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HomeMy WebLinkAbout2017-09-26 - AGENDAS - JOINT REGULAR (2)CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING Tuesday, September 26, 2017 6:00 PM City Council Chambers 23920 Valencia Blvd. Santa Clarita, CA 91355 AGENDA Joint Meeting with Board of Library Trustees How to Address the City Council Pursuant to Government Code section 54954.3 members of the public are afforded the opportunity to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. Public Participation takes place before the consideration of the agenda items and following the consideration of agenda items. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais: a green light appears when the speaker begins; a yellow light appears when 30 seconds remain; and a red light appears when speaker time has expired. If you wish to provide information to the Council for consideration on an item, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) INVOCATION Smyth CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA AWARDS AND RECOGNITIONS Cameron Ely for representing United States Youth Baseball in Yokohama, Japan at the World Children's Baseball Fair Hart Pony league team for winning the Pony 1 O Baseball World Series Hispanic Heritage Month Proclamation PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless Page 2 a request is made by a member of the public or the Council, in which case, the items) will be removed from the Consent Calendar and will be considered separately. 1. APPROVAL OF SPECIAL MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the September 12, 2017 Special Meeting. 2. APPROVAL OF REGULAR MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the September 12, 2017 Regular Meeting. 3. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 4. SIERRA HIGHWAY PEDESTRIAN BRIDGE AND STREET IMPROVEMENTS, PROJECT 53031 - AWARD CONSTRUCTION AND CONSTRUCTION SUPPORT SERVICES CONTRACTS - This project will provide a pedestrian bridge over Sierra Highway, a right -turn pocket from southbound Sierra Highway to westbound Golden Valley Road, upgrade the traffic signals at two intersections of Sierra Highway/Golden Valley Road and Sierra Highway/Rainbow Glen, and a bus stop including a bus shelter on Sierra Highway. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for the Sierra Highway Pedestrian Bridge and Street Improvements, Project S3031; Federal -Aid Project No. ATPL-5450(087). 2. Award the construction contract to C.A. Rasmussen, Inc., in the amount of $3,161,502, and authorize a contingency in the amount of $316,150 for a total contract amount not to exceed $3,477,652. 3. Award professional services for construction support contracts totaling $291,960 to the following: • Award professional services contract for construction supportto Dokken Engineering in the amount of $106,128, for design support services. • Award professional services contract for construction supportto R.T. Frankian Page 3 and Associates in the amount of $148,632, for soils testing, source inspection, quality assurance materials testing, and inspection services. Award professional services contract for construction support to Vertex Survey, Inc., in the amount of $37,200 for construction survey staking services. 4. Authorize the following transactions to fund the Sierra Highway Pedestrian Bridge and Street Improvements, Project S3031: • Increase Active Transportation Program Grant revenue in account 229-4424.009 by $1,402,000 and appropriate to expenditure account S3031229-5161.001. • Appropriate developer fees in the amount of $1,140,530 to expenditure account S3031306-5161.001. • Appropriate Measure R Local Return (fund 264) funds in the amount of $729,902 to expenditure account S3031264-5161.001. 5. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 5. AMEND FISCAL YEAR 2017-2018 ANNUAL BUDGET TO INCORPORATE SENATE BILL 1, ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017, LOCAL STREETS AND ROADS, ROAD MAINTENANCE AND REHABILITATION FUNDS INTO THE CAPITAL IMPROVEMENT PROGRAM - Newly enacted Senate Bill 1, Road Repair and Accountability Act of 2017, Local Streets and Roads, Road Maintenance and Rehabilitation funds will increase the City budget by $1,300,466, and requires the City identify project(s) using these funds through adoption into the City budget at a regular public meeting. RECOMMENDED ACTION: City Council: 1. Adopt a resolution amending the Fiscal Year 2017-2018 Annual Budget to incorporate Senate Bill 1, Road Repair and Accountability Act of 2017, Local Streets and Roads, Road Maintenance and Rehabilitation funding into the Capital Improvement Program, 2017-2018 Overlay & Slurry Seal Program, Project M0124. 2. Authorize an increase in Road Maintenance and Rehabilitation revenue account 267- 4411.008 by $1,300,466 and appropriate to expenditure account M0124267- 5161.001. Decrease Transportation Development Act (TDA) Article 8 revenue account 233-4421.002 and expenditure account M0124233-5161.001 by $800,466. 3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 6. BRIDGE PREVENTATIVE MAINTENANCE PROGRAM, PROJECT M0101 - AWARD CONSTRUCTION CONTRACT - This project will provide preventative maintenance and repairs to various bridges citywide. Page 4 RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for the Bridge Preventative Maintenance Program, Project MO101. 2. Award the construction contract to Peterson -Chase General Engineering Construction, Inc., in the amount of $246,517 and authorize a contingency in the amount of $24,652 for a total contract amount not to exceed $271,169. 3. Increase Miscellaneous Federal Grants (Highway Bridge Program) revenue account 229-4424.009 by $24,965 and appropriate to expenditure account M0101229- 5161.001. 4. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. RESOLUTION AUTHORIZING SUBMITTAL OF GRANT APPLICATIONS TO THE CALIFORNIA DEPARTMENT OF RESOURCES RECYCLING AND RECOVERY (CALRECYCLE) FOR ANY AND ALL PAYMENT PROGRAMS OFFERED - This resolution will authorize the City Manager or designee to submit grant applications to the California Department of Resources Recycling and Recovery (CalRecycle) for all payment programs offered. RECOMMENDED ACTION: City Council: 1. Adopt a Resolution authorizing the submittal of grant applications between the City of Santa Clarita and the State of California Department of Resources Recycling and Recovery (CalRecycle), specifically the Fiscal Year 2017-18 Rubberized Pavement Grant Program application, which will be applied to the City's Road Rehabilitation Program, Project M0124. 2. Authorize the City Manager or designee to execute all necessary grant applications and grant documents subject to City Attorney approval. 8. VISTA CANYON WASTEWATER STANDBY AND SEWER CHARGES RATE DISTRICT - RESOLUTION OF INTENT AND INITIATION PROCEEDINGS - Pursuant to conditions of approval for the Vista Canyon Project, the property owner shall establish a Wastewater Standby and Sewer Charges Rate District to support long-term operational and capital replacement costs associated with the Vista Canyon wastewater treatment plant. RECOMMENDED ACTION: City Council: 1. Adopt resolutions to initiate proceedings to form the Vista Canyon Wastewater Standby and Sewer Charges Rate District and to approve the Engineer's Reports. Page 5 2. Set a public hearing for November 28, 2017, as a time and place to hear comments on this proposed action, and close the time period to receive ballots. 9. 2017-18 PAVEMENT MANAGEMENT SYSTEM UPDATE, PROJECT M0124 - AWARD PROFESSIONAL SERVICES CONTRACT - Award Professional Services Contract to Pavement Engineering, Inc., in the amount of $103,362 for pavement inspection services and updates to the City's Pavement Management System. RECOMMENDED ACTION: City Council: 1. Award a one-year professional services contract to Pavement Engineering, Inc., in the amount of $89,880, plus a 15 -percent contingency in the amount of $13,482 for a total amount not to exceed $103,362 for the City of Santa Clarita's road pavement inspection services, updates to the City's Pavement Management System, and miscellaneous pavement engineering services related to the 2017-18 Annual Overlay and Slurry Seal Program, Project M0124. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 10. APPROVAL OF AN INFRASTRUCTURE REIMBURSEMENT AGREEMENT - This reimbursement agreement will fund the installation of landscape and irrigation similar to existing median beautification improvements which exist along Railroad Avenue and Newhall Avenue. RECOMMENDED ACTION: City Council: 1. Approve an Infrastructure Reimbursement Agreement with Saugus Holdings, LLC, and authorize an expenditure for a total amount not to exceed $213,912 for the construction of median improvements. 2. Appropriate $213,912 from Landscape Maintenance District fund balance (Fund 357) to expenditure account 12541-5161.013. 3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 11. ADOPTION OF AN ORDINANCE ESTABLISHING PROVISIONS GOVERNING THE IMPOSITION OF FEES FOR THE USE OF CITY SEWERAGE FACILITIES - The proposed ordinance will allow for the collection of enterprise funds as prescribed in California Government Code (Health & Safety) Section 5471 which provides for the establishment of Water and Sewer Fees in connection with the City Vista Canyon Sewerage Plant. Page 6 RECOMMENDED ACTION: City Council conduct second reading and approve an ordinance amending the Santa Clarita Municipal Code to add Chapter 15.60, establishing provisions for the use of City Sewerage Facilities. 12. CHECK REGISTER NO. 19 - Check Register No. 19 for the Period 08/18/17 through 08/31/17 and 09/07/17. Electronic Funds Transfers for the Period 08/21/17 through 09/01/17. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 19. PUBLIC HEARINGS 13. CANYON COUNTRY COMMUNITY CENTER, PROJECT F3020 - RESOLUTIONS OF NECESSITY FOR THE ACQUISITION OF REAL PROPERTY, PERMANENT EASEMENTS, TEMPORARY CONSTRUCTION EASEMENTS AND BILLBOARDS - City Council will conduct a public hearing and consider the Resolutions of Necessity for the acquisition of real property, permanent easements, temporary construction easements, and billboards in support of the Canyon Country Community Center. RECOMMENDED ACTION: City Council: 1. Conduct a public hearing and adopt the following Resolutions of Necessity authorizing the acquisition of real property, permanent easements, temporary construction easements, and billboards by condemnation for the development of the proposed Canyon Country Community Center. A) Adopt Resolution of Necessity authorizing the acquisition of the entire fee interest of that real property located at 18350 Sierra Highway (APN 2844-005-016) (Property). B) Adopt Resolution of Necessity authorizing the acquisition of a Permanent Easement and Temporary Construction Easement at property located at 18300 Sierra Highway (APN 2844-005-039). C) Adopt Resolution of Necessity authorizing the acquisition of a Permanent Easement and Temporary Construction Easement at property located at 18417 Soledad Canyon Road (APN 2844-003-006). D) Adopt Resolution of Necessity authorizing the acquisition of a billboard located at 18350 Sierra Highway (APN 2844-005-016). E) Adopt Resolution of Necessity authorizing the acquisition of a billboard located at 18436 Sierra Highway (APN 2844-003-005). Page 7 2. Appropriate $2,443,449, which includes $50,000 contingency from the Facilities Fund Balance (Fund 723) to the Canyon Country Community Center Expenditure Account F3020723-5201.004 for the acquisition of said Property, permanent easements, temporary construction easements, and billboards. 3. Authorize the City Manager, or designee, to deposit up to $2,393,449 from account F3020723-5201.004 to the Los Angeles County Superior Court to initiate immediate taking proceedings; to approve additional expenditures up to $50,000 for costs related to the purchase, and to execute all required documentations to complete the acquisition of the Property, the Permanent Easements and Temporary Construction Easements located on 18300 Sierra Highway and 18417 Soledad Canyon Road, and the billboards located at 18436 Sierra Highway and 18350 Sierra Highway, respectively (collectively, the "Billboards"), subject to City Attorney approval. NEW BUSINESS 14. TRANSFER OF PROPERTY AND AMENDMENT OF TEMPORARY USE PERMIT FOR SHELTER OPERATIONS - The current Santa Clarita Valley Temporary Emergency Winter Shelter Program is operated by Bridge to Home, a local non-profit organization, on City -owned property located on Drayton Street in Newhall. Transfer of ownership of this property to Bridge to Home and the amending the Temporary Use Permit for year-round shelter and services would allow Bridge to Home to be eligible to receive the maximum amount of Measure H funding. RECOMMENDED ACTION: City Council authorize the City Manager or designee to execute the deed and other necessary documents, subject to City Attorney approval, to transfer property located at 23029 Drayton Street to Bridge to Home. If approved, staff will work with Bridge to Home to process the necessary Temporary Use Permit to accommodate year-round shelter services. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS ADJOURNMENT In memory of Jack Shine Page 8 FUTURE MEETINGS The next regular meeting of the City Council will be held October 10, 2017, at 6.00 PM in the Council Chambers, tstfloor of Qty Hall, 23920 Valencia Blvd, Santa Clarita, CA. CERTIFICATION On September 21, 2017, 1, May Cusick do hereby certify that I an, the duly appointed and qualified Qty Clerk for the City of Santa Clanta and that the foregoing agenda was posted at City Hall. `^V/A May Cusick City aehk Santa Qanta, California Page 9