HomeMy WebLinkAbout2017-09-26 - AGENDA REPORTS - 2017-18 PAVEMENT MANAGEMENT SYSTEM UPDATE, PROJECT (2)0
Agenda Item: 9
CITY OF SANTA CLARITA
Q:° AGENDA REPORT
CONSENT CALENDAR
7,
CITY MANAGER APPROVAL: 1 j4 _ "
DATE: September 26, 2017
SUBJECT: 2017-18 PAVEMENT MANAGEMENT SYSTEM UPDATE, PROJECT
M0124 - AWARD PROFESSIONAL SERVICES CONTRACT
DEPARTMENT: Public Works
PRESENTER: Cruz Caldera
RECOMMENDED ACTION
City Council:
Award a one-year professional services contract to Pavement Engineering, Inc., in the
amount of $89,880, plus a 15 -percent contingency in the amount of $13,482 for a total
amount not to exceed $103,362 for the City of Santa Clarita's road pavement inspection
services, updates to the City's Pavement Management System, and miscellaneous pavement
engineering services related to the 2017-18 Annual Overlay and Slurry Seal Program, Project
MO 124.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
BACKGROUND
The City of Santa Clarita (City) is responsible for maintaining 1,129 lane miles of streets. The
Annual Overlay and Slurry Seal Program (Program) is an integral part of the City's efforts to
maintain our street and roadway system. The Program is identified in the City's five-year
strategic plan, Santa Clarita 2020, as one of the components to Sustaining Public Infrastructure.
As part of the Program, the City inspects and records pavement conditions citywide. The data
collected during inspections is used to record street pavement inventory, determine current
pavement conditions, provide reports and forecasts, and generate the City's Five -Year Pavement
Plan.
City staff incorporated a multiple criteria selection process to ensure the recommended firm
understands the scope of the work. The following categories comprised the weighted criteria
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used to evaluate bid proposals:
• Recent Experience in Similar Projects (20 points)
• Understanding of Key Development Items (20 points)
• Qualification of Resources (20 points)
• Schedule (20 points)
• Quality of Proposal Materials (10 points)
• References (10 points)
On July 11, 2017, the City requested firms submit their proposal specific to the 2017-18
Pavement Management System update. Pavement Engineering, Inc., and Nichols Consulting
Engineers prepared and submitted proposals to the City for consideration.
Bid
Company
Location
Bid
Total
Amount
Points
Bid 1
Pavement
San Luis Obispo, CA
$89,880
92.75
Engineering, Inc.
Bid 2
Nichols Consulting
Fountain Valley, CA
$87,000
88.50
Engineers
Bid scoring utilizing the above criteria was completed by staff and resulted in Pavement
Engineering, Inc., achieving a 92.75 out of 100 possible points. Thus, staff recommends City
Council award the contract to Pavement Engineering, Inc.
The proposal amount includes all tasks necessary to complete the project's street inspection and
system update. The contingency amount will cover costs of unforeseen additional engineering
studies and/or plans that may be required as the evaluation of each specific location is developed.
Additional services may include traffic studies, surveys, and miscellaneous pavement
engineering services requested by City staff.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Adequate funds to support the recommended action were appropriated to Project M0124 as part
of the Fiscal Year 2017-18 budget process.
ATTACHMENTS
MP17-368 Cost Proposal
0
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CITY OF SANTA CLARITA
2017-2018 PMS UPDATE
MP17-368 REVISED COST PROPOSAL
9.a
EXHIBIT 'A'
cipal Engineer
act Manager
ition
act Manager
i Data Technician
i Inspection Team
i Quality Control
iilization
Diem
3
5
EVALUATIONTASK 2 — VISUAL OF
Hours
10
30
180
75
48
40
$225
135
Task 1 Fee:
• ■
Hourly Unit Rate
$135
95
190
135
80
200
Task 2 Fee:
DATA • AND
DATABASE
ition
Hours
Hourly Unit Rate
cipal Engineer
1
$225
act Manager
21
135
i Data Technician
30
95
i Clerical
3
75
Task 3 Fee:
ition
Hours
Hourly Unit Rate
cipal Engineer
1
$225
act Manager
21
135
i Data Technician
30
95
i Clerical
0
75
Task 4 Fee:
•-
■
ition
Hours
Hourly Unit Rate
cipal Engineer
1
$225
act Manager
21
135
i Data Technician
30
95
i Clerical
0
75
Task 5 Fee:
-
FORECASTTASK 6 — PCI • THE CITY'S
FIVE-YEAR PLAN
ition
Hours
Hourly Unit Rate
cipal Engineer
1
$225
act Manager
22
135
i Data Technician
20
95
i Clerical
0
75
Task 6 Fee:
DETAILED
LIST OF ■ RECOMMENDED
TREATMENTS: 202
ition
Hours
Hourly Unit Rate
cipal Engineer
1
$225
act Manager
22
135
i Data Technician
20
95
i Clerical
0
75
Task 7 Fee:
•.
ition
Hours
Hourly Unit Rate
for Principal Engineer
40
$225
ociate Engineer
80
$160
stant Engineer
80
$155
for Engineering Tech.
80
135
ineerina Tech.
80
125
$1,
$2,
$34,
$10,
$6,
i
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