HomeMy WebLinkAbout2017-08-22 - AGENDA REPORTS - CONTR TO PARTICIPATE IN THE LOS ANGELES REGION IMA (2)Agenda Item: 17
CITY OF SANTA CLARITA
Q:° AGENDA REPORT
CONSENT CALENDAR
7,
CITY MANAGER APPROVAL: 1 j4 _ "
DATE: August 22, 2017
SUBJECT: APPROVE CONTRACT TO PARTICIPATE IN THE LOS ANGELES
REGION IMAGERY ACQUISITION CONSORTIUM
DEPARTMENT: Administrative Services
PRESENTER: Ryan Drake
RECOMMENDED ACTION
City Council:
1. Direct staff to execute a Participant Agreement with Los Angeles County (County) and
approve contract for an amount not to exceed $79,042 for the purchase of high-quality aerial
imagery and elevation datasets.
2. Authorize the City Manager or designee to execute all contracts and associated documents
subject to City Attorney approval.
BACKGROUND
Established in 2005, the Los Angeles Region Imagery Acquisition Consortium (LARIAC) has
delivered highly accurate digital aerial imagery and elevation datasets to participants at
substantial cost savings and become a national model for collaborative data acquisition.
LARIAC participants include 45 cities; 20 County departments; 11 local, state, and federal
agencies; and 7 education institutions. The City of Santa Clarita (City) has been a participant
since inception, most recently in 2014.
The program is in its fifth round (LARIAC5) and provides the City with high-quality and
accurate aerial imagery and elevation data products, which are used daily by City staff in
providing services to its residents. The aerial imagery is also made available for public use via
the City's website. Staff is recommending the City continue to participate in the LARIAC
Program to obtain updated aerial imagery of the Santa Clarita Valley.
Participants in the LARIAC include the County of Los Angeles, more than 40 cities (such as
Glendale, Pasadena, Los Angeles, Santa Monica, and Torrance), and public -sector organizations
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(including Caltrans). If the City were to independently contract for data comparable to what is
provided through the County's program, the cost to the City would be almost 80% more.
As in 2014, the project will capture digital aerial imagery data and related photogrammetric
services for the 4,100 -square -mile Los Angeles County area LARIAC members will be
provided with highly accurate digital aerial imagery and other data with Geographic Information
System (GIS), web -mapping systems, computer-aided design (CAD), and engineering design
applications. Delivery includes near -infrared imagery, oblique imagery, elevation data, and
topography line data. The imagery from LARIAC5 is scheduled for delivery to all participants
by early 2018.
ALTERNATIVE ACTIONS
1. Do not approve the award of this contract.
2. Other alternatives as identified by Council.
FISCAL IMPACT
Adequate funds are available in Information Resources expenditure account 12203-5161.001.
ATTACHMENTS
LARIAC5 Letter of Intent Signed
LARIAC5 Participant Agreement
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City of
SANTA GLARITA
23920 Valencia Boulevard • Suite 300 • Santa Clarita, California 91355-2196
Phone: (661) 259-2489 • FAX: (661) 259-8125
www.santa-clarita.com
February 9, 2017
Satya Choday
County of Los Angeles
Internal Services Department
Mailstop #42
9150 Imperial highway
Downey, CA 90242
Subject: Los Angeles Region Imagery Acquisition Consortium (LARIAC5).
Dear Mr. Choday:
It is our intent to participate in the Los Angeles Region Imagery Acquisition Consortium
(LARIAC5). LARIAC5 will acquire four -inch color orthogonal, four -inch oblique aerial
photography, building representations (outlines), and updated imagery multiple times per year
We understand the estimated cost will not exceed $79,042.
Recognizing that our final commitment is contingent upon approval by our organization, it is
understood this approval must be obtained prior to confirming our participation in this project.
If you have any questions, please contact Edgardo David at (661) 255-4957 or
edavid@santa-clarita.com.
Sincerely,
A I Lo
Kenneth W..`triplin
City Manager
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PARTICIPANT AGREEMENT BY AND BETWEEN THE
COUNTY OF LOS ANGELES
AND PARTICIPATING ENTITIES FOR THE
LOS ANGELES REGION - IMAGERY ACQUISITION CONSORTIUM 5
("LARIAC5") PROJECT
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PARTICIPANT AGREEMENT BY AND BETWEEN THE COUNTY OF LOS ANGELES
AND PARTICIPATING ENTITIES FOR THE
LOS ANGELES REGION — IMAGERY ACQUISITION CONSORTIUM 5 ("LARIAC5") PROJECT
This Participant Agreement (Agreement) is made and entered into by and between the
County of Los Angeles (County), a political subdivision of the State of California, and City of
Santa Clarita, a California city, special district, or agency. Each individual city, district, or
agency is referred to herein individually as a "Participating Entity" and collectively as the
"Participating Entities". The County and the Participating Entities are hereinafter referred to
collectively as the "Parties" and each individually as a "Party".
A. WHEREAS, County has planned to acquire new digital orthogonal and oblique
aerial imagery in the winter of 2016-2017 Project;
B. WHEREAS, County has become aware that various Participating Entities have
similar projects currently underway or plans to undertake similar projects in the near future;
C. WHEREAS, in order to avoid the duplication of efforts and costs by the Parties,
the Parties desire to pool their resources to collectively undertake the Project; and
D. WHEREAS, the Parties intend to participate in the Project upon the terms and
conditions set forth herein below.
NOW, THEREFORE, in consideration of the mutual covenants herein set forth
and the mutual benefits to be derived therefrom, the Parties agree as follows:
1. Purpose
The purpose of this Agreement is to provide a vehicle for the collective
participation in the Project by the Parties. The Project shall focus on the acquisition of
certain aerial imagery digital data which may include, but are not limited to, products listed
in Attachment A ("Digital Data"). It is the intent of the Parties that Digital Data shall be
acquired under this Agreement for areas within the County of Los Angeles covered by the
jurisdictions of the Parties.
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2. Responsibilities of the County
A. Identify and provide specifications for Digital Data (or their derivatives) to
the contractors hired to complete the Project.
B. Develop all necessary procurement documents for necessary services to
be provided by one or more qualified contractors in connection with the
acquisition and administration of the Digital Data.
C. Select the most qualified contractor or contractors to provide the
necessary services in connection with the acquisition and administration of the
Digital Data and thereafter, manage the entire acquisition and administration of
the Project.
D. With the assistance of one or more selected contractors, provide Quality
Control (QC) for all Digital Data delivered under this Agreement.
E. Arrange for the delivery of the Digital Data (or portions thereof) to the
Participating Entity upon Project completion.
F. Provide monthly reports to the Participating Entities on the status of the
Project.
3. The Participating Entity Has the Right to
A. Participate in identifying and providing technical specifications for the
Digital Data (or their derivatives).
B. Provide currently available geodetic points (with necessary standards and
accuracy) for County's QC process.
D. Acquire additional digital aerial products from the contractors through this
agreement, provided that a Statement of Work is provided. County assumes no
liability for the completion of these products.
4. Mutual Responsibilities; Maximum Contribution
The Parties shall be mutually responsible for the following:
A. Financing the acquisition and administration of the Digital Data including,
but not limited to, costs related to QC and the subsequent distribution thereof.
The total cost of such acquisition and administration (Total Cost) shall be
allocated among the Parties and the Participating Entities. The portion of the
Total Cost allocated to a Party hereunder shall be hereinafter referred to as the
Party's "Maximum Contribution." Each Participating Entity will transfer its
Maximum Contribution to a special trust account which has been established by
the County for this Project (Trust Account) and as further described in Paragraph
5 of this Agreement.
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The Maximum Contribution of the Participating Entity shall be $79,042.
B. In the event the Project is terminated for any reason before the execution
of any contract with a contractor for the provision of goods and/or services in
connection with the Project, each Participating Entity shall be refunded its
Maximum Contribution (or such portion of the Maximum Contribution as shall
have been paid to the County by such Participating Entity) in its entirety.
6. Payment of Maximum Contribution; Administration of Trust Account
A. A Participating Entity shall have the following options in paying its
Maximum Contribution to the County hereunder:
The Participating Entity may elect to pay its Maximum Contribution
to County in its entirety upon execution of this Agreement.
ii. The Participating Entity may elect to pay its Maximum Contribution
to County as follows: (a) fifty percent (50%) of the Maximum
Contribution upon its execution of this Agreement; and (b) fifty
percent (50%) upon delivery of the Digital Data to the Participating
Entity.
B. The Trust Account established by the County in connection with the
Project, shall be subject to the following:
i. All funds held in the Trust Account shall be used solely for the
payment of contractors selected by County to provide goods and
services in connection with the Project.
ii. Any funds held in the Trust Account not expended upon the
completion of the Project or the termination of this Agreement shall
be held, administered, and returned to Parties based on their
prorated contribution to the total costs of the Project.
6. General Terms and Conditions
A. This Agreement shall take effect upon execution and shall remain in effect
through final delivery of all Digital Data and through the duration of the license -
use term.
B. The term of this Agreement may be extended by an Amendment to this
Agreement.
C. It is the intention of the Parties that the Participating Entity shall receive,
with the delivery of the Digital Data, an unlimited irrevocable perpetual, royalty -
free license. The license may be used to, modify, edit, reuse, reproduce,
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translate, create derivatives, compile, other works based upon the Digital Data,
and combine the data with other contents selected by the Participating Entity in
its own operation, with an unlimited number of seats; including, but not limited to
Internet and intranet applications, copying, and printing.
D. The Participating Entity shall have the right to transfer, sublicense, and
distribute any form of media either now known or hereinafter desired the Digital
Data to its subcontractors or consultants on projects which are outsourced from
its own operations. In this connection, the Participating Entity shall require each
subcontractor or consultant to whom the Digital Data is transferred to execute a
written acknowledgement and agreement to abide by such Participating Entity's
license to use the Digital Data. Such acknowledgement and agreement is
provided in Attachment B (Authorized User Confidentiality and Non -Disclosure
Agreement).
E. Notwithstanding any provision of this Agreement to the contrary, a
Participating Entity shall not have the right to sell, resell, or otherwise transfer its
license to use the Digital Data to any other person or entity.
F. This Agreement may be amended or modified by County only after
collaboration and consultation with the Participating Entities.
G. Nothing in this Agreement shall be construed to give any person or entity,
other than the Parties hereto, any legal or equitable right, remedy, or claim under
or in respect to this Agreement or any provision herein contained. This
Agreement and the provisions hereof are intended to be and are for the sole and
exclusive benefit of the Parties.
H. No Party may terminate its participation under this Agreement after the
execution of contract(s) for the acquisition of the Digital Data without the prior
written consent of County.
I. Any other California city, special district, or agency may become a
Participating Entity under this Agreement if:
(i) Such entity executes this Agreement, and
(ii) Such entity makes its Maximum Contribution to County as provided
for under this Agreement. Any such contribution shall be deposited
into the Trust Account and administered in accordance with sub-
paragraph 5.13 of this Agreement.
J. This Agreement may be executed in counterparts and the signed
counterparts shall constitute a single instrument. The signatories to this
Agreement represent that they have the authority to bind their respective party to
this Agreement.
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IN WITNESS WHEREOF, the parties have executed this Participant Agreement
for the Los Angeles Region — Imagery Acquisition Consortium 5 Program on the date
indicated below.
PARTICIPANT ENTITY
City of Santa Clarita
0
Date:
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COUNTY OF LOS ANGELES
INTERNAL SERVICES DEPARTMENT
0
Date:
LARIAC5 Participant Agreement
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ATTACHMENT IV
DIGITAL DATA
All data will be acquired in 2017 unless otherwise noted.
Orthogonal Imagery
4 -band orthogonal imagery (including color infrared) at 4 -inch resolution in the urban
areas, and 1 -foot in the National Forest.
Multiple formats (TIFF, JPEG2000, and compressed ECW).
3 -band orthogonal imagery acquired 4 times a year (4 -inch resolution) for internal use —
provided as a map service.
Oblique Imagery
3 -band color oblique imagery at 4 -inch resolution.
Online hosted access for desktop and mobile devices.
Building Outlines
Building outlines updated for all buildings over 400 square feet.
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Map 1: Areas for Orthogonal Imagery Products
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OLos Angeles County Boundary
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Project Areas and Tile Grid
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Map 2: Areas for Oblique Imagery Products
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COUNTY
Oblique Imagery Types
Image Capture Type
_ Commun8y, 2 -Way, No Neighborhood
_ Commun8y 2 -Way, Neighborhood 4Woy
_ Communhy 2 -Way, Neighborhood 8 -Way
_ Community, 4Wey, No Neighborhood
- Community 4Wey, Neighborhood 4My
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Los Angeies Region -
Imagery Acquisition Consortium
Oblique Imagery Grid
and Capture Types
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