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Home My WebLink About2017-10-10 - AGENDAS - JOINT REGULAR (2)CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING Tuesday, October 10, 2017 6:00 PM City Council Chambers 23920 Valencia Blvd. Santa Clarita, CA 91355 AGENDA Joint Meeting with Board of Library Trustees How to Address the City Council Pursuant to Government Code section 54954.3 members of the public are afforded the opportunity to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. Public Participation takes place before the consideration of the agenda items and following the consideration of agenda items. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais: a green light appears when the speaker begins; a yellow light appears when 30 seconds remain; and a red light appears when speaker time has expired. If you wish to provide information to the Council for consideration on an item, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) INVOCATION McLean CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA AWARDS AND RECOGNITIONS Proclaim October as Filipino American History Month Proclaim October 14 as Rubber Ducky Festival Day PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. Page 2 1. APPROVAL OF REGULAR MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the September 26, 2017 Regular Meeting. 2. AMENDMENT TO THE SANTA CLARITA VALLEY COMMITTEE ON AGING FUNDING AGREEMENT - On November 25, 2014, the City Council committed and appropriated $3 million toward the construction of a new Santa Clarita Valley Senior Center pending the execution of an agreement between the City of Santa Clarita and the Santa Clarita Valley Committee on Aging (SCVCOA). Recently, the City received a letter from the SCVCOA's Board President, Rasmussen, requesting additional funds to bridge the funding gap for this project. If approved, this amendment will contribute an additional $500,000 to fund the construction of the new Santa Clarita Valley Senior Center facility. RECOMMENDED ACTION: City Council: 1. Approve an amendment to the Funding Agreement and Use Restriction and Option Agreement with the Santa Clarita Valley Committee on Aging to award an additional $500,000 to be used solely and exclusively for construction of the new Senior Center facility. 2. Authorize an appropriation of $500,000 from the Council Contingency account 19300-5401.001 for the new Senior Center facility. 3. Authorize the City Manager, or designee, to execute all documents, subject to City Attorney approval. 3. SANTA CLARITA VALLEY SHERIFF'S STATION, PROJECT F3023 - AWARD DESIGN CONTRACT - This item will award the contract for the design of a new Sheriffs Station and related architectural services, including construction support services. This project is a joint effort between the City of Santa Clarita and Los Angeles County to design and construct a new Sheriff's facility on Golden Valley Road. RECOMMENDED ACTION: City Council: 1. Award the architectural and civil design contract to WLC Architects, Inc., for the proposed Santa Clarita Valley Sheriff's Station, Project F3023, in the amount of $3,149,000 and authorize a contingency in the amount of $310,000 for a total contract amount not to exceed $3,459,000. 2. Extend the current contract with MNS Engineers, Inc., and increase expenditure authority in the amount of $125,000 to provide ongoing project management services and environmental permitting throughout the design phase for the proposed Santa Clarita Valley Sheriff's Station, Project F3023. Page 3 3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 4. SUMMARY VACATION OF AN EASEMENT FOR INGRESS AND EGRESS WITHIN LOT 34 (PRIVATE PARK) OF TRACT NO. 66561 (PHANTOM TRAIL) - Resolution for the summary vacation of an easement for ingress and egress purposes within Lot 34 (Private Park) of Tract No. 66561 (Phantom Trail). RECOMMENDED ACTION: City Council: 1. Adopt a Resolution for the Summary Vacation of an Easement dedicated to the City of Santa Clarita for ingress and egress purposes, as described in Exhibit "A" Legal Description, and as shown on Exhibit `B" Plat. 2. Direct City Clerk to record the certified original Resolution in the County of Los Angeles Registrar -Recorder's office. 5. CHECK REGISTER NO. 20 - Check Register No. 20 for the Period 09/01/17 through 09/14/17 and 09/21/17. Electronic Funds Transfers for the Period 09/04/17 through 09/15/17. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 20. NEW BUSINESS 6. REWARD FOR INFORMATION LEADING TO THE CITATION OF THE PERSON OR PERSONS RESPONSIBLE FOR ILLEGAL FIREWORK ACTIVITY - Resolution to offer a $500 reward in exchange for information leading to the citation of the person or persons responsible for illegal firework activity. RECOMMENDED ACTION: City Council adopt a resolution authorizing the City Manager to offer a reward in the amount of $500 for information leading to the citation of the person or persons responsible for illegal firework activity. AWARD CONTRACT FOR HEARING OFFICER SERVICES FOR MANUFACTURED HOME RENT ADJUSTMENT APPEAL HEARINGS - Award contract to provide Hearing Officer services for Manufactured Home Rent Adjustment Appeal Hearings. RECOMMENDED ACTION: City Council: 1. Award a one-year professional services contract with the Law Firm of Richards, Watson & Gershon for Manufactured Home Hearing Officer services for an amount not to exceed $25,000 per year; and Page 4 2. Authorize the City Manager or designee to execute the contract and all associated documents, including up to two additional one-year extensions, for a total annual amount not to exceed $25,000, and 3. Appropriate funds in the amount of $25,000 from Contingency Account 19300- 5401.001 to Expenditure Account 13000-5161.002. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. Speaker cards may not be submitted relating to any items listed on the agenda. STAFFCOMMENTS ADJOURNMENT In memory of John Kunak FUTURE MEETINGS The next regular meeting of the City Council will be held October 24, 2017, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION On October 5, 2017, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall. Mary Cusick City Clerk Santa Clarita, California Page 5