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HomeMy WebLinkAbout2017-07-11 - MINUTES - JOINT REGULAR (2)CITY OF SANTA CLARITA City Council Regular Meeting Joint Meeting with Board of Library Trustees Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager, City Attorney, and City Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President, City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary Tuesday, July 11, 2017 —Minutes— 6:00 PM INVOCATION Councilmember Kellar delivered the invocation. CALL TO ORDER City Council Chambers Mayor Smyth called to order the regular joint meeting of the City Council and Board of Library Trustees at 6:01 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE Boy Scout Troop 499 led the flag salute. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA Motion by Kellar, second by Weste, to approve the agenda, pulling item 4 for minor edits to language, and pulling item 4, 5 and 11 for public comment. RESULT: APPROVED AGENDA AWARDS AND RECOGNITIONS Mayor Smyth and Council declared July 13 as Summer Learning Day in Santa Clarita and presented the proclamation to City Librarian Matt Hortt. Councilmember Kellar and Council declared July 22 as Day of the Cowboy and recognized Western Music Association President Jack Hummel and his wife Voleta Hummel, Vice President Steve Justus, Secretary Diane Bergstrom and her husband John Bergstrom, and Jim Bell of OutWest. Mr. Bergstrom performed an original song. Mayor Pro Tem Weste and Council recognized Nancy Coulter for her achievements and dedication to the American Cancer Society. PUBLIC PARTICIPATION Addressing the Council was President of Santa Clarita Valley Veterans Memorial Inc., Bill Reynolds, regarding the Fallen Warriors Monument; Elaine Ballace regarding the Fourth of July Parade; Alan Weiner, representing non-profit organization 350.org, regarding climate change and renewable energy; Logan Smith, Harry Reed, Paul Wynne, and Shawnee Badger, representing Los Angeles Community Choice Energy (LACCE), regarding clean energy; Cam Noltemeyer regarding the Chiquita Canyon Landfill; Steve Petzold regarding Santa Clarita Chamber of Commerce and the Newhall Auditorium; and Dave Goss regarding The Signal publisher. STAFF COMMENTS City Manager Ken Striplin commented that staff would defer to Council for direction concerning the Fallen Warriors Monument; and commented regarding staffs involvement with Los Angeles County in regards to the Los Angeles Community Choice Energy program, indicating staff would prepare a report for Council. Councilmember Kellar inquired regarding Council's position to make determinations concerning the Fallen Warriors Monument, and City Attorney Joseph Montes responded that Council has the ability to agendize the design of the Fallen Warriors Monument at its discretion. Council concurred to agendize the item at the next Council meeting on August 22. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Mayor Smyth requested Los Angeles County Sheriffs Department Captain Robert Lewis and Lieutenant Diaz report on action taken during recent events regarding illegal firework suppression and traffic incidents, and Captain Lewis reported regarding the strategies in place and citations distributed to reduce illegal firework handling. Mayor Smyth commented regarding his willingness to offer additional resources to support law enforcement for the next Fourth of July holiday; commented regarding the car accident on McBean Parkway and Decoro Drive, and Captain Lewis responded regarding the measures taken to analyze previous fatal car accidents to reduce future incidents; and invited residents to attend Concerts in the Park events held at Central Park every Saturday at 7:00 p.m. from July 8 through August 26. Councilmember Miranda commented regarding the improvements of the proactive measures implemented by the Sheriffs Department to mitigate the use of illegal fireworks; and invited Page 2 residents to visit the eight art galleries in Santa Clarita and to visit SantaClaritaArts.com for additional information. Councilmember McLean commented regarding resident complaints concerning illegal fireworks, and requested to agendize an item before the end of the year, to provide a reward to residents that report illegal fireworks, and Council concurred; inquired regarding the anonymous tip program "WeTip," and Captain Robert Lewis responded that the Los Angeles Regional Crime Stoppers (LARCS) organization took its place; suggested implementing a safe driving program that encourages residents to report speeding drivers, and Captain Lewis responded that the Sheriffs Department would look into a program of that kind, and that residents currently have the option to contact the Sheriffs Department to report speeding drivers; commented regarding construction on the I-5 North and Railroad Avenue; and commented regarding the proposed Senate Bill 649, which allows telecommunication companies to place equipment anywhere without local discretion. Mayor Pro Tem Weste commented regarding Council's willingness to supply additional resources to support law enforcement in their services; requested adjournment in memory of Collin Charles Gore; invited residents to attend the Summer Movies in the Park at Hart Park on Friday evenings through August 18; and commented regarding Congressman Knight's legislation, which unanimously passed the Saint Francis Dam Disaster National Memorial Act. Councilmember Kellar expressed gratitude for the Sheriffs Department's services; commented regarding Concerts in the Park performer Savannah Burrows, and invited residents to attend the event on Saturday, July 29, 2017, at 7:00 p.m.; and requested adjournment in memory of Loren Janes. CONSENT CALENDAR RESULT: APPROVED [UNANIMOUS] MOVER: Bob Kellar, Councilmember SECONDER: Laurene Weste, Mayor Pro Tem AYES: Smyth, Weste, Kellar, McLean, Miranda ITEM 1 APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the June 27, 2017, Special Meeting. ITEM 2 APPROVAL OF REGULAR MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the June 27, 2017, Regular Meeting. Page 3 ITEM 3 READING OF ORDINANCE TITLES Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. ITEM 4 SECOND READING OF AN ORDINANCE AMENDING CHAPTER 6.02 OF TITLE 6 OF THE SANTA CLARITA MUNICIPAL CODE CONCERNING MANUFACTURED HOME PARK RENT ADJUSTMENT PROCEDURES On June 27, 2017, the City Council heard the first reading of an ordinance entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING CHAPTER 6.02 OF TITLE 6 OF THE SANTA CLARITA MUNICIPAL CODE CONCERNING MANUFACTURED HOME PARK RENT ADJUSTMENT PROCEDURES" and directed staff to return for a second reading and adoption of the ordinance. RECOMMENDED ACTION: City Council conduct a second reading and adopt an ordinance entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING CHAPTER 6.02 OF TITLE 6 OF THE SANTA CLARITA MUNICIPAL CODE CONCERNING MANUFACTURED HOME PARK RENT ADJUSTMENT PROCEDURES." Addressing the Council on this item was Elaine Ballace; Chair of Canyon Country Advisory Committee Alan Ferdman; Brian Springer; Ella Clark; and Doug Fraser. Council commented regarding clerical errors ensuring corrections will be made. Adopted Ordinance No. 17-09 as amended. ITEM 5 SECOND READING OF THE 2017 SIGN ORDINANCE UPDATE Proposal of text amendments to Title 17 Zoning of the City of Santa Clarita Unified Development Code in order to implement updates to Chapter 17.51 Property Development Standards -All Zones, Section 17.51.080 Sign Regulations (Private Property) only. The text amendments generally consist of new or modified development standards related to various wall signs, special event banner signs, and community signs. RECOMMENDED ACTION: City Council conduct a second reading and adopt an ordinance entitled: "AN ORDINANCE OF THE CITY OF SANTA CLARITA, CALIFORNIA, APPROVING MASTER CASE NO. 17- 054, CONSISTING OF UNIFIED DEVELOPMENT CODE NO. 17-002, AMENDING THE CITY OF SANTA CLARITA UNIFIED DEVELOPMENT CODE." Addressing the Council on this item was Cam Noltemeyer. Page 4 Adopted Ordinance No. 17-10 ITEM 6 SUMMARY VACATION OF A PORTION OF THE PUBLIC RIGHT-OF-WAY ON QUIGLEY CANYON ROAD FROM PLACERITA CANYON ROAD TO PLACERITOS BOULEVARD Resolution for the summary vacation of a portion of the public right-of-way on Quigley Canyon Road from Placerita Canyon Road to Placeritos Boulevard. RECOMMENDED ACTION: City Council: 1. Adopt a resolution for the Summary Vacation of a portion of the public right-of-way on Quigley Canyon Road from Placeritos Boulevard to Placerita Canyon Road, as described in Exhibit "A" Legal Description, and as shown on Exhibit "B" Exhibit Map. 2. Reserve easements for public utility purposes as specified in the attached resolution. 3. Direct City Clerk to record the certified original resolution in the County of Los Angeles Registrar -Recorder's office. Adopted Resolution No. 17-69 ITEM 7 STORM DRAIN AND CULVERT UPGRADES, PROJECT N0002 - AWARD CONSTRUCTION CONTRACT This project will provide for drainage improvements at four locations; Wiley Canyon Road north of Calgrove Boulevard, 13th Street west of Arch Street, and two locations on Sierra Highway just north of The Old Road. Repairs include the replacement of undersized storm drains and the reconstruction of inlet and outlet structures. This is a project under FEMA's Pre -Disaster Mitigation Grant Program. RECOMMENDED ACTION: City Council: 1. Approve plans and specifications for the Storm Drain and Culvert Upgrades, Project N0002. 2. Award the construction contract to E & E Engineering, Inc., in the amount of $259,270, and authorize a contingency in the amount of $39,000, for a total contract amount not to exceed $298,270. 3. Authorize the following transactions to fund the Storm Drain and Culvert Upgrades, Project N0002: • Increase Miscellaneous Federal Grants (Federal Emergency Management Agency) revenue in account 229-4424.009 by $269,452 and appropriate to expenditure account N0002229-5161.001 to support the Storm Drain and Culvert Upgrades project. Page 5 • Appropriate Transportation Development Act (TDA) Article 8 funds (233) in the amount of $42,500 to expenditure account N0002233-5161.001 as local match funds required to support this federally funded project. 4. Authorize the continued appropriations of $24,952 in General Fund Capital Projects (Fund 601) and $23,848 in Gas Tax (Fund 230) from various project savings in Fiscal Year 2016-17 to Fiscal Year 2017-18 and appropriate to the Storm Drain and Culvert Upgrades project expenditure account N0002601-5161.001 and N0002230-5161.001. 5. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEM 8 CANYON COUNTRY COMMUNITY CENTER, PROJECT F3020 - ADOPT CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) DOCUMENT This item will adopt the Mitigated Negative Declaration for the Canyon Country Community Center project pursuant to the California Environmental Quality Act (CEQA). RECOMMENDED ACTION: City Council adopt a resolution for the Mitigated Negative Declaration (State Clearinghouse number 2017061002) prepared for the Canyon Country Community Center, which includes the California Environmental Quality Act (CEQA) environmental findings. Adopted Resolution No. 17-70 ITEM 9 INCREASE IN CURRENT SECURITY SERVICES CONTRACT FOR CITY OF SANTA CLARITA PARKS, METROLINK STATIONS, THE MCBEAN REGIONAL TRANSIT CENTER AND VARIOUS CITY BUILDINGS This contract will provide security services for City of Santa Clarita parks, Metrolink stations, the McBean Transit Center, and various City buildings. RECOMMENDED ACTION: City Council: 1. Approve an increase of $68,158 to the existing contract for security services to Alltech Industries, Inc., in the amount of $351,765 and authorize a 10 percent contingency of $35,177 for a total amount not to exceed $386,942 per year, plus Consumer Price Index (CPI) increases. 2. Authorize increase to the base budget for Transit Facilities account 14509-5161.001 as follows: Fiscal Year 2017-18 increase by $49,199; Fiscal Year 2018-19 increase by $16,754; and in Fiscal Year 2019-20 increase by $18,017. 3. Authorize the City Manager or designee to execute the amendment to the contract, as well as two annual renewals not to exceed $386,942 per year, plus CPI increases and any increases necessitated by any change in state and federal regulations pertaining to minimum wages adopted after the date of the contract amendment, contingent upon the appropriation of funds Page 6 from the City of Santa Clarita annual budget for such fiscal year and subject to City Attorney approval as to form. ITEM 10 AWARD CONTRACT FOR SAFE ROUTES TO SCHOOL PLAN, PROJECT T0050 Award contract for consultant services to develop Safe Routes to School Plan for eleven public schools in the City. The Plan will identify infrastructure improvements and non -infrastructure programs for each school site and adjacent neighborhoods that would provide increased walking and biking accessibility and safety. RECOMMENDED ACTION: City Council: 1. Award the contract to KOA Corporation for the Safe Routes to School Plan, Project T0050, in the amount of $223,670 and authorize a contingency in the amount of $1,330 for a contract amount not to exceed $225,000. 2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. ITEM 11 LEASE AGREEMENT FOR SENATOR SCOTT WILK'S FIELD OFFICE AT CITY HALL SUITE 250 Authorization of the execution of a lease agreement for Senator Scott Wilk's field office in Suite 250 of City Hall. RECOMMENDED ACTION: City Council authorize the City Manager, or designee, to execute on behalf of the City of Santa Clarita a Lease Agreement with the Senate Rules Committee, California Legislature, in the amount of $900.42 per month for the first year of the lease for approximately 600 square feet of commercial space to be used for the field office of Senator Scott Wilk, subject to City Attorney approval. Addressing the Council on this item was Cam Noltemeyer. ITEM 12 AWARD MONTH-TO-MONTH SERVICE CONTRACT FOR LANDSCAPE MAINTENANCE ZONES T68 AND T69 Award of a month-to-month contract to Oakridge Landscape Inc. to provide landscape maintenance services within Landscape Maintenance District Zones T68 and T69. RECOMMENDED ACTION: City Council: 1. Award a month-to-month contract, for a period of 12 months, to Oakridge Landscape Inc., to provide contractual landscape maintenance for Landscape Maintenance District (LMD) Zones T68 (West Creek) and T69 (West Hills) in the amount of $172,083, plus 10 percent contingency of $17,208, for a total amount not to exceed $189,291. Page 7 2. Authorize the City Manager or designee to execute all contracts and associated documents or modify the awards in the event impossibility of performance arise, and execute all documents subject to City Attorney approval. ITEM 13 ADOPT A RESOLUTION ALLOWING THE CITY TO SUBMIT GRANT REQUESTS TO THE FEDERAL TRANSIT ADMINISTRATION Adopt a resolution allowing the City of Santa Clarita to submit grant requests and enter into funding agreements with the Federal Transit Administration. RECOMMENDED ACTION: City Council adopt a resolution allowing the City Manager or designee to submit grant requests and enter into a Funding Agreement, Letter of Agreement, Memorandum of Understanding, or other form of agreement required by Federal Transit Administration to secure federal grant funding on an ongoing basis. Adopted Resolution No. 17-71 ITEM 14 INVESTMENT MANAGEMENT SERVICES CONTRACT AWARD An investment management firm strategically invests the City's idle funds in a manner which provides maximum security with best investment return, while meeting the daily cash flow demands of the City and conforming to all state/province and local statutes governing the investment of public funds. RECOMMENDED ACTION: City Council: 1. Award a three-year investment management contract to PFM Asset Management LLC, and authorize the City Manager or designee to execute up to two (2) additional one-year renewal options beginning in year four, in an amount not to exceed $160,000 annually. 2. Authorize the City Manager or designee to execute the contract and associated documents subject to City Attorney approval. ITEM 15 CHECK REGISTER NO. 13 Check Register No. 13 for the Period 05/26/17 through 06/08/17 and 06/15/17 in the aggregate amount of $3,445,456.38. Electronic Funds Transfers included in Check Register No. 13 for the Period 05/29/17 through 06/09/17 in the aggregate amount of $664,456.56. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 13. PUBLIC PARTICIPATION II There was no public comment. Page 8 ADJOURNMENT Mayor Smyth adjourned the meeting at 7:50 p.m. in memory of Collin Charles Gore and Loren Janes. ATTEST: Y f CITY CLERK MAYOR Page 9