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HomeMy WebLinkAbout2017-10-10 - MINUTES - JOINT REGULAR (2)CITY OF SANTA CLARITA City Council Regular Meeting y Joint Meeting with Board of Library Trustees Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager, City Attorney, and City Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President, City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary Tuesday, October 10, 2017 —Minutes— 6:00 PM INVOCATION Councilmember McLean delivered the invocation. City Council Chambers CALL TO ORDER Mayor Smyth called to order the regular joint meeting of the City Council and Board of Library Trustees at 6:06 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE Mayor Smyth led the flag salute EXECUTIVE MEETING Motion by Kellar, second by Weste, to approve the agenda, pulling Item 2 for Public comment. This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA RESULT: APPROVED AGENDA AWARDS AND RECOGNITIONS Mayor Smyth and Council proclaimed October 14 as Rubber Ducky Festival Day and provided representatives of the Samuel Dixon Family Health Centers with a certificate. Mayor Smyth and Council proclaimed October as Filipino -American History Month and presented the certificate to representatives from the Filipino American Association of Santa Clarita Valley. PUBLIC PARTICIPATION Addressing the Council was Cam Noltemeyer, regarding a recent Santa Clarita Valley Sanitation District meeting; Nina Moskol, representing the Santa Clarita Valley Bicycle Coalition, regarding the California Bicycle Summit and a gift to the City of an installation of a tire repair station; and Doug Fraser, regarding a suggested update to the Mobile Home Rental Adjustment Appeal Form. STAFF COMMENTS City Manager Ken Striplin thanked Ms. Moskol and the Bicycle Coalition for their gift; and addressed comments made regarding the Sanitation District and reiterated that the ratepayers within the Vista Canyon Project will pay 100 percent of the costs for the water plant. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Councilmember Miranda invited interested residents to take part in the Santa Clarita Business Incubator/Small Business Development Center three-part entrepreneurship series on October 12, 19, and 26 from noon to 1:00 p.m. at the Santa Clarita Business Incubator, with additional information at www.ThinkSantaClarita.com. Councilmember McLean commented on attending a meeting of the Santa Clarita Valley Chamber of Commerce Governmental Affairs meeting where a representative of CalTrans was in attendance who reported on repairs and lane closures on the I-5 Freeway, and Councilmember McLean requested a matrix be placed on the CalTrans website to inform residents of the repairs and lane closure and encouraged residents to visit www.dot.ca.gov to view the list of current projects; and encouraged everyone to attend the Purple Walk of Strength fundraising event for the Domestic Violence Center on Saturday, October 21, at the College of the Canyons, and to visit www.dvc-scv.org for more information. Mayor Pro Tem Weste commented on attending the last Santa Clarita Valley Sanitation District Meeting on September 26 where it was announced that the Court recently dismissed a lawsuit that the Affordable Clean Water Alliance had filed against the Santa Clarita Valley Sanitation District relating to the brine management component of the State mandated chloride compliance project; invited residents to attend a vigil tomorrow, October 11, at 7:00 p.m. at the Marketplace park in front of Real Life Church in honor of those individuals who were affected by the recent Las Vegas tragedy; invited residents to participate in the upcoming ARTober events during the month of October where there will be several art installations throughout Santa Clarita and visit www.SantaClaritaArts.com/ARTober for more information; and requested adjournment in memory of John Kunak. Councilmember Kellar attended a program on September 28 where information was shared about the Boys & Girls Club; and requested to adjourn the meeting in memory of Katie Evans. Page 2 Mayor Smyth commented on attending the Human Ummah Foundation fundraiser, honoring first responders and raising money for the Sand Fire recovery; and attended the Box City event at Heritage Park and presented a key to the City to the Mayor of Box City, who raised the most money for the charity Family Promise; and adjourned the meeting in memory of John Phippen. CONSENT CALENDAR RESULT: APPROVED [UNANIMOUS] MOVER: Bob Kellar, Councilmember SECONDER: Laurene Weste, Mayor Pro Tem AYES: Smyth, Weste, Kellar, McLean, Miranda ITEM 1 APPROVAL OF REGULAR MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the September 26, 2017, Regular Meeting. ITEM 2 AMENDMENT TO THE SANTA CLARITA VALLEY COMMITTEE ON AGING FUNDING AGREEMENT On November 25, 2014, the City Council committed and appropriated $3 million toward the construction of a new Santa Clarita Valley Senior Center pending the execution of an agreement between the City of Santa Clarita and the Santa Clarita Valley Committee on Aging (SCVCOA). Recently, the City received a letter from the SCVCOA's Board President, Peggy Rasmussen, requesting additional funds to bridge the funding gap for this project. If approved, this amendment will contribute an additional $500,000 to fund the construction of the new Santa Clarita Valley Senior Center facility. RECOMMENDED ACTION: City Council: 1. Approve an amendment to the Funding Agreement and Use Restriction and Option Agreement with the Santa Clarita Valley Committee on Aging to award an additional $500,000 to be used solely and exclusively for construction of the new Senior Center facility. 2. Authorize an appropriation of $500,000 from the Council Contingency account 19300- 5401.001 for the new Senior Center facility. 3. Authorize the City Manager, or designee, to execute all documents, subject to City Attorney approval. Addressing the Council on this item was Cam Noltemeyer. City Manager Ken Striplin commented that the site of the Senior Center has not changed and the additional funding in the agreement will go towards the construction of the facility. Page 3 Mayor Pro Tem Weste commented on her support of the Senior Center and inquired if the City could work with the Senior Center to call the additional funds as a grant match to help with their fundraising efforts, and Mr. Striplin commented that the Council has discretion to format the money as they see most appropriate. ITEM 3 SANTA CLARITA VALLEY SHERIFF'S STATION, PROJECT F3023 - AWARD DESIGN CONTRACT This item will award the contract for the design of a new Sheriffs Station and related architectural services, including construction support services. This project is a joint effort between the City of Santa Clarita and Los Angeles County to design and construct a new Sheriffs facility on Golden Valley Road. RECOMMENDED ACTION: City Council: Award the architectural and civil design contract to WLC Architects, Inc., for the proposed Santa Clarita Valley Sheriffs Station, Project F3023, in the amount of $3,149,000 and authorize a contingency in the amount of $310,000 for a total contract amount not to exceed $3,459,000. 2. Extend the current contract with MNS Engineers, Inc., and increase expenditure authority in the amount of $125,000 to provide ongoing project management services and environmental permitting throughout the design phase for the proposed Santa Clarita Valley Sheriffs Station, Project F3023. 3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEM 4 SUMMARY VACATION OF AN EASEMENT FOR INGRESS AND EGRESS WITHIN LOT 34 (PRIVATE PARK) OF TRACT NO. 66561 (PHANTOM TRAIL) Resolution for the summary vacation of an easement for ingress and egress purposes within Lot 34 (Private Park) of Tract No. 66561 (Phantom Trail). RECOMMENDED ACTION: City Council: 1. Adopt a Resolution for the Summary Vacation of an Easement dedicated to the City of Santa Clarita for ingress and egress purposes, as described in Exhibit "A" Legal Description, and as shown on Exhibit "B" Plat. 2. Direct City Clerk to record the certified original Resolution in the County of Los Angeles Registrar -Recorder's office. Adopted Resolution No. 17-92 Page 4 ITEM 5 CHECK REGISTER NO. 20 Check Register No. 20 for the Period 09/01/17 through 09/14/17 and 09/21/17. Electronic Funds Transfers for the Period 09/04/17 through 09/15/17. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 20. NEW BUSINESS ITEM 6 REWARD FOR INFORMATION LEADING TO THE CITATION OF THE PERSON OR PERSONS RESPONSIBLE FOR ILLEGAL FIREWORK ACTIVITY Resolution to offer a $500 reward in exchange for information leading to the citation of the person or persons responsible for illegal firework activity. RECOMMENDED ACTION: City Council adopt a resolution authorizing the City Manager to offer a reward in the amount of $500 for information leading to the citation of the person or persons responsible for illegal firework activity. Council waived the staff presentation. Addressing the Council on this item was Steve Petzold. Mayor Smyth requested that Management Analyst Jerrid McKenna address Mr. Petzold's concerns and reported that the reward would be distributed on the basis of a citation issued. Councilmember McLean stated that weeks before and after the July 4th holiday neighborhoods were subjected to loud fireworks, supported a reward for leading to a citation, and stated that reporting will be confidential information. Mayor Pro Tem Weste requested additional information from Captain Robert Lewis, who responded that the reward will assist as one tool to mitigate the use of fireworks. Adopted Resolution No. 17-93 RESULT: APPROVED [UNANIMOUS] MOVER: Bob Kellar, Councilmember SECONDER: Laurene Weste, Mayor Pro Tem AYES: Smyth, Weste, Kellar, McLean, Miranda Page 5 ITEM 7 AWARD CONTRACT FOR HEARING OFFICER SERVICES FOR MANUFACTURED HOME RENT ADJUSTMENT APPEAL HEARINGS Award contract to provide Hearing Officer services for Manufactured Home Rent Adjustment Appeal Hearings. RECOMMENDED ACTION: City Council: Award a one-year professional services contract with the Law Firm of Richards, Watson & Gershon for Manufactured Home Hearing Officer services for an amount not to exceed $25,000 per year; and 2. Authorize the City Manager or designee to execute the contract and all associated documents, including up to two additional one-year extensions, for a total annual amount not to exceed $25,000; and Appropriate funds in the amount of $25,000 from Contingency Account 19300-5401.001 to Expenditure Account 13000-5161.002. Housing Administrator Erin Lay presented the staff report. Addressing the Council on this item was Doug Fraser. Mayor Smyth inquired and Ms. Lay clarified that the budget of $25,000 is based on an estimate and that the process will be determined as it rolls out. City Manager Striplin further stated that the procedures were adopted with the updates to Municipal Code Chapter 6.02 and details will be worked out with the Hearing Officer. Mayor Pro Tem Weste inquired of Amy Greyson, of Richards, Watson & Gershon, Attorneys at Law, if the City could negotiate the travel time costs at a lesser rate, and Ms. Greyson commented that she would be willing to go back to the firm to negotiate travel costs. City Manager Ken Striplin suggested a time cap of one to two hours travel time each way. Councilmember McLean commented on the criteria of the request for proposal where the selected firm has the knowledge and experience of the law, is happy with the selection, and agrees the cost of the transportation should be addressed. Mayor Pro Tem Weste moved the recommended action with the commentary on negotiating travel time and Councilmember Miranda seconded the motion. RESULT: ADOPTED AS AMENDED [UNANIMOUS] MOVER: Laurene Weste, Mayor Pro Tem SECONDER: Bill Miranda, Councilmember AYES: Smyth, Weste, Kellar, McLean, Miranda Page 6 PUBLIC PARTICIPATION II Addressing the Council was Steve Petzold, regarding the additional solar panels placed at Canyon View Estates and future solar farms on private property. STAFF COMMENTS City Manager Ken Striplin commented the City does not have approval authority of solar panels at either mobile home parks or schools, which are permitted through the California Department of Housing and Community Development (HCD). Councilmember McLean inquired if residents of the Canyon View Estates have any recourse about the panels, and Mr. Striplin indicated that the residents must reach out to the HCD. Mayor Pro Tem Weste commented that the Canyon View Estates is set up differently than other mobile home parks and that the residents have a 99 -year lease on the land and inquired if there was law that could have an impact on the owners. City Attorney Joseph Montes commented that he would check the mobile home residency laws to see if there is a distinction based on the land leases. ADJOURNMENT Mayor Smyth Adjourned the regular meeting at 7:16 p.m. in memory of John Kunak, Katie Evans, and John Phippen. ATTEST: CITY CLERK ILVA 9 63 Page 7