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HomeMy WebLinkAbout2017-03-28 - AGENDA REPORTS - BUS SVCS RECREATION PROGRAMS (2)Agenda Item: 11 CITY OF SANTA CLARITA AGENDA REPORT MR CONSENT CALENDAR a. CITY MANAGER APPROVAL: fAl DATE: March 28, 2017 SUBJECT: AWARD CONTRACT FOR BUS SERVICES FOR USE BY RECREATION AND COMMUNITY SERVICES PROGRAMS DEPARTMENT: Recreation, Community Services, Arts, and Open Space PRESENTER: Janine Prado RECOMMENDED ACTION City Council: 1. Award a contract to Student Transportation of America for bus service for use by the Recreation and Community Services programs in the amount of $82,167.50 plus a contingency of $8,216, for a total annual amount not to exceed $90,383.50. 2. Authorize the City Manager, or designee, to execute up to two annual renewal options for the contract with Student Transportation of America, not to exceed $90,383.50 each, plus Consumer Price Index (CPI) adjustments, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year. 3. Authorize the City Manager, or designee, to execute all contracts and associated documents, or modify the awards in the event that issues of impossibility of performance arise, and execute renewals, in accordance with the terms provided herein, subject to City Attorney approval. BACKGROUND The Recreation and Community Services Division provides annual programs for City of Santa Clarita residents. Some of these programs, including Camp Clarita, Junior Lifeguards, Canyon Country and Newhall Community Centers, and Vital Intervention through Directional Alternatives, require charter bus services for the purpose of transporting program participants. In January 2017, Purchasing solicited bids for bus charter services incorporating Recreation and Community Services Division needs. The invitation to bid was posted on the City's solicitation website, Planet Bids, on January 11, 2017. The bid was sent to 309 vendors. A total of 24 Page 1 Packet Pg. 56 Vendors downloaded the bid, and two electronic responses were received, as noted below: Comp anv Location Cost Student Transportation of America Goleta, CA $82,167.50 Roadrunner Shuttle Camarillo, CA $109,376.00 After reviewing vendor qualifications and the amount of bid responses, staff determined Student Transportation of America's bid is the most responsive and the lowest bidder for all. Staff recommends that the contract is awarded to Student Transportation of America. ALTERNATIVE ACTION Other action as determined by the City Council. FISCAL IMPACT Adequate funds have previously been appropriated as part of the Fiscal Year 2016-17 budget to support this recommended contract; funds for future fiscal years are contingent upon appropriation of monies by the City Council during the annual budget process from accounts 15104-5161.002, 15113-5161.002, 15315-5161.002, 15312-5161.002, 15317-5111.001 and 16003-5161.001. ATTACHMENTS Bid Response (available in the City Clerk's Reading File) Page 2 Packet Pg. 57 FOR PUBLICATION Wednesday, January 11, 2017 NOTICE INVITING BIDS Bids must be received electronically before 11:00 AM on Wednesday, February 15, 20172 by the Purchasing Agent of the City of Santa Clarita. Electronic bids may be viewed at: http://www.planetbids.com/portal/portal.cfm?CompanVID=l 6840# REC-16-17-19 ANNUAL CONTRACT FOR BUS SERVICES FOR RECREATION AND COMMUNITY SERVICES Specifications for this bid may be downloaded from the City's Purchasing website at www.santa-clarita.com/purchasing. Please refer to specifications for complete details and bid requirements. The specifications in this notice shall be considered a part of any contract made pursuant thereto. Purchasing (661) 250-3737 CITY OF SANTA CLARITA BID # REC-16-17-19 BID OPENING: February 15, 2017 The City of Santa Clarita invites electronically sealed bids for: ANNUAL CONTRACT FOR BUS SERVICES FOR RECREATION AND COMMUNITY SERVICES 1. Electronic Bids must be ELECTRONICALLY received at: http://www.planetbids.com/lportal/portal.cfm?CompanV]D=l6840# 2. Prices shall be D.D.P. City of Santa Clarita Receiving dock Incoterms 2000 or for theservice rendered. And, bidder shall honor bid prices for ninety (120) days or for the stated contract period, whichever is longer. 3. Bids must be on this Bid form. Submission of a proposal acknowledges the proposer has read and understands the requirements contained on pages 1 to 16, and Exhibits A, B and C. 4. Bid Questions. Questions should be submitted electronically to: htti)://www.iplanetbids.com/portal/portal.cfm?ComlpanvlD=l 6840# The last day for questions will be 5:00 PM, February 6, 2017. 5. The vendor is responsible for the accuracy and completeness of any solicitation form not obtained directly from the City. 6. Renewal and Pricing Adiustment. Contracts entered into pursuant to this Invitation to Bid may be renewed annually, up to two times, in accordance with the terms of the contract. If not otherwise stated, the contract may be renewed if the new pricing of the contract does not change more than the Consumer Price Index - All Urban Consumers (not seasonally adjusted), Los Angeles Area - Riverside -Orange county area and prevailing wage rates, if applicable. Price adjustments may be increases or decreases as appropriate and must be requested at least 90 days prior to the expiration/renewal of the contract. The index level for the month preceding the month of solicitation advertisement will become the beginning index. The price adjustment limit will be the percentage change based on the difference between the beginning level or the adjustment level last used and the index level for the period 90 days prior to the expiration of the contract. If not renewed prior to the anniversary date, the contract may continue on a month to month basis until renewed or awarded to a new contractor. 7. This bid MPyY BEs b' t to SB 854. See bidder instructions fordetails. ;� Name (Print): Jam Lask Company: Santa Barbara Transportation Corp dba Student Transportation of America Email: JLaskyCarideMST.com Address: 6414 Hollister Avenue Company Phone No.: (805) 681-8355 City: Goleta License type/#: State/Zip: CA, 93117 (if required) DIR # — (if required) Bid # REC-16-17-19 BID INSTRUCTIONS Submitting Proposals. (a) The bid response must be ELECTRONICALLY su bmitted on this form and include the notice, Request for Proposal Schedule, and all forms or information included in or required by Section C, Specifications, (attachments accepted) (b) All documentation of unit pricing or other cost breakdowns as outlined in this bid must be submitted to support the total bid price. (c) Proposals/corrections received after the closing time will not be opened. The City will not be responsible for bids not properly marked and delivered. Upon award, all submissions become a matter of public record. 2. Currency. All references to dollar amounts in this solicitation and in vendor's response refer to United States currency. Payments will be made in Unite States Currency. 3. Alternatives. Any changes or alternatives must be set forth in a letter attached to this bid. The City has the option of accepting or rejecting any alternative bid. 4. Environmentally Preferable Purchasing. The City of Santa Clarita, being fully aware of the limited nature of our resources and the leadership role government agencies have, supports the Environmentally Preferable Purchasing (EPP) program with Resolution 05-103. With changes in technology and industries occurring rapidly it is frequently difficult to be aware of the latest innovations. Therefore, it is the intent of the City of Santa Clarita to seek out those products which result in less energy usage, least impact on natural resources and greatest reuse of post- industrial and post -consumer material. Bidders are strongly encouraged to offer products and services meeting these criteria and point out those specific aspects or features in their bid. In accordance with Public Contract Code 22152 bidders are required to certify in writing the minimum, if not exact, percentage of postconsumer materials in the products, materials, goods, or supplies, offered or sold. 5. Failure to Submit Bid. Your name may be removed from the mailing list if the City receives no response to this bid. 6. Resection. The City reserves the right to reject any or all bids and to waive any informality in any bid. The City may reject the bid of any bidder who has previously failed to perform properly, or complete on time, contracts of a similar nature, or to reject the bid of a bidder who is not in a position to perform such a contract satisfactorily. The City may reject the bid of any bidder who is in default of the payment of taxes, licenses or other monies due to the City of Santa Clarita. 7. Addenda. The City will not accept responsibility for incomplete packages or missing addenda. It is the bidder's responsibility to contact the project manager, for public projects, or Purchasing prior to submission of the bid to make certain the package is complete and all required addenda are included. This information will be available from the City's website. Bidders are cautioned against relying on verbal information in the preparation of bid responses. All official information and guidance will be provided as part of this solicitation or written addenda. 8. Awards. The City will award in accordance with S.C.M.C. § 3.12.205 (Support of Santa Clarita Businesses) unless Part C identifies this bid as a multiple criteria bid or this bid is for public works, professional services or is federally funded. Qualifications of responsibility will be in accordance with the S.C.M.C. Lowest cost is the lowest total cost to the City to acquire the goods and/or services resulting from this solicitation. The City may make an award based on partial items unless the bid submitted is marked "All or none." Where detailed specifications and/or standards are provided the City considers them to be material and may accept or reject deviations. The results of the bid will be posted on the City's website at www.santa- clarita.com/purchasing, normally within 24 hours. Bid # REC-16-17-19 9. Cooperative Bidding. Other public agencies may be extended the opportunity to purchase off this bid with the agreement of the successful vendor(s) and the City of Santa Clarita. The lack of exception to this clause in vendor's response will be considered agreement. However, the City of Santa Clarita is not an agent of, partner to or representative of these outside agencies and is not obligated or liable for any action or debts that may arise out of such independently negotiated "piggy -back" procurements. 10. Amendments. Any and all changes to this contract must be made in writing and agreed to by the City. Performance by the contractor will be considered agreement with the terms of this contract. 11. Taxes. Charges and Extras. (a) Bidder must show as a separate item California State Sales and/or Use Tax. (b) The City is exempt from Federal Excise Tax. (c) Charges for transportation, containers, packing, etc. will not be paid unless specified in bid. Contractor/vendor agrees to cooperate with the City in all matters of local taxation. 12. Payment. (a) Bidder shall state payment terms offered. (b) Payment will be made on the pay period after receipt and acceptance of goods and/or services and upon using department confirmation of such acceptance. 13. Assignment. No assignment by the vendor of contract or any part hereof, or of funds to be received hereunder, is binding upon the City unless the City gave written consent before such assignment. 14. Sub contractors. For all public projects, the Bidder must list any subcontractors that will be used, the work to be performed by them, and total number of hours or percentage of time they will spend on the project. 15. Prevailing wage. For all public works, the Bidder is required to bid prevailing wage. For the purposes of this paragraph, public works includes maintenance. The City of Santa Clarita Labor Compliance Program is included herein as an informative reference for the successful bidder. It does not require any completion prior to contract award but should be reviewed for all necessary provisions and requirements. 16. Protection of Resident Workers. The City of Santa Clarita actively supports the Immigration and Nationality Act (INA) which includes provisions addressing employment eligibility, employment verification, and nondiscrimination. Under the INA, employers may hire only persons who may legally work in the United States (i.e., citizens and nationals of the U.S.) and aliens authorized to work in the U.S. The employer must verify the identity and employment eligibility of anyone to be hired, which includes completing the Employment Eligibility Verification Form (1-9). The Contractor shall establish appropriate procedures and controls so no services or products under the Contract Documents will be performed or manufactured by any worker who is not legally eligible to perform such services or employment. 17. Indemnification. The bidder is required to indemnify and hold the City harmless from and against any claim, action, damages, costs (including, without limitation, attorney's fees), injuries, or liability, arising out of any agreement entered into between the parties. Should the City be named in any suit, or should any claim be brought against it by suit or otherwise, whether the same be groundless or not, arising out of this Agreement, or its performance, the bidder must defend the City (at the City's request and with counsel satisfactory to the City) and indemnify the City for any judgment rendered against it or any sums paid out in settlement or otherwise. 16. Bonds. When deemed necessary by the City, bid bonds shall be furnished by all bidders in the amount of at least 10% of the total value of the bid OR 10 % of the value of the 15t year of service for service bids, to guarantee that bidders will enter into contract to furnish goods or services at prices stated. The bonding company must be listed on Treasury Circular 570 and licensed to operate in the state of California. Likewise, a Performance Bond and/or Material and Labor Bid # REC-16-17-19 9 bonds shall be required of the successful bidder when stated in the specification (cash deposit, certified or cashier's check or money order may be substituted in lieu of either bond). Original Bond or Cashier's Check MUST be received AT CITY HALL, 23920 Valencia Blvd., Santa Clarita, CA 91355, ATTENTION SUITE 120 and marked with the words `BID BOND FOR" and the bid #, "NO LATER THAN the bid due date and time, for the vendor to be considered responsive. 19. Insurance. For contracts involving services the City requires insurance. Proof of insurance shall be provided by using an ACORD certificate of insurance and shall be provided prior to contract signing. Insurance shall be "Primary and Non -Contributory" and must name the "City of Santa Clarita" as an additional insured. The certificate shall list coverage for General Liability (limit of $1,000,000 CSL or $1,000,000 per occurrence with a $2,000,000 aggregate), Auto Liability (limit of $1,000,000), and Worker's Compensation (statutory requirement). For professional services, Professional Liability with a limit of $1,000,000 may also be required. Insurance shall not be cancelable or subject to reduction except upon thirty (30) days prior written notice to the City. Specific insurance requirements will be set forth in any contract awarded to a bidder. 20. On -Site Inspection. When deemed necessary by the City, an on-site inspection date and time will be so designated. Bidder is responsible for inspecting and understanding the total scope of the projects (i.e., specifications, quality, and quantity of work to be performed.) 21. Specifications. Materials differing from stated specifications may be considered, provided such differences are clearly noted and described, and provided further that such articles are considered by a City official to be in all essential respects in compliance with the specifications. 22. Brand Names. The use of the name of a manufacturer, or any specific brand or make, in describing any item contained in the proposal does not restrict bidders to the manufacturer or specific article, this means is being used simply to indicate a quality and utility of the article desired; but the goods on which bids are submitted must in all cases be equal in quality and utility to those referred to. This exception applies solely to the material items in question and does not supercede any other specifications or requirements cited. Documentation of equivalency must be submitted with the bid. At a minimum the documentation must demonstrate equivalency in form, fit, function, quality, performance and all other stated requirements. The City is final determiner of equivalency. Exception is made on those items wherein identical supply has been determined a necessity and the notation NO SUBSTITUTE has been used in the specification section. 23. Price Reductions. If at any time during the life of this contract, the successful bidder reduces his price or prices to others purchasing approximately the same quantities as contemplated by this contract, the contract prices must be reduced accordingly, and the contractor/vendor will immediately notify the Purchasing Agent, City of Santa Clarita. 24. Contract Pricing. Except as otherwise provided, prices must remain consistent through the term of this contract. The City does not pay "surcharges" of any type unless identified in the response to this bid. All costs will be included in the pricing provided to the City. 25. Non -Appropriation of Funds. The City's obligation is payable only and solely from funds appropriated for the purpose of this agreement. All funds for payment after June 30 of the current fiscal year are subject to City's legislative appropriation for this purpose. In the event the governing body appropriating funds does not allocate sufficient funds for the next succeeding fiscal year's payments. Then the affected deliveries/services may be (1) terminated without penalty in their entirety, or (2) reduced in accordance with available funding as deemed necessary by the City. The City shall notify the Contractor in writing of any such non -allocation of funds at the earliest possible date. Bid # REC-16-17-19 26. Default. In case of default by the vendor of any of the conditions of this bid or contract resulting from this bid, the vendor agrees that the City may procure the articles or services from other sources and may deduct from the unpaid balance due the vendor, or collect against the bond or surety, or may invoice the vendor for excess costs so paid, and prices paid by the City shall be considered the prevailing market price at the time such purchase is made. 27. Termination. The City may terminate any service or contract with or without cause either verbally or in writing at any time without penalty. 28. Safety. Contractor agrees to comply with the provisions of the Occupational Safety and Health Act of 1970 (or latest revision), the State of California Safety Orders, and regulations issued thereunder, and certifies that all items furnished under this bid will conform and comply with the indemnity and hold harmless clause for all damages assessed against buyer as a result of suppliers failure to comply with the Act and the standards issued thereunder and for the failure of the items furnished under this order to so comply. 29. Gratuities. The City may, by written notice to the Contractor, terminate the right of the Contractor to proceed under this agreement, if it is found that gratuities in the form of entertainment, gifts, or otherwise were offered or given by the Contractor, or any agent or representative of the Contractor, to any officer or employee of the City with a view toward securing an agreement or securing favorable treatment with respect to the award or amending, or the making of any determinations with respect to the performance of such agreement; provided, that the existence of the facts upon which the City makes findings shall be in issue and may be reviewed in any competent court. In the event of such termination, the City shall be entitled to pursue the same remedies against the Contractor as the City could pursue in the event of default by the Contractor. 30. SB854. No contractor or subcontractor may be listed on a bid proposal for a public works project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)]. No contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. 31. Invoices. Invoices will be forwarded to City of Santa Clarita Accounts Payable 23920 Valencia Blvd. Ste. 295 Santa Clarita, CA 91355-2196 Invoices will reflect the purchase order # and goods or service delivered in accordance with the terms of the contract. Invoice processing begins on receipt of the material or invoice, whichever is later. The City of Santa Clarita's "Terms and Conditions' is found on a separate attachment in Planet Bids. L PEAV2105me ird[s] C. The City is requesting bid responses for bus transportation and operator services, for use by the City for various programs on an annual basis. The City of Santa Clarita manages many day camp and youth -oriented programs. A number of these programs require pre -planned bus transportation and operator services, to and from specific locations. Other programs have bus needs that occasionally "pop" up and need transportation. This scope of work includes day trips to various areas within the State of California, plus additional day -trips for various smaller programs. Busses must be in good working condition for all trips. At the City's discretion, this bid may be multiple -award, using the two, lowest cost, responsible and responsive bidders for annual contracts. The following is a brief description of transportation needs with respect to the following: 1. There are two categories of transportation needs. The attachments provide examples of anticipated needs. The City reserves the right to make additions/deletions to transportation requirements with notice to the contractor. a) Recreation Camp program* see attachment "A" b) Community Services and Aquatics program see attachment "B" 2. Required Qualifications: The successful bidder will be subject to: a) Vendor credit check b) Required to provide and/or enter into the following, as determined by the City: 1) Services contract 2) Equal Employment Opportunity Program 3) Fingerprinting of all drivers for City programs 4) Copies of all bus driver California Drivers Licenses with applicable "classification" 5) Any/all other licenses as required by the City and State statues for a business of this type 6) All insurance as listed in "Bid Instructions," Item 20, including but not limited to: • Insurance shall be "Primary and Non -Contributory" and must name the "City of Santa Clarita" as an additional insured. • The certificate shall list coverage for General Liability (limit of $1,000,000 CSL or $1,000,000 per occurrence with a $2,000,000 aggregate) • Auto Liability (limit of $1,000,000) • Worker's Compensation (statutory requirement). • Insurance Proofs will be required WITH returning contract. C) Provide a list of emergency contact numbers, available for 24/7 contact by City employees. 3. Additional Requirements: The City, in order to keep participants, staff and drivers safe during the upcoming contract year has instituted the following requirements: Bid # REC-16-17-19 a) Awarded vendor will be required to confirm scheduled requests along with bus type provided, passenger limit, and age and condition of bus, within (1) week for multiple bus requests and within 3 days for single bus requests. b) Vendor must provide e-mail AND fax number for communication purposes by City staff as well as emergency phone numbers that will be answered at all times during scheduled trips, including weekends by a live operator. C) Busses must be in good working order for all trips including, air conditioning or heat (as needed), working windows, comfortable, clean, no rips or tears in the upholstery and free of insects. Additionally, the City may require viewing of any bus repair log at any time. The City reserves the right to refuse any bus not in good working order. d) All commercial drivers are required by law to perform a pre -trip inspection of his/or her vehicle. Therefore, all bus drivers will complete (2) copies of a pre -trip inspection (see Exhibit "A" as an example). One to be filed with the vendor and kept through the life of the contract and the other copy to be handed to Supervising City staff for that trip, prior to bus boarding. e) City staff may request that a driver pull over and call for a different bus, should the bus break down for any reason, or appear to be unsafe. Staff and passengers should not have to wait while repairs are being completed so either a new bus is to be requested or a certified bus mechanic must be sent to the bus. Either resolution should happen within 60 minutes of reported breakdown. Minor repairs should be made DURING the driver's "off' time while waiting to pick up passengers. The determination of an unsafe bus situation will be at the sole discretion of Supervising City staff upon clear communication with the bus driver. f) If the bus is deemed inoperable or there is a problem, a replacement bus must be sent. g) All drivers are required to have WRITTEN directions to their destinations, provided by the contractor, PRIOR to pick-up. h) As per (California Vehicle Code [VC] §23123) "A person may not drive a school bus or transit vehicle, as defined in subdivision (g) of Section 99247 of the Public Utilities Code, while using a wireless telephone." The City includes, MP3 Players and the like, in this ban. I) Should the City decide that they do not want a specific driver to transport for their programs for any reason, including but not limited to the possibility of that driver jeopardizing the safety of staff and program participants, the vendor will be contacted in writing and that driver will not be assigned to any further City programs despite existing schedules. A replacement driver will be found for all upcoming dates. j) Any driver who has been witnessed by two or more City staff driving unsafely during one trip, including but not limited to speeding and unsafe stops, or violating California Vehicle Code laws will be considered to be presenting a danger to City staff or program participants and may be requested to be no longer assigned to the City's transportation contract. Additionally, if the concern becomes immediate during a trip, staff will have the option to call the vendor's emergency number and have the driver replaced. The City will follow up with a written communication of any incidents listed above that may arise. 1) Speed Limits The maximum speed limit in California is 55 miles per hour (mph) for the following listed vehicles (VC §22406): (b) A trailer bus, as defined in Section 636 Bid # REC-16-17-19 Section 636- "a trailer bus is a trailer or semitrailer designed, used, or maintained for the transportation of more than 15 persons, including the driver..." k) Ability to provide wheelchair lift, if needed. 4. Liquidated Damages - The City takes the programs it has established as well as the safety of passengers, staff and drivers, very seriously. Because timeliness and safety issues negatively impact the City, liquidated damages may be assessed for instances of unsatisfactory performance as outlined below: a) Arriving for pick up late - $25.00 per every 15 minutes delayed b) Returning participants late due to bus failure - $50.00 per one hour delay C) Tenting, using a cell phone or any restricted device while driving staff and/or City passengers - $100.00 per incident d) Vendor assigning a driver whose removal has been requested by the City - $50.00 per hour delay while obtaining new driver e) Failure of driver to have WRITTEN destination directions $50.00 per incident plus $25.00 for every 15 minutes delay f) Vendor failure to confirm schedule with the requested (1) week time period - $50.00 per incident g) Vendor failure to answer emergency phone numbers - $50.00 per incident City staff will provide WRITTEN communication to vendor detailing charge -backs per trip. urracUxesrasrdM ANNUAL CONTRACT FOR BUS SERVICES FOR PARKS, RECREATION AND COMMUNITY SERVICES, REC-16-17-19 City of Santa C/arita, California The following are the names, addresses, and telephone numbers of three public agencies for which BIDDER has performed work of a similar scope and size within the past 3 years: 1. City of Santa Clarita Parks & Rec., 20850 Centre Point Pkwv., Santa Clarita, CA Name and Address of Owner / Agency 2. Lisa Nikkila 661-253-2567 Marne and Telephone Number of Person Familiar with Project $60,000 School Bus Charter current Contract Amount Type of Work Date Completed 2. City of Burbank Parks & Rec., 150 N. Third St, 3rd Floor, Burbank, CA 91502 Name and Address of Owner / Agency Adriana Garcia 818-238-5466 Name and Telephone Number of Person Familiar with Project $409000 School Bus Charter current Contract Amount Type of Work Date ompleted 3. UCLA, 555 Westwood PI., #702. Los Angeles, CA 90095 Name and Address of Owner / Agency Brian Otchis 310-825-8229 Name and Telephone Number of Person Familiar with Project $150,000 School Bus Charter current Contract Amount Type of Work Date Completed The following are the names, addresses, and telephone numbers of all brokers and sureties from whom BIDDER intends to procure insurance bonds: OTiVI Bid # REC-16-17-19 D. MAINTENANCE AGREEMENT BETWEEN THE CITY OF SANTA CLARITA AND FOR SAMPLE CONTRACT THIS MAINTENANCE AGREEMENT ("Agreement") is made by and between the CITY OF SANTA CLARITA, a general law city and municipal corporation ("CITY") and ("CONTRACTOR"). The Parties agree as follows: 1. CONSIDERATION. A. As partial consideration, CONTRACTOR agrees to perform the work listed in the SCOPE OF SERVICES, below; and B. As additional consideration, CONTRACTOR and CITY agree to abide by the terms and conditions contained in this Agreement; and C. As additional consideration, CITY agrees to pay CONTRACTOR an amount as set forth in the attached Exhibit " ," which is incorporated by reference, for CONTRACTOR's services. CITY will pay such amount promptly, but not later than thirty (30) days after receiving CONTRACTOR's invoice. 2. TERM. The term of this Agreement will be from to The Agreement maybe renewed upon mutual consent of the parties. 3. SCOPE OF SERVICES. A. CONTRACTOR will perform services listed in the attached Exhibit " ." B. CONTRACTOR will, in a workmanlike manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space and facilities, and all tests, testing and analyses, calculation, and all other means whatsoever, except as herein otherwise expressly specified to be furnished by CITY, necessary or proper to perform and complete the work and provide the professional services required of CONTRACTOR by this Agreement. 4. PREVAILING WAGES. A. If required by applicable state law including, without limitation Labor Code §§ 1720 (as amended by AB 975 (2001)), 1771, 1774, 1775, and 1776, CONTRACTOR must pay its workers prevailing wages. It is CONTRACTOR's responsibility to interpret and implement any prevailing wage requirements and CONTRACTOR agrees to pay any penalty or civil damages resulting from a violation of the prevailing wage laws and to indemnify, defend, and hold harmless CITY as against any claim, demand, or imposition of penalties, interest, or damages of any kind arising out of Labor Code § 1726, § 1771.62 or any other provision of the California Prevailing Wage Law. In accordance with Labor Bid # REC-16-17-19 Code § 1773.2, copies of the prevailing rate of per diem wages are available upon request from CITY's Engineering Division or the website for State of California Prevailing Wage Determination at www.dir.ca.ciov/DLSR/PWD. A copy of the prevailing rate of per diem wages must be posted at the job site. B. If this contract is subject to state prevailing wage requirements of the California Labor Code including Sections 1770 and 1773, then it is also subject to the City's California Department of Industrial Relations (DIR) approved Labor Compliance Program. All covered work classifications required in performance of this contract will be subject to prevailing wage provisions. The Contractors and its subcontractors shall pay not less than the state wage rates and shall further adhere to the requirements contained in the City of Santa Clarita's Labor Compliance Program. A copy of the Labor Compliance Program is available for review upon request at the Office of the City Clerk. All pertinent state statutes and regulations, including, but not limited to those referred to in this contract and in the City's Labor Compliance Program, are incorporated herein as though set forth in their entirety. Additionally, the Contractor is responsible for obtaining a current edition of all applicable state statues and regulations and adhering to the latest editions of such. This Work is subject to compliance monitoring and enforcement by the Department of Industrial Relations. No prime contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. No prime contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. The Contractor will be required to post job site notices as described in 6 California Code of Regulation section 16451(d). C. Protection of Resident Workers The City of Santa Clarita actively supports the Immigration and Nationality Act (INA), which includes provisions addressing employment eligibility, employment verification, and nondiscrimination. Under the INA, employers may hire only persons who may legally work in the United States (i.e., citizens and nationals of the U.S.) and aliens authorized to work in the U.S. The employer must verify the identity and employment eligibility of anyone to be hired, which includes completing the Employment Eligibility Verification Form (1-9). The Contractor shall establish appropriate procedures and controls so no services or products under the Contract Documents will be performed or manufactured by any worker who is not legally eligible to perform such services or employment. 5. FAMILIARITY WITH WORK. A. By executing this Agreement, CONTRACTOR represents that CONTRACTOR has: Thoroughly investigated and considered the scope of services to be performed; and Carefully considered how the services should be performed; and Understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement. B. If services involve work upon any site, CONTRACTOR warrants that CONTRACTOR has or will investigate the site and is or will be fully acquainted with the conditions there existing, before commencing the services hereunder. Should CONTRACTOR discover any latent or unknown conditions that may materially affect the performance of the Bid # REC-16-17-19 10 services, CONTRACTOR will immediately inform CITY of such fact and will not proceed except at CONTRACTOR's own risk until written instructions are received from CITY. 6. INSURANCE. A. Before commencing performance under this Agreement, and at all other times this Agreement is effective, CONTRACTOR will procure and maintain the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below: Type of Insurance Limits (combined single) Commercial general liability: $1,000,000 Business automobile liability $1,000,000 Workers compensation Statutory requirement B. Commercial general liability insurance will meet or exceed the requirements of ISO -CGL Form No. CG 00 01 11 85 or 88. The amount of insurance set forth above will be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage. Liability policies will be endorsed to name City, its officials, and employees as "additional insureds" under said insurance coverage and to state that such insurance will be deemed "primary" such that any other insurance that may be carried by City will be excess thereto. Such insurance will be on an "occurrence," not a "claims made," basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to City. C. Automobile coverage will be written on ISO Business Auto Coverage Form CA 00 01 06 92, including symbol 1 (Any Auto). D. CONTRACTOR will furnish to City duly authenticated Certificates of Insurance evidencing maintenance of the insurance required under this Agreement, endorsements as required herein, and such other evidence of insurance or copies of policies as may be reasonably required by City from time to time. Insurance must be placed with insurers with a current A.M. Best Company Rating equivalent to at least a Rating of "A:VII." Certificate(s) must reflect that the insurer will provide thirty (30) day notice of any cancellation of coverage. CONTRACTOR will require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word "endeavor" with regard to any notice provisions. E. Should CONTRACTOR, for any reason, fail to obtain and maintain the insurance required by this Agreement, City may obtain such coverage at CONTRACTOR's expense and deduct the cost of such insurance from payments due to CONTRACTOR under this Agreement or terminate. In the alternative. should CONTRACTOR fail to meet any of the insurance requirements under this agreement. City may cancel the Agreement mmediately with no penalty. F. Should Contractor's insurance required by this Agreement be cancelled at any point prior notice of cancellation. CONTRACTOR must ensure that there is no lapse in coverage. Bid # REC-16-17-19 11 7. TIME FOR PERFORMANCE. CONTRACTOR will not perform any work under this Agreement until: A. CONTRACTOR furnishes proof of insurance as required under Section 6 of this Agreement; and B. CITY gives CONTRACTOR a written Notice to Proceed. C. Should CONTRACTOR begin work in advance of receiving written authorization to proceed, any such professional services are at CONTRACTOR's own risk. S. TERMINATION. A. CITY may terminate this Agreement at any time with or without cause B. CONTRACTOR may terminate this Agreement upon providing written notice to CITY at least thirty (30) days before the effective termination date. C. Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated. D. By executing this document, CONTRACTOR waives any and all claims for damages that might otherwise arise from CITY's termination under this Section. 9. INDEMNIFICATION. CONTRACTOR agrees to indemnify and hold CITY harmless from and against any claim, action, damages, costs (including, without limitation, attorney's fees), injuries, or liability, arising out of the performance of this agreement by CONTRACTOR. Should CITY be named in any suit, or should any claim be brought against it by suit or otherwise, arising out of performance by CONTRACTOR of services rendered pursuant to this Agreement, CONTRACTOR will defend CITY (at CITY's request and with counsel satisfactory to CITY) and will indemnify CITY for any judgment rendered against it or any sums paid out in settlement or costs incurred in defense otherwise. 10. INDEPENDENT CONTRACTOR. CITY and CONTRACTOR agree that CONTRACTOR will act as an independent contractor and will have control of all work and the manner in which is it performed. CONTRACTOR will be free to contract for similar service to be performed for other employers while under contract with CITY. CONTRACTOR is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONTRACTOR as to the details of doing the work or to exercise a measure of control over the work means that CONTRACTOR will follow the direction of the CITY as to end results of the work only. 11. NOTICES. A. All notices given or required to be given pursuant to this Agreement will be in writing and may be given by personal delivery or by mail. Notice sent by mail will be addressed as follows: To CITY: City of Santa Clarita ATTN: Kenneth W. Striplin, City Manager 23920 Valencia Boulevard, Suite 300 Santa Clarita, CA 91355 To CONTRACTOR: Bid # REC-16-17-19 12 B. When addressed in accordance with this paragraph, notices will be deemed given upon deposit in the United States mail, postage prepaid. In all other instances, notices will be deemed given at the time of actual delivery. C. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. 12. TAXPAYER IDENTIFICATION NUMBER. CONTRACTOR will provide CITY with a Taxpayer Identification Number. 13. WAIVER. A waiver by CITY of any breach of any term, covenant, or condition contained in this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained in this Agreement, whether of the same or different character. 14. CONSTRUCTION. The language of each part of this Agreement will be construed simply and according to its fair meaning, and this Agreement will never be construed either for or against either party. 15. SEVERABLE. If any portion of this Agreement is declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Agreement will continue in full force and effect. 16. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of reference only and will not affect the interpretation of this Agreement. 17. WAIVER. Waiver of any provision of this Agreement will not be deemed to constitute a waiver of any other provision, nor will such waiver constitute a continuing waiver. 18. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County. 19. AUTHORITY/MODIFICATION. This Agreement may be subject to and conditioned upon approval and ratification by the Santa Clarita City Council. This Agreement is not binding upon CITY until executed by the City Manager. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written agreement. CITY's City Manager may execute any such amendment on behalf of CITY. 20. ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that this Agreement, agreements ancillary to this Agreement, and related documents to be entered into in connection with this Agreement will be considered signed when the signature of a party is delivered by facsimile transmission. Such facsimile signature will be treated in all respects as having the same effect as an original signature. 21. EFFECT OF CONFLICT. In the event of any conflict, inconsistency, or incongruity between any provision of this Agreement, its attachments, the purchase order, or notice to proceed, the provisions of this Agreement will govern and control. 22. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood, explosion, war, terrorist act, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties' control, then the Agreement will immediately terminate without obligation of either party to the other. Bid # REC-16-17-19 13 23. ENTIRE AGREEMENT. This Agreement and its one attachment constitutes the sole agreement between CONTRACTOR and CITY respecting maintenance. To the extent that there are additional terms and conditions contained in Exhibit " " that are not in conflict with this Agreement, those terms are incorporated as if fully set forth above. There are no other understandings, terms or other agreements expressed or implied, oral or written. 24. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest laws and regulations including, without limitation, CITY's conflict of interest regulations. 25. ELECTRONIC TRANSMISSION OF CONTRACT AND SIGNATURE. The Parties agree that this Agreement may be transmitted and signed by electronic mail by either/any or both/all Parties, and that such signatures shall have the same force and effect as original signatures, in accordance with California Government Code section 16.5 and Civil Code section 1633.7. (SIGNATURES ON NEXT PAGE) Bid # REC-16-17-19 14 IN WITNESS WHEREOF, the parties hereto have executed this contract on this date of FOR CONTRACTOR: IF CORPORATION: By: Do Not Sian — Sample Only By: Print Name & Title Date: FOR CITY OF SANTA CLARITA: KENNETH W. STRIPLIN. CITY MANAGER By: City Manager Date: APPROVED AS TO FORM: JOSEPH M. MONTES, CITY ATTORNEY By: City Attorney Date: Print Name & Title Date: Bid # REC-16-17-19 15 MAMMA 7A fifflpT'AION CORP EPRICING �e SfOOWTRAIOWATIONOTAMBRICA . Please price trips as follows (trip quantities are approximate only and may be more or less as needed) See Attachments for expected trip descriptions: 1. Cost for Recreation Camp program (as perAttachment A), total $ 61,670.00 2. Cost for Community Services and Aquatics program (as per attachment "B"), total $18,525.00 3. Cost for "other as needed" buses, approximately (3) times per year from Santa Clarita to locations in Los AngelesNentura counties, total $1,972.50 Only 4. Add lines 1, 2, and 3 = $82,167.50 Sub Total 5. Additional costs (please explain ALL additions) - Fuel Surcharge (if applicable) Parking fees to be paid by City $ 0 (No additional charges may be added to the contract after award) Total of additional charges $ 0 Add 4 and 5 $82,167.50 TOTAL Additional Information Only (do not calculate these costs in your response): How much notification time is required to reserve a bus? 48 hours Please advise required minimums for busses: Cost minimum for (80) passenger bus and operator • Cost minimum for (60) passenger bus and operator • Cost minimum for (20-40) passenger bus and operator Additional cost per hour, AFTER minimum: • (80) passenger bus and operator • (60) passenger bus and operator • (20-40) passenger bus and operator $ 405.00 x 5 # of hours $-L9.5.00 x 5 # of hours $_L85.00 x 5 # of hours $-75 00 $15 �00 $1500 Bid # REC-16-17-19 16 EXHIBIT "A" Information for the 2017 Bus Services Recreation Camp Program Number of hours, buses, and trips may increase or decrease as they are dependent on the enrollment numbers. In addition, times are subject to change based on traffic and park excursion admission times. • General Information: The listed departure time is the time that the bus needs to leave the park site. Please schedule the bus to arrive at the individual park sites 30 minutes prior to listed time. Program Sites North Oaks Park (NOP) Santa Clarita Park (SCP) Valencia Meadows Park (VMP)* 27824 N. Camp Plenty Road, Canyon Country (661)284-1454 27285 Seco Canyon Road, Saugus (661) 284-1455 25671 Fedala Road, Valencia (661)284-1453 *Buses going to Valencia Meadows Park must take the 5 freeway to McBean Parkway (right) to Singing Hills Drive (right) to Altamonte Avenue (left) to park. The bus usage schedule for the Recreation Camp program should include, but is not limited to: a) Approximately nine (9) day trips on buses with a minimum" (80) passenger capacity bus for Ranger and Explorer Program b) Approximately thirty-two (32) day trips on a bus with a minimum* (80) passenger capacity and approximately seven (7) day trips on two buses with a minimum* (60) passenger capacity for Voyager Program c) On the average of eight (8) hours per day trip d) Multiple buses may be needed per trip *Due to the number of Day Camp participants, the City requires a minimum 80 seat bus for the Ranger and Explorer programs and a minimum 80 seat bus for the 32 trips and two (2) 60 seat buses for the 7 trips for the Voyager program. Anything less would require at least two buses where one would suffice, which would incur additional bus and parking costs to the City. There are concerns regarding additional, unnecessary pollution as well. This savings philosophy applies to all programs. Bid 9 REC-16-17-19 17 2017 RANGER CAMP TRIP SCHEDULE Week Date Location Departure Arrive to Leave Arrive Buses Address Time Location Location to Park Kidspace 480 N. Arroyo 1 bus Blvd. 1 6/14/2017 Children's 8:00 AM 9:30 AM 2:30 PM 4:00 PM (SCP) Pasadena, CA Museum 91103 3 buses 24201 Valencia 2 06/21/2017 Valencia 9:30 AM 10:00 AM 3:30 PM 4:00 PM (1 per Blvd. Town Center site) Santa Clarita, CA 91355 3 buses 3370 Sunset 3 06/28/2017 Underwood 9:00 AM 10:30 AM 2:30 PM 4:00 PM (1 per Valley Road Family Farm Moorpark, CA site) 93021 28230 Constellation Rd. Scooter's 3 buses Santa Clarita, 9:00 AM 12:00 PM 4 07/05/2017 Jungle/Santa 8:30 AM 12:30 PM 3:00 PM 3:30 PM (1 per CA/ Clarita Lanes site) 21615 Soledad Canyon Rd. Santa Clarita, CA 3 buses 1313 Disneyland 5 07/12/2017 Disneyland 8:00 10:00 AM 6:00 PM 8:00 PM (1 per Drive AM site) Anaheim, CA Santa Clarita 3 buses 20880 Centre Pointe Parkway 6 07/19/2017 Sports 8:30 AM 9:00 AM 2:30 PM 3:00 PM 0 per C Complex site) Santa Clarita, CA 91350 3 buses 500 Ninos Drive 7 07/26/2017 Santa Barbara 8:30 AM 10:00 AM 3:00 PM 4:30 PM (1 per Santa Barbara, Zoo site) CA 93103 Newhall Park 8:30 AM 9:00 AM 12:30 PM 1:00 PM 3 buses 24923 Newhall 8 08/02/2017 (1 per Avenue site) Santa Clarita, CA 91321 Discovery 9:30 AM 10:00 AM 2:30 PM 3:00 PM 2 buses 11800 Foothill 9 08/09/2017 Science (NOP & Boulevard Center VMP) Los Angeles, CA 913472 Bid # REC-16-17-19 18 2017 EXPLORER CAMP TRIP SCHEDULE Week Date Location Departure Arrive Leave Arrive Buses Address Time to Location to Location Park Discovery 9:30 AM 10:00 AM 2:30 PM 3:00 PM 1 bus 11800 Foothill 1 6/14/2017 Science Center (SCP) Boulevard Los Angeles, CA 913472 24435 Town Center Drive Edwards 3buses Santa Clarim, 10:00 AM 12:30 PM CA 91355/ 2 06/21Y2017 Ci 9:30 AM 1:00 PM 3:00 PM 3:30 PM (1 per 28656 The Old Highgh Sports site) Road Santa Clarita, CA 91355 DryTown 10:00 AM 11:00 AM 4:00 PM 5:30 PM 3 buses 3850-B East 3 06/28/2017 (1 per Avenue S site) Palmdale, CA 26101 Magic 3 buses Mountain 4 07/05/2017 Magic Mountain 10:30 AM 11:00 AM 5:00 PM 5:30 PM (1 per Parkway site) Santa Clarita, CA 3 buses 1313 Disneyland 5 07/12/2017 Disneyland 8:00 10:00 AM 6:00 PM 8:00 PM (1 per Drive AM site) Anaheim, CA 26101 Magic 3 buses Mountain 6 07/19/2017 Hurricane 10:30 AM 11:99 5:00 PM 5:30 PM (1 per Parkway Harbor AM site) Santa Clarita, CA 3 buses 24201 Town 7 07/26/2017 Billy Beez 9:30 AM 10:00 AM 1:00 PM 1:30 PM (1 per Center Drive site) Santa Clarita, CA 91355 23700 Lyons Avenue, Valencia 3 buses Newhall, CA 8 08/02/2017 Lanes/Northridge 9:00 AM 9:30 AM 11:30 AM q:30 PM (1 per 91321/ Skateland 12:00 PM 4:00 PM site) 18140 Parthenia St. Northridge, CA 91325 2 buses 700 Exposition California 8:00 AM 10:00 AM 3:00 PM 4:30 PM (NOP Park Drive 9 08/09/2017 Science Center & Los Angeles, VMP CA 90037 Bid # REC-16-17-19 19 Information for the 2015 Voyager Camp Program General Information: The listed departure time is the time that the bus is to depart from VMP to the trip destination. This requires the bus to depart from SCP 30 minutes prior to listed departure time. One (1) 80 -passenger bus will be needed for Voyager Camp trip each day on Monday. Tuesday. Thursday, and Friday. The bus will go to Santa Clarita Park (SCP) pick up campers and then go to VMP to pick up the other campers. Then the bus will depart from Valencia Meadows Park (VMP) and go to the assigned destinations. At the end of the day, campers will need to be dropped off at VMP and SCP. Two (2) 60 -passenger buses will be needed for Voyager Camp on Wednesdays. One bus will go to VMP, pick up campers and wait for the second bus. The other bus will go to Santa Clarita Park (SCP) pick up campers and then go to VMP. Both buses will then depart from VMP at the same time to go to their assigned destination. At the end of the day all campers will then be returned to their original park site. (See next 4 pages for Voyager Camp Program schedule) Bid # REC-16-17-19 20 Week Date Location Departure Arrive to Leave Arrive Buses Address Time Location Location to Park 5555 Walker 1 06/12/2017 Golf & Stuff 8:30 AM 10:00 AM 1:30 PM 3:00 PM I Bus - Street 80 Ventura, CA 93003 102 E. Magnolia Blvd. Flappers Burbank, CA 1 06/13/2017 Comedy Club/ 9:30 AM 10:30 AM 12:30 PM 3:30 PM 1 Bus - 91502/ Pickwick Ice 1:00 PM 2:30 PM 80 1001 Riverside Skating Rink Drive Burbank, CA 91506 1 Bus - 26101 Magic80 1 06/14/2017 Magic Mountain 10:00 AM 10:30 AM 4:30 PM 5:00 PM Mountain Pkwy Santa Clarita, CA 10234 Escondido Canyon Rd 1 Animal Tracks/ 10:00 AM 12:00 PM I Bus - Agua Dulce, CA 06/15/2017 Aquatic Center 9:00 AM 12:30 PM 3:30 PM 4:00 PM 80 91390/ 20850 Centre Pointe Parkway Santa Clarita, CA Beach Day @ 1 Bus- 53616" Street, 1 06/16/2017 Carpinteria State 9:00 AM 10:30 AM 2:30 PM 4:00 PM 80 Carpinteria, CA Beach 93013 6780 Hollywood Blvd. Ripley's Hollywood, CA Museum/ 10:00 AM 12:00 PM 1 Bus - 90028/ 2 06/19/2017 Lucky Strike 9:00 AM 12:30 PM 2:30 PM 3:30 PM 80 6801 Hollywood Lanes Blvd Hollywood, CA 90028 1 Bus - 18400 Avalon 2 06/20/2017 StubHub Center 9:00 AM 11:00 AM 2:30 PM 4:30 PM 80 Blvd. Carson, CA 90746 2 Buses 3850 East Avenue 2 06/21/2017 Dry Town 10:00 AM 11:00 AM 4:00 PM 5:30 PM -60 S Q VMP, Palmdale, CA I SCP) 93550 27219 Camp Plenty Road Wrights Slot Car 10:00 AM 12:00 PM 1 Bus - Santa Clarita, CA 2 06/22/2017 Racing/ 9:30 AM 4.00 PM 80 91351 Newhall Pool 1230 PM :: 330 PM /24907 Newhall Avenue Santa Clarita, CA 91321 Beach Day @ 1 Bus - 5361 6` Street, 2 06/23/2017 Carpinteria State 9:00 AM 10:30 AM 2:30 PM 4:00 PM 80 1 Carpinteria, CA Beach I 1 93013 Bid # REC-16-17-19 21 Week Date Location Departure Arriveto Leave Arrive Buses Address Time Location Location to Park Valencia Town 1 Bus- 24201 Valencia 3 06/26/2017 Center 9:30 AM 10:00 AM 3:30 PM 4:00 PM 80 Blvd. Santa Clarita, CA 91355 9:00 AM 11:00 AM 1:30 PM 3:30 PM I Bus - 4541 Mills 3 06/27/2017 Gameworks 80 Circle Ontario, CA 91764 2 Buses Knott's Berry (1 8039 Beach 3 06/28/2017 Farm 8:00 AM 10:00 AM 3:30 PM 6:00 PM VMP, 1 Blvd. SCP) Buena Park, CA 20880 Centre 3 06/29/2017 Santa Clarita 8;30 AM 9:00 AM 2:30 PM 3:00 PM I Bus - Pointe Parkway Sports Complex 80 Santa Clarita, CA 91350 Beach Day @ —IBus - 5361 O Street, 3 06/30/2017 Carpinteria State 9:00 AM 10:30 AM 2:30 PM 4:00 PM 80 Carpinteria, CA Beach 93013 13943 Balboa Blvd MBZ 1 Bus _ Sylmar, CA 4 07/03/2017 Raceway/Newhall 8:30 AM 9:00 AM 12:00 PM 3:30 PM 80 91342/ Pool 12;30 PM 3:00 PM 24907 Newhall Avenue Santa Clarita, CA 4 07/04/2017 Holiday — Camp Closed 10:00 AM 10:30 AM 4:30 PM 5:00 PM 2 Buses 26101 Magic 4 07/05/2017 Hurricane Harbor (1 Mountain Pkwy VMP, 1 Santa Clarita, SCP) CA I Bus - 500 Ninos Drive 4 07/06/2017 Santa Barbara Zoo 8:30 AM 10:00 AM 3:00 PM 4:30 PM 80 Santa Barbara, CA Beach Day @ 1 Bus - 5361 6'b Street, 4 07/07/2017 Carpinteria State 9:00 AM 10:30 AM 2:30 PM 4:00 PM 80 Carpinteria, CA Beach 93013 15112 Sierra 5 07/10/2017 Paimball USA 9:30 AM 10:00 AM 4:00 PM 4:30 PM 1 Bus - Highway 80 Santa Clarita, CA 91390 Discovery Science 1 Bus - 11800 Foothill 5 07/11/2017 Center Los 9:30 AM 10:00 AM 2:30 PM 3:00 PM 80 Boulevard Angeles Los Angeles, CA 91342 2 Buses 8:00 8:00 PM -60 1313 Disneyland 5 07/12/2017 Disneyland 10:00 AM 6:00 PM (1 Drive AM VMP, I Anaheim, CA SCP) Bid # REC-16-17-19 22 Week Date Location Departure Arrive to Leave Arrive Buses Address Time Location Location to Park 28656 The Old Road Sky High 1 Bus - Santa Clarita, CA 5 07/13/2017 Sports/Aquatic 10:30 AM 11:00 AM 1:00 PM 4.30 PM 80 91355/ Center 1:30 PM 4:00 PM 20850 Centre Pointe Parkway Santa Clarita, CA 5 Beach Day @ 1 Bus - 5361 6`h Street, 07/14/2017 Carpinteria State 9:00 AM 10:30 AM 2:30 PM 4:00 PM 80 Beach Carpinteria, CA 93013 9118 Balboa Boulevard 6 07/17/2017 Matador Bowl / 10:30 AM 11:00 AM 1:00 PM 4:30 PM 1 Bus - Northridge, CA/ Northridge 1:30 PM 4:00 PM 80 18140 Parthenia Street Skateland Northridge, CA 30910 Sloan Canyon Valley 9:45 AM 12:00 PM I Bus - Road 6 07/18/2017 Trails/Newhall 9:15 AM 12:30 PM 3:30 PM 4:00 PM 80 Castaic, CA/ Pool 24907 Newhall Avenue Santa Clarita, CA Raging Waters 8:30 AM 10:00 AM 3:30 PM 5:00 PM 2 Buses 111 Raging Waters 6 07/19/2017 - 60 Drive (1 San Dimas, CA 91773 vMP, 1 SCP 1 Bus - 1111 S. Figueroa Street 6 07/20/2017 Staples Center 10:00 AM 11:30 AM 3:00 PM 4:30 PM 80 Los Angeles, CA 90001 Beach Day n 1 Bus - 53616" Street, 6 07/21/2017 Carpinteria State 9:00 AM 10:30 AM 2:30 PM 4:00 PM 80 Beach Carpinteria, CA 93013 7 07/24/2017 California Science 8:00 AM 10:00 AM 4:00 PM 5:30 PM I Bus - 700 State Drive Center 80 Los Angeles, CA Top Out 26332 Ferry Court 7 07/25/2017 ClimbingNalencia 8:30 AM 9:00 AM 11:00 AM 3:30 PM 1 Bus - Santa Clarita. CA/ Laser Blast 11:30 AM 3:00 PM 80 23460 Cinema Drive #C Santa Clarita, CA 2 Buses -60 7 07/26/2017 Jump n' Jammin'/ 9:00 AM 10:30 AM 4:00 PM 5:30 PM (1 400 S. Baldwin Avenue Dave & Busters VMP, 1 Arcadia, CA 91007 SCP) 28680 San Francisquito Don -E -Brook 9:00 AM 12:00 PM I Bus - Cyn 7 07/27/2017 Farm/ Newhall 8:30 AM 4:00 PM 80 Santa Clarita, CA/ Pool 1230 PM 3:30 PM 24907 Newhall Avenue Santa Clarita, CA Beach Day @ 1 Bus - 53616" Street, 7 07/28/2017 Carpinteria State 9:00 AM 10:30 AM 2:30 PM 4:00 PM 80 Beach Carpinteria, CA 93013 21516 Golden Triangle I Bus - Rd 8 07/31/2017 Mountasia/Santa 10:30 AM 11:00 AM 1:45 PM 430 PM 80 Santa Clarita, CA/ Clarita Lanes 2.00 PM 4:00 PM 21615 Soledad Canyon Rd. Santa Clarita, CA 3400 Warner Blvd Warner Brothers 8:00 AM 9:15 AM 12:15 PM 4:00 PM I Bus - Burbank, CA/ 8 08/01/2017 Studios/ 1:00 PM 3:30 PM 80 20850 Centre Pointe Aquatic Center Parkway Santa Clarita, CA Bid # REC-16-17-19 23 Week Date Location Departure Arrive to Leave Arrive Buses Address Time Location Location to Park 2 Buses 8039 Beach Boulevard 8 —60 Buena Park, CA 08/02/2017 Knott's Soak City 8:30 AM 10:00 AM 3:00 PM 5:00 PM (1 VMP, 1 SCP) 2131 John Wooden 8 UCLA Outdoor1 Bus - 08/03/2017 Adventures 8:00 AM 10:00 AM 2:30 PM 4:00 PM 80 Center Los Angeles, CA 90095 Beach Day @ I Bus - 53616 Ih Street, 8 08/04/2017 Carpinteria State 9:00 AM 10:30 AM 2:30 PM 4:00 PM 80 Carpinteria, CA 93013 Beach Bid # REC-16-17-19 24 EXHIBIT "B" OTHER BUS NEEDS FOR RECREATION AND COMMUNITY SERVICES DIVISION The bus usage schedule for the Recreation and Community Services Division programs should include, but is not limited to: 3 a) Chart below PROGRAM REASON FOR NEED Trip Duration # of Passengers Occurrences/ Buses AGTF VIDA (Vital Intervention through Directional Alternatives): Excursions for program participants to various destinations. 8 hours 30-35 3 iTeens Summer program for teens 8 hours 30-35 7 Youth Grove: Excursions to the Youth Grove for students of Drivers Education Classes 1-2 hours 20-30 3 NCC Various field trips for members during summer 8 hours 60 8 CCCC Various excursions for members throughout the year 8 hours 60 4 Aquatics Junior Lifeguards to Castaic Lake 6 hours 60 4 TOTAL 29 b) Possibly, various other trips as needed by the City's Youth and Family program using buses for day trips. Three (3) additional trips per year for 8 hours each on a 60 seat bus. Bid # REC-16-17-19 25 EXHIBIT rrcrr Typical Passenger Transport Vehicle Inspection Guide Step 1: H aatgnm, canal a Engine Compartment rxare„� trema • Fluids ErekeSa • Belts and hoses • Components (Alternator, etc.) Step 2: Front of Vehicle • Condition of windshield • Condition of wipers • Lights and reflectors Step 3: Right Front Corner • General condition • Right front wheel • Right outside mirror • Front passenger door Step 4: Right Side of Vehicle • General condition • Lights and reflectors • Exit doors • Fuel cap securement • No fuel leakage • Exterior body condition • Baggage compartment doors are secured • Right rear wheels Q�W 1m ErKym V'oa aN mt 8q"I, Erake, a Cleam L* hW rrone Saspenaan & Brake trek tnnad FUN Tank Area Rear wm Rear SUA91 nOwOn & Mmk� Bid # REC-16-17-19 26 Step 5: Rear of Vehicle • General condition • Lights and reflectors • Engine cover and inspection doors are secure • Bellows level • Obvious fluid leaks • Excessive exhaust or loud exhaust noise Step 6: Left Side of Vehicle • General condition • Lights and reflectors • Exterior body condition • Left rear wheels • Battery box secured Step 7: Left Front Comer • General condition • Left front wheel • Left outside mirror Step 8: Inside the Vehicle • Fire extinguisher (if applicable) • Emergency reflectors (if applicable) • Passenger entry and exit door operation • Emergency exits • Interior lights • Rear door interlock (if applicable) • Seats • Stanchions • Handrails Bid # REC-16-17-19 27 Step 9: Operator's Cab • Service brakes • Gauges • Parking brakes • Horn • Steering Mechanism • Wiper operation • Wheel chair lift & tie downs (if applicable) • Mirrors • Turn signals • Driver's seat belt • Lights • Passenger signals • Heater/defroster • Radio/PA system • Sun visors • Destination signs Step 10: In Cab Brake Check • Refer to Section 5 for Air Brake Checks Bid # REC-16-17-19 28 BIDDER TO READ I have, read, understood, and agree to the terms and conditions on all pages of this bid. I agree to furnish the commodity or service stipulated on this bid as stated in the bid specifications. TERMS AND CONDITIONS The solicitation, bidder's response and the Purchase Order (and Contract for services) constitute the entire agreement between the vendor and the City of Santa Clarita (City) covering the goods (including services) described herein (the "goods"). Time is of the essence. Shipment and Inspection. The terms and routing of shipment shall be as provided on the Purchase Order or as otherwise directed by the City. City may revise shipping instructions as to any goods not then shipped. City shall have the right to inspect any or all of the goods at vendor's place of business or upon receipt by City at City's election, which right shall be exercisable notwithstanding Buyer's having paid for the goods prior to inspection. City, by reason of its failure to inspect the goods, shall not be deemed to have accepted any defective goods or goods which do not conform to the specifications therefore, or to have waived any of City's rights or remedies arising by virtue of such defects or non-conformance. Cost of inspection on deliveries or offers for delivery, which do not meet specifications, will be for the account of the vendor. 2. Risk of Loss. Notwithstanding any provision hereof to the contrary, title to, and risk of loss of, the goods shall remain with the vendor until the goods are delivered at the D.D.P. point specified in this Contract, or if no such point is specified, then, when the goods are delivered to the City. However, if the goods are of an inflammable, toxic or otherwise dangerous nature, vendor shall hold City harmless from and against any and all claims asserted against City on account of any personal injuries and/or property damages caused by the goods, or by the transportation thereof, prior to the completion of unloading at City's receiving yard. 3. Warranties. Vendor warrants to and covenants with the City as follows: vendor will deliver to City title to the goods free and clear of all security interest, liens, obligations, restrictions or encumbrances of any kind, nature or description, the goods shall be free from defects in material and/or workmanship; unless otherwise specified on the Purchase Order, the goods shall be new and not used or reconditioned; the goods and their packaging shall conform to the description thereof and/or specifications therefore contained in this Contract. In placing this Contract, City is relying on vendor's skill and judgment In selecting and providing the proper goods for City's particular use. The goods shall be in all respects suitable for the particular purpose for which they are purchased and the goods shall be merchantable. Vendor shall indemnify and save and hold City harmless from and against any and all damages, losses, demands, costs and expenses arising from claims by third parties for property damage, personal injury or other losses or damages arising from vendor's breach of its obligations hereunder. 4. Remedies. In the event of vendor's breach of this Contract, City may take any or all of the following actions, without prejudice to any other rights or remedies available to City by law: (a) require vendor to repair or replace such goods, and upon vendor's failure or refusal to do so, repair or replace the same at vendor's expense: (b) reject any shipment or delivery containing defective or nonconforming goods and return for credit or replacement at vendor's option; said return to be made at vendor's cost and risk: (c) cancel any outstanding deliveries or services hereunder and treat such breach by vendor as vendor's repudiation of this Contract. In the event of City's breach hereunder, vendor's exclusive remedy shall be vendor's recovery of the goods or the purchase price payable for goods shipped prior to such breach. 5. Force Majeure. For the purposes of this Contract, an event of "force majeure" shall mean any or all of the following events or occurrences, strikes, work stoppages, or other labor difficulties; fires, floods or other acts of God; transportation delays; acts of government or any subdivision or agency thereof; failure or curtailment of power supply in the Pacific Southwest power grid; or any other cause, whether or not similar to the causes or occurrences enumerated above; in all cases, which are beyond the control of the party claiming the occurrence of a force majeure event and which delays, interrupts or prevents such party from performing its obligations under this Contract. Notwithstanding any provision hereof to the contrary, the reduction, depletion, shortage, curtailment or cessation of vendor's supplies or reserves or any other supplies or materials of vendor shall not be regarded as an event of force majeure. The party affected by a force majeure event shall give notice thereof to the other party within ten days following the occurrence thereof and shall apprise the other party of the probable extent to which the affected party will be unable to perform or will be delayed in performing its obligations hereunder. The affected parry shall exercise due diligence to eliminate or remedy the force majeure cause and shall give the other party prompt notice when that has been accomplished. Except as provided herein, if performance of this contract by either party is delayed, interrupted or prevented by reason of any event of force majeure, both parties shall be excused from performing hereunder while and to the extent that the force majeure condition exists, after which the parties' performance shall be resumed. Notwithstanding the foregoing, within five days following vendor's declaration of a force majeure event which prevents its full and/or timely delivery of goods hereunder, City may, at its option and without liability (a) require vendor to apportion among its customers the goods available for delivery during the force majeure period; (b) cancel any or all delayed or reduced deliveries; or (c) cancel any outstanding deliveries hereunder and terminate this Contract. If City accepts reduced deliveries or cancels the same, City may procure substitute goods from other sources in which event this contract shall be deemed modified to eliminate vendor's obligation to sell and City's obligation to purchase such substituted goods. After cessation of a force majeure event declared by vendor, vendor shall, at City's option but not otherwise, be obligated to deliver goods not delivered during the force majeure event. After cessation of a force majeure event declared by City, neither party shall be obligated to deliver or purchase goods not so delivered and purchased during the force majeure period. 6. Patents. It is anticipated that the goods will be possessed and/or used by City. If by reason of any of these acts a suit is brought or threatened for infringement of any patent, trademark, trade name or copyright with regard to the goods, their manufacture or use, vendor shall at its own expense defend such suit and shall indemnify and save and hold City harmless from and against all claims, damages, losses, demands, costs and expenses (including attorney's fees) in connection with such suit or threatened suit. Compliance with Law. Vendor warrants that it will comply with all federal, state, and local laws, ordinances, rules and regulations applicable to its performance under this Contract, including, without limitation, the Fair Labor Standards Act of 1938, as amended, the Equal Employment Opportunity Clause prescribed by Executive Order 11246 dated September 24, 1965 as amended, and any rules, regulations or orders issued or promulgated under such Act and Order. Vendor shall indemnify and save and hold City from and against any and all claims, damages, demands, costs and losses which the City may suffer in the event that vendor fails to comply with said Act, Order, rules, regulations or orders. Vendor further warrants that all goods sold hereunder will comply with and conform in every respect to the standards applicable to the use of such goods under the Williams -Steiger Occupational Safety and Health Act of 1970, as amended, and any regulations and orders issued thereunder. Any clause required by any law, ordinance, rule or regulation to be included in a contract of the type evidenced by this document shall be deemed to be incorporated herein. Where permits and/or licenses are required for the prescribed material/services and /or any construction authorized herein, the same must be first obtained from the regulatory agency having jurisdiction there over. 8. Reports, Artwork, Designs etc.: (a) If the goods are to be produced by vendor in accordance with designs, drawings or blueprints furnished by City, vendor shall return same to City upon completion or cancellation of this Contract. Such designs and the like shall not be used by vendor in the production of materials for any third party without City's written consent. Such designs and the like involve valuable property rights of City and shall be held confidential by vendor. (b) If the Contract results in the creation of artwork, designs or written products, including but not limited to, books, reports, logos, pictures, drawings, plans, blueprints, graphs, charts, brochures, analyses, photographs, musical scores, lyrics, will be considered works for hire and the contractor expressly transfers all ownership and intellectual property rights including copyrights to the City by signing the contract. Such works and the like shall not be used by vendor in the conduct of any business with any third party without the City's written consent. (c) Unless otherwise agreed herein, vendor at its cost shall supply all materials, equipment, tools and facilities required to perform this Contract. Any materials, equipment, tools, artwork, designs or other properties furnished by City or specifically paid for by City shall be City's property. Any such property shall be used only in filling orders from City and may on demand be removed by City without charge. Vendor shall use such property at its own risk, and shall be responsible for all loss of or damage to the same while in vendor's custody. Vendor shall at its cost store and maintain all such property in good condition and repair. City makes no warranties of any nature with respect to any property it may furnish to vendor hereunder. 9. Governing Law. The Purchase Order and this Contract between the parties evidenced hereby shall be deemed to be made in the State of California and shall in all respects be construed and governed by the laws of that state. 10. Miscellaneous. (a) The waiver of any term, condition or provision hereof shall not be construed to be a waiver of any other such term, condition or provision, nor shall such waiver be deemed a waiver of a subsequent breach of the same term, condition or provision. (b) Stenographic and clerical errors, whether in mathematical computations or otherwise, made by City on this Contract or any other forms delivered to vendor shall be subject to correction. (c) On the issue of primacy in disagreements in bid responses, words shall hold over numbers and unit prices shall hold over extended prices. (d) City may, upon notice of vendor and without liability to City, cancel this Contract and any outstanding deliveries hereunder, (1) as to standard products of vendor not then shipped hereunder, at any time prior to shipment, or (2) if (A) a receiver or trustee is appointed to take possession of all or substantially all of vendor's assets, (B) vendor makes a general assignment for the benefit of creditors, or (C) any action or proceeding is commenced by or against vendor under any insolvency or bankruptcy act, or under any other statute or regulation having as its purpose the protection of creditors, or (D) vendor becomes insolvent or commits an act of bankruptcy. If an event described in (2) of this section occurs. City may at City's sole election pay vendor its actual out-of-pocket costs to date of cancellation, as approved by City, in which event the goods shall be the property of City and vendor shall safely hold the same subject to receipt of City's shipping instructions. 11. Non -Collusion. By submitting a bid, bidder certifies they have not divulged, discussed or compared their bid with other bidders, nor colluded with any other bidders or parties for invitation to bid. Protest Procedures - Any person or entity may present a formal protest to the City with respect to solicitations being conducted by staff. (1) Definitions "Bidder" means any person or firm providing a timely, written response to the City solicitation. "Bid Protest" means any protest with regard to the response submitted by another bidder. "Response" means the written response to the City solicitation provided by a person or firm. "Solicitation Protest" means a statement of protest, dispute, challenge, disagreement, disapproval or other objection regarding documents, determinations or actions taken or contemplated by the City with respect to a solicitation. "Solicitation" means the document by which the City identifies goods, equipment, services or public construction projects for which it seeks a response. (2) Format The protest must be in writing and include the following information at a minimum: (a) The name, address and phone number of the protester, or the authorized representative of the protester; (b) The signature of the protester or authorized representative of the protester; (c) The solicitation number and title under which the protest is submitted; (d) A detailed description of the legal and/or factual grounds for the protest and all supporting documentation. For protests containing elements not based on publicly released information the protest must contain documentation clearly showing the date on which the protester received the information; and (e) The form of relief requested. (3) Solicitation Protests Protests of any kind regarding the solicitation including, but not limited to, specifications, scope of work or process, must be received by the City's Purchasing Agent not more than five calendar days after the last day for questions or the last addendum is issued, whichever is later. The decision by the Purchasing Agent on any solicitation protest shall be final. (4) Bid Protest and Review (a) The protest, in the Format specified above, must be submitted to the City Manager by email or by personal delivery or overnight mail (to City Hall, 23920 Valencia Boulevard, Suite 120, Santa Clarita, CA 91355) so that it is received by the City no later than seven calendar days after the bid opening. (b) A copy of the protest must be served upon the bidder subject to the protest in the same manner by which the protest was submitted to the City Manager. Failure to serve the protest upon the bidder subject to the protest is grounds upon which the City may deny the protest. (c) A bidder whose bid has been protested by another bidder may submit to the City Manager a written response to the protest by email or by personal delivery or overnight mail (to City Hall, 23920 Valencia Boulevard, Suite 120, Santa Clarita, CA 91355) so that it is received by the City no later than seven calendar days after the protest has been served by the protesting bidder. (d) The City Manager or designee shall have up to ten calendar days to decide whether to approve or reject the protest. The written decision of the City Manager or designee on the protest shall be served upon the protesting bidder and any bidder subject to the protest within 14 calendar days of receipt of the bid protest. The City Manager or designee may extend the 10 calendar days if necessary to review additional information requested from any bidder. (e) The decision of the City Manager or designee on the bid protest shall be final with no further review. (5) State or Federal Funding (a) If the subject matter of the solicitation or project is receiving any State or Federal funds which requires a protest procedure different than the procedures stated above, then that protest procedure shall control. (b) In the event there is any lawsuit filed against the City relating to any federally funded project, the City will provide prompt notice of that lawsuit to all agencies who participated in the funding of the project. (6) Mandatory Procedure. This administrative procedure and the time limits set forth herein are mandatory. Failure to comply with these mandatory procedures shall constitute a waiver of any right to pursue the bid protest, including filing a Government Code claim or any legal proceedings or actions.