HomeMy WebLinkAbout2017-07-11 - AGENDA REPORTS - MONTH TO MONTH SERVICES CONTR LMD ZONES T68 AND T6 (2)Agenda Item: 12
CITY OF SANTA CLARITA
Q:° AGENDA REPORT
CONSENT CALENDAR
7,
CITY MANAGER APPROVAL: 1 j4 _ "
DATE:
July 11, 2017
SUBJECT:
AWARD MONTH-TO-MONTH SERVICE CONTRACT FOR
LANDSCAPE MAINTENANCE ZONES T68 AND T69
DEPARTMENT:
Neighborhood Services
PRESENTER:
Kevin Tonoian
RECOMMENDED ACTION
City Council:
1. Award a month-to-month contract, for a period of 12 months, to Oakridge Landscape Inc., to
provide contractual landscape maintenance for Landscape Maintenance District (LMD)
Zones T68 (West Creek) and T69 (West Hills) in the amount of $172,083, plus 10 percent
contingency of $17,208, for a total amount not to exceed $189,291.
2. Authorize the City Manager or designee to execute all contracts and associated documents or
modify the awards in the event impossibility of performance arise, and execute all documents
subject to City Attorney approval.
BACKGROUND
As part of the November 2016 West Hills and West Creek annexation into the City of Santa
Clarita (City), the City Council and Los Angeles County Board of Supervisors adopted a Joint
Resolution transfer of LMD Zones T68 and T69, pursuant to Section 22612 of the State Streets
and Highways Code. The transfer of maintenance responsibility for these two LMD Zones will
occur on August 1, 2017.
LMD Zones T68 and T69 are currently administered and maintained via landscape contracts by
the County of Los Angeles (County) through a contract with Oakridge Landscape Inc. These
LMD areas encompass approximately 3,737,165 square feet of which 1,340,971 square feet is
irrigated ornamental plantings, while the remaining 2,396,194 square feet is native vegetation
requiring standard brush clearance. To date, approximately 40 percent of the total LMD
improvements have been accepted by the County for maintenance. The City's Special Districts
division will be responsible for accepting and inspecting the remaining areas for maintenance
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Packet Pg. 162
from the developer.
In an effort to facilitate a seamless transfer from the County, and to continue the current level of
maintenance standards in the area, staff is recommending a temporary month-to-month contract
for a period not to exceed 12 months with the incumbent contractor. This action will allow staff
time to complete the transfer of the remaining LMD areas from the developer as they become
suitable for turnover, and evaluate the appropriate level of maintenance required.
Staff recommends the award of a contract in the amount of $172,083, plus 10 percent
contingency of $17,208, for a total amount not to exceed $189,291 to cover re -occurring
landscape maintenance costs associated with the LMD areas previously accepted by the County.
Funds to support the operation and maintenance of LMD Zones T68 and T69 have been
appropriated by the City Council as part of the Fiscal Year 2017-18 annual budget process.
As remaining areas are accepted and become the responsibility of the City, staff will return to the
City Council for additional expenditure authority. Following acceptance of all areas within
LMD Zones T68 and T69, staff will competitively bid and award a longer term maintenance
agreement for these LMD zones.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
There is no fiscal impact to the General Fund. Sufficient special assessment revenues previously
collected by Los Angeles County will transfer to the City and were appropriated as part of the
Fiscal Year 2017-18 annual budget process.
ATTACHMENTS
Monthly Landscape Maintenance Proposal Zone T68 & T69
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Packet Pg. 163
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