The URL can be used to link to this page

Home My WebLink About2017-06-27 - RESOLUTIONS - POLICIES ADMINISTRATION OF ANNUAL BUDGET (2)RESOLUTION NO. 17-58 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, ADOPTING THE ANNUAL BUDGET FOR FISCAL YEAR 2017-2018, MAKING APPROPRIATIONS FOR THE AMOUNTS BUDGETED, AND ESTABLISHING POLICIES FOR THE ADMINISTRATION OF THE ADOPTED ANNUAL BUDGET WHEREAS, a proposed Annual Budget for the City of Santa Clarita for the fiscal year commencing July 1, 2017, and ending June 30, 2018, was submitted by the City Manager to the City Council and is on file with the City Clerk, and WHEREAS, the City Council has held a Public Hearing on the proposed budget on June 13, 2017. NOW, THEREFORE, the City Council of the City of Santa Clarita does hereby resolve as follows: SECTION 1. The budget, on file with the City Clerk and incorporated herein by reference, is hereby passed and adopted as the Annual Budget for the City of Santa Clarita for Fiscal Year commencing July 1, 2017, and ending June 30, 2018. SECTION 2. There is hereby appropriated to each account the sum shown for such account in the budget referenced herein above in Section 1. The appropriations provided for herein constitute the maximum amounts authorized for obligation and expenditure to finance the operations of the City of Santa Clarita, and the City Manager is authorized and empowered to expend such appropriations for said purpose. Additional appropriations shall be made only by official action of the City Council. SECTION 3. The positions as they appear in the budget referenced herein above in Section 1 are authorized and approved for the fiscal year commencing July 1, 2017, and ending June 30, 2018. SECTION 4. All obligations and expenditures shall be incurred and made in the manner provided by and pursuant to State law and City ordinances, resolutions, and policies relative to purchasing and contract. SECTION 5. Each and every fund listed in the budget referenced herein above in Section 1 is hereby created, continued, established and/or re-established, as the case may be, and each fund shall constitute a distinct accounting entity. SECTION 6. This annual budget resolution shall apply to all funds except bond funds, grant funds, trust and agency funds, and capital funds. Legislative action by the City Council to issue bond funds, accept grants, and/or authorize capital projects shall be considered as authority to expend funds for those purposes, subject to the requirements, restrictions, and provisions of the State Law and the Santa Clarita Municipal Code relative to purchasing and contracting, and no further appropriation authority will be necessary. SECTION 7. Transfers of amounts herein appropriated within departments, between departments, and within the various funds created shall require the approval of the City Manager or his designee, provided the total appropriations for each fund is not exceeded. SECTION 8. The transfer of any amount of one fund to another fund and/or the appropriation of funds from Reserves and Fund Balance shall only be made pursuant to this budget resolution or subsequent official action of the City Council. When made by the City Council, such transfers and/or appropriations shall be considered amendments to the budget referenced herein above in Section 1. SECTION 9. The City Manager may approve any unused appropriations at the end of Fiscal Year 2016-2017 for capital projects, special projects, and grant programs which shall be carried forward and become part of the budget referenced herein above in Section 1. SECTION 10. All purchase order commitments outstanding on June 30, 2017, are hereby continued and will become a part of the budget referenced herein above in Section 1. SECTION 11. The annual contracts detailed in Exhibit A are hereby approved and authorized for the Fiscal Year commencing July 1, 2017 and ending June 30, 2018. SECTION 12. The adopted budget for the Fiscal Year, commencing July 1, 2016 and ending June 30, 2017, shall be amended to incorporate the budget adjustments detailed in Exhibit B. SECTION 13. The City Clerk shall certify to the adoption of this Resolution. PASSED, APPROVED, AND ADOPTED this 27th day of June 2017. ATTEST: CITY CLERK DATE: �L l w l � �- 1 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss. CITY OF SANTA CLARITA ) I, Mary Cusick, City Clerk of the City of Santa Clarita, do hereby certify that foregoing Resolution 17-58 was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the 27th day of June, 2017, by the following vote: AYES: COUNCILMEMBERS: Miranda, Weste, McLean, Kellar, Smyth NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None ITY CLERK EXHIBIT A City of Santa Clarita Contractual Agreements - Authorization Requests Fiscal Year 2017-2018 Request Vendor Current Contract Description of Request Number Amount AT&T Phone Services Request to authorize staff to expend an amount not to 1 $ 195,000.00 exceed $195,000 for telephone utility (land line/long- distance phone services, data circuits, and Internet services with AT&T). SoftwareONE Request to authorize staff to expend an amount not to 2 $ 90,000.00 exceed $90,000 for Microsoft Server licensing, MS Office, VMware, Anti-Virus and other software licensing needs. Dell Request to authorize staff to expend an amount not to 3 $ 150,000.00 exceed $150,000 for computer and network hardware purchases with Dell Computers. Verizon Request to authorize staff to expend an amount not to 4 $ 180,000.00 exceed $180,000 for mobile telecommunications (Citywide cellular and mobile device service). Sungard Request to authorize staff to expend an amount not to 5 $ 65,000.00 exceed $65,000 for support, maintenance, and training related to the City's Financial System. HDL Request to authorize staff to expend an amount not to 6 $ 31,650.00 exceed $31,650 for the Property Tax Management Services, the Sales and Use Tax Audits, and the recovery fees based on audit recovery work. Santa Clarita Valley The City of Santa Clarita and SCVTV went into agreement Television (SCVTV) on February 3 (term of contract: 10/1/16 - 9/30/17 7 $ 190,000.00 with a two year renewal option). SCTV is providing on- going management and programming for playback and production studio operations. HROD, Inc. John R. O'Donnell The City of Santa Clarita and HROD, Inc. John R. 8 $ 77,000.00 O'Donnell went into agreement during FY 2016/17 (term of contract: 01/01/17 - 12/31/18). HROD, Inc. John R. O'Donnell provides federal advocacy services. Library Systems & Services, LLC; Booksite; Brainfuse Inc.; Califa Request to authorize staff to expend an amount not to Group; Cengage exceed a total of $800,000 for books and materials, 9 Learning; EBSCO $ 800,000.00 including digital resources, to grow the Library's Industries; Infogroup; collection as well as meet the needs and requests of the Library Ideas; Mergent; community. Overdrive Inc.; Scholastic Librar Drug Intervention Specialist for J-Team The City of Santa Clarita and the Santa Clarita Sheriff's Department launched the Juvenile Intervention Team (J- 10 $ 60,000.00 Team) to break the increasing cycle of youth drug addiction and resulting youth crimes. The intervention component of the J-Team will be managed by retired Los Angeles County Sheriffs Sergeant Robert Wachsmuth. L.A. County Probation The Probation Officer monitors the activities of formal Officer and informal probationers, and in an effort to reduce offender recidivism, works with the Los Angeles County 11 $ 164,000.00 Sheriffs Department to reduce crime. This agreement is between Los Angeles County and the City of Santa Clarita; however, the Deputy Probation Officer (DPO) will be assigned to provide probation services on behalf of the City as an independent contractor. Harris & Associates Request to authorize staff to expend an amount not to exceed $60,000 for the preparation of Proposition 218 assessment engineering reports related to the organization's Special District operation. Examples of 12 $ 60,000.00 assessment engineering services include, but are not limited to, preparation of Waste Water Sewer Charge and Stand-By Engineering Report, Street Light District annexation services or the preparation of an updated general vs. special benefit analysis. $ 2,062,650.00 1 1 1 1 1 EXHIBIT B City of Santa Clarita Budget Adjustments Fiscal Year 2016-2017 Fund Title Account Account Title 100 General Fund 4001.006 Property Tax In Lieu VLF 100 General Fund 4012.001 Franchise Fees 203 CDBG 4552.002 CDBG-HUD 229 Misc Federal Grants 4424.009 Misc Federal Grants 259 Misc Grants (State) 4201,002 Drug Forfeitures & Seizures 2S9 Misc Grants 4471.008 Cal Recycle RMDZ Grant 26S Prop C 25% Grant 4422.008 Prop C Grants 301 Eastside B&T 4542.002 B&T Fee 302 Via Princessa B&T 4542.003 B&T Fee 303 Valencia B&T 4542.004 B&T Fee 303 Valencia B&T 4621.001 Misc. Revenue 306 Developer Fee 4572.001 Developer Fees 306 Developer Fee 4572.005 Dev Fees -Law Enforce Impact 306 Developer Fee 4572.006 Dev Fees -Fire District Fees 392 Redevelopment Obligation Ret. Fund 4621.006 Sale of Property & Equipment 393 City Housing Successor Fund 4621.006 Sale of Property & Equipment 392 Redevelopment Obligation Ret. Fund 4001.007 Property Tax Increment 700 Transit Fund 4422.007 MOSIP 700 Transit Fund 4424.009 Misc Federal Grants 700 Transit Fund 4425.001 County Contributions 700 Transit Fund 4621.001 Miscellaneous Revenue 104-700 Various 4711.000 Transfers In AmQUIIi Description (1,964,838) Adjust revenue budget (203,352) Adjust revenue budget (485,592) Adjust grant revenue budget Adjust grant revenue budget: 2015-16 Median Mod Constr, Seco/Garzota Signal Mod, SCV Sheriffs Station, 14-15 Bridge Maint (1,409,440) Program, Newhall Ranch Road/San Francisquito Bridge Widening, Lost Canyon Rd Bridge Widening, Sierra Hwy Ped Impr at GVR, Sand Cyn Rd & VP Guardrails 51,389 Adjust revenue budget (1,563) Adjust grant revenue budget Adjust grant revenue budget: 901,922 ITS Phase V, ITS Phase IV & Signal Synch, Vista Canyon Regional Transit Center (100,000) Adjust revenue budget (67,158) Adjust revenue budget (54,692) Adjust revenue budget 808,658 Adjust revenue budget (County Contribution) 100,000 Adjust revenue budget 166,715 Adjust revenue budget 1,008,197 Adjust revenue budget 30,415 Adjust revenue budget 28,034 Adjust revenue budget 65,680 Adjust revenue budget 14,412 Correct revenue budget (488,312) Adjust and correct revenue budget 135,000 Adjust revenue budget 443,493 CNG fuel rebate from IRS for one year (2,668,290) Adjust Interfund Transfers TOTAL REVENUE ADJUSTMENTS $ (3,689,322) Fund Division Title Account Account Title Amount Description 392 13404 RORF-RDA Admin 5161.001 Contractual Services 159,548 Adjust expenditure budget to record land sale. 259 14610 Cal Recycle RMDZ Grant 5161.001 Contractual Services 2,471 Adjust grant expenditure budget 259 14610 Cal Recycle RMDZ Grant 5191.001 Travel & Training 966 Adjust grant expenditure budget 306 16201 Fire Station Reimbursement 5161.001 Contractual Services 1,336,467 Fire Station 150 reimbursement of costs 550 19102 CRA Debt Service 5301.002 Interest 202,531 Adjust exp. budget to record bond refinance SSO 19102 CRA Debt Service 5161.001 Contractual Services 357 Adjust expenditure budget 551 19107 Low/Mod Debt Service 5301.002 Interest (83,031) Adjust exp. budget to record bond refinance 551 19107 Low/Mod Debt Service 5161.001 Contractual Services 357 Adjust expenditure budget 601 E0205601 2017 Jan Winter Storm 5161.001 Contractual Services 21,265 Adjust expenditure budget 601 E0206601 2017 Feb Winter Storm 5161.001 Contractual Services 60,819 Adjust expenditure budget 601 E3002601 2017 iron Cyn Storm Rep 5161.001 Contractual Services 78,268 Adjust expenditure budget 601 E3003601 2017 Iron Cyn Storm Rep 2 5161.001 Contractual Services 76,145 Adjust expenditure budget 229 53029229 Lost Cyn Rd Bridge Widening 5161.001 Contractual Services 858 Adjust expenditure budget 229 53034229 Sand Cyn Rd & VP Guardrails 5161.001 Contractual Services 4,000 Adjust expenditure budget 233 53034233 Sand Cyn Rd & VP Guardrails 5161.001 Contractual Services (4,000) Adjust expenditure budget 100-721 Various Personnel Adjustments 5000.000 Various (565,765) Personnel adjustments 100-721 19500 Non -Departmental 5501.000 Transfers Out (2,668,290) Adjust Interfund Transfers TOTAL EXPENDITURE ADJUSTMENTS $ (1,377,034)