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HomeMy WebLinkAbout2017-07-11 - AGENDA REPORTS - LEASE AGMT FOR SENATOR SCOTT WILK'S FIELD OFFICE (2)Agenda Item: 11 CITY OF SANTA CLARITA Q:° AGENDA REPORT CONSENT CALENDAR 7, CITY MANAGER APPROVAL: 1 j4 _ " DATE: July 11, 2017 SUBJECT: LEASE AGREEMENT FOR SENATOR SCOTT WILK'S FIELD OFFICE AT CITY HALL SUITE 250 DEPARTMENT: Recreation, Community Services, Arts, and Open Space PRESENTER: Kristina Jacob RECOMMENDED ACTION City Council authorize the City Manager, or designee, to execute on behalf of the City of Santa Clarita a Lease Agreement with the Senate Rules Committee, California Legislature, in the amount of $900.42 per month for the first year of the lease for approximately 600 square feet of commercial space to be used for the field office of Senator Scott Wilk, subject to City Attorney approval. BACKGROUND The Senate Rules Committee, California Legislature has held a field office in City Hall Suite 250 since 2011. The purpose of this field office is to allow for Senate field staff to carry out various duties within the State Senator's 21st District and to work closely with various government agencies. The term of this agreement will begin on August 1, 2017, and extend to November 30, 2020. During year one of the lease, the monthly rent is $900.42 which includes utilities, except telephone and data/intemet services/cable. The rent will then increase annually by 3 percent. ALTERNATIVE ACTION Other action as determined by the City Council. FISCAL IMPACT Upon approval of the recommended action, the budget will be adjusted accordingly. Page 1 Packet Pg. 160 ATTACHMENTS Exhibit A - Lease (available in the City Clerk's Reading File) Page 2 Packet Pg. 161 Senator Scott Wilk Lease #16/17-13 23920 Valencia Blvd, Suite 250 Santa Clarita, CA 91335-2196 SENATE, CALIFORNIA LEGISLATURE LEASE ALL INFORMATION REQUESTED IN THIS LEASE MUST BE COMPLETED PRIOR TO SIGNATURE OF THE SENATE RULES COMMITTEE: PREAMBLE - THIS LEASE, made and entered into this 13' day of June, 2017 by and between City ofSanta Clarita hereinafter called Lessor, and the Senate Rules Committee, California Legislature, hereinafter called State. WITNESSETH: The parties hereto mutually agree as follows: 1. DESCRIPTION - Lessor hereby leases unto State and State hereby hires from Lessor those certain premises situated in the City of Santa Clarita, County of Los Angeles, State of California, and more particularly described as follows: 23920 Valencia Blvd., Suite 250 Santa Clarita, CA 91335-2196 2. TERM - TO HAVE AND HOLD said leased premises, together with the appurtenance, rights, privileges, and easements thereunto belonging or appertaining unto State, for a term commencing on the 1st day of August, 2017 and ending on the 30`" day of November, 2020, with such rights of termination as are hereinafter set forth. 3. RENT — The total amount to be paid is as follows: $1.50 PER SQUARE FOOT for 600 SQUARE FEET. TOTAL MONTHLY RENTAL $900.42 (Nine Hundred Dollars and 42 cents) 3% annual increases as follows: Beginning 8/1/2018 rent shall become $927.43 Beginning 8/1/2019 rent shall become $955.25 Beginning 8/1/2020 rent shall become $983.91 with rental payable by State in arrears on the last day of the month, unless sufficient funds have not been made available in the annual budget act for the purpose of funding Senate Rules Committee Lease agreements, in an amount as follows: The State shall pay any rental payments that are not paid under this paragraph due to budgetary constraints, as soon as funds are made available under the annual budget act. .. . • . . . .. . . . .. . . . .. . . . Rental payable hereunder for any period of time less than that for which periodic rental is paid shall be determined by prorating the rental herein specified for the applicable period by 30 days. 5. NOTICES TO STATE -State agrees to pay the aforesaid rental to Lessor at the address specified in paragraph 6, or to such other address as the Lessor may designate by a notice in writing, upon the submission by lessor of invoices therefore at least 15 days prior to the due date to: Senator Scott Wilk Senate Rules Committee - Facilities, Toni Z. Brenner 1020 N Street, Room 255 Sacramento, CA 95814 916/651-1505 fax 916/414-3690 6. NOTICES TO LESSOR -All notices herein provided to be given, or which maybe given, by either party to the other, shall be given in writing and deposited in the United States mail, certified mail, return receipt requested, and postage prepaid, and addressed as follows: NAME: City of Santa Clarita ADDRESS: 23920 Valencia Blvd. Santa Clarita, CA 91355-2196 TAX I.D. # 95-4133918 CONTACT: Kenneth W. Striplin TELEPHONE: 661/255-4905 E-MAIL: kstriplin@santa-clarita.com and to State at the address indicated in paragraph 5. Notices so given will be deemed to have been given on the date received as indicated in the return receipt. Nothing herein contained shall preclude the giving of any such written notice by personal service such notices to be deemed to have been given on the date of delivery. 7. EARLY TERMINATION - The state may terminate this lease by giving notice to the Lessor at least thirty (30) days prior to the date when such termination shall become effective. At the option of the State, this lease shall terminate within thirty (30) days immediately following the death, resignation or other removal from office of Scott Wilk as a Member of the Senate. 8. JANITORIAL & UTILITIES - Lessor shall furnish to State, during the lease term, at Lessor's sole cost, the following services and utilities: and mast disposal , B. All utilities except telephone and data/intemet services/cable. 9. COMPLIANCE WITH LAW; REPAIR AND MAINTENANCE - During the lease term, Lessor shall maintain the leased premises together with appurtenances, rights, privileges, and easements belonging or appertaining thereto, in good repair and tenantable condition, except in the case of damage arising from negligence of the State or the State's agents (including Senator Wilk), contractors, invitees, or employees, as to which damage State shall be liable to Lessor for any damages sustained by Lessor as a result thereof Lessor shall be liable for any damages sustained by State from the failure of the Lessor to maintain the leased premised in good repair and tenantable condition pursuant to this paragraph. 10. INSPECTION - Lessor reserves the right to enter and inspect the leased premises, at reasonable times, and to make any necessary repairs to the premises. 11. QUIET POSSESSION - Lessor agrees that State, keeping and performing the covenants and agreements herein contained on the part of State to be kept and performed, shall at all times during the existence of this lease peaceably and quietly, have hold and enjoy the leased premises, without suit, trouble, or hindrance from Lessor or any person lawfully claiming under Lessor. 12. DESTRUCTION - In the event the leased premises or any essential part thereof shall be destroyed by fire or other casualty, this lease, shall, in the case of total destruction of the leased premises, immediately terminate and, in case of partial destruction or damage, shall terminate at the option of State upon giving notice in writing to the Lessor within fifteen (15) days after such fire or casualty, and no rent shall accrue or be payable to the Lessor after such termination. In the event of any such destruction where the State remains in possession of said premises, the rental as herein provided shall be reduced by the same ratio as the floor space State is thus precluded from occupying bears to the total space of the leased premises. 13. FAIR EMPLOYMENT PRACTICES - This lease is subject to the provisions of the California Fair Employment and Housing Act (Section 12900 et seq., Government Code) and in its performance the Lessor will not discriminate against any employee or applicant for employment because of race religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status, sex or age. The Lessor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status, sex or age. This action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection of training, including apprenticeship. The Lessor will permit access to his or her records of employment, employment advertisements, application forms, and other pertinent data and records by the Fair Employment and Housing Commission, and any other agency of the State of California designated by the Joint Rules Committee, for the purposes of investigation to ascertain compliance with this paragraph. The State may determine a willful violation of the Fair Employment Practices provisions to have occurred upon receipt of a final judgment having that effect from a court in action to which the Lessor was a party, or upon receipt of a written notice from the Fair Employment and Housing Commission that it has investigated and determined that the Lessor has violated the Fair Employment and Housing Act and has issued an order, under Section 12970 of the Government Code which has become final. In the event of willful violation of the foregoing provision in the performance of this lease, and if the Lessor, within thirty (30) days after receipt of a written notice thereof from the State, fails to cure the breach, the State shall have the right immediately to terminate this lease and any necessary additional expense incurred by the State in securing space equivalent to the leased premises, including the additional rental, if any, shall be borne by the Lessor. 14. HOLD OVER - In the event State remains in possession of the leased premises after the expiration date of this lease, the State's continued possession shall create a tenancy from month to month with rental payable by State in arrears on the last day of each month in the amount specified in paragraph 2. The tenancy created herein shall be subject to all other terms and conditions of this lease. 15. ACCESSIBILITY — A. AMERICANS WITH DISABILITIES ACT (ADA) —Lessor warrants that the leased premises to be used by the State in the performance of this lease are readily accessible to and usable by individuals with disabilities with respect to services, programs, activities conducted by the State on the leased premised. In the event that Lessor makes alterations to any part of the leased premises used by the State, the alterations shall comply with the accessibility standards of the Americans with Disabilities Act of 1990 (42 U.S.C.A. Section 12101 and following). In the event of violation of the foregoing provision in the performance of this lease, and if the Lessor, within thirty (30) days after receipt of a written notice thereof from the State, fails to cure the breach, the State shall have the right immediately to terminate this lease and any necessary additional expense incurred by the State in securing space equivalent to the leased premises, including the additional rental, if any shall be by the Lessor. B. CERTIFIED ACCESS SPECIALIST DISCLOSURE—Pursuant to Section 1938 of the Civil Code, the Lessor states that the leased premises: (check one) ❑ have not undergone an inspection by a Certified Access Specialist (CASp). ❑ have undergone an inspection by a Certified Access Specialist (CASp), it was determined that the leased premises met all applicable construction -related accessibility standards pursuant to Section 55.51 et seq. of the Civil Code, and Lessor provided the State with a copy of all reports prepared by the CASp. 16. INSURANCE — The State represents that, as an entity of the State of California, it is self-insured against damages, injury and other forms of liability. Lessor or other parties shall not be names as an additional insured therein. 17. ASBESTOS - Lessor hereby warrants and guarantees that the Premises leased to the State will be operated and maintained free of hazard from Asbestos -Containing Construction materials (ACCM), as that term is defined in Labor Code Section 6501.8, except to the extent any such ACCM is introduced into the leased premises by the State or the State's agents (including Senator Wilk), contractors, invitees, or employees. 18. SUBROGRATION WAIVER AND INDEMNITY - A. SUBROGATION WAIVER — To the extent authorized by any fire and extended coverage insurance issued to Lessor on the herein damaged premises, Lessor releases State from liability for loss or damage covered by said insurance and waives subrogation rights of the insurer. B. INDEMNITY — (1) To the extent that Paragraph 18.A is not applicable, State agrees to indemnify, hold harmless and defend Lessor, its elected and appointed officials, officers, employees, representatives and agents from any and all liability, claims, demands, actions, damages, costs and financial loss, including all costs and expenses and fees of litigation or arbitration, that arise directly or indirectly from any acts or omissions related to this Lease performed by the State or its agents (including Senator Wilk), employees, contractors, or other persons acting on the State's behalf. This agreement to indemnify, hold harmless and defend shall apply whether such acts or omissions are the product of active negligence, passive negligence, willfulness or acts for which State or its agents (including Senator Wilk), employees, contractors, or other persons acting on the State's behalf would be held strictly liable. (2) Lessor agrees to indemnify, hold harmless and defend the State, its officers, employees, representatives and agents from any and all liability, claims, demands, actions, damages, costs and financial loss, including all costs and expenses and fees of litigation or arbitration, that arise directly or indirectly from any acts or omissions related to this Lease performed by Lessor or its agents, employees, or others persons acting on Lessor's behalf. This agreement to indemnify, hold harmless and defend shall apply whether such acts or omissions are the product of active negligence, passive negligence, willfulness or acts for which Lessor or its agents, employees, or other persons acting on Lessor's behalf would be held strictly liable. 19. MISCELLANEOUS — A. AMENDMENT OF LEASE — This lease may be amended by mutual consent of the State and Lessor. An alteration of or variation from the terms of this lease is not valid unless made in writing and signed by the parties to this lease. Any amendment, alteration or variation may be effectively approved and signed by the City Manager of Lessor, provided that the City Manager of Lessor shall not have the authority to approve and sign an amendment, alteration or variation which has the effect of reducing the rent or annual increases to rent payable under this Lease or which has the effect of extending the term of this Lease for a period of more than four (4) years from the expiration date of the original term of this Lease. B. WAIVER — No term or provision of this lease may be deemed waived and no breach excused, unless the same is in writing and signed by an individual authorized to so waive or grant an excuse. Any consent by either party to, or waiver of, a breach by the other, whether express or implied, does not constitute a consent to, waiver of, or excuse for, any other breach or subsequent breach, except as may be provided expressly in the waiver or consent. C. FORCE MAJEURE — Except for defaults of subcontractors, Lessor and the State are not responsible for delays or failures to perform resulting from acts beyond the control of the nonperforming party. Those acts include, but are not limited to, acts of God, strikes, lockouts, riots, acts of war, epidemics, earthquakes, acts of terrorism, other disasters, governmental statutes or regulations imposed after the fact, and ancillary functions or utilities that are provided by a person or entity not a party to this lease. If a delay or failure in performance by Lessor arises out of a default of its subcontractor, and the default arises out of causes beyond the control of either Lessor or the subcontractor, without the fault or negligence of either of them, Lessor is not liable for damages for that delay or failure, unless the supplies or services to be furnished by the subcontractor were available from other sources in sufficient time to permit Lessor to meet the required performance schedule. D. TIME OF PERFORMANCE — Time is of the essence of this lease for purposes including the performance of services under any schedule established under this lease. E. ENTIRE AGREEMENT — This lease represents the complete and exclusive statement of the agreements between the State and Lessor with respect to the subject matter of this lease, and supersedes all prior agreements, proposals, representations, and other communications, written or oral, between the State and Lessor regarding this subject matter. The State and Lessor agree that there are no oral or written covenants, conditions, or agreements with respect to the subject matter of this lease except as set forth in this lease. F. GOVERNING LAW — This lease, and any amendments to this lease, shall be governed by and construed in accordance with the laws of the State of California. G. CONFLICT WITH EXISTING LAW — Lessor and the State agree that, if any provision of this lease is found to be illegal or unenforceable, that provision shall be deemed stricken and the remainder of this lease shall remain in full force and effect. Either party having knowledge of any such provision promptly shall inform the other of the presumed inapplicability of the provision. If the deletion of the illegal or unenforceable provision would substantially frustrate the purposes of this lease, the lease thereupon shall be terminated in a manner that is commensurate, to the maximum extent feasible, with the interests of both parties. IN WITNESS WHEREOF, this lease has been executed by the parties hereto as of the date first above written. LESSOR: CITY OF SANTA CLARITA R Kenneth W. Striplin SENATOR SCOTT WILK Member of the Senate LESSEE: SENATE RULES COMMITTEE of CALIFORNIA By: Daniel Alvarez Title: Citv Manager Title: Secretary of the Senate Date: