Loading...
HomeMy WebLinkAbout2017-09-26 - MINUTES - JOINT REGULAR (2)CITY OF SANTA CLARITA City Council Regular Meeting Joint Meeting with Board of Library Trustees Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager, City Attorney, and City Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President, City Manager/Executive Director, City Attorney/Counsel, and City ClerklSecretary —Minutes— Tuesday, September 26, 2017 6:00 PM City Council Chambers INVOCATION Mayor Smyth delivered the invocation. CALL TO ORDER Mayor Smyth called to order the regular joint meeting of the City Council and Board of Library Trustees at 6:02 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE Councilmember Miranda led the flag salute. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA Motion by Mayor Pro Tem Weste, second by Kellar, to approve the agenda, pulling item 4, 5 and 6 for Councilmember comment. RESULT: APPROVED AGENDA AWARDS AND RECOGNITIONS Mayor Smyth and Council recognized Cameron Ely of Hart Baseball for representing the United States at the World Children's Baseball Fair in Yokohama, Japan, and presented her with a certificate; recognized Hart Pony League, presenting certificates to the players and coaches for winning the Pony IOU Baseball World Series; and proclaimed October as Hispanic Heritage Month and presented members of the College of the Canyons educators, students and Santa Clarita Business leaders with a certificate. PUBLIC PARTICIPATION Addressing the Council was Brett Haddock regarding billboards and traffic; Elaine Ballace regarding mobile home park taxes and fees; Linda Storli regarding a proposed 30th anniversary celebration for the City; and Doug Fraser regarding Santa Clarita Municipal Code Chapter 6.02 and updates to the City's website. STAFF COMMENTS City Manager Ken Striplin commented regarding the Environmental Impact Report and traffic mitigation efforts planned with regard to the Sand Canyon Plaza project; commented that State law enables mobile home park owners to levy taxes; and commented regarding the City's 30th anniversary celebration, noting the efforts made by staff to create awareness throughout the year. Council discussed holding a 30th anniversary open house for residents on Friday, December 15, 2017. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Councilmember Miranda commented that the City's Business Incubator is accepting applications for an entrepreneurial three year tenancy and invited residents to learn more at ThinkS antaClarita. com Councilmember McLean commented regarding participating at the League of California Cities conference in Sacramento on September 14th and 15th and discussed topics related to the "Take Back Our City" initiative and unintended consequences of Assembly Bill 109, Proposition 47 and Proposition 57; commented regarding Senate Bill 649, which allows telecommunication companies to place equipment without local discretion, and encouraged residents to contact the Governor's Office at (916) 445-2841 and visit CA.gov for Local Representatives' contact information to discuss matters; expressed gratitude toward Kathryn Barger for sponsoring the Transportation Summit at City Hall; commented regarding Jack Shine's involvement in the community and expressed condolences; and commented regarding Christmas decorations on Main Street and the request for proposal process. Mayor Pro Tem Weste commented regarding the City's partnership with Los Angeles County to provide funds for Habitat for Humanity and Homes 4 Families in order to create homes for veterans; commented regarding Bill Bolde's retirement from Saugus High School; and requested adjournment in memory of Jack Shine. Mayor Smyth commented regarding attending the River Rally event and expressed gratitude toward staff and volunteers for their dedication to protecting the Santa Clara River; invited Santa Clarita Valley Sheriffs Station Captain Robert Lewis to discuss criminal activity in the City; discussed the increase in crime and the unintended consequences of Assembly Bill 109, Proposition 47, and Proposition 57; and offered additional resources to maintain safety. Page 2 Captain Robert Lewis briefly commented on an on-going investigation; discussed the proactive efforts that are currently in place to increase protection for the residents; and requested recognizing two residents who intervened in a recent incident. CONSENT CALENDAR RESULT: APPROVED [UNANIMOUS] MOVER: Laurene Weste, Mayor Pro Tem SECONDER: Bill Miranda, Councilmember AYES: Smyth, Weste, Kellar, McLean, Miranda ITEM 1 APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the September 12, 2017, Special Meeting. ITEM 2 APPROVAL OF REGULAR MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the September 12, 2017, Regular Meeting. ITEM 3 READING OF ORDINANCE TITLES Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. ITEM 4 SIERRA HIGHWAY PEDESTRIAN BRIDGE AND STREET IMPROVEMENTS, PROJECT S3031 - AWARD CONSTRUCTION AND CONSTRUCTION SUPPORT SERVICES CONTRACTS This project will provide a pedestrian bridge over Sierra Highway, a right -turn pocket from southbound Sierra Highway to westbound Golden Valley Road, upgrade the traffic signals at two intersections of Sierra Highway/Golden Valley Road and Sierra Highway/Rainbow Glen, and a bus stop including a bus shelter on Sierra Highway. RECOMMENDED ACTION: City Council: Approve the plans and specifications for the Sierra Highway Pedestrian Bridge and Street Improvements, Project S3031; Federal -Aid Project No. ATPL-5450(087). 2. Award the construction contract to C.A. Rasmussen, Inc., in the amount of $3,161,502, and authorize a contingency in the amount of $316,150 for a total contract amount not to Page 3 exceed $3,477,652. Award professional services for construction support contracts totaling $291,960 to the following: • Award professional services contract for construction support to Dokken Engineering in the amount of $106,128, for design support services. • Award professional services contract for construction support to R.T. Frankian and Associates in the amount of $148,632, for soils testing, source inspection, quality assurance materials testing, and inspection services. • Award professional services contract for construction support to Vertex Survey, Inc., in the amount of $37,200 for construction survey staking services. 4. Authorize the following transactions to fund the Sierra Highway Pedestrian Bridge -and Street Improvements, Project 53031: • Increase Active Transportation Program Grant revenue in account 229-4424.009 by $1,402,000 and appropriate to expenditure account S3031229-5161.001. • Appropriate developer fees in the amount of $1,140,530 to expenditure account 53031306-5161.001. • Appropriate Measure R Local Return (fund 264) funds in the amount of $729,902 to expenditure account 53031264-5161.001. 5. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. Councilmember McLean inquired regarding earthquake safety, and Assistant City Engineer Damon Letz responded that current bridge designs are within Caltrans Seismic Design Criteria. ITEM 5 AMEND FISCAL YEAR 2017-2018 ANNUAL BUDGET TO INCORPORATE SENATE BILL 1, ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017, LOCAL STREETS AND ROADS, ROAD MAINTENANCE AND REHABILITATION FUNDS INTO THE CAPITAL IMPROVEMENT PROGRAM Newly enacted Senate Bill 1, Road Repair and Accountability Act of 2017, Local Streets and Roads, Road Maintenance and Rehabilitation funds will increase the City budget by $1,300,466, and requires the City identify project(s) using these funds through adoption into the City budget at a regular public meeting. RECOMMENDED ACTION: City Council: 1. Adopt a resolution amending the Fiscal Year 2017-2018 Annual Budget to incorporate Senate Bill 1, Road Repair and Accountability Act of 2017, Local Streets and Roads, Road Maintenance and Rehabilitation funding into the Capital Improvement Program, 2017-2018 Overlay & Slurry Seal Program, Project M0124. 2. Authorize an increase in Road Maintenance and Rehabilitation revenue account 267- 4411.008 by $1,300,466 and appropriate to expenditure account M0124267-5161.001. Page 4 Decrease Transportation Development Act (TDA) Article 8 revenue account 233-4421.002 and expenditure account M0124233-5161.001 by $800,466. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. Councilmember McLean discussed gas taxes and the implications of Senate Bill 1 and expressed concerns regarding spending Senate Bill 1 funds with a possible repeal petition. Mayor Smyth expressed concerns regarding delaying passing the resolution, and Public Works Director Robert Newman commented that the City would forfeit the funds available if the resolution is not filed by October 15, 2017, and that the funds are specifically for design purposes and would not be spent until after the resolution is brought before Council in spring of 2018. Adopted Resolution No. 17-81 ITEM 6 BRIDGE PREVENTATIVE MAINTENANCE PROGRAM, PROJECT MO101 - AWARD CONSTRUCTION CONTRACT This project will provide preventative maintenance and repairs to various bridges citywide. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for the Bridge Preventative Maintenance Program, Project MO101. 2. Award the construction contract to Peterson -Chase General Engineering Construction, Inc., in the amount of $246,517 and authorize a contingency in the amount of $24,652 for a total contract amount not to exceed $271,169. 3. Increase Miscellaneous Federal Grants (Highway Bridge Program) revenue account 229- 4424.009 by $24,965 and appropriate to expenditure account M0101229-5161.001. 4. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. Councilmember McLean inquired about the frequency of Caltrans updates, and Assistant City Engineer Damon Letz responded that Caltrans criteria is updated every three years. Page 5 ITEM 7 RESOLUTION AUTHORIZING SUBMITTAL OF GRANT APPLICATIONS TO THE CALIFORNIA DEPARTMENT OF RESOURCES RECYCLING AND RECOVERY (CALRECYCLE) FOR ANY AND ALL PAYMENT PROGRAMS OFFERED This resolution will authorize the City Manager or designee to submit grant applications to the California Department of Resources Recycling and Recovery (CalRecycle) for all payment programs offered. RECOMMENDED ACTION: City Council: 1. Adopt a Resolution authorizing the submittal of grant applications between the City of Santa Clarita and the State of California Department of Resources Recycling and Recovery (CalRecycle), specifically the Fiscal Year 2017-18 Rubberized Pavement Grant Program application, which will be applied to the City's Road Rehabilitation Program, Project MO 124. 2. Authorize the City Manager or designee to execute all necessary grant applications and grant documents subject to City Attorney approval. Adopted Resolution No: 17-82 ITEM 8 VISTA CANYON WASTEWATER STANDBY AND SEWER CHARGES RATE DISTRICT - RESOLUTION OF INTENT AND INITIATION PROCEEDINGS Pursuant to conditions of approval for the Vista Canyon Project, the property owner shall establish a Wastewater Standby and Sewer Charges Rate District to support long-term operational and capital replacement costs associated with the Vista Canyon wastewater treatment plant. RECOMMENDED ACTION: City Council: 1. Adopt resolutions to initiate proceedings to form the Vista Canyon Wastewater Standby and Sewer Charges Rate District and to approve the Engineer's Reports. 2. Set a public hearing for November 28, 2017, as a time and place to hear comments on this proposed action, and close the time period to receive ballots. Adopted Resolution No. 17-83, No. 17-84, No. 17-85, No. 17-86 ITEM 9 2017-18 PAVEMENT MANAGEMENT SYSTEM UPDATE, PROJECT MO 124 - AWARD PROFESSIONAL SERVICES CONTRACT Award Professional Services Contract to Pavement Engineering, Inc., in the amount of $103,362 for pavement inspection services and updates to the City's Pavement Management System. RECOMMENDED ACTION: City Council: Page 6 1. Award a one-year professional services contract to Pavement Engineering, Inc., in the amount of $89,880, plus a 15 -percent contingency in the amount of $13,482 for a total amount not to exceed $103,362 for the City of Santa Clarita's road pavement inspection services, updates to the City's Pavement Management System, and miscellaneous pavement engineering services related to the 2017-18 Annual Overlay and Slurry Seal Program, Project M0124. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEM 10 APPROVAL OF AN INFRASTRUCTURE REIMBURSEMENT AGREEMENT This reimbursement agreement will fund the installation of landscape and irrigation similar to existing median beautification improvements which exist along Railroad Avenue and Newhall Avenue. RECOMMENDED ACTION: City Council: Approve an Infrastructure Reimbursement Agreement with Saugus Holdings, LLC, and authorize an expenditure for a total amount not to exceed $213,912 for the construction of median improvements. 2. Appropriate $213,912 from Landscape Maintenance District fund balance (Fund 357) to expenditure account 12541-5161.013. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEM 11 ADOPTION OF AN ORDINANCE ESTABLISHING PROVISIONS GOVERNING THE IMPOSITION OF FEES FOR THE USE OF CITY SEWERAGE FACILITIES The proposed ordinance will allow for the collection of enterprise funds as prescribed in California Government Code (Health & Safety) Section 5471 which provides for the establishment of Water and Sewer Fees in connection with the City Vista Canyon Sewerage Plant. RECOMMENDED ACTION: City Council conduct second reading and approve an ordinance amending the Santa Clarita Municipal Code to add Chapter 15.60, establishing provisions for the use of City Sewerage Facilities. Adopted Ordinance No. 17-13 Page 7 ITEM 12 CHECK REGISTER NO. 19 Check Register No. 19 for the Period 08/18/17 through 08/31/17 and 09/07/17. Electronic Funds Transfers for the Period 08/21/17 through 09/01/17. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 19. PUBLIC HEARINGS ITEM 13 CANYON COUNTRY COMMUNITY CENTER, PROJECT F3020 - RESOLUTIONS OF NECESSITY FOR THE ACQUISITION OF REAL PROPERTY, PERMANENT EASEMENTS, TEMPORARY CONSTRUCTION EASEMENTS AND BILLBOARDS City Council will conduct a public hearing and consider the Resolutions of Necessity for the acquisition of real property, permanent easements, temporary construction easements, and billboards in support of the Canyon Country Community Center. RECOMMENDED ACTION: City Council: 1. Conduct a public hearing and adopt the following Resolutions of Necessity authorizing the acquisition of real property, permanent easements, temporary construction easements, and billboards by condemnation for the development of the proposed Canyon Country Community Center. A) Adopt Resolution of Necessity authorizing the acquisition of the entire fee interest of that real property located at 18350 Sierra Highway (APN 2844-005-016) (Property). B) Adopt Resolution of Necessity authorizing the acquisition of a Permanent Easement and Temporary Construction Easement at property located at 18300 Sierra Highway (APN 2844-005-039). C) Adopt Resolution of Necessity authorizing the acquisition of a Permanent Easement and Temporary Construction Easement at property located at 18417 Soledad Canyon Road (APN 2844-003-006). D) Adopt Resolution of Necessity authorizing the acquisition of a billboard located at 18350 Sierra Highway (APN 2844-005-016). E) Adopt Resolution of Necessity authorizing the acquisition of a billboard located at 18436 Sierra Highway (APN 2844-003-005). 2. Appropriate $2,443,449, which includes $50,000 contingency from the Facilities Fund Balance (Fund 723) to the Canyon Country Community Center Expenditure Account F3020723-5201.004 for the acquisition of said Property, permanent easements, temporary construction easements, and billboards. Page 8 3. Authorize the City Manager, or designee, to deposit up to $2,393,449 from account F3020723-5201.004 to the Los Angeles County Superior Court to initiate immediate taking proceedings; to approve additional expenditures up to $50,000 for costs related to the purchase, and to execute all required documentations to complete the acquisition of the Property, the Permanent Easements and Temporary Construction Easements located on 18300 Sierra Highway and 18417 Soledad Canyon Road, and the billboards located at 18436 Sierra Highway and 18350 Sierra Highway, respectively (collectively, the "Billboards"), subject to City Attorney approval. Mayor Smyth opened the public hearing. Deputy City Clerk Amanda Santos reported that all notices required by law have been provided. Assistant City Engineer Damen Letz provided the staff report. Addressing the Council in opposition of this item was Stacy Thomsen, representing Peterson Law Group. Addressing the Council in favor of this item was Alan Ferdman and Brian Thomas. Addressing the Council regarding digital billboards was Steve Petzold. Councilmember Kellar inquired regarding negotiations, and City Manager Ken Striplin responded that negotiations have been conducted in a fair manner for both business and property owners, and City Attorney Joe Montes responded that the City will continue to assist the clients of Peterson Law Group in relation to relocation and negotiation, and that the offer is based on an appraisal determined by a certified appraiser and that the offer is in compliance with the requirements of the government code. Mayor Pro Tem Weste commented in support of assisting tenants in relation to relocation; and commented regarding pedestrian safety. City Manager Ken Striplin commented that the relocation dace is uncertain and that staff will work with business owners to configure a plan and that there is no discussion or plan in place to digitize billboards. Councilmember McLean commented regarding the lack of current parking and expressed concern for business relocation. Councilmember Miranda commented in opposition of digital billboards. Motion by Kellar, second by Mayor Pro Tem Weste, approving the resolution of necessity for the entire fee interest of real property located at 18350 Sierra Highway. Page 9 RESULT: APPROVED [UNANIMOUS] MOVER: Bob Kellar, Councilmember SECONDER: Laurene Weste, Mayor Pro Tem AYES: Smyth, Weste, Kellar, McLean, Miranda Adopted Resolution No. 17-87 Motion by Kellar, second by Mayor Pro Tem Weste, approving the resolution of necessity for the acquisition of permanent easements and temporary construction easements at property located at 18300 Sierra Highway. RESULT: APPROVED [UNANIMOUS] MOVER: Bob Kellar, Councilmember SECONDER: Laurene Weste, Mayor Pro Tem AYES: Smyth, Weste, Kellar, McLean, Miranda Adopted Resolution No. 17-88 Motion by Kellar, second by Mayor Pro Tem Weste, approving the resolution of necessity for the acquisition of permanent easements and temporary construction easements at property located at 18417 Soledad Canyon Road. RESULT: APPROVED [UNANIMOUS] MOVER: Bob Kellar, Councilmember SECONDER: Laurene Weste, Mayor Pro Tem AYES: Smyth, Weste, Kellar, McLean, Miranda Adopted Resolution No. 17-89 Motion by Kellar, second by Mayor Pro Tem Weste, approving the resolution of necessity for the acquisition of the billboard located at 18350 Sierra Highway. RESULT: APPROVED [UNANIMOUS] MOVER: Bob Kellar, Councilmember SECONDER: Laurene Weste, Mayor Pro Tem AYES: Smyth, Weste, Kellar, McLean, Miranda Adopted Resolution No. 17-90 Motion by Kellar, second by Mayor Pro Tem Weste, approving the resolution of necessity for the acquisition of the billboard located at 18436 Sierra Highway. Page 10 RESULT: APPROVED [UNANIMOUS] MOVER: Bob Kellar, Councilmember SECONDER: Laurene Weste, Mayor Pro Tem AYES: Smyth, Weste, Kellar, McLean, Miranda Adopted Resolution No. 17-91 Motion by Kellar, second by Mayor Pro Tem Weste, approving the balance of the recommended action. RESULT: APPROVED [UNANIMOUS] MOVER: Bob Kellar, Councilmember SECONDER: Laurene Weste, Mayor Pro Tem AYES: Smyth, Weste, Kellar, McLean, Miranda NEW BUSINESS ITEM 14 TRANSFER OF PROPERTY AND AMENDMENT OF TEMPORARY USE PERMIT FOR SHELTER OPERATIONS The current Santa Clarita Valley Temporary Emergency Winter Shelter Program is operated by Bridge to Home, a local non-profit organization, on City -owned property located on Drayton Street in Newhall. Transfer of ownership of this property to Bridge to Home and the amending the Temporary Use Permit for year-round shelter and services would allow Bridge to Home to be eligible to receive the maximum amount of Measure H funding. RECOMMENDED ACTION: City Council authorize the City Manager or designee to execute the deed and other necessary documents, subject to City Attorney approval, to transfer property located at 23029 Drayton Street to Bridge to Home. If approved, staff will work with Bridge to Home to process the necessary Temporary Use Permit to accommodate year-round shelter services. Mayor Smyth opened the public hearing. Deputy City Clerk Amanda Santos reported that all notices required by law have been provided. Management Analyst Jerrid McKenna provided the staff report. Addressing the Council in support of this item was Brett Haddock, Logan Smith, Hunt Braly, and Milcah White. Addressing the Council in opposition of this item was Lyle and Geoff Olsen. Two written comment cards were received in support of this item from Shawnee Badger and Mark Young. Page 11 City Manager Ken Striplin commented regarding the extensive research conducted relating to the homeless shelter location; commented regarding Council's transparency relating to the temporary use permit extension; commented regarding Measure H funding; and commented that the City does not own additional land on Golden Valley Road. Mayor Pro Tem Weste inquired and City Attorney Joe Montes confirmed that all permitting issues have been addressed; and commented regarding gradual improvements including sewer line, lighting, landscaping, and sidewalks. Council discussed utilizing Measure H funds to ensure homeless shelter permanency and expressed support of the homeless shelter location as a good solution. RESULT: APPROVED [UNANIMOUS] MOVER: Laurene Weste, Mayor Pro Tem SECONDER: Marsha McLean, Councilmember AYES: Smyth, Weste, Kellar, McLean, Miranda PUBLIC PARTICIPATION II No requests to speak were received. ADJOURNMENT Mayor Smyth adjourned the meeting in memory of Jack Shine at 8:12 p.m. ATTEST: AV CITY CLERK MAYOR Page 12