HomeMy WebLinkAbout2017-09-12 - MINUTES - JOINT REGULAR (2)CITY OF SANTA CLARITA
City Council
Regular Meeting
Joint Meeting with
Board of Library Trustees
Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager, City Attorney, and City
Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President,
City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary
Tuesday, September 12, 2017
—Minutes—
6:00 PM
INVOCATION
Councilmember Miranda delivered the invocation.
CALL TO ORDER
City Council Chambers
Mayor Smyth called to order the regular joint meeting of the City Council and Board of Library
Trustees at 6:08 p.m.
ROLL CALL
All Councilmembers were present.
FLAG SALUTE
Boy Scouts from Troop 499 led the flag salute.
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further
information that may be needed. Council will also discuss each individual item during the course
of the meeting with the exception of the Consent Calendar, which may be approved in its entirety
by one motion, unless there is a request to pull an item for discussion. No action will be taken on
public agenda items during the Executive Meeting.
APPROVAL OF AGENDA
Motion by Kellar, second by Mayor Pro Tem Weste, to approve the agenda, pulling item 9
for public comment.
RESULT: APPROVED [UNANIMOUS]
MOVER: Bob Kellar, Councilmember
SECONDER: Laurene Weste, Mayor Pro Tem
AYES: Smyth, Weste, Kellar, McLean, Miranda
AWARDS AND RECOGNITIONS
Mayor Smyth and Council recognized the City of Santa Clarita's Finance division for receiving
their 23rd Certificate of Excellence Award for 2017 from the Association of Public Treasurers of
the United States and Canada in recognition of their Investment Policy, and for receiving their
28th Certificate of Achievement for Excellence in Financial Reporting from the Government
Finance Officers Association of the United States and Canada in recognition of their
Comprehensive Annual Financial Report for Fiscal Year 2015-2016; proclaimed September 17-
23 as Constitution Week and presented members of the Alliklik Chapter of the National Society
Daughters of the American Revolution with a certificate; and proclaimed October 2017 as
Homeless Awareness Month, presenting certificates to President of the Board of Directors for
Bridge to Home Peggy Edwards and President of the Board of Directors for Family Promise of
Santa Clarita Valley Laurie Ender for their service and commitment to the City, and invited
residents to participate in the organizations' annual fundraisers, "Box City" hosted by Family
Promise and "Soup for the Soul" hosted by Bridge to Home.
Mayor Pro Tem Weste and Council proclaimed September as Senior Center Month and
presented Executive Director of the Santa Clarita Valley Senior Center Kevin MacDonald with a
certificate.
PUBLIC PARTICIPATION
Addressing the Council was Alan Ferdman, representing Canyon Country Advisory Committee,
regarding the Canyon View Estates solar panels; Billy Taylor representing Righteous Recycle
LLC, regarding a recycling opportunity; Cam Noltemeyer regarding a potential bicycle sharing
program within the City and a hearing appeals check refund; and Steve Petzold regarding closed
session discussion.
STAFF COMMENTS
City Manager Ken Striplin commented regarding closed session discussion; commented that City
staff is conducting,research for a potential bicycle sharing program; requested that staff contact
Mr. Taylor regarding recycling matters; and commented that staff was not included in the
planning and approval process of the solar panel installation at Canyon View Estates.
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
Councilmember Kellar requested adjournment in memory of William Kenneth Vibe.
Councilmember McLean commented regarding attending the upcoming League of California
Cities Annual Conference in Sacramento on Wednesday, September 13, 2017, and will support
the "Taking Back Our Community" initiative; and commented regarding receiving a letter of
gratitude to Council and staff from the family of Kerry Breyer.
Mayor Smyth invited residents to the Parent Resource Symposium, an informational event on the
subject of drug prevention, at The Centre on Wednesday, September 13, 2017; and invited all to
participate in the annual River Rally event on Saturday, September 23, 2017, at 8:00 a.m., and to
visit GreenSantaClarita.com for additional information.
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CONSENT CALENDAR
RESULT:
APPROVED [UNANIMOUS]
MOVER:
Bob Kellar, Councilmember
SECONDER:
Laurene Weste, Mayor Pro Tem
AYES:
Smyth, Weste, Kellar, McLean, Miranda
ITEM 1
APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the August 22, 2017, Special
Meeting
ITEM 2
APPROVAL OF REGULAR MEETING MINUTES — The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the August 22, 2017, Regular
Meeting
ITEM 3
READING OF ORDINANCE TITLES
Government Code Section 36934 requires that all ordinances be read in full prior to Council
taking action on the ordinance. By listing the ordinance title on the Council agenda, Council
may determine that the title has been read.
RECOMMENDED ACTION:
City Council determine that the titles to all ordinances which appear on this public agenda have
been read and waive further reading.
ITEM 4
MAIN STREET HOLIDAY DECORATION PROGRAM
City Council to consider a contract for the Main Street Holiday Decoration Program for a two
year term with three one-year renewal options.
RECOMMENDED ACTION:
City Council:
1. Award a two-year contract to Mobile Illumination to provide contractual services for the
Main Street Holiday Decoration Program in the annual amount of $80,000, and authorize an
annual contingency of $20,000 to address the maintenance and management of tree lighting
for this seasonal program and year-round, for a total two-year amount not to exceed
$200,000.
2. Authorize the City Manager or designee to execute up to three (3) additional one-year
renewal options beginning in year three, not to exceed the annual contract amount, inclusive
of contingency of $100,000 annually.
3. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
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ITEM 5
SECOND READING AND ADOPTION OF AN ORDINANCE TO PROVIDE AN
EXPEDITED, STREAMLINED PERMITTING PROCESS FOR SMALL RESIDENTIAL
ROOFTOP SOLAR ENERGY SYSTEMS
Second reading and adoption of an ordinance in accordance to Assembly Bill 2188 to provide an
expedited, streamlined permitting process for small residential rooftop solar energy systems.
RECOMMENDED ACTION:
City Council conduct a second reading and adopt an ordinance entitled, "AN ORDINANCE OF
THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, ADDING
CHAPTER 25.03 TO TITLE 25 OF THE SANTA CLARITA MUNICIPAL CODE
CONCERNING SMALL RESIDENTIAL ROOFTOP SOLAR ENERGY SYSTEMS."
Adopted Ordinance No. 17-12
ITEM 6
SECOND READING AND ADOPTION OF AN ORDINANCE TO PROVIDE AN
EXPEDITED, STREAMLINED PERMITTING PROCESS FOR ELECTRIC VEHICLE
CHARGING STATIONS
Second reading and adoption of an ordinance in accordance to Assembly Bill 1236 to provide an
expedited, streamlined permitting process for .electric vehicle charging stations.
RECOMMENDED ACTION:
City Council conduct a second reading and adopt an ordinance entitled "AN ORDINANCE OF
THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, ADDING
CHAPTER 25.04 TO TITLE 25 OF THE SANTA CLARITA MUNICIPAL CODE
CONCERNING ELECTRIC VEHICLE CHARGING STATIONS."
Adopted Ordinance No. 17-11
ITEM 7
AWARD SERVICE CONTRACT FOR LIBRARY AND PARK SECURITY
Consideration to award a 1 -year contract with 3 one-year renewal options to Alltech Industries,
Inc., for security services for the libraries and parks.
RECOMMENDED ACTION:
City Council:
1. Award a contract to Alltech Industries, Inc., to provide security services for the City of Santa
Clarita Public Library branches and parks for an annual amount of $88,348; and authorize an
annual 10- percent contingency in the amount of $8,835, for a total annual amount not to
exceed $97,183.
2. Authorize the City Manager or designee to execute all contracts and associated documents or
modify the awards in the event impossibility of performance arise, contingent upon the
appropriation of funds by the City Council in the annual budget for such Fiscal Year, and
execute all documents subject to City Attorney approval.
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3. Authorize the City Manager or designee to execute up to three additional one-year renewal
options beginning in Fiscal Year 2018-19, not to exceed the base annual contract (inclusive
of contingency) of $97,183, plus the appropriate CPI adjustment, upon request of the
contractor.
ITEM 8
AWARD CONTRACT FOR CIRCLE J RANCH LANDSCAPE IMPROVEMENT
CONSTRUCTION
This action will award the construction contract for the Circle J Ranch Landscape Improvement
project. This project includes the installation of drought tolerant plant material, decorative
hardscape, and an efficient irrigation system.
RECOMMENDED ACTION:
City Council:
1. Award contract to Martinez Landscape Company in the amount of $180,734, plus a 10
percent contingency in the amount of $18,074, for a total contract amount not to exceed
$198,808 to fund the construction of Circle J Ranch landscape improvements.
2. Appropriate $202,383 from Landscape Maintenance District fund balance (Fund 357) to
expenditure account 12550-5161.013, inclusive of the project base bid, the contingency
amount, and additional funds in the amount of $3,575 for an irrigation controller and project
monitoring services.
3. Authorize the City Manager or designee to execute all contract documents, subject to City
Attorney approval, and contingent upon the appropriation of funds by City Council.
ITEM 9
ORDINANCE ESTABLISHING PROVISIONS GOVERNING THE IMPOSITION OF FEES
FOR THE USE OF CITY SEWERAGE FACILITIES
The proposed ordinance will allow for the collection of enterprise funds as prescribed in
California Government Code (Health & Safety) Section 5471 which provides for the
establishment of Water and Sewer Fees in connection with the Vista Canyon Ranch Wastewater
Treatment Plant.
RECOMMENDED ACTION:
City Council introduce and pass to second reading an ordinance amending the Santa Clarita
Municipal Code to add Chapter 15.60, establishing provisions for the use of City Sewerage
Facilities.
Addressing the Council on this item was Cam Noltemeyer.
City Manager Ken Striplin commented that the item is a result of the Vista Canyon development
where there were multiple public outreach efforts made by City staff and confirmed that the
funds are to be covered by the developer and that the operating fees will be paid for by those
utilizing the facility.
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ITEM 10
CHECK REGISTER NO. 18
Check Register No. 18 for the Period 08/04/17 through 08/17/17 and 08/24/17. Electronic Funds
Transfers for the Period 08/07/17 through 08/18/17.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register No. 18.
NEW BUSINESS
ITEM 11
SUPPORT FOR PUBLIC SAFETY RESOLUTION AND PARTICIPATING IN "TAKING
BACK OUR COMMUNITY" PUBLIC SAFETY INITIATIVE
Authored by the City of Whittier, the suggested resolution calls upon the Governor and
Legislature to enter into discussion with the League of California Cities and other public safety
stakeholders to identify and implement strategies that will reduce the unintended negative
impacts of existing criminal law.
RECOMMENDED ACTION:
City Council support the Public Safety Committee's recommendation in support of the attached
Resolution and participating in the "Taking Back Our Community" public safety initiative.
Management Analyst Jerrid McKenna provided the staff report.
Addressing the Council on this item was Cam Noltemeyer.
Council commended City staff regarding the extensive overview of public safety matters
provided in the staff report; discussed the importance of public safety; and commented regarding
the consequences of Prop 47 and Prop 57 and their strong support of the item.
RESULT: APPROVED [UNANIMOUS]
MOVER: Laurene Weste, Mayor Pro Tem
SECONDER: Marsha McLean, Councilmember
AYES: Smyth, Weste, Kellar, McLean, Miranda
PUBLIC HEARINGS
ITEM 12
SAND CANYON PLAZA MIXED USE PROJECT: A DEVELOPMENT OF 580
RESIDENTIAL UNITS; 60,000 SQUARE FEET OF RETAIL COMMERCIAL SPACE; AND
AN 85,000 SQUARE -FOOT ASSISTED LIVING FACILITY, LOCATED ON THE
NORTHEAST CORNER OF SAND CANYON ROAD AND SOLEDAD CANYON ROAD
Adopt a resolution approving Master Case No. 14-077, and a resolution certifying the Final EIR
for the Sand Canyon Plaza Mixed Use Project - a development consisting of 580 residential
units, 60,000 square feet of retail commercial space, and an 85,000 square -foot assisted living
facility.
RECOMMENDED ACTION:
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City Council:
1. Conduct the public hearing;
2. Adopt the resolution certifying the Final Environmental Impact Report prepared for the Sand
Canyon Plaza Mixed Use Project; and
3. Adopt a resolution approving Master Case No. 14-077.
Mayor Smyth opened the public hearing.
Deputy City Clerk Amanda Santos reported that all notices required by law have been provided.
Senior Planner Patrick Leclair provided the staff report.
Addressing the Council in support of this item was Developer of Sand Canyon Plaza Tom Clark;
Alan Ferdman, representing the Canyon Country Advisory Committee; James Robinson,
representing Mobile Home Owners of Canyon Breeze; John Sires; Russell Meyers, representing
Sand Canyon Homeowners Association Trails Committee; Ashely Guardino; Allan Cameron;
Tony Matthess; Tracy Hauser; and Bryan Thomas.
Addressing the Council in opposition of this item was Josh Bourgeois, representing Golden State
Environmental Justice Alliance; and Cam Noltemeyer.
Addressing the Council with a neutral position to this item was Steve Petzold.
Ten written comment cards were received in support of this item from Dedee Gorelick, Stacy
Soto, Cynthia del Rosario, Cerilyn Boswell, Suzanne Ceglia, Lisa Bohmer, Tracy Hauser, Danise
Dauls, and Mark and Sherilyn Koss.
Council discussed topics related to oak trees and affordable rent.
Council discussed conditions of approval including incorporating ridgeline structure earth tones;
expanding Sand Canyon Road paseo to a width of 16 feet; pedestrian crossing improvements at
the intersection of Sand Canyon Road and Soledad Canyon Road; and an independent appraisal
and City purchase on approximately 132 acres at Bee Canyon, which was agreed upon by
Developer of Sand Canyon Plaza Tom Clark.
A motion was made by Councilmember Kellar to approve the recommended action with the
conditions of approval discussed.
Adopted Resolution No. 17-79 and Resolution No. 17-80
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RESULT: APPROVED AS AMENDED [UNANIMOUS]
MOVER: Bob Kellar, Councilmember
SECONDER: Bill Miranda, Councilmember
AYES: Smyth, Weste, Kellar, McLean, Miranda
PUBLIC PARTICIPATION II
No requests to speak were received.
ADJOURNMENT
Mayor Smyth adjourned the meeting in memory of William Kenneth Vibe at 8:18 p.m.
ATTEST:
CITY CLERK
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