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HomeMy WebLinkAbout2017-03-14 - MINUTES - JOINT REGULAR (2)CITY OF SANTA CLARITA City Council Regular Meeting Joint Meeting with Board of Library Trustees —Minutes— Tuesday, March 14, 2017 6:00 PM City Council Chambers INVOCATION Councilmember Miranda delivered the invocation. CALL TO ORDER Mayor Smyth called to order the regular joint meeting of the City Council and Board of Library Trustees at 6:07 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE Councilmember Kellar led the flag salute. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be'needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA Motion by Kellar, second by Miranda, to approve the agenda, pulling item 6 for Council questions, and item 9 for public comment and a separate vote. Councilmember McLean requested an amendment to the minutes clarifying comments made under Councilmember Comments. Agenda was approved by unanimous roll call vote. RESULT: APPROVED AGENDA AWARDS AND RECOGNITIONS Mayor Smyth and Council recognized Public Works and Finance staff for their efforts in obtaining the award for "Best Improvement for Public Safety Award" for the Lost Canyon Bridge Widening Project. PUBLIC PARTICIPATION Addressing the Council was Steve Petzold, regarding Council appointment; Alan Ferdman, representing the Canyon Country Advisory Committee, regarding the potential water agencies merger; Elaine Ballace, regarding Council appointment; Cam Noltemeyer, regarding a conditional use permit on the Chiquita landfill; Douglas Fraser, regarding the Manufactured Home Rental Adjustment Panel; Cher Gilmore, representing Citizens Climate Lobby, requesting a City Resolution on Climate Change. STAFF COMMENTS City Manager Ken Striplin commented regarding the water merger matter and that it will be agendized at the March 28, 2017, City Council meeting; commented regarding the Chiquita Landfill and that it is a County agreement and is adjudicated at the County level; commented that staff is currently evaluating Municipal Code 6.02 and will be moving forward with a set of recommendations, involving community input, and will present them to the Council within a few months; and commented regarding meeting with Ms. Gilmore, and that Council typically has not commented on matters of national or global issues that do not have a direct impact on the City, however, the Council has implemented a Climate Action Plan, and demonstrated their commitment to environmental sustainability. Mayor Smyth clarified that comments made at the Legislative Committee meeting regarding the water merger was his support to bring the item on the Council agenda, not specifically his support for the item itself. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Mayor Smyth announced that SCV Dodger day is coming up and Samantha Ford, Saugus Union School District physical education teacher, who began a shoe drive for her students, will be throwing out the first pitch on Saturday, May 20, and tickets are on sale at www.scvdodgerday.com; and announced the arts exhibit "It's All in the Numbers" is now on display on the first floor of City Hall, which coordinates with the Library program "One Story One City," and the Rise of the Rocket Girls book. Mayor Pro Tem Weste announced the City's spring photo contest to capture Santa. Clarita's environment and community life; congratulated the Soroptimist Club of SCV where five women received grants for education; attended a stakeholders meeting regarding the Whittaker Bermite cleanup, and inquired about cleaning up the particulate matter in the soil, indemnification of the property, and the target end date. Councilmember Miranda announced the next SENSES St. Patrick's Day theme block party on Thursday, March 16, from 7-10 p.m. at Old Town Newhall Main Street. Page 2 Councilmember McLean attended multiple meetings, including members of Los Angeles County Supervisor Kuele's office, Los Angeles County Supervisor Barger, and other stakeholders, regarding stormwater waste and potential new fees, and Santa Clarita's current stormwater program; attended the groundbreaking for the new parking structure in Old Town Newhall; attended a luncheon to introduce the new STEM program at the Emblem Academy; attended and spoke at the Assistance League mini conference, where the Arts & Entertainment District that includes a fun eclectic mix of stores, was discussed; and announced the Youth Arts Showcase on Saturday, March 25, from 11 a.m. - 3 p.m. at The Centre, which gives students a free platform to showcase their talents, and additional information can be found at www.santaclaritaarts.com. Councilmember Kellar recognized Public Works Director Robert Newman and the entire public works staff for helping the community after the recent storms; and requested adjournment in memory of John Keysor. CONSENT CALENDAR RESULT: APPROVED [UNANIMOUS] MOVER: Bob Kellar, Councilmember SECONDER: Marsha McLean, Councilmember AYES: Smyth, Weste, Kellar, McLean, Miranda ITEM 1 APPROVAL OF REGULAR MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the February 28, 2017, Regular Meeting ITEM 2 READING OF ORDINANCE TITLES Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. ITEM 3 REWARD FOR INFORMATION LEADING TO THE ARREST AND CONVICTION OF THE PERSON OR PERSONS RESPONSIBLE FOR THE FATAL HIT AND RUN OF DESIREE LAWSON Establish a $5,000 reward offered in exchange for information leading to the arrest and conviction of the person or persons responsible for the fatal hit and run of a 15 -year-old girl, Desiree Lawson, who was crossing the street on Sierra Highway, south of Soledad Canyon Road in Canyon Country on December 26, 2016, at approximately 8:40 p.m. RECOMMENDED ACTION: City Council adopt a resolution authorizing the City Manager to offer a reward in the amount of $5,000 for information leading to the arrest and conviction of the person or persons responsible for the fatal hit and run of Desiree Lawson. Adopted Resolution No. 17-19 Page 3 ITEM 4 METRO BRIGHTON TO ROXFORD DOUBLE TRACK PROJECT The Los Angeles County Metropolitan Transportation Authority (Metro) is currently in the design and public outreach phases of an 11 -mile double track project between Burbank and Sylmar. The addition of a second track along the existing single track Metrolink Antelope Valley Rail Line is designed to provide increased efficiency, enhanced safety and ultimately additional commuter rail service along the rail line between Brighton Street in Burbank and Roxford Street in Sylmar. The City Council is requested to support the project. RECOMMENDED ACTION: City Council support the Metro Brighton to Roxford Double Track Project, request that the project be funded at the earliest opportunity, and transmit statements of support to the Boards of Directors of the Los Angeles County Metropolitan Transportation Authority (Metro) and Southern California Regional Rail Authority (SCRRA). ITEM 5 PORTABLE SANITATION SERVICES CONTRACT FOR CITY OF SANTA CLARITA EVENTS Award contract for portable sanitation services needed to produce the events for the City of Santa Clarita for 2017 - 2019. RECOMMENDED ACTION: City Council: 1. Award a contract to Andy Gump, Inc. for portable sanitation, for an initial term of one year, with the option for two additional renewals in an amount not to exceed $49,978.34 annually. 2. Authorize the City Manager, or designee, to modify the award in the event issues of impossibility of the performance arise, subject to the City Attorney approval; authorize City Manager, or designee, to execute all documents, subject to City Attorney approval, and execute two renewals at an annual cost not to exceed $49,978.34 plus the cost of any Consumer Price Index (CPI) increases. ITEM 6 ORCHARD VILLAGE ROAD MEDIAN TURF REMOVAL, PROJECT B 10 15 - AWARD DESIGN CONTRACT This action will fund the design of the Orchard Village Road Median Turf Removal project. This project will remove existing turf in medians from Lyons Avenue to Wiley Canyon Road. Existing turf will be replaced with drought tolerant plant material and the irrigation system will be replaced with a new and efficient system. RECOMMENDED ACTION: City Council: 1. Award the design contract to Pacific Coast Land Design, Inc., for the Orchard Village Road Median Turf Removal, Project B 1015, in the amount of $163,3 82, and authorize a contingency in the amount of $24,508, for a total contract amount not to exceed $187,890. 2. Appropriate $91,890 from Landscape Maintenance District Zone 2008-1 fund balance to Page 4 expenditure account B1015357-5161.001. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. Councilmember McLean requested a photo or mock up for the spectator area for the 4th of July Parade in the median; commented regarding the heat and lack of shade; requested a re -design of the area; and requested to see the options of the design for the pavers. Landscape Maintenance District (LMD) Administrator Darin Seegmiller explained that there will be a wider space in the median; however, the entire median will not be available for spectators. City Manager Striplin commented that the state mandates removal of turf, and the conceptual design balances esthetics with reduced landscaping; and options will be provided to Council prior to the award of a construction contract. Councilmember Kellar commented regarding the conceptual design is a fair compromise where the community can continue to use the median to view the parade. Mayor Smyth requested and City Manager Ken Striplin clarified that the project will not affect the July 4th parade in 2017 and that it would be ready for the 2018 parade; and requested an opportunity to see the final design of the project. Mayor Pro Tem Weste commented that she is on the 4th of July Parade committee, and is pleased that there will be pavers, inquired if any shade trees will be added, and mentioned two types of myoporum, a new drought -tolerant plant that can be mowed or walked on and thanked staff for being considerate on their design. ITEM 7 RESOLUTION ESTABLISHING MULTIWAY STOP CONTROL AT THE INTERSECTION OF KELLY JOHNSON PARKWAY AND WEST RYE CANYON ROAD Placement of multiway stop control at the intersection of Kelly Johnson Parkway and West Rye Canyon Road. RECOMMENDED ACTION: City Council adopt a resolution authorizing the installation of multiway stop control at the intersection of Kelly Johnson Parkway and West Rye Canyon Road. Adopted Resolution No. 17-20 ITEM 8 RESOLUTION ESTABLISHING MULTIWAY STOP CONTROL AT THE INTERSECTION OF VISTA DEL RIO DRIVE AND PARKSIDE DRIVE Placement of multiway stop control at the intersection of Vista Del Rio Drive and Parkside Drive. RECOMMENDED ACTION: City Council adopt a resolution authorizing the installation of multiway stop control at the intersection of Vista Del Rio Drive and Parkside Drive. Page 5 Adopted Resolution No. 17-21 Item 9 was moved to Items Pulled for a Separate Vote. ITEM 10 CHECK REGISTER NO. 5 Check Register No. 5 for the Period 2/03/17 through 02/16/17 and 02/23/17 in the aggregate amount of $3,440,612.81. Electronic Funds Transfers included in Check Register No. 5 for the Period 02/06/17 through 02/17/17 in the aggregate amount of $913,963.12. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 5. ITEMS PULLED FOR SEPARATE VOTE ITEM 9 ONSP 2017 MORATORIUM AMENDMENTS Second reading and adoption of an ordinance adopting a Negative Declaration, and amending the Old Town Newhall Specific Plan pertaining to Urban Center zone uses (Main Street area) and associated code revisions. RECOMMENDED ACTION: City Council: 1. Adopt the Negative Declaration prepared for the project. 2. Conduct a second reading and adopt an ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, APPROVING MASTER CASE 16-206, CONSISTING OF SPECIFIC PLAN AMENDMENT 16-002 (ZONING AMENDMENT), AMENDING THE OLD TOWN NEWHALL SPECIFIC PLAN." Addressing the Council on this item was Jim Coffey, who requested that the civic designation of a parking structure should be removed from the map, which falls on his property. Mayor Pro Tem Weste recused herself from participating on this item and left the dais. Mayor Smyth requested and City Attorney Joseph Montes clarified that the civic designations of the parking lots on the specific plan and land use map are place holders for parking lots in the conceptual plan; and Mr. Montes further clarified the intent of the plan is to have two parking structures. City Manager Ken Striplin further commented on the concerns raised in 2014, and where there would be two parking structures: one on the north, one on the south side of Main Street; and clarified that the underlining zoning is available, and there is no encumbrance on the property discussed. Page 6 Councilmember Kellar inquired if they could agendize the matter to comply with Mr. Coffey's request in removing the designation. Mayor Smyth requested clarification from Councilmember McLean regarding the amendments proposed at the last meeting. Councilmember McLean commented that the amendment included the flexibility for specialty retail stores, such as Assistance League or other non-profit stores, as long as it is well maintained and adding revenue for the non-profit. Mayor Smyth commented that Specialty Retail is a loose term, and asked how it could be further defined and not create a loophole. City Attorney Joseph Montes clarified if Council wished to remove the amended language, tonight's reading would then be a first reading of the ordinance; and that a certain amount of discretion is applied in every designation of a particular use. Councilmember Kellar concurred with Mayor Smyth's concerns and agreed that the additional amendment proposed by Councilmember McLean may jeopardize the plan of an Arts & Entertainment District, and requested to remove the proposed amendment. Councilmember McLean further clarified her intent for the amended language. Councilmember Miranda commented that he did not support the amended language, due to making exceptions just for specialty retail. Mayor Smyth proposed that the ordinance be returned with the original language, and remove the asterisk for the civic designation of the parking structure. Councilmember Kellar made a motion to remove the civic designation of the south parking structure shown on the zoning map from private property, and insert text that the plan intends that there still be a second south -end parking structure; and strike the additional language that was added to the specialty retail store category definition at the February 28 meeting, in favor of the original staff report. Councilmember Miranda seconded the motion. City Manager Ken Striplin clarified that there are opportunities for retail stores to come to the area at Council's discretion; however, as the plan is currently written, it requires a minor use permit, and the amendment would make it by right. Associate Planner Ben Jarvis commented that second hand stores would require a minor use permit on Main Street, and Council is notified of all minor use permits, and the used - merchandise category in the Old Town Newhall Specific Plan is consistent with the Newhall 5pecitic rian and the umtieca Development Lode. RESULT: APPROVED AS AMENDED [3 TO 1] MOVER: Bob Kellar, Councilmember SECONDER: Bill Miranda, Councilmember AYES: Cameron Smyth, Bob Kellar, Bill Miranda NAYS: Marsha McLean RECUSED: Laurene Weste Page 7 PUBLIC HEARINGS ITEM 11 LMD ZONE 32 (VISTA CANYON RANCH) FORMATION - PUBLIC HEARING Annexation of parcels located in Tract 69164 into the City of Santa Clarita Landscape Maintenance District No. 1, Zone 32 (Vista Canyon) to fund costs associated with the on-going maintenance and improvements of landscaping. RECOMMENDED ACTION: City Council: 1. Conduct a public hearing and open and review ballots. 2. Adopt a resolution approving the Engineer's Report for annexing parcels in Tract 69164 into the City of Santa Clarita (City) Landscape Maintenance District No. 1, Zone 32 (Vista Canyon), if no majority protest exists, and order levies beginning Fiscal Year 2017-18. If a majority protest exists, no action will be required. Mayor Pro Tem Weste returned to the dais. Mayor Smyth opened the public hearing. City Clerk Mary Cusick reported that all notices required by law have been provided. Addressing the Council on this item was Cam Noltemeyer. Mayor Smyth closed the public hearing. LMD Administrator Darin Seegmiller announced that there were three ballots mailed to property owners, and two ballots were returned. Mayor Smyth directed the City Clerk to tabulate the ballots. City Clerk Mary Cusick announced that 100 percent of the ballots are in favor of the annexation and 0 percent are opposed. Therefore, no majority protest exists. Adopted Resolution No. 17-22 RESULT: APPROVED [UNANIMOUS] MOVER: Laurene Weste, Mayor Pro Tem SECONDER: Bob Kellar, Councilmember AYES: Smyth, Weste, Kellar, McLean, Miranda Page 8 ITEM 12 FORMATION OF DRAINAGE BENEFIT ASSESSMENT AREA NO. 2017-1 (VISTA CANYON) Pursuant to Conditions of Approval adopted during the entitlement of the Vista Canyon development project, the property owner shall establish a Drainage Benefit Assessment Area to ensure the continued maintenance of any drainage improvements which are not eligible for transfer to the Los Angeles County Flood Control District. RECOMMENDED ACTION: City Council: 1. Conduct a public hearing and open and review ballots. 2. Adopt a resolution approving the Engineer's Report for Drainage Benefit Assessment Area (DBAA) 2017-1, if no majority protest exists, and authorize the annual levy and collection of the assessments within DBAA 2017-1, beginning Fiscal Year 2017-18. If a majority protest exists, no action will be required. Mayor Smyth opened the public hearing. City Clerk Mary Cusick reported that all notices required by law have been provided. Addressing the Council on this item was Cam Noltemeyer. Mayor Smyth closed the public hearing. Mayor Pro Tem Weste requested and City Attorney Joseph Montes confirmed that the ballots are mailed to property owners, not necessarily the residents. LMD Administrator Darin Seegmiller confirmed that two ballots were mailed to property owners, and two ballots were returned. Mayor Smyth directed the City Clerk to tabulate the ballots. City Clerk Mary Cusick announced that 100 percent of the ballots are in favor of the annexation and 0 percent are opposed. Therefore, no majority protest exists. Adopted Resolution No. 17-23 RESULT: APPROVED [UNANIMOUS] MOVER: Bill Miranda, Councilmember SECONDER: Laurene Weste, Mayor Pro Tem AYES: Smyth, Weste, Kellar, McLean, Miranda Page 9 ITEM 13 2017-18 COMMUNITY NEEDS ASSESSMENT RESULTS A Community Needs Assessment is conducted annually to determine the current needs of the lower income community as required by the U.S. Department Housing and Urban Development. RECOMMENDED ACTION: City Council conduct a public hearing and receive information regarding the results of the annual Community Needs Assessment conducted as part of the Community Development Block Grant Program. Mayor Smyth opened the Public Hearing. City Clerk Mary Cusick reported that all notices required by law have been provided. Housing Administrator Erin Lay gave the staff presentation. Councilmember Miranda inquired regarding the survey and Ms. Lay responded that thirty non- profit providers, who received CDGB funds in the past, were sent the survey, and a survey link on the City's website was provided for members of the public; and Councilmember Miranda requested that the survey also be sent to the SCV Chamber of Commerce in the future. Addressing the Council on this item was Elaine Ballace. Mayor Smyth closed the public hearing. City Manager Ken Striplin commented on the City's outreach for the survey included a notice in The Signal as well a press release sent to local media, and was available via a link on the City's website and a hard copy upon request. NEW BUSINESS ITEM 14 REAUTHORIZATION OF CITY PUBLIC, EDUCATIONAL, AND GOVERNMENT ACCESS (PEG) FEE COLLECTION AUTHORITY UNDER STATE LAW Reauthorize the Public, Educational and Government Access (PEG) fee established by ordinance. The PEG fee is equal to one percent of the operators' gross revenues on video services. Fee can solely be used to support Public, Educational and Government Access channels. RECOMMENDED ACTION: City Council: 1. Find that the following proposed action is exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines Section 15061 (b)(3); general rule; and 2. Introduce as a first reading and pass to second reading an ordinance entitled: "AN Page 10 ORDINANCE OF THE CITY OF SANTA CLARITA REAUTHORIZING THE PUBLIC, EDUCATIONAL, AND GOVERNMENTAL ACCESS FEE." Communications Specialist Nicholas Robles presented the staff report. No requests to speak were received. RESULT: APPROVED [UNANIMOUS] MOVER: Laurene Weste, Mayor Pro Tem SECONDER: Bob Kellar, Councilmember AYES: Smyth, Weste, Kellar, McLean, Miranda PUBLIC PARTICIPATION II No additional requests to speak were received. ADJOURNMENT Mayor Smyth adjourned the meeting in memory of John Keysor at 7:50 p.m. ATTEST: CITY CLERK MAYOR Page 11