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HomeMy WebLinkAbout2017-10-24 - MINUTES - JOINT REGULAR (2)CITY OF SANTA CLARITA City Council ■ Regular Meeting Joint Meeting with Board of Library Trustees Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager, City Attorney, and City Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President, City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary Tuesday, October 24, 2017 —Minutes— 6:00 PM INVOCATION Councilmember Kellar delivered the invocation. City Council Chambers CALL TO ORDER Mayor Smyth called to order the regular joint meeting of the City Council and Board of Library Trustees at 6:03 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE Councilmember Miranda led the flag salute. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA Councilmember McLean requested an amendment to the minutes and a correction to the item 10 attachment. Motion by Weste, second by McLean, to approve the agenda, pulling item 2 for public comment and item 10 for Council comments. RESULT: APPROVED AGENDA AWARDS AND RECOGNITIONS Mayor Smyth and Council proclaimed October as Domestic Violence Awareness Month in Santa Clarita and presented certificates to Executive Director of the Domestic Violence Center of the Santa Clarita Valley Linda Davies, Zonta Representative Adele Macpherson, President of Soroptimist International of the Greater Santa Clarita Valley Kim Kurowski and President of the Soroptimist International of Valencia Suzanne Stone; recognized City of Santa Clarita Building Inspector Charlie Allen whose actions saved the home of a local family and the life of their dog, as well as traveling to Santa Rosa to assist with their fire disaster response efforts, and presented him with a certificate; recognized City of Santa Clarita Communications Specialist Mayumi Miyasato for also traveling to Santa Rosa where she worked 12 hour shifts crafting re-entry packets for residents, organized press conferences, and shared important safety information; and recognized Los Angeles County Sheriff Deputy Jen Pederson and Clerk Robert Romero for their service and dedication to their jobs. PUBLIC PARTICIPATION Addressing the Council was Alan Ferdman, regarding front lawn landscaping and a code enforcement issue; and David Goss, regarding the new SCV Healing Fund and fundraising to benefit local victims of the Las Vegas shooting and the family of Katie Evans. STAFF COMMENTS Assistant City Manager Frank Oviedo will inquire into Mr. Ferdman's public comments and will gather further information on the SCV Healing Fund for the Council. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Councilmember Miranda invited residents to attend the annual State of the City Luncheon which will be held at 11:30 a.m. at the Valencia Hyatt on October 26, where the latest City information, project updates, and a look back at the past 30 years will be presented. Councilmember McLean commented on attending the SCV Senior Center groundbreaking on October 12 and the City's donation of $3,500,000 towards building the facility; attended the Santa Clarita Artists' Association Art Classic at Hart Hall and congratulated the association for putting on a wonderful show; attended the Three Oaks grand opening of a complex which includes 30 units of affordable housing; attended a Teen Advisory Council event on October 21 at the Canyon Country Library where there was a Harry Potter theme, and was asked to judge the innovative costumes; and invited residents to visit the newest addition to the Art Bear family, the "History Bear" at the Newhall Library. Mayor Pro Tem Weste commented regarding attending the groundbreaking at SCV Senior Center and commented that they are still in a capital campaign to raise funds; congratulated the artists that participated in the Art Classic; announced the receipt of a memo stating that the court ruled that the SCV Sanitation District can move forward with the State mandated chloride compliance project which will incorporate improving the water quality that is put into the Santa Clara river; and announced that Recreation, Community Services, Art, and Open Space Director Rick Gould, who oversaw many improvements and additions to the City's parks, open space, and recreation programs, is retiring at the end of the year, and requested that the City honor his years Page 2 of service. Councilmember Kellar commented on community support mentioned by Mr. Goss, and also attended Katie Evans' funeral, where her husband expressed gratitude for the outpouring of support by the community; invited residents to attend a fundraiser event to be held at Route 66 on Saturday at noon to support the local Las Vegas shooting victims; and became Principal for a Day on October 13 at the Sulphur Springs Elementary School, and remarked on the outstanding students at the school. Mayor Smyth commented regarding attending the candle light vigil in honor of all victims of the Las Vegas shooting incident, and recently learned about two local law enforcement officers, who were both shot in Las Vegas, were also in attendance and comforted the family of John Phippen; asked all to be safe this Halloween; and announced the 10th Annual Underwater Pumpkin Carving and Spooky Family Fair on October 28, where SCUBA teams will carve jack -o -lanterns in the Santa Clarita Aquatic Center's dive pool; invited all to the Santa Clarita Valley Sheriff's Station which will host the Annual Haunted Jailhouse on Sunday, October 29 from 11:00 a.m. to 4:00 p.m.; and also on October 29, invited everyone to participate in a Scavenger Hunt and Costume Parade at 4:30 p.m. at the Canyon Country Jo Anne Darcy Library. CONSENT CALENDAR RESULT: APPROVED [UNANIMOUS] MOVER: Bob Kellar, Councilmember SECONDER: Laurene Weste, Mayor Pro Tem AYES: Smyth, Weste, Kellar, McLean, Miranda ITEM 1 APPROVAL OF REGULAR MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the October 10, 2017, Regular Meeting. ITEM 2 FEDERAL LEGISLATIVE ADVOCACY SERVICES: KADESH AND ASSOCIATES LLC AND JAMISON AND SULLIVAN, INC. The City of Santa Clarita retains two Washington, D.C. based federal advocacy firms, Kadesh and Associates LLC and Jamison and Sullivan, Inc., to assist the City in advocating against efforts to site a large-scale sand and gravel mine in Soledad Canyon. The City Council is requested to authorize an extension of professional services contracts with Kadesh and Associates LLC and Jamison and Sullivan, Inc., for the period of November 1, 2017 through December 31, 2017. RECOMMENDED ACTION: City Council: 1. Award contracts for the continuation of professional services with Kadesh and Associates LLC and Jamison and Sullivan, Inc., for the period of November 1, 2017 through December 31, 2017, in the amount of $20,000 for each firm, resulting in a total amount of $40,000. Page 3 2. Authorize the City Manager or his designee to execute contracts and associated documents, subject to City Attorney approval. Addressing the Council on this item was Steve Petzold. Assistant City Manager Frank Oviedo commented that there is still an appeal waiting with the Interior Board of Land Appeals and the City continues to work with Congressman Knight's office regarding legislation; and requested that Intergovernmental Relations Manager Michael Murphy provide additional information. Mr. Murphy reported that the Bureau of Land Management (BLM) terminated the contracts with CEMEX, however, the appeal is being processed; and the City's lobbyists are working on strategies and to plan ahead on the possibility of the BLM acting on its authority to release or re -contract the mineral rights at the site; and commented that Los Angeles County is prohibited from any actions towards stopping the mine due to the Federal District Court's 2004 ruling. ITEM 3 ADOPT RESOLUTION FOR SUMMARY VACATION OF LANDSCAPE MAINTENANCE EASEMENT ON MONARCH RIDGE DRIVE Resolution for the summary vacation of a landscape maintenance easement at 19606 Monarch Ridge Drive. RECOMMENDED ACTION: City Council: 1. Adopt a resolution for the summary vacation of the landscape maintenance easement at 19606 Monarch Ridge Drive, as described in the attached Legal Description Exhibit. 2. Direct City Clerk to record the certified original resolution in the County of Los Angeles Registrar -Recorder's office. Adopted Resolution No. 17-95 ITEM 4 AUTHORIZE THE PURCHASE OF REPLACEMENT BATTERIES FOR EXISTING TRAFFIC SIGNAL BATTERY BACKUP SYSTEMS Based on manufacturer specifications and historical performance, the City established a five-year maintenance program to replace the batteries on signalized intersections equipped with a Battery Backup System. This maintenance program will replace 452 batteries installed in 2013 at 111 intersections, which will have reached their service life. The total quantity also includes eight spare units to replace malfunctioning equipment immediately and reduce down time, if needed. RECOMMENDED ACTION: City Council: 1. Authorize the purchase of 452 replacement batteries for existing traffic signal battery backup systems from Atlantic Battery Company, Inc., in an amount not to exceed $53,075. Page 4 2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. ITEM 5 RESOLUTION ESTABLISHING MULTIWAY STOP CONTROL AT THE INTERSECTION OF VIA PRINCESSA AND GOLDEN OAK COMMUNITY SCHOOL DRIVEWAY Installation of a multiway stop control at the intersection of Via Princessa and Golden Oak Community School driveway. RECOMMENDED ACTION: City Council adopt a resolution authorizing the installation of multiway stop control at the intersection of Via Princessa and Golden Oak Community School driveway. Adopted Resolution No. 17-96 ITEM 6 SAND CANYON TRAIL PHASE V, PROJECT T3022 - AWARD CONSTRUCTION CONTRACT This project is the fifth phase of the Sand Canyon Trail and covers approximately 3,200 linear feet between Iron Canyon Creek and County of Los Angeles Fire Station 123 on the west side of Sand Canyon Road. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for the Sand Canyon Trail Phase V, Project T3022. 2. Award construction contract to R.C. Becker & Son, Inc., in the amount of $219,721 and authorize a contingency in the amount of $21,972, for a total contract amount not to exceed $241,693. 3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEM 7 APPROVAL OF PARCEL MAP FOR PARCEL MAP NO. 74530 (COPPER RANCH PLAZA) Pursuant to Section 66474.1 of the Subdivision Map Act, approve Parcel Map No. 74530 (Copper Ranch Plaza) consisting of approximately 1.63 acres, located at 25174 Rye Canyon Road, next to the Home Depot, and consisting of one proposed parcel for commercial condominium purposes. RECOMMENDED ACTION: City Council: 1. Approve Parcel Map for Parcel Map No. 74530. 2. Make findings as follows: This project is consistent with the provisions of Sections 66474 Page 5 and 66474.1 of the Subdivision Map Act and should be approved. 3. Instruct the Director of Administrative Services to endorse the Special Assessment Statement on the face of Parcel Map for Parcel Map No. 74530, which indicates all special assessments levied by the City of Santa Clarita (City) are paid. 4. Instruct the City Clerk to endorse the City Clerk's Statement on the face of Parcel Map for Parcel Map No. 74530, which embodies the approval of said map. 5. Instruct the City Engineer to endorse the City Engineer's Statement on the face of Parcel Map for Parcel Map No. 74530, which provides for verification of substantial conformance with the Tentative Parcel Map and all provisions of local ordinances and state laws applicable at the time of approval. ITEM 8 MCBEAN PARKWAY MEDIAN REALIGNMENT, PROJECT S1047 - AWARD DESIGN CONTRACT This project will design the realignment of the existing median on McBean Parkway, west of Orchard Village Road, and will include street improvements along the frontage of Henry Mayo Newhall Hospital. RECOMMENDED ACTION: City Council: 1. Award the design contract to Anderson Penna for the McBean Parkway Median Realignment, Project S 1047, in the amount of $272,696 and authorize a contingency in the amount of $27,270 for a total contract amount of $299,966. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEM 9 ORCHARD VILLAGE MEDIAN TURF REMOVAL, PROJECT B 10 15 - AWARD CONSTRUCTION CONTRACT The proposed Orchard Village Road Median Turf Removal project will renovate the Orchard Village Road medians from Lyons Avenue to McBean Parkway. The project will remove the turf in the medians and replace it with plant material that requires significantly less water, install a more durable and efficient irrigation system, make provisions for recycled water when it becomes available, and install concrete unit pavers for maintenance strips and public viewing areas during the Fourth of July parade. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for the Orchard Village Road Median Turf Removal, Project 131015. Page 6 2. Award the construction contract to Jeff Tracey, Inc., dba Land Forms Landscape Construction, in the amount of $1,360,575 and authorize a contingency in the amount of $204,086, for a total contract amount not to exceed $1,564,661. 3. Authorize an increased expenditure in an amount not to exceed $71,916 to the existing professional services contract with Pacific Coast Land Design for construction support to be provided by the project landscape architect and civil engineer, including material testing. 4. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEM 10 PROPOSED USE TAX SHARING AGREEMENT WITH THE SANTA CLARITA COMMUNITY COLLEGE DISTRICT City Council approve the proposed Use Tax Sharing Agreement with the Santa Clarita Community College District (District), and direct the City Manager to execute this Agreement, subject to City Attorney approval. RECOMMENDED ACTION: City Council approve the proposed Use Tax Sharing Agreement with the Santa Clarita Community College District (District), and direct the City Manager to execute this Agreement, subject to City Attorney approval. Councilmember McLean mentioned a correction needed in the attached agreement; and commented on the First Year Promise Program and thanked the Assistant City Manager for clarification that the program is complimentary to a similar program. ITEM 11 CHECK REGISTER NO. 21 Check Register No. 21 for the Period 09/15/17 through 09/28/17 and 10/05/17. Electronic Funds Transfers for the Period 09/18/17 through 09/29/17. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 21. NEW BUSINESS ITEM 12 CIVIC ART POLICY The Civic Art Policy will integrate the skills of artists into City of Santa Clarita Capital Improvement Projects, enhancing the community for those who live here now and contributing to the creation of a legacy for generations to come. RECOMMENDED ACTION: City Council approve the Civic Art Policy. Page 7 Arts and Events Manager Phil Lantis presented an overview of the Civic Art Policy. Councilmember McLean requested a change to the language in Section V regarding the Artist Selection Ad Hoc Committee, to include direction that a memo be sent to the Council after the meeting; and to make a minor change to Section VI, Arts Commission - A to add a period after "policy" to add clarity that there is a two-step process. Council expressed gratitude to the Arts Commission on their work and efforts in bringing significant works of art throughout the community; Mayor Pro Tem Weste announced that there will be a soft opening of the Newhall Auditorium soon and would like to see the City partner with the auditorium to teach children all forms of art; and Councilmember Miranda challenged the City to eventually create a cultural and arts center, and Mayor Pro Tem Weste echoed those sentiments. Councilmember McLean moved the recommended action with the amendments to the policy mentioned above. RESULT: ADOPTED AS AMENDED [UNANIMOUS] MOVER: Marsha McLean, Councilmember SECONDER: Laurene Weste, Mayor Pro Tem AYES: Smyth, Weste, Kellar, McLean, Miranda PUBLIC PARTICIPATION II No additional requests to speak were received. ADJOURNMENT Mayor Smyth adjourned the meeting at 7:15 p.m. ATTEST: CITY CLERK MAYOR Page 8