continue a business improvement area in the City of Santa Clarita to be designated as the
Tourism Marketing District, and set a Public Hearing for June 13, 2017.
Addressing the Council on this Item was Alan Ferdman.
Adopted the following:
Resolution No. 17-37 (SMD No. 1 —
Initial Proceeding)
Resolution No. 17-38 (SMD No. 1 —
Levy Assessments)
Resolution No. 17-39 (DBAA — Initial Proceeding)
Resolution No. 17-40 (GVROSMD
— Engineer's Report)
Resolution No. 17-41 (GVROSMD
— Initial Proceeding)
Resolution No. 17-42 (GVROSMD
— Levy Assessments)
Resolution No. 17-33 (SCTMD — Levy
Assessments)
Item 11 was moved to Items Pulled for a Separate Vote.
Item 12 was moved to Items Pulled for a Separate Vote.
ITEM 13
CHECK REGISTER NO. 10
Check Register No. 10 for the Period 04/14/17 through 04/27/17 and 05/04/17 in the aggregate
amount of $30,788,797.67. Electronic Funds Transfers included in Check Register No. 10 for the
Period 04/17/17 through 04/28/17 in the aggregate amount of $25,970,092.08.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register No. 10.
Page 7
ITEMS PULLED FOR SEPARATE VOTE
ITEM 11
ANNUAL LEVY OF SPECIAL DISTRICTS FOR LANDSCAPING AND LIGHTING
DISTRICT, ZONE T4
This required procedural matter orders, approves, and sets the Public Hearing for the annual levy
of Landscape Zone T4 within the Landscape and Lighting District.
RECOMMENDED ACTION:
City Council:
�.
k -1 --mon nitiating proceedings frr he iey and collection or assessments for Fiscal a resofutiilf �
Year 2017-18 for the Landscaping and Lighting District Zone T4.
2. Adopt a resolution declaring the City of Santa Clarita's (City) intention to levy assessments,
preliminarily approve Engineer's Report, and set a Public Hearing for June 13, 2017.
Councilmember Miranda recused himself from voting on this Item due to the proximity of his
property to the subject matter.
Adopted Resolution No. 17-44 and Resolution No. 17-45
RESULT: APPROVED [4 TO 01
MOVER: Marsha McLean, Councilmember
SECONDER: Bob Kellar, Councilmember
AYES: Cameron Smyth, Laurene Weste, Bob Kellar, Marsha McLean
RECUSED: Bill Miranda
ITEM 12
ANNUAL LEVY OF SPECIAL DISTRICTS FOR LANDSCAPING AND LIGHTING
DISTRICT, ZONES T23 AND T23A
This required procedural matter orders, approves, and sets the Public Hearing for the annual levy
of Landscape Zones T23 and T23A within the Landscape and Lighting District.
RECOMMENDED ACTION:
City Council:
1. Adopt a resolution initiating proceedings for the levy and collection of assessments for Fiscal
Year 2017-18 for Landscaping and Lighting District, Zones T23 and T23A.
2. Adopt a resolution declaring the City of Santa Clarita's (City) intention to levy assessments,
preliminarily approve Engineer's Report, and set a Public Hearing for June 13, 2017.
Page 8
1
r
IL
Mayor Pro Tem Weste recused herself from voting on this Item, due to the proximity of her
property to this subject matter.
Adopted Resolution No. 17-46 and Resolution No. 17-47
RESULT: APPROVED [4 TO 01
MOVER: Marsha McLean, Councilmember
SECONDER: Bob Kellar, Councilmember
AYES: Cameron Smyth, Bob Kellar, Marsha McLean, Bill Miranda
RECUSED: Laurene Weste
PUBLIC HEARINGS
ITEM 14
ANNUAL LEVY OF ASSESSMENTS FOR OPEN SPACE PRESERVATION DISTRICT
As an annual required procedure, staff presents for City Council's consideration the Final
Engineer's Report for the Open Space Preservation District and requests approval to provide the
Los Angeles County Assessor necessary data for the assessments to appear on the Fiscal Year
2017-18 Property Tax Rolls.
RECOMMENDED ACTION:
City Council conduct a Public Hearing and adopt a resolution approving the Engineer's Report
for the Fiscal Year 2017-18 Annual Levy of Assessments for the Open Space Preservation
District.
Mayor Smyth opened the public hearing.
Deputy City Clerk Amanda Santos announced that all notices required by law have been
provided.
No requests to speak were received.
Council waived the staff report.
Mayor Smyth closed the public hearing.
Adopted Resolution No. 17-48
RESULT:
APPROVED [UNANIMOUS]
MOVER:
Laurene Weste, Mayor Pro Tem
SECONDER:
Bob Kellar, Councilmember
AYES:
Smyth, Weste, Kellar, McLean, Miranda
Page 9
NEW BUSINESS
ITEM 15
PURCHASE OF STREETLIGHT SYSTEM FROM SOUTHERN CALIFORNIA EDISON
The purpose of this report is to provide background information on the proposed approval of a
Purchase and Sale Agreement with Southern California Edison (SCE) in the amount of
$9,573,728 for the acquisition of Santa Clarita's streetlight system consisting of 16,125 poles.
RECOMMENDED QC'TTON;
City Council:
1. Approve a Purchase and Sale Agreement and a Light Pole License Agreement with
Southern California Edison (SCE) for the acquisition of SCE -owned streetlights in Santa
Ciarita in the amount of $9,573,728.
2. Adopt a resolution declaring the intent of the City to reimburse certain expenditures from
tax-exempt obligations in connection with the acquisition, installation and conversion of
certain streetlight improvements.
3. Authorize the City Manager or designee to execute all contracts and associated
documents, contingent upon the appropriation of funds by the City Council in the annual
budget for such Fiscal Year, and execute all documents subject to City Attorney
approval.
Addressing the Council on this Item was Alan Ferdman.
Special Districts Manager Kevin Tonoian provided the staff report.
Mr. Tonoian responded to questions of Mayor Pro Tem Weste regarding the impact that LED
lights have on night skies; and confirmed that LED lights are a benefit for night skies due to low
level uplighting.
Councilmember Kellar commented on his support regarding this Item due to the significant
savings for the citizens.
Mr. Tonoian responded to questions of Councilmember McLean regarding Southern California
Edison, and confirmed that Southern California Edison's program opened as a result of insistence
of cities and that Edison is not able to oppose the City's purchase of the new lighting system.
City Manager Ken Striplin responded to questions of Councilmember McLean regarding Alan
Ferdman's comments; and confirmed that the City's cost savings will return to the tax payers in
the form of lower assessments.
Mayor Smyth inquired regarding the immediacy of the cost savings, and City Manager Ken
Striplin confirmed the assessment would be levied on an annual basis and the Engineer's Report
would dictate the cost in the future.
Page 10
1
Adopted Resolution No. 17-49
RESULT:
APPROVED [UNANIMOUS]
MOVER:
Bill Miranda, Councilmember
SECONDER:
Laurene Weste, Mayor Pro Tem
AYES:
Smyth, Weste, Kellar, McLean, Miranda
PUBLIC PARTICIPATION II
Addressing the Council was Alan Ferdman, regarding the Drainage Benefit Assessment Area.
ADJOURNMENT
Mayor Smyth adjourned the meeting at 7:18 p.m. in memory of Ralph Ross Williams and
Dorothy Skidmore.
MAYOR
AT EST:
l / 404 --
CITY CLERK
Page 11