Loading...
HomeMy WebLinkAbout2017-10-24 - AGENDAS - JOINT REGULAR (2)CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING Tuesday, October 24, 2017 6:00 PM City Council Chambers 23920 Valencia Blvd. Santa Clarita, CA 91355 AGENDA Joint Meeting with Board of Library Trustees How to Address the City Council Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk's Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours. These writings or documents will also be available for review at the meeting. INVOCATION Kellar CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA AWARDS AND RECOGNITIONS Domestic Violence Awareness Recognition of Building Inspector Charlie Allen Recognition of Communication Specialist Mayumi Miyasato Sheriff Recognitions PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Page 2 CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 1. APPROVAL OF REGULAR MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the October 10, 2017 Regular Meeting. 2. FEDERAL LEGISLATIVE ADVOCACY SERVICES: KADESH AND ASSOCIATES LLC AND JAMISON AND SULLIVAN, INC. - The City of Santa Clarita retains two Washington, D.C. based federal advocacy firms, Kadesh and Associates LLC and Jamison and Sullivan, Inc., to assist the City in advocating against efforts to site a large-scale sand and gravel mine in Soledad Canyon. The City Council is requested to authorize an extension of professional services contracts with Kadesh and Associates LLC and Jamison and Sullivan, Inc., for the period of November 1, 2017 through December 31, 2017. RECOMMENDED ACTION: City Council: 1. Award contracts for the continuation of professional services with Kadesh and Associates LLC and Jamison and Sullivan, Inc., for the period of November 1, 2017 through December 31, 2017, in the amount of $20,000 for each firm, resulting in a total amount of $40,000. 2. Authorize the City Manager or his designee to execute contracts and associated documents, subject to City Attorney approval. 3. ADOPT RESOLUTION FOR SUMMARY VACATION OF LANDSCAPE MAINTENANCE EASEMENT ON MONARCH RIDGE DRIVE - Resolution for the summary vacation of a landscape maintenance easement at 19606 Monarch Ridge Drive. RECOMMENDED ACTION: City Council: 1. Adopt a resolution for the summary vacation of the landscape maintenance easement at 19606 Monarch Ridge Drive, as described in the attached Legal Description Exhibit. 2. Direct City Clerk to record the certified original resolution in the County of Los Angeles Registrar -Recorder's office. Page 3 4. AUTHORIZE THE PURCHASE OF REPLACEMENT BATTERIES FOR EXISTING TRAFFIC SIGNAL BATTERY BACKUP SYSTEMS - Based on manufacturer specifications and historical performance, the City established a five-year maintenance program to replace the batteries on signalized intersections equipped with a Battery Backup System. This maintenance program will replace 452 batteries installed in 2013 at 111 intersections, which will have reached their service life. The total quantity also includes eight spare units to replace malfunctioning equipment immediately and reduce down time, if needed. RECOMMENDED ACTION: City Council: 1. Authorize the purchase of 452 replacement batteries for existing traffic signal battery backup systems from Atlantic Battery Company, Inc., in an amount not to exceed $53,075. 2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. 5. RESOLUTION ESTABLISHING MULTIWAY STOP CONTROL AT THE INTERSECTION OF VIA PRINCESSA AND GOLDEN OAK COMMUNITY SCHOOL DRIVEWAY - Installation of a multiway stop control at the intersection of Via Princessa and Golden Oak Community School driveway. RECOMMENDED ACTION: City Council adopt a resolution authorizing the installation of multiway stop control at the intersection of Via Princessa and Golden Oak Community School driveway. 6. SAND CANYON TRAIL PHASE V, PROJECT T3022 - AWARD CONSTRUCTION CONTRACT - This project is the fifth phase of the Sand Canyon Trail and covers approximately 3,200 linear feet between Iron Canyon Creek and County of Los Angeles Fire Station 123 on the west side of Sand Canyon Road. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for the Sand Canyon Trail Phase V, Project T3022. 2. Award construction contract to R.C. Becker & Son, Inc., in the amount of $219,721 and authorize a contingency in the amount of $21,972, for a total contract amount not to exceed $241,693. 3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. Page 4 APPROVAL OF PARCEL MAP FOR PARCEL MAP NO. 74530 (COPPER RANCH PLAZA) - Pursuant to Section 66474.1 of the Subdivision Map Act, approve Parcel Map No. 74530 (Copper Ranch Plaza) consisting of approximately 1.63 acres, located at 25174 Rye Canyon Road, next to the Home Depot, and consisting of one proposed parcel for commercial condominium purposes. RECOMMENDED ACTION: City Council: 1. Approve Parcel Map for Parcel Map No. 74530. 2. Make findings as follows: This project is consistent with the provisions of Sections 66474 and 66474.1 of the Subdivision Map Act and should be approved. 3. Instruct the Director of Administrative Services to endorse the Special Assessment Statement on the face of Parcel Map for Parcel Map No. 74530, which indicates all special assessments levied by the City of Santa Clarita (City) are paid. 4. Instruct the City Clerk to endorse the City Clerk's Statement on the face of Parcel Map for Parcel Map No. 74530, which embodies the approval of said map. 5. Instruct the City Engineer to endorse the City Engineer's Statement on the face of Parcel Map for Parcel Map No. 74530, which provides for verification of substantial conformance with the Tentative Parcel Map and all provisions of local ordinances and state laws applicable at the time of approval. 8. MCBEAN PARKWAY MEDIAN REALIGNMENT, PROJECT S1047 - AWARD DESIGN CONTRACT - This project will design the realignment of the existing median on McBean Parkway, west of Orchard Village Road, and will include street improvements along the frontage of Henry Mayo Newhall Hospital. RECOMMENDED ACTION: City Council: 1. Award the design contract to Anderson Penna for the McBean Parkway Median Realignment, Project S 1047, in the amount of $272,696 and authorize a contingency in the amount of $27,270 for a total contract amount of $299,966. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. Page 5 9. ORCHARD VILLAGE MEDIAN TURF REMOVAL, PROJECT B1015 - AWARD CONSTRUCTION CONTRACT - The proposed Orchard Village Road Median Turf Removal project will renovate the Orchard Village Road medians from Lyons Avenue to McBean Parkway. The project will remove the turf in the medians and replace it with plant material that requires significantly less water, install a more durable and efficient irrigation system, make provisions for recycled water when it becomes available, and install concrete unit pavers for maintenance strips and public viewing areas during the Fourth of July parade. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for the Orchard Village Road Median Turf Removal, Project B1015. 2. Award the construction contract to Jeff Tracey, Inc., dba Land Forms Landscape Construction, in the amount of $1,360,575 and authorize a contingency in the amount of $204,086, for atotal contract amount not to exceed $1,564,661. 3. Authorize an increased expenditure in an amount not to exceed $71,916 to the existing professional services contract with Pacific Coast Land Design for construction supportto be provided by the project landscape architect and civil engineer, including material testing. 4. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 10. PROPOSED USE TAX SHARING AGREEMENT WITH THE SANTA CLARITA COMMUNITY COLLEGE DISTRICT - City Council approve the proposed Use Tax Sharing Agreement with the Santa Clarita Community College District (District), and direct the City Manager to execute this Agreement, subject to City Attorney approval. RECOMMENDED ACTION: City Council approve the proposed Use Tax Sharing Agreement with the Santa Clarita Community College District (District), and direct the City Manager to execute this Agreement, subject to City Attorney approval. 11. CHECK REGISTER NO. 21 - Check Register No. 21 for the Period 09/15/17 through 09/28/17 and 10/05/17. Electronic Funds Transfers for the Period 09/18/17 through 09/29/17. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 21. Page 6 NEW BUSINESS 12. CIVIC ART POLICY - The Civic Art Policy will integrate the skills of artists into City of Santa Clarita Capital Improvement Projects, enhancing the community for those who live here now and contributing to the creation of a legacy for generations to come. RECOMMENDED ACTION: City Council approve the Civic Art Policy. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. Speaker cards may not be submitted relating to any items listed on the agenda. STAFFCOMMENTS ADJOURNMENT FUTURE MEETINGS The next regular meeting of the City Council will be held November 14, 2017, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION On October 19, 2017, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall. �-~AP-L Mary Cusick City Clerk Santa Clarita, California Page 7