HomeMy WebLinkAbout2017-06-27 - AGENDA REPORTS - APPROVE THE USE OF A "PIGGYBACK" CONTRACT FOR THE (2)0
Agenda Item: 7
CITY OF SANTA CLARITA
Q) AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL: 1
P441)
DATE: June 27, 2017
SUBJECT: APPROVE THE USE OF A "PIGGYBACK" CONTRACT FOR THE
CITY TO PURCHASE JANITORIAL SUPPLIES FROM WAXIE
SANITARY SUPPLY
DEPARTMENT: Public Works
PRESENTER: Cruz Caldera
RECOMMENDED ACTION
City Council:
Approve a "piggyback' contract and award a contract for the City of Santa Clarita (City) to
purchase janitorial supplies from WAXIE Sanitary Supply by using the National
Intergovernmental Alliance (National IPA) contract National IPA 151148 in an amount not
to exceed $62,000, including a 15 -percent contingency of $9,300, for a total amount not to
exceed $71,300 per year.
2. Authorize the City Manager or designee to approve the use of WAXIE Sanitary Supply
contract for a total amount not to exceed $71,300 per year, including a 15 -percent
contingency of $9,300; this will occur in July 2017 with options to renew through August 1,
2020, subject to City Attorney approval.
BACKGROUND
The City has been using WAXIE Sanitary Supply since March 2016, to supply janitorial supplies
to all City facilities. WAXIE provides high-quality products and responsive customer service
that staff has come to rely on. WAXIE Sanitary Supply provides a broad supply of products to
ensure support of daily maintenance operations, including such items as carpet and hard floor
cleaners, restroom cleaning supplies, toilet paper, paper towels, and trash can liners. The
anticipated cost for fiscal year (FY) 2017-18 is $62,000, approximately equal to this current
fiscal year.
The City is piggybacking a contract from National Intergovernmental Alliance (National IPA),
contract number. National IPA 151148. The contract was awarded to Network Services
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Company, and their local distributor is WAXIE Sanitary Supply. The contract was competitively
solicited and publicly awarded by the City of Tucson, Arizona The contract term is through
August 1, 2018, with options to renew through August 1, 2020.
On July 11, 1995, the City Council approved the use of "piggyback" purchasing. This process
permits the City to place orders against a competitively awarded, preexisting public agency
contract. The National IPA allows other public agencies to place orders against it. City staff
recommends the approval to use the National IPA contract, which provides the most competitive
pricing and highest quality services to the City, thereby offering the best value.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
No additional impact to the General Fund beyond the annual janitorial and sanitary supply costs.
Contingent upon the appropriations of funds by the City Council, funds will be available in
accounts 14500-5161.001, 14501-5161.001, 14509-5161.001, 14511-5161.001, 15202-5161.001,
15203-5161.001, and 15205-5161.001.
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