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Home My WebLink About2017-07-11 - AGENDA REPORTS - SECURITY SERVICES CONTR FOR CITY PARKS, METROLINK (2)0 Agenda Item: 9 CITY OF SANTA CLARITA Q:° AGENDA REPORT CONSENT CALENDAR 7, CITY MANAGER APPROVAL: 1 j4 _ " DATE: July 11, 2017 SUBJECT: INCREASE IN CURRENT SECURITY SERVICES CONTRACT FOR CITY OF SANTA CLARITA PARKS, METROLINK STATIONS, THE MCBEAN REGIONAL TRANSIT CENTER AND VARIOUS CITY BUILDINGS DEPARTMENT: Public Works PRESENTER: Cruz Caldera RECOMMENDED ACTION City Council: 1. Approve an increase of $68,158 to the existing contract for security services to Alltech Industries, Inc., in the amount of $351,765 and authorize a 10 percent contingency of $35,177 for a total amount not to exceed $386,942 per year, plus Consumer Price Index (CPI) increases. 2. Authorize increase to the base budget for Transit Facilities account 14509-5161.001 as follows: Fiscal Year 2017-18 increase by $49,199; Fiscal Year 2018-19 increase by $16,754; and in Fiscal Year 2019-20 increase by $18,017. 3. Authorize the City Manager or designee to execute the amendment to the contract, as well as two annual renewals not to exceed $386,942 per year, plus CPI increases and any increases necessitated by any change in state and federal regulations pertaining to minimum wages adopted after the date of the contract amendment, contingent upon the appropriation of funds from the City of Santa Clarita annual budget for such fiscal year and subject to City Attorney approval as to form. BACKGROUND The City of Santa Clarita (City) requires unarmed guard services for specific City facilities. The presence of an appropriately uniformed guard serves as a visible deterrent in reducing the threat of injury to the public, and prevents vandalism and loss of property within the parameters of each service location. On July 14, 2015, the City Council approved a contract for security services Page 1 Packet Pg. 151 with Alltech Industries, Inc., and authorized the City Manager to execute up to four annual renewals not to exceed $318,784 per year. Staff is satisfied with the services and operations of Alltech Industries, Inc. Three factors have resulted in Alltech Industries, Inc., seeking additional funds to meet the requirements of this contract: 1. An increase in state minimum wage (California state minimum wage increased on January 1, 2017, with additional annual increases each January through 2022). Schedule for California Minimum Wage rate 2017-2022 Date Minimum Wage for Employers with 25 Employees or Less Minimum Wage for Employers with 26 Employees or More January 1, 2017 $10.00/hour $10.50/hour January 1, 2018 $10.50/hour $11.00/hour January 1, 2019 $11.00/hour $12.00/hour January 1, 2020 $12.00/hour $13.00/hour January 1, 2021 $13.00/hour $14.00/hour January 1, 2022 $14.00/hour $15.00/hour 2. An increase in sponsored City events, such as Concerts in the Park, the Santa Clarita Marathon, and the Fourth of July fireworks show. 3. The City's acquisition of additional properties via recent annexation in need of security services. As a result, Alltech Industries, Inc., is requesting the contract amount be amended to $351,765 plus 10 -percent contingency of $35,177 for a total amount not to exceed $386,942 per year. The contract for this service will go out to bid in two years and will be in effect Fiscal Year 2020-21. ALTERNATIVE ACTION Other action as determined by the City Council. FISCAL IMPACT Upon approval of the above recommended actions, sufficient funds will be available in account 14509-5161.001. ATTACHMENTS Fiscal Year 2017-18 Alltech Industries, Inc., Pricing - Exhibit A and B 0 Page 2 Packet Pg. 152 Exhibit A PRICING Routine Services (using estimated hours listed) Hours listed are for bid purposes only and are not a guarantee of the actual hours to be worked under the contract. Pricing to be provided on an annual basis for comparison. 1. CITY HALL Please provide the cost per year for City Hall meeting the specifications in this bid based on the estimated hours. Weekdays $ 17.61 per hour 408 hours $ 7,184.88 per year Subtotal PER YEAR, enter on line one below. $ 7,184.88 2. Metrolink Facilities Please provide transit cost breakdown per year for sentry and patrol service for the following transit facilities meeting the specifications in this bid. The total should match the total of item #3 in Contract Service Costs. Santa Clarita Metrolink Weekdays $ 68,784.66 per year per year Via Princessa Metrolink Weekdays $ 68,784.66 per year per year Jan Heidt Metrolink Weekdays $ 68,784.66 per year McBean Transfer Center Weekdays $ 98,255.00 per year Subtotal PER YEAR, enter online three below. $ 304,608.98 3. SPECIAL EVENTS Fireworks Show 68 hours Concerts in the Park 239 hours ICTFi1WOU:G7 Marathon Fine Craft Show Amgen Tour CA River Rally 24 hours 10 hours 52 hours 12 hours 15 hours $ 1,197.48 per year $ 4,208.79 per year $ 422.64 per year $ 176.10 per year $ 915.72 per year $ 211.32 per year $ 264.15 per year Subtotal PER YEAR, enter on line four below. 7,396.20 9.a Packet Pg. 153 4. Station Closing Vehicle Patrol from 8:30 PM toll 30 PM to lock down Stations 7 days per week. Hourly Rate $25.00 Hours per Day 3 hrs. Stations Patrol and Lock down $ 75_00 per day x 365 $ 27,375.00 per year Station Patrol, opening restrooms $100.00 per weekend x 52 $5,200 per year Subtotal PER YEAR, enter on line five below. $ 32.575.00 Enter the subtotals for the task pricing breakdown on the applicable lines below. They should match the subtotals in each of section 1 through 4, above: 1. City Hall building service 2. Metrolink facility post 3. Special events 4. Station Closing TOTAL — CONTRACT SERVICE COST: 7,184.88 Q 304,608.98 $ 7,396.20 $ 32,575.00 $ 351,765.06 9.a 1a Packet Pg. 154 9.a ADDITIONAL PRICING Additional and Emergency Services. The following unit costs will be used solely for changes (increases or decreases) to contract service levels except for City Hall which will be at the unit prices bid. 1. Cost per guard hour of on-site services at any location Minimum charge for emergency response service, and Weekdays $ 25.00 Weekends $ 25.00 Holidays $ 25.00 2. Cost per hour for 1 guard and vehicle patrol service Weekdays $ 40.00 Weekends $ 40.00 Holidays $ 40.00 3.a Minimum charge for emergency response service, and 0) temporary service, with less than (1) weeks' notice, sentry c ONLY, flat charge per occurrence added to hourly charge. $ 25.00 n X W 3.1b Minimum charge for emergency response service, and r temporary service, with less than (1) weeks' notice, sentry with vehicle, flat charge per occurrence added to hourly charge. $ 40.00 V 4. Cost per guard hour crowd control on foot $ 25.00 m V R 5. Cost per guard hour crowd control with vehicle $ 40.00 a 6. Alarm Response: Monday thru Friday between 5 pm — 6 am, weekends and holidays, cost per response/call out $ 45.00 W NON-EMEREGENCYE .2 7. Cost per guard hour of on-site services at any location a Weekdays $ 25.00 ci Weekends $ 25.00 c Holidays $ 25.00 w .` 8. Cost per hour for 1 guard and vehicle patrol service Y Weekdays $ 40.00 c Weekends $ 40.00 t Holidays $ 40.00 r 9. Additional Libraries Service 00 Please provide a cost to have a guard drive to and patrol the exterior and interior of two (2) of our n City libraries, between the hours of 2:OOpm — 6:OOpm, Monday — Friday. c • Jo Anne Darcy Library —18601 Soledad Canyon Road, 91351 a • Old Town Newhall Library — 24500 Main Street, 91321 Weekdays $ 45.00 3 Packet Pg. 155 Exhibit B HOLIDAY SCHEDULE HOLIDAY New Year's Day Martin Luther King Day President's Day Memorial Day Labor Day Veteran's Day Thanksgiving Day Day after Thanksgiving 1/2 Day for Christmas Eve Christmas Day 1/2 Day for New Year's Eve New Year's Day 9.a If a holiday should fall on a Saturday it will be celebrated the preceding Friday. If a holiday m should fall on a Sunday, it will be celebrated the following Monday. Packet Pg. 156