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2017-11-28 - AGENDA REPORTS - AWARD CONTR - VENTO WESTERN INC FOR LANDSCAPE MAIN (2)
Agenda Item: 10 CITY OF SANTA CLARITA Q:° AGENDA REPORT CONSENT CALENDAR 7, CITY MANAGER APPROVAL: 1 j4 _ " DATE: November 28, 2017 SUBJECT: AWARD OF CONTRACT FOR LANDSCAPE MAINTENANCE ZONES T2, T3, T4, T5, T6, AND T7 DEPARTMENT: Neighborhood Services PRESENTER: Kevin Tonoian RECOMMENDED ACTION City Council: Award atwo-year contract to Venco Western Inc., to provide contractual landscape maintenance services for Landscape Maintenance District (LMD) Zones T2 (Old Orchard), T3 (Valencia Hills), T4 (Valencia Meadows), T5 (Valencia Glen), T6 (Valencia South Valley), and T7 (Valencia Central & North Valley) for an annual amount of $346,620 for base services, plus $69,324 to be utilized as -needed for unforeseen circumstances and repairs, for atotal two-year amount not to exceed $831,888. 2. Authorize the City Manager or designee to execute all contracts and associated documents or modify the award in the event issues of impossibility of performance arise, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year, and execute all documents subject to City Attorney approval. 3. Authorize the City Manager or designee to execute up to three additional one-year renewal options beginning in year three in the amount of $346,620, plus $69,324 for as -needed repairs, for atotal of $415,944, plus the appropriate Consumer Price Index adjustment, upon request of the contractor. BACKGROUND The City of Santa Clarita (City) Special Districts Division administers 59 financially independent zones within the Landscape Maintenance District (LMD). In total, the City's LMD operation encompasses approximately 2,000 landscape acres including landscaped parkways, 20 miles of paseos, 46 miles of landscaped medians, 30 bridges and tunnels, 4 park facilities, and approximately 60,000 trees. Page 1 PacketPg. 70 Bid number LMD-17-18-15 for the maintenance of LMD Zones T2, T3, T4, T5, T6, and T7 was published and circulated via the PlanetBids system on September 18, 2017. The request for bids was sent to 507 vendors, including the Santa Clarita Valley Chamber of Commerce and the Valley Industrial Association, and downloaded by 30 companies. To enhance maintenance standards and enforce contractor accountability, LMD-17-18-15 encompasses an updated scope of work that provides staff with the ability to impose payment reductions on the contractor when maintenance schedules are not met or performance deficiencies are documented. Staff also incorporated a multiple criteria selection process in order to evaluate proposals on the basis of several weighted categories as opposed to just the lowest price. The intention of this multiple criteria bid process is to encourage proposals reflective of the complement of landscape staff necessary to meet the City's maintenance standards. The following categories comprised the weighted criteria used to evaluate bid proposals: • Team Composition (25 points) • Rotation Schedule (25 points) • Value (15 points) • Acknowledgement & Successful Understanding of Bid Specifications (15 points) • Qualifications (10 points) • Pro -Active Approach (10 points) • Overall Price (10 points) Five bids were received and opened on October 25, 2017, with the results identified below: BID COMPANY LOCATION BID POINTS AMOUNT AWARDED Bid 1 Venco Western Inc. Oxnard, CA $346,620 78.0 (Recommended) Bid 2 American Heritage Inc. Canoga Park, $408,936 77.3 CA Bid 3 Oakridge Landscape Santa Clarita, $483,480 72.5 Inc. CA Bid 4 Stay Green Inc. Santa Clarita, $473,964 71.0 CA Bid 5 BrightView Inc. Santa Clarita, $392,460 65.3 CA The process of scoring the bid submittals utilizing the above criteria resulted in Venco Western Inc., achieving the highest overall score. Special Districts' subsequent due -diligence review of Venco Western Inc.'s professional references has confirmed their work history meets the City's standards and performance expectations. Based on the above, staff is recommending award of contract to Venco Western Inc. Page 2 Packet Pg. 71 Based on operational experience with these landscape maintenance zones, staff recommends increasing the potential value of this contract by $69,324 to ensure expenditure authority is available to address unscheduled repairs or as -needed work for a total annual contract not to exceed $415,944. It is important to note that hourly costs for unscheduled services are capped through the bid specifications and does not represent any guarantee of compensation under the terms of the recommended contract. By authorizing a contract expenditure authority beyond the base bid amount, the City Council is taking action to ensure LMD revenues generated by property owners are utilized in the most cost-effective manner. Specifically, the City retains the discretion to authorize and compensate the contractor for additional work once it has been reviewed by field monitors and approved by the Special Districts Manager. ALTERNATIVE ACTION 1. Do not award contract to Venco Western Inc. 2. Other action as determined by the City Council. FISCAL IMPACT There is no impact to the General Fund. Sufficient LMD funds were appropriated by the City Council as part of the Fiscal Year 2016-17 budget in the following accounts: • Zone T2 — 12502-5161.010, 12502-5141.001 • Zone T3 — 12503-5161-010, 12503-5141.001 • Zone T4 — 12504-5161.010, 12504-5141.001 • Zone T5 — 12505-5161-010, 12505-5141.001 • Zone T6 — 12506-5161.010, 12506-5141.001 • Zone T7 — 12507-5161-010, 12507-5141.001 ATTACHMENTS Notice Inviting Bids #LMD-17-18-15 (available in the City Clerk's Reading File) Venco Western Bid Response #LMD-17-18-15 (available in the City Clerk's Reading File) Page 3 Packet Pg. 72 NOTICE INVITING BIDS Bids must be received electronically before 11:00 AM on Wednesday, October 18, 2017 by the Purchasing Agent of the City of Santa Clarita. Specifications for this electronic bid may be viewed at: http://www.planetbids.com/portal/portal.cfm?CompanvlD=16840# Annual Maintenance Contract For Landscape Maintenance Zones T2, T3, T4, T5, T6, And T7 Bid # LMD-17-18-15 Please refer to specifications for complete details and bid requirements. There will be a pre-bid meeting on September 27, 2017 at 9:00 AM at City Hall, 23920 Valencia BI, Santa Clarita, CA 91355 - Council Chambers Conference Room, Suite 105. It is strongly encouraged for all interested contractors to attend. Attendees will meet at: City Hall, 23920 Valencia BI, Santa Clarita, CA 91355 - Council Chambers Conference Room, Suite 105 on 9:00 AM. This is the one and only meeting that will be scheduled for this bid. In accordance with the provisions of California Public Contract Code Section 3300, the successful bidder shall submit proof of a State Contractor's License, C-27 with bid response. Failure to possess the specified license shall render the bid as non-responsive and shall act as a bar to award the contract to any bidder not possessing said license at the time of award. As provided for in Section 22300 of the California Public Contract Code, the Contractor may substitute securities for monies withheld by the City to ensure performance under the contract. This contract is subject to the State prevailing wage requirements of the California Labor Code including Sections 1770, 1771.5, 1773, 1776 and 1777.5. Pursuant to Section 1773 of the Labor Code, the general prevailing wage rates in the county, or counties, in which the work is to be done have been determined by the Director of the California Department of Industrial Relations. These wages are set forth in the General Prevailing Wage Rates for this project, available from the California Department of Industrial Relations' Internet web site at http://www.dir.ca.gov/dlsr/pwd. Future effective general prevailing wage rates which have been predetermined and are on file with the California Department of Industrial Relations are referenced but not printed in the general prevailing wage rates. A copy of the prevailing rate of per diem wages shall be posted at the job site. Contractor shall further adhere to the requirements contained in the City of Santa Clarita's Labor Compliance Program, approved by the DIR for projects with a Bid Advertise Date of November 20, 2003 or later, and which will become part of the conformed documents. All pertinent California statutes and regulations, including, but not limited to those referred to in the City's Labor Compliance Program, are incorporated herein by reference as though set forth in their entirety. Additionally, the Contractor is responsible for obtaining a current edition of all California statutes and regulations and adhering to the latest editions of such. Contractor shall submit certified copy of all Certified Payroll Records (CPRS) with the progress payment on at least monthly basis to the City. The specifications in this notice shall be considered a part of any contract made pursuant thereto. This bid is subject to SB 854. See bidder instructions for details. Specifications for this bid may be downloaded from the City's Purchasing website at http://www.santa- clarita.com/city-hall/departments/administrative-services/purchasing. Please refer to specifications for complete details and bid requirements. The specifications in this notice shall be considered a part of any contract made pursuant thereto. Purchasing (661)255-4399 Bid # LMD-17-18-15 CITY OF SANTA CLARITA INVITATION FOR BID BID # LMD-17-18-15 BID OPENING: October 18, 2017 The City of Santa Clarita invites electronically sealed bids for: Annual Maintenance Contract For Landscape Maintenance Zones T2, T3, T4, T5, T6, And T7 1. Bids must be ELECTRONICALLY received at: http://www. p la netb id s.com/porta I/porta I.cfm?Com pa nyl D=16840# 2. Prices shall be D.D.P. City of Santa Clarita Receiving dock Incoterms 2000 or for the service rendered. 3. Bidder shall honor bid prices for Ninety (90) days or for the stated contract period, whichever is longer. 4. Bids must be on this Bid form. Submission of a proposal acknowledges the proposer has read and understands the requirements contained on pages 1 to 61, Exhibits A to H4. 5. Bid Questions. Questions should be submitted electronically to: http://www.planetbids.com/portal/portal.cfm?CompanylD=16840# The last day for questions will be 10:00 AM, October 9, 2017. 6. The vendor is responsible for the accuracy and completeness of any solicitation form not obtained directly from the City. Name (Print): Email: Company: Address: Company Phone No.: City: State/Zip: Bid # LMD-17-18-15 2 TABLE OF CONTENTS Bid # LMD-17-18-15 Annual Maintenance Contract For Landscape Maintenance Zones T2, T3, T4, T5, T6, And T7 Section.............................................................................................................................................. Page NoticeInviting Bids.................................................................................................................................1 InvitationFor Bid..................................................................................................................................... 2 Tableof Contents.................................................................................................................................... 3 BidInstructions......................................................................................................................................4 Scopeof Work......................................................................................................................................... 9 Contract Agreement (Sample Only)........................................................................................................45 PricingSchedule...................................................................................................................................... 51 AdditionalPricing....................................................................................................................................52 ProactiveApproach Form....................................................................................................................... 54 Designation of Subcontractors...............................................................................................................55 References.............................................................................................................................................. 56 Acknowledgement and Acceptance of Specifications............................................................................57 BidBond..................................................................................................................................................58 ProposalBond.........................................................................................................................................59 FaithfulPerformance Bond.....................................................................................................................60 DocumentChecklist................................................................................................................................61 Bid # LMD-17-18-15 3 El BID INSTRUCTIONS Bid # LMD-17-18-15 Annual Maintenance Contract For Landscape Maintenance Zones T2, T3, T4, T5, T6, And T7 1. Submitting Proposals. (a) The bid response must be ELECTRONICALLY submitted on this form and include the notice, Request for Bid Schedule, and all forms or information included in or required by Section B, Scope of Work, (attachments accepted) (b) All documentation of unit pricing or other cost breakdowns as outlined in this bid must be submitted to support the total bid price. (c) Proposals/corrections received after the closing time will not be accepted. The City will not be responsible forbids not properly or timely, uploaded. Upon award, all submissions become a matter of public record. 2. Currency. All references to dollar amounts in this solicitation and in vendor's response refer to United States currency. Payments will be made in Unite States Currency. 3. Alternatives. Any changes or alternatives must be set forth in a letter attached to this bid. The City has the option of accepting or rejecting any alternative bid. 4. Environmentally Preferable Purchasing. The City of Santa Clarita, being fully aware of the limited nature of our resources and the leadership role government agencies have, supports the Environmentally Preferable Purchasing (EPP) program with Resolution 05-103. With changes in technology and industries occurring rapidly it is frequently difficult to be aware of the latest innovations. Therefore, it is the intent of the City of Santa Clarita to seek out those products which result in less energy usage, least impact on natural resources and greatest reuse of post-industrial and post -consumer material. Bidders are strongly encouraged to offer products and services meeting these criteria and point out those specific aspects or features in their bid. In accordance with Public Contract Code 22152 bidders are required to certify in writing the minimum, if not exact, percentage of postconsumer materials in the products, materials, goods, or supplies, offered or sold. 5. Failure to Submit Bid. Your name may be removed from the mailing list if the City receives no response to this bid. 6. Rejection. The City reserves the right to reject any or all bids and to waive any informality in any bid. The City may reject the bid of any bidder who has previously failed to perform properly, or complete on time, contracts of a similar nature, or to reject the bid of a bidder who is not in a position to perform such a contract satisfactorily. The City may reject the bid of any bidder who is in default of the payment of taxes, licenses or other monies due to the City of Santa Clarita. Addenda. The City will not accept responsibility for incomplete packages or missing addenda. It is the bidder's responsibility to contact the project manager, for public projects, or Purchasing prior to submission of the bid to make certain the package is complete and all required addenda are included. This information will be available from the City's website. Bidders are cautioned against relying on verbal information in the preparation of bid responses. All official information and guidance will be provided as part of this solicitation or written addenda. Bid # LMD-17-18-15 8. Awards. The City will award in accordance with S.C.M.C. § 3.12.205 (Support of Santa Clarita Businesses) unless Part C identifies this bid as a multiple criteria bid or this bid is for public works, professional services or is federally funded. Qualifications of responsibility will be in accordance with the S.C.M.C. Lowest cost is the lowest total cost to the City to acquire the goods and/or services resulting from this solicitation. The City may make an award based on partial items unless the bid submitted is marked "All or none." Where detailed specifications and/or standards are provided the City considers them to be material and may accept or reject deviations. The results of the bid will be posted on the City's website at www.santa-clarita.com/purchasing, normally within 24 hours. 9. Cooperative Bidding. Other public agencies may be extended the opportunity to purchase off this bid with the agreement of the successful vendor(s) and the City of Santa Clarita. The lack of exception to this clause in vendor's response will be considered agreement. However, the City of Santa Clarita is not an agent of, partner to or representative of these outside agencies and is not obligated or liable for any action or debts that may arise out of such independently negotiated "piggy -back" procurements. 10. Amendments. Any and all changes to this contract must be made in writing and agreed to by the City. Performance by the contractor will be considered agreement with the terms of this contract. 11. Taxes, Charges and Extras. (a) Bidder must show as a separate item California State Sales and/or Use Tax. (b) The City is exempt from Federal Excise Tax. (c) Charges for transportation, containers, packing, etc. will not be paid unless specified in bid. Contractor/vendor agrees to cooperate with the City in all matters of local taxation. 12. Payment. (a) Bidder shall state payment terms offered. (b) Payment will be made on the pay period after receipt and acceptance of goods and/or services and upon using department confirmation of such acceptance. 13. Assignment. No assignment by the vendor of contract or any part hereof, or of funds to be received hereunder, is binding upon the City unless the City gave written consent before such assignment. 14. Sub contractors. For all public projects, the Bidder must list any subcontractors that will be used, the work to be performed by them, and total number of hours or percentage of time they will spend on the project. 15. Prevailing wage. For all public works, the Bidder is required to bid prevailing wage. For the purposes of this paragraph, public works includes maintenance. The City of Santa Clarita Labor Compliance Program is included herein as an informative reference for the successful bidder. It does not require any completion prior to contract award but should be reviewed for all necessary provisions and requirements. 16. Protection of Resident Workers. The City of Santa Clarita actively supports the Immigration and Nationality Act (INA) which includes provisions addressing employment eligibility, employment verification, and nondiscrimination. Under the INA, employers may hire only persons who may legally work in the United States (i.e., citizens and nationals of the U.S.) and aliens authorized to work in the U.S. The employer must verify the identity and employment eligibility of anyone to be hired, which includes completing the Employment Eligibility Verification Form (1-9). The Contractor shall establish appropriate procedures and controls so no services or products under the Contract Documents will be performed or manufactured by any worker who is not legally eligible to perform such services or employment. Bid # LMD-17-18-15 17. Indemnification. The bidder is required to indemnify and hold the City harmless from and against any claim, action, damages, costs (including, without limitation, attorney's fees), injuries, or liability, arising out of any agreement entered into between the parties. Should the City be named in any suit, or should any claim be brought against it by suit or otherwise, whether the same be groundless or not, arising out of this Agreement, or its performance, the bidder must defend the City (at the City's request and with counsel satisfactory to the City) and indemnify the City for any judgment rendered against it or any sums paid out in settlement or otherwise. 18. Bonds. When deemed necessary by the City, bid bonds shall be furnished by all bidders in the amount of at least 10% of the total value of the bid OR 10 %of the value of the 1" year of service for service bids, to guarantee that bidders will enter into contract to furnish goods or services at prices stated. The bonding company must be listed on Treasury Circular 570 and licensed to operate in the state of California. Likewise, a Performance Bond and/or Material and Labor bonds shall be required of the successful bidder when stated in the specification (cash deposit, certified or cashier's check or money order may be substituted in lieu of either bond). Original Bond or Cashier's Check MUST be received AT CITY HALL, 23920 Valencia Blvd., Santa Clarita, CA 91355, ATTENTION SUITE 120 and marked with the words 'BID BOND FOR" and the bid #, 'NO LATER THAN the bid due date and time, for the vendor to be considered responsive. No bonds are necessary for this Request For proposal. 19. Insurance. For contracts involving services the City requires insurance. Proof of insurance shall be provided by using an ACORD certificate of insurance and shall be provided prior to contract signing. Insurance shall be "Primary and Non -Contributory' and must name the "City of Santa Clarita" as an additional insured. The certificate shall list coverage for General Liability (limit of $1,000,000 CSL or $1,000,000 per occurrence with a $2,000,000 aggregate), Auto Liability (limit of $1,000,000), and Worker's Compensation (statutory requirement). For professional services, Professional Liability with a limit of $1,000,000 may also be required. Insurance shall not be cancelable or subject to reduction except upon thirty (30) days prior written notice to the City. Specific insurance requirements will be set forth in any contract awarded to a bidder. 20. On -Site Inspection. When deemed necessary by the City, an on-site inspection date and time will be so designated. Bidder is responsible for inspecting and understanding the total scope of the projects (i.e., specifications, quality, and quantity of work to be performed.) 21. Specifications. Materials differing from stated specifications may be considered, provided such differences are clearly noted and described, and provided further that such articles are considered by a City official to be in all essential respects in compliance with the specifications. 22. Brand Names. The use of the name of a manufacturer, or any specific brand or make, in describing any item contained in the proposal does not restrict bidders to the manufacturer or specific article, this means is being used simply to indicate a quality and utility of the article desired; but the goods on which bids are submitted must in all cases be equal in quality and utility to those referred to. This exception applies solely to the material items in question and does not supercede any other specifications or requirements cited. Documentation of equivalency must be submitted with the bid. At a minimum the documentation must demonstrate equivalency in form, fit, function, quality, performance and all other stated requirements. The City is final determiner of equivalency. Exception is made on those items wherein identical supply has been determined a necessity and the notation NO SUBSTITUTE has been used in the specification section. Bid # LMD-17-18-15 6 23. Price Reductions. If at any time during the life of this contract, the successful bidder reduces his price or prices to others purchasing approximately the same quantities as contemplated by this contract, the contract prices must be reduced accordingly, and the contractor/vendor will immediately notify the Purchasing Agent, City of Santa Clarita. 24. Contract Pricing. Except as otherwise provided, prices must remain consistent through the term of this contract. The City does not pay "surcharges" of any type unless identified in the response to this bid. All costs will be included in the pricing provided to the City. 25. Non -Appropriation of Funds. The City's obligation is payable only and solely from funds appropriated for the purpose of this agreement. All funds for payment after June 30 of the current fiscal year are subject to City's legislative appropriation for this purpose. In the event the governing body appropriating funds does not allocate sufficient funds for the next succeeding fiscal year's payments. Then the affected deliveries/services may be (1) terminated without penalty in their entirety, or (2) reduced in accordance with available funding as deemed necessary by the City. The City shall notify the Contractor in writing of any such non -allocation of funds at the earliest possible date. 26. Default. In case of default by the vendor of any of the conditions of this bid or contract resulting from this bid, the vendor agrees that the City may procure the articles or services from other sources and may deduct from the unpaid balance due the vendor, or collect against the bond or surety, or may invoice the vendor for excess costs so paid, and prices paid by the City shall be considered the prevailing market price at the time such purchase is made. 27. Termination. The City may terminate any service or contract with or without cause either verbally or in writing at any time without penalty. 28. Safety. Contractor agrees to comply with the provisions of the Occupational Safety and Health Act of 1970 (or latest revision), the State of California Safety Orders, and regulations issued thereunder, and certifies that all items furnished under this bid will conform and comply with the indemnity and hold harmless clause for all damages assessed against buyer as a result of suppliers failure to comply with the Act and the standards issued thereunder and for the failure of the items furnished under this order to so comply. 29. Gratuities. The City may, by written notice to the Contractor, terminate the right of the Contractor to proceed under this agreement, if it is found that gratuities in the form of entertainment, gifts, or otherwise were offered or given by the Contractor, or any agent or representative of the Contractor, to any officer or employee of the City with a view toward securing an agreement or securing favorable treatment with respect to the award or amending, or the making of any determinations with respect to the performance of such agreement; provided, that the existence of the facts upon which the City makes findings shall be in issue and may be reviewed in any competent court. In the event of such termination, the City shall be entitled to pursue the same remedies against the Contractor as the City could pursue in the event of default by the Contractor. 30. Invoices. Invoices will be forwarded to: City of Santa Clarita NS - Special Districts 23920 Valencia Blvd. Ste. 295 Santa Clarita. CA 91355-2196 Invoices will reflect the purchase order # and goods or service delivered in accordance with the terms of the contract. Invoice processing begins on receipt of the material or invoice, whichever is later. Bid # LMD-17-18-15 31. Bid Questions. Questions must be submitted electronically to: http://www. p la netb id s.com/porta I/porta I.cfm?Com pa nyl D=16840# The last day for questions will be 10:00 AM, October 9, 2017. 32. 5B 854 — No contractor or subcontractor may be listed on a bid proposal for a public works project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)]. No contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. 33. Renewal and Pricing Adjustment. Contracts entered into pursuant to this Invitation to Bid may be renewed annually, up to three times, in accordance with the terms of the contract. If not otherwise stated, the contract may be renewed if the new pricing of the contract does not change more than the Consumer Price Index - All Urban Consumers (not seasonally adjusted), Los Angeles Area -Riverside - Orange county area and prevailing wage rates, if applicable. Price adjustments may be increases or decreases as appropriate and must be requested at least 90 days prior to the expiration/renewal of the contract. The index level for the month preceding the month of solicitation advertisement will become the beginning index. The price adjustment limit will be the percentage change based on the difference between the beginning level or the adjustment level last used and the index level for the period 90 days prior to the expiration of the contract. If not renewed prior to the anniversary date, the contract may continue on a month to month basis until renewed or awarded to a new contractor. The City of Santa Clarita's "Terms and Conditions" is found on a separate attachment in Planet Bids. Bid # LMD-17-18-15 8 B. SCOPE OF WORK Bid # LMD-17-18-15 Annual Maintenance Contract For Landscape Maintenance Zones T2, T3, T4, T5, T6, And T7 Introduction The City of Santa Clarita, Landscape Maintenance Districts (LIVID) is soliciting sealed bids from qualified landscape companies for landscape maintenance of the City of Santa Clarita LIVID Zones T2, T3, T4, T5, T6, and T7. This contract shall run for two (2) years with the option for three (3) additional one (1) year renewals. This is a multiple criteria bid. EVENT Solicitation advertisement Prebid meeting DATE September 15, 2017 September 27, 2017 Last day for questions October 9, 2017 Return of proposals October 18, 2017 Evaluations of proposals October 19 - 23, 2017 Recommendation to awarding body October 14, 2017 Tenative Contract award November 27, 2017 The award will be based on the following categories (listed in order of importance) 1. Team Composition 2. Rotation Schedule 3. Value 4. Acknowledgement & Successful Understanding of the Bid Specifications 5. Proactive Approach 6. Qualifications 7. Overall Price Staff will thoroughly evaluate each category, beginning with the category of greatest importance, #1, and ending with category #7. The final category, Overall Price, will be revealed following completion of a thorough evaluation of all previous categories. See Evaluation Criteria on page 11. An optional pre-bid meeting will be held on Wednesday, September 27, 2017, at 9:OOAM at City Hall, 23920 Valencia Blvd. in the Council Chambers. City staff will be available to answer questions during this meeting. The City requires the landscape contractor to include all labor and equipment for an all-inclusive contract for landscape maintenance. The area is approximately 51 (landscaped) acres. The landscape maintenance bid shall be all inclusive for labor hours and equipment, meaning: Contractor shall at his cost provide all the labor and equipment necessary for the provision of grounds, irrigation and landscape maintenance services. Including and not limited to irrigation repairs minor and major, shrub, tree, and groundcover planting, spreading mulch as needed (approx. 800 cubic yards), fertilizer Bid # LMD-17-18-15 application (minimum of twice annually), chemical applications, litter pickup, doggie litter removal, trash bags removal and replacement, turf aerification, and the possible application of micro-nutrients/soil amendments. All supplies and parts will be paid by the LMD at the Contractor's price plus a maximum markup of 15%. In keeping with State mandated diversion requirements, the LMD strives to exceed diversion obligations to keep greenwaste from the landfills. The Contractor shall mulch and use on site 85% of the greenwaste generated by referenced LMD Zone. Contractor requirements for this program shall include a Vermeer 1500 chipper or equivalent for use on-site at a minimum of twice per week. The goal will be 85% diversion from this site. This bid is subject to SR 854. See bidder instructions for details. The Contractor shall have a minimum of five years' experience maintaining landscaped sites of twenty acres or larger. (See References Sheets) The contractor shall have qualified water management and auditing personnel (CLIA — Certified Landscape Irrigation Auditor). The Contractor will be required to communicate work requests back and forth to LMD staff through desktop computer, hand held device, or laptop. The Contractor is encouraged to provide copies of awards, and recognitions received for landscape maintenance excellence. And must supply a C-27 license copy or, at minimum, the license number with their bid response. Please refer to the following General Requirement section includes general and special conditions that shall apply to all jobsite locations. Also included in this section are the Scope of Work instructions which more clearly define the services, scheduling, or special circumstances for each location to be serviced. The work required in this bid requires the payment of prevailing wages. Pursuant to Section 1773 of the Labor Code, the general prevailing wage rates in the county, or counties, in which the work is to be done have been determined by the Director of the California Department of Industrial Relations. These wages are set forth in the General Prevailing Wage Rates for this project, available from the California Department of Industrial Relations' Internet web site at http://www.dir.ca.gov/dlsr/PWD. Future effective general prevailing wage rates which have been predetermined and are on file with the California Department of Industrial Relations are referenced but not printed in the general prevailing wage rates. A copy of the prevailing rate of per diem wages shall be posted at the job site. Contractor shall further adhere to the requirements contained in the City of Santa Clarita's Labor Compliance Program, approved by the DIR for projects, and which will become part of the conformed documents. All pertinent California statutes and regulations, including, but not limited to those referred to in the City's Labor Compliance Program, are incorporated herein at Appendix A by reference as though set forth in their entirety. Additionally, the Contractor is responsible for obtaining a current edition of all applicable Federal and California statutes and regulations and adhering to the latest editions of such. Contractor shall submit certified copy of all Certified Payroll Records (CPRs) with the progress payment on at least monthly basis to the City. Bid # LMD-17-18-15 10 Evaluation Criteria Tier I - Tier II - Team Composition The individual crewmembers skills, experience, and abilities as well as the amount of time each of those crew members are dedicated to this contract. Rotation Schedule Value The theoretical approach, efficiency or route, frequency of visits, and the total amount of time areas are provided service. The level of skill level and qualifications of the crew members and the number of labor hours provided per month will be evaluated in relation to the price per month. Acknowledgement & Successful Understanding of Bid Specifications Completion of the "Acknowledgement & Acceptance of Bid Specifications' form and demonstratingan appropriate proposed level of staffingand frequency of rotation. Tier III - Qualifications Certifications, training, experience, etc. Proactive Approach The quality and substance of the answer to the proactive approact form: Tier IV - Overall Price The total price entered on Planetbids. Bid # LMD-17-18-15 11 1. GENERAL REQUIREMENTS 1.01 The City of Santa Clarita is soliciting sealed bids from qualified landscape maintenance companies for the ALL INCLUSIVE LABOR AND EQUIPMENT under the terms of this bid, to provide for maintenance of landscaped medians and various other locations throughout the City of Santa Clarita. The Contractor shall furnish all labor, equipment, materials, tools, services and special skills, i.e. Irrigation Specialists, Irrigation Assistants, Foreman, and Supervisors required executing the landscape maintenance as set forth in these all-inclusive labor and equipment specifications. The Contractor will be expected to uphold the highest standards of quality and performance maintenance of plant material, hardscape, and irrigation systems. Maintenance of plant material shall include, but not be limited to: mowing, trimming, edging, hand pruning, fertilization, application of pre -emergent herbicides, weed control, minor tree lifting, plant replacements, and cleanup/clearing of drainage systems. All mulch provided by the City will be disbursed by the contractor on site to control weed growth. It is the intent of these specifications to provide plant material maintenance methods to keep all areas weed free, trash free, and in an overall state of good health. The Landscape Maintenance District (hereinafter defined as the LIVID) covered by this Agreement shall be maintained at a crisp, clean level of appearance at California Landscape Contractors Association (CLCA) Industry standards and all work shall be performed in a professional manner using quality equipment and materials. The manpower required to provide the expected level of services indicated in these specifications shall be supplied at all times. In the event seasonal and/or unforeseen circumstances warrant additional personnel to maintain said specifications, the contractor shall provide additional resources at no additional cost. 1.02 City of Santa Clarita Landscape Maintenance District (LIVID) administration staff, consisting of the Landscape Maintenance Specialist, Project Development Coordinator, Landscape Maintenance Administrator, Special Districts Manager or the Deputy City Manager or his qualified representative, shall herein be described as 'Special Districts.' 1.03 Contractor shall under the terms of this agreement provide the labor, materials, and equipment necessary for the provision of grounds, irrigation and landscape maintenance services. All locations shall be maintained with nothing but the highest of industry standards at no less than the frequencies set forth herein. 1.04 Contractor is hereby hired and paid to render and provide all inclusive labor and equipment for landscape, grounds and irrigation maintenance services including, but not limited to: a. Maintenance of turf areas; b. Edging; c. 85% hand pruning and 15% mechanical; Bid # LMD-17-18-15 12 d. Fertilization; e. Aeration f. Verticutting g. Over -seeding h. Top dressing; i. Irrigation; minor and major repairs, see sections 17.01g and 22.01 thru 22.09; j. Hand watering (as necessary); k. Bleeding of valves necessary during emergencies when automatic systems are not functioning properly; I. Pruning of shrubs and trees; m. Trimming of turf, shrub areas, and ground cover; n. Disease control; o. Pest control; p. Tree maintenance; structural pruning per ANSI Best Management Practices; q. Maintenance and repairs of irrigation systems; r. Mulching (City provided mulch); will be disbursed bV the contractor at their expense; s. Manual weed abatement; t. Chemical weed control; u. Maintenance of fire protection/fuel modification area s; v. Marking underground irrigation lines and other LIVID equipment upon Dig Alert notification; w. Artificial turf maintenance; x. Traffic control (per Watch Manual) while working in the public right of way, medians, and parkways; y. Liter pickup, doggie litter removal, trash bags removed and replaced from receptacles(City provided doggie and trash bags); z. Dedicated full-time Irrigation Specialist, As -Needed Irrigation Assistant, Laborers and Foreman as proposed and/or as required. aa. Hardscape Maintenance (i.e.: sweeping or blowing down concrete, gum and litter removal, and/or crack weed abatement); Provided in Exhibits F1 and F2 are examples of Maintenance Program Guides. They are to serve as a guideline for bidding purposes only. The contractor provided proposal including "Team Composition" and "Rotation Schedule" will serve as the expected miminum monthly requirements. The minimum is only acceptable once all field conditions reflect the expectations of the specifications herein. The contractor is expected to supply sufficient resources at all times to meet or exceed expectations. A dedicated full-time irrigation technician is required to meet the minimum requirements of this contract. Additional irrigation technicians shall be supplied as needed repairs are required to be rectified in the timely manner as set forth in this contract. The landscape areas include: irrigated and landscaped areas; fire protection slopes and natural areas, shrubs, trees, ground cover and turf which may be irrigated by electrically controlled automatic or manual systems. Bid # LMD-17-18-15 13 1.05 Contractor shall not work or perform any operations, particularly during periods of inclement weather, which may cause unsafe working conditions or destroy/damage turf and planted areas. 1.06 Contractor recognizes that during the course of this Agreement other activities and operations may be conducted by alternative contracted parties. These activities may include, but are not limited to: a. Landscape refurbishment; tree, shrub, and ground cover installation; b. Irrigation system refurbishment and/or repair; c. Construction and/or storm related operations; d. Emergency response operations; e. Electrical repairs; f. Tree Trimming/Tree planting /Tree counting; g. Concrete removal and replacement, block wall and brick repairs; h. Fence installation and repairs, wood, vinyl, and Crete Rrail; i. Artificial turf installation; j. Integrated pest management/ Chemical applications to trees; k. Streetscape furniture cleaning and pressure washing of walkways and appurtenances. I. Turf removal At the discretion of LIVID, the Landscape Maintenance Contractor may be required to modify or curtail specific tasks and operations within their maintenance contract. 1.07 When notified of a landscape or irrigation emergency during the hours and days of maintenance service as identified in Section 9, the contractor shall respond by phone to the Landscape Maintenance District Monitor, Inspector and/or Special Districts Office within fifteen (15) minutes of notification. When notified of an emergency outside of the normal hours and days of maintenance service, the contractor has thirty minutes to respond by phone or radio to the Landscape Maintenance District Monitor, Inspector and or Special Districts. If personnel and equipment are necessary for the emergency, the contractor must have these resources available within 2 hours. Upon arriving at an emergency situation, it shall be the responsibility of the contractor to eliminate all unsafe conditions which would adversely affect the health, safety, or welfare of the public. See section 11.02 for consequences for failure to comply. 1.08 Contractor shall clearly identify and equip each vehicle used within the City of Santa Clarita with decals on the exterior right and left front door panels identifying the Contractor's name, and phone number. Contractor shall require each employee to adhere to basic public works standards of working attire. Uniforms (matching pants and shirts), proper shoes, safety vests and other gear required by State Safety Regulations (OSHA) shall be properly exhibited. Shirts shall be buttoned and worn at all times. 1.09 Contractor and employees shall at all times dress in a company uniform that identifies their employer and exhibit good customer service to City staff, City contracted staff, residents, and the general public throughout the term of this contract. All communication will be Bid # LMD-17-18-15 14 professional in manner between all parties. The City will employ consulting Landscape Maintenance Monitors. These consultant monitors will be treated the same as other Special District staff. Failure to properly and respectfully communicate may be cause for contract termination. 1.10 The contractor is required to have a minimum of five (5) years' experience in the landscape maintenance field. The contractor is required to have experience with maintaining areas of twenty (20) acres or larger and median/parkway maintenance a minimum of two (2) linear miles or larger. Vendor is to provide a minimum of three (3) references with a similar scope & type of work within the bid response. 1.11 Contractor's employees and/or representatives shall be thoroughly trained and experienced in the computer based central operating systems of WeatherTrak irrigation control systems and corresponding equipment. Should Special Districts choose a different controller manufacturer, the contractor shall make available employees or representatives for product training at no additional cost to City. 1.12 Contractor shall provide cellular communication to each crew foreman and have the ability to connect to City Inspectors and Special Districts representatives. 1.13 The contractor, and/or subcontractors, must possess the following licenses at time of bid submission; C-27 California Landscaping Contractor License. The contractor or subcontractor must identify a staff member certified or licensed as a qualified applicator through the California Department of Pesticide Regulation. The contractor shall (when required) have an Arborist identified by the International Society of Arboriculture (ISA)/ or have a contract with a Certified Arborist on a need basis. The contractor must identify a staff member who is a Certified Landscape Irrigation Auditor (CLIA). The bidder will submit copies of the licenses, and certificates or subcontractor information sheets, indicating licenses held at the time of bid submission. 1.14 The contractor will be required to obtain and pay for any permits that may be required for the performance of any tasks under this contract with the exception of oak tree permits. 1.15 Contractor and employees are required to complete and pass, by start date of contract, a SCRRAThird Party Construction and Utility Workers Safety Training Program if the LIVID Zone up for bid includes a SCRRA right of way. 2. LANDSCAPED AREAS TO BE MAINTAINED 2.01 The LMD areas to be maintained under the provisions of this Agreement are specifically identified in Exhibits H1 thru H4 (Inventory List and Area Maps). 2.02 Contractor must acknowledge personal inspection of the Zone's irrigation system and planted areas. Contractor must also evaluate the extent which the physical condition thereof will affect the services to be provided. Contractor accepts the premises in their present physical Bid # LMD-17-18-15 15 condition, and agrees to make no demands upon LMD for any improvements or alterations to irrigation, and landscaped areas thereof. Contractor agrees to possessing the ability to maintain LMD areas within the provision of this bid, to the standards set forth herein, without modification, improvement, or altercation. 2.03 Estimated square footages are provided by LMD for all areas to be maintained on the attached Exhibit E (Inventory List). However, these estimates are for reference only and it is the responsibility of Contractor to verify by inspection and observe the various areas' characteristics. 3. CERTIFICATIONS/REPORTS/RECORDS 3.01 Payroll and Prevailing Wage Report: Contractor shall complete a Payroll and Prevailing Wage Certification Report which shall be made available to LMD concurrent with the monthly invoicing. Contractor shall provide the required information in a form acceptable to Special Districts. The City is requesting that one monthly bill be submitted by the contractor to Special Districts for the maintenance. The monthly payment will not be made until such report is received and approved by Special Districts. Vendor to provide sample of monthly bill with bid response. 3.02 Maintenance Function Report: Contractor shall maintain and keep current a report that records when all Periodic, Seasonal, and Additional Work maintenance functions performed by Contractor's personnel were completed. Said report shall be in a form and content acceptable to Special Districts and will be made available to Special Districts upon request. The monthly payment may not be made if such report is requested and not made available or is in a form that is unacceptable to Special Districts. 3.03 Certification of Specialty Type Maintenance: When applicable, Contractor shall include with the monthly invoice those specialty type maintenance items completed. The following information shall include but not be limited to: a. Quantity and complete description of all commercial and organic fertilizer(s) used. b. Quantity and label description of all grass seed used. C. Quantity and complete description of all soil amendments used. d. A valid licensed California Pest Control Advisor's recommendations and copies of corresponding Agricultural Commissioners Pesticide Use Reports signed by a licensed California Pest Control Operator for all chemical, disease and pest control work performed. The report shall be accompanied by a listing of each material used, quantity used, and the location of use, the date used, the applicators name and the license number. 3.04 Company Financial Records: The contractor may be required to supply the City with their financial records through a reputable independent auditor, such as Dunn & Bradstreet. 3.05 Violation Records: The awarded contractor shall not have two (2) or more Cal-Osha sustained complaints or four (4) or more California State Contractor Board sustained complaints within the past four (4) years. A bid response from the awarded vendor that does not meet Bid # LMD-17-18-15 16 these requirements may be considered a non-responsive bid, and the City of Santa Clarita will proceed to the next qualified bidder. Please supply this information on Exhibit A (Violation Records). E! _A 111111Mi!191111:1C1 4.01 Special Districts may arrange for additional Contractor personnel to cover additional work needed due to extraordinary incidents such as vandalism, Acts of Nature or third party negligence for which Contractor will be compensated. Regularly occurring "bad weather' is not considered an Act of Nature for the purposes of this contract. 4.02 Prior to performing any extra work, Contractor shall prepare and submit a written description of the work with an estimate including the hours and skill level of labor and a list of materials. No work shall commence without the written authorization from Special Districts. Costs for additional work shall not exceed the labor rate identified on the Additional Pricing Sheet #1. For material it shall be Contractor's cost plus no more than 15%. The contractor will maintain and submit copies of invoices to demonstrate the contractors cost. 4.03 When a condition exists wherein there is imminent danger of injury to the public or damage to property, Special Districts may verbally authorize the work to be performed upon receiving a verbal estimate from Contractor. However, within 24 hours after receiving such verbal authorization, Contractor shall submit a proposal to be approved by Special Districts. 4.04 All extra work shall commence on the specified date established, and Contractor shall proceed diligently to complete said work within the time allotted. All invoices submitted by Contractor for extra work shall include a detailed itemization of labor and/or materials. 4.05 All invoices submitted by the contractor for extra work shall include a detailed itemization of labor and/or materials and specific zone(s) identified. All invoices for extra work and items must be submitted biweekly to Special Districts. S. CONTRACTOR'S LIABILITIES 5.01 All damages resulting from Contractor's operation within the LMD areas shall be repaired or replaced at Contractor's expense within 48 hours. 5.02 All such repairs or replacements shall be completed within the following time limits. a. Irrigation damage shall be repaired or replaced prior to the next regularly scheduled watering event b. All damages to shrubs, trees, or ground cover shall be repaired or replaced within five (5) working days or sooner as directed by Special Districts. c. All concrete walkway, block walls, light poles, or any appurtenances, shall be repaired within a reasonable timeframe agreed upon by LMD staff. 5.03 All repairs or replacements shall be completed in accordance with the following maintenance practices. Bid # LMD-17-18-15 17 a. Trees Minor damage such as bark lost from impact of mowing equipment shall be remedied by a qualified tree surgeon or arborist. If damage results in loss of a tree, the damaged tree shall be removed and replaced at Contractor's expense to comply with the specific instructions of Special Districts. b. Shrubs Minor damage may be corrected by appropriate pruning as required in Section 18, "Shrub and Ground Cover Care," of the Specifications. Major damage shall be corrected by removal of the damaged shrub and replacement to comply with the provisions in Section 18 "Shrubs and Ground Cover Care" of the Specifications. c. Chemicals Any damage resulting from chemical operations, either spray -drift or lateral -leaching shall be corrected in accordance with the aforementioned maintenance practices. Any soil damaged from chemical application shall be reconditioned or replaced. 6. INTERPRETATION OF THE MAINTENANCE SPECIFICATIONS 6.01 Should any misunderstanding arise, Special Districts will interpret this Agreement. If the Contractor disagrees with the interpretation of Special Districts, Contractor shall continue with the work in accordance with Special District's interpretation. Within 30 days after receipt of the interpretation, Contractor may file a written request for a hearing before a Disputes Review Panel as provided hereinafter. The written request shall outline in detail the area of dispute. 6.02 The Disputes Review Panel will be appointed by Special Districts and will be composed of not less than three (3) Qualified personnel or representatives having experience in the administration of grounds maintenance contracts. The panel will convene within one (1) week of appointment in order to hear all matters related to the dispute. The hearing will be informal and formal rules of evidence will not apply. The Panel will submit its recommendation to Special Districts for consideration, within one (1) week following the conclusion of the hearing. Special Districts shall render an interpretation based upon review of the Panel's recommendation. Special Districts' decision shall be final. OFFICE OF INQUIRIES AND COMPLAINTS 7.01 Contractor shall at all times, have some responsible person(s) employed by the Contractor to take the necessary action regarding all inquiries and complaints that may be received from the Homeowners Associations, property owners, and tenants within said LIVID or from Special Districts personnel, representatives or patrons using the facility. This person(s) shall be reachable 24 hours per day. An answering service shall be considered an acceptable substitute to full time coverage, provided Contractor is advised of any complaint within one (1) hour of receipt of such complaint by the answering service. Neither answering machines nor voicemail are acceptable. The telephone of said Contractor shall be on the exchange or exchanges of said District(s) or a toll-free number, and in no case shall the people of said District(s) be required to pay a toll charge to telephone said Contractor. During normal working hours, Contractor's Foreman or an employee of Contractor, at the supervisory level, who is responsible for providing maintenance services, shall be available for notification by telephone or radio communication. 7.02 Whenever immediate action is required to prevent impending injury, death, or property Bid # LMD-17-18-15 18 damage to the LIVID being maintained, Special Districts may authorize such action to be taken by a third -party work force and shall charge the cost thereof as determined by the Administrator, against the Contractor, or may deduct such cost from an amount due to Contractor from Special Districts. 7.03 Contractor shall maintain a written log of all complaints, the date and time thereof, and the action taken pursuant thereto or the reason for non -action. The log of complaints shall be available for inspection by Special Districts at all reasonable times. 7.04 All complaints shall be addressed as soon as possible after notification; but in all cases within 24 hours, to the satisfaction of Special Districts. If any complaint is not resolved within 24 hours, Special Districts shall be notified immediately of the reason for not resolving the complaint followed by a written report to Special Districts within five (5) days. If the complaints are not resolved within the time specified or to the satisfaction of Special Districts, Special Districts may correct the specific complaint and the total cost incurred will be deducted from the payments owing to the Contractor from Special Districts. 8. SAFETY 8.01 Contractor agrees to perform all work outlined in this Agreement in such a manner as to meet all California Landscape Industry Standards for safe practices during the maintenance operation for medians and parkways and to safely maintain stored equipment, machines, and materials or other hazards consequential or related to the work; and agrees additionally to accept the sole responsibility for complying with all local, City, State or other legal requirements including but not limited to, full compliance with the terms of the applicable O.S.H.A. and CAL-O.S.H.A. Safety Orders at all times so as to protect all persons, including Contractor's employees, agents of the City, vendors, members of the public or others from foreseeable injury, or damage to their property. Contractor shall inspect all potential hazards at the LIVID areas covered by this Agreement and keep a log indicating date inspected and action taken. 8.02 It shall be Contractor's responsibility to inspect, and identify, any condition(s) that renders any portion of the LIVID premises unsafe, as well as any unsafe practices occurring thereon. Special Districts shall be notified immediately of any unsafe condition that requires major correction. Contractor shall be responsible for making minor corrections including, but not limited to: a. filling holes in turf, planting areas, and paving; b. using barricades, signs, caution tape or traffic cones to alert patrons of the existence of hazards; c. replace valve box covers so as to protect members of the public or others from injury. During hours of operations, Contractor shall obtain emergency medical care for any member of the public who is in need thereof, because of illness or injury occurring on the premises. Contractor shall cooperate fully with the City in the investigation of any accidental injury or death occurring on the premises, including a complete written report thereof to Special Districts within five (5) days following the occurrence. Bid # LMD-17-18-15 19 8.03 Under the circumstance that landscape maintenance work be performed in a Caltrans right of way; including but not limited to freeway onramps and offramps; the contractor shall adhere to the safety requirements in the Caltrans Maintenance Manual/Protection of Workers. 9. HOURS AND DAYS OF MAINTENANCE SERVICES 9.01 The hours of maintenance service shall occur Monday thru Friday between 7:00 a.m. to 5:00 p.m. Overtime rates will only apply to work performed outside these hours of maintenance service or completed on a day specified in Exhbit E "2017 Holiday Schedule'. A work schedule shall be provided and approved in advance by Special Districts. No work will be performed on City Legal Holidays (Exhibit E) unless authorized by Special Districts Administration in advance. Blowers, lawnmowers, chainsaws or other mechanical equipment with a decibel level above 65 decibels may not be used before 7:00 a.m. within the City of Santa Clarita. 9.02 Contractor shall provide on-site staffing to perform the required maintenance to meet required California Industry Standards anytime between Monday through Friday. However, if the contractor can accomplish the same work within a shorter service schedule, then the Special Districts Division can modify their maintenance schedule. Alternate days or any changes in the days and hours of operation heretofore prescribed shall be subject to approval by the Special Districts Division. 9.03 Per State of California Labor Code, Contractor is directed to the following prescribed requirement with respect to the hours of employment. A legal day's work shall constitute eight (8) hours of labor under this Agreement, and said Contractor shall not require or permit any laborer, worker or mechanic, or any subcontractor employed by him to perform any of the work described herein to labor more than 8 hours during any one day or more than 40 hours during any one calendar week, except as authorized by Labor Code Section 1815, under penalty of paying to the City the sum of $25 for each laborer, worker, or mechanic employed in the execution of said Agreement by him, or any subcontractor under him, upon any of the work included in said Agreement for each calendar day during which such laborer, worker or mechanic is required or permitted to labor more than 8 hours in any one calendar day or 40 hours in any one calendar week, in violation of the provisions of Section 1811 to 1815, inclusive, of the Labor Code of the State of California. 10. MAINTENANCE SCHEDULES 10.01 Contractor shall, within five (5) working days after a "Notice to Proceed" from the city, submit a premises work schedule to Special Districts for review and approval. Said work schedule shall be set on a monthly rotational basis, identifying and delineating the time frames for the required functions by the day of the week and time of day. Work schedules shall be reviewed and approved by LIVID staff following submittal. City, at its discretion, may impose liquidated damages for each subsequent day the Contractor is delinquent in delivering said work schedule to the Special Districts Office. 10.02 Contractor shall submit revised schedules when actual performance differs substantially from planned performance. Said revisions shall be submitted to Special Districts for review and approval within three (3) working days prior to scheduled time of work. A written copy of the current City approved schedule must be kept in the site foreman's vehicle at all times and be Bid # LMD-17-18-15 20 available upon request of City Staff or the City's contracted Landscape Monitor. 10.03 The contractor must establish a work schedule approved by the City. The Contractor is provided the opportunity and procedure for adjusting scheduling requirements. The Contractor has also been provided the opportunity and procedure for adjusting schedules to meet special circumstances and inclement weather. Failure to complete the work as scheduled or as specified herein will result in the following actions: a. A sum of up to five hundred dollars ($500.00) per day will be deducted and forfeited from payment to the Contractor for each instance where an item of work is not completed in accordance with the schedule or any portion of the specifications herein. b. Deficiencies: An additional amount equal to the cost incurred by completion of the work by an alternate source, whether it be City forces or separate private contractor, even if it exceeds the contract unit price, will be deducted from the Contractor's invoice. c. These actions shall not be construed as penalty but as adjustment of payment to the Contractor for only the actual work performed or as the cost to the City for inspection and other related costs from the failure by the Contractor to complete the work according to the schedule or specifications. 10.04 The above provisions are not construed to eliminate Contractor's responsibility in complying with the requirements to notify Special Districts for maintenance. 10.05 Contractor shall notify Special Districts, in writing, at least one (1) week prior to the date and time of all the following maintenance operations: a. Fertilization; b. Turf Aerification; c. Turf Renovation/Verticutting; b. Micro-Nutrients/Soil Amendments; c. Spraying of Trees, Shrubs or Turf, d. Aesthetic/Structural Tree and Shrub Pruning; e. Preventative disease control; f. Transplanting of small and medium sized plants; g. Lane closures notification for median or parkway maintenance is required; h. Other Items as Determined by Special Districts. i. Fire protection of the natural slopes area maintenance. Contractor at his cost shall be responsible for all inclusive weed abatement, maintaining the brushed slope areas throughout the year in accordance with the below -identified height of weeds, dead wood removal in accordance with the 100' distance from dwellings or structures requirements pursuant to County fire code. Bid # LMD-17-18-15 21 These slope areas are hillside areas and are designed to meet the Los Angeles County Ordinances for fire retardation. These areas generally occur in sloping terrain with gradients ranging 10 percent to 100 percent. Slopes are either manufactured or natural. The natural slopes have been brushed to remove certain plant materials. Manufactured slopes have been hydromulched or planted in accordance with applicable County Ordinances. Use of these areas by the residents should be minimal. Contractor shall perform, under the terms of this agreement, the following services for the maintenance of the natural slopes, which requires that the weeds and native brush be: (1) Clipped to a height of 2 to 4 inches for a distance of at least 100 feet from a dwelling or structure and all debris removed from the site. (2) Dead wood from woody plants shall be trimmed when the area is brushed. Apply water within the cleared zone only as needed during fire season to maintain sufficient moisture content for sustenance of the plants and to inhibit combustion. Remove all debris from this operation off the LIVID property. Weeding shall commence immediately following the rainy season once the growth of weeds has reached a maximum of 12 inches in height or (3) When the County Fire Marshall has determined that a fire hazard condition exists. The required weeding shall be completed as soon as possible following its commencement and shall be completed throughout an LIVID within a maximum period of 30 days. (4) Contractor shall be responsible for maintaining the brushed slope areas throughout the year in accordance with the above -identified height of weeds, dead wood removal and distance from dwellings or structures requirements. This may require that certain areas will need additional brushing as directed by the County Fire Marshall. If the Fire Marshall determines additional brushing is necessary the contractor will be paid additional compensation at the rate specified in the form of bid. Contractor at his expense shall remove weeds to a distance of 30 feet measured from any sidewalk adjacent to a fire protection area twice a year. Where reference is made to weeding, brushing, or clearing within 100 feet of a structure, it is intended that the space between the structure and the private property line is the responsibility of the owner of the property except where Special Districts has accepted an easement to maintain a portion of the private lot. As an example, assume a private residential lot has a depth of 100 feet, the rear or side of which abuts a fire protection slope. Assume that the structure is set back 20 feet from the property line abutting this slope. The Contractor's responsibility is within the portion or balance of the 100 feet outside of the private property boundary, or, in this case, 80 feet. However, Special Districts is responsible for those areas where an easement has been accepted by Special Districts over a portion of a private lot. Consult with Special Districts for any questions regarding these areas. The maintenance of the manufactured slopes requires that the planted slopes be weeded on a regular basis throughout the year. Planted slopes which were not hydroseeded shall be kept weed free at all times and the use of chemicals is permitted. Planted slopes that were hydroseeded require weed removal by hand as the use of chemicals is not permitted. The removal of weeds by hand shall be performed each month from March through November Bid # LMD-17-18-15 22 during the term of the maintenance contract. Contractor shall program the irrigation system to deliver sufficient moisture within the root zone of trees and shrubs to sustain growth. Contractor shall be responsible for any damage to slope areas caused by excessive watering practices or to plant material caused by lack of water. Plants and trees shall be fertilized in accordance with the requirements of Sections 18 and 19 of these Specifications. 11. CONTRACTOR'S STAFF 11.01 Contractor shall provide sufficient number of personnel to satisfy daily and/or weekly requirements for high quality landscape maintenance. Contractor's staff MUST be employees of the contractor except subcontractors identified in the response to this bid. Contractor must perform all work in accordance with the specifications set forth herein. Contractor's employees, whether assigned to any one Zone or as part of a crew serving any number of Zones shall include at least one individual crew foreman who speaks and comprehends the English language. 11.02 Special Districts may at any time give Contractor written notice to the effect that the conduct or action of a designated employee of Contractor is, in the reasonable belief of Special Districts Staff, detrimental to the interest of the public using the premises, Contractor shall meet with representatives of Special Districts to consider the appropriate course of action with respect to such matter and Contractor shall take reasonable measures under the circumstances to assure Special Districts that the conduct and activities of Contractor's employees will not be detrimental to the interest of the public patronizing the LIVID covered under this Agreement. 11.03 LIVID staff reserves the right to require the Contractor provide alternate staff members to supplement and/or replace staff that is determined to be performing below the expectations of LMD. The City of Santa Clarita will maintain sole authority of determining if and when a staff members' performance falls below these standards. The request for replacement from City staff is not limited to field crewmembers but also extends to management, supervisors, and specialized staff. Upon request, the contractor shall provide appropriately qualified alternatives for selection by LIVID staff as necessary. 12. SIGNS/IMPROVEMENTS 12.01 Contractor shall not post signs or advertising matter upon the premises or improvements thereon, unless prior approval therefore is obtained from LIVID Special Districts. liB�1lllllllM 13.01 Special Districts shall pay for all utilities associated with the maintenance of the LMDs. However, water usage shall not exceed the amount required to comply with irrigation schedules established by the Contractor and approved by Special Districts. Contractor will be required to manage the scheduling of the controllers. Contractor shall pay for all excessive utility usage due to Contractor's failure to monitor irrigation system malfunctions or unauthorized increases in the frequency of irrigation. These activities may include, but are not limited to watering during a Bid # LMD-17-18-15 23 rain storm and/or watering the day after rain and/or watering during a special event. The excess cost will be determined by comparing current usage with historical usage for the same time period. The excess to be deducted from payments to Contractor from Special Districts will be presented to Contractor by Special Districts prior to actual deduction to allow for explanations. 14. NON-INTERFERENCE 14.01 Contractor shall not interfere with the public use of the LIVID areas covered under this Agreement, and shall conduct its operations as to offer the least possible obstruction and inconvenience to the public or disruption to the peace and quiet of the area within which the services are performed. 15. USE OF CHEMICALS 15.01 The application of chemicals such as herbicides and pre -emergent will beat the contractor's expense inclusive of this contract. The City of Santa Clarita will pay the contractor's price for the chemicals plus no more than a 15% mark up. All work involving the use of chemicals shall be in compliance with all Federal, State, and local laws and will be accomplished by a Certified Applicator under the direction of a Licensed Pest Advisor. Contractor, in complying with the California Food and Agricultural Code, shall provide a copy of a valid Pest Control Operator's License and valid Pest Control Advisor's License, or a copy of said licenses from a sub -contractor to Special Districts prior to using chemicals within the area. 15.02 A listing of proposed chemicals to be used including; commercial name, application rates, and type of usage shall be submitted to Special Districts for approval. The listing will be accompanied by copies of Material Safety Data Sheets (MSDS) for all chemicals that may be used in binder or booklet form. No work shall begin until written approval of use is obtained from Special Districts. The contractor shall consider the effects chemical application has on the environment. The contractor shall use the least toxic chemicals in the lowest quantity that will be effective in achieving the needed result. 15.03 Chemicals shall only be applied by those persons possessing the training in chemical application or a valid California Applicator's Certificate. Application shall be in strict accordance with all governing regulations. 15.04 Records of all operations stating dates, times, methods of application, chemical formulations, applicators names and weather conditions shall be made and retained in an active file for a minimum of three (3) years. Contractor shall provide a chemical use report and a copy of the PCA recommendation to Special Districts for each application (site specific) made during each month. This shall be in addition to the copy of the usage summary that is provided to the Agricultural Commissioner. 15.05 All chemicals requiring a special permit for use must be registered with the County Agricultural Commissioner's Office and a permit obtained with a copy to Special Districts. Bid # LMD-17-18-15 24 15.06 All regulations and safety precautions listed in the "Pesticide Information and Safety Manual" published by the University of California shall be adhered to. 15.07 Chemicals shall be applied when air currents are still; preventing drifting onto adjacent property and preventing any toxic exposure to persons whether or not they are in or near the area of application. 16. STORAGE FACILITIES 16.01 Special Districts shall not provide any storage facilities for the Contractor. Any Contractors storage facilities must be located outside of the boundaries of the Zone for which landscape maintenance services are performed, unless Special Districts determines it would be in the best interests of Special Districts to waive this restriction. 17. TURF CARE 17.01 Contractor shall perform the following services under the terms of this agreement; a. Mowing: Turf to be mowed by a separate mow crew (not to include regular crew member hours). Adequately sharpened rotary or reel type mower equipped with rollers must be used, to ensure a smooth surface appearance without scalping. (1) All warm season grasses (Bermuda and St. Augustine) to be cut at %: inch through 1 inch height throughout the year. Subject to change. (2) All cool season grasses (Blue Grass and Fescues) to be cut at 1 %: inch and 2 %: inches during April through November, and at 2 inches during December to March of each year. Subject to change. (3) The mowing heights may be adjusted by Special Districts during periods of renovation. (4) Unless mulching mowers are used; all grass clippings will be collected and removed from the site on the same day the area is mowed. All clipping removed to be properly disposed of in green waste containers only. (5) A mowing schedule will be established and maintained. This schedule will provide that all areas will be mowed not less than once a week during the summer, and once every two weeks during the winter. This schedule will be submitted to Special Districts for approval. Refer to items 1 and 2 in this section for turf length ranges. b. Edging: With each mowing, the edge of the grass along sidewalks, curbs, shrub, flower beds, and walls shall be trimmed to a neat and uniform line. Where trees and shrubs occur in turf areas, all grass shall be removed 14 to 24 inches from the trunks of trees and away from the drip line of shrubs by use of power scythe, approved chemicals, or small mowers as required. Trim around all sprinkler heads as necessary in order to provide maximum water coverage. Edging will be maintained at all times and concurrent with each mowing. (1) The edge of the turf shall be trimmed around value boxes, meter boxes, backflow devices, or any structures located within the turf areas. (2) All turf edges are to be maintained to prevent grass invasion into adjacent shrub, flower, and ground cover bed areas. (3) All clippings shall be removed from site the same day area is edged. Bid # LMD-17-18-15 25 (4) After mowing and edging is completed, all adjacent walkways are to be swept clean by power blower or broom. (5) Newly planted trees in lawn areas shall have tree guards installed if necessary to avoid damage. (6) Trees in lawn areas shall have a minimum of 14 to 24 inches mulched clearance where applicable. c. Weed Control: Control turf weeds as needed. Hand removal of noxious weeds or grasses will be required as necessary. All mulch brought in by the LIVID will be disbursed by the contractor on site to control weed growth. d. Insect/Disease Control: Eliminate all insect or disease affecting turf areas as they occur. e. Aerating: Aerate all turf areas two (2) times annually, once in the spring and once in the fall prior to the over -seeding operations. Aerate all turf by using %:-inch tines, removing 2 -inch cores of soil with an aerator machine at not more than 6 -inch spacing once over. Special Districts is to be notified at least two (2) weeks prior to the exact date of aerating. f. Thatch Removal: Verticut all turf areas two (2) times annually, once in the spring and once in the fall prior to the over -seeding operations. Equipment will consist of standard renovating or vertical mowing types. Special Districts is to be notified at least two (2) weeks prior to the exact date of renovation. g. Irrigation: Irrigation, including hand watering and bleeding of valves during an emergency situation as required to maintain adequate growth rate and appearance and in accordance with a schedule most conducive to plant growth. Contractor to provide Special Districts with a written winter and summer irrigation schedule in accordance with the recommendations on Exhibits E -E5 (Irrigation Program) provided for this purpose. Special Districts shall have the ability to change the irrigation schedule as the need develops. Adequate soil moisture will be determined by programming the automatic sprinkler controllers as follows: (1) Consideration must be given to the soil conditions, seasonal temperatures, wind conditions, humidity, minimizing runoff, and the relationship of conditions which affect day and night watering. This may include daytime watering during winter weather to prevent icy conditions and manual operation of the irrigation system during periods of windy or inclement weather. During freezing and/or windy conditions, automatic irrigation will be discontinued. No watering medians in windy conditions, to avoid drift and wetting vehicles. (2) In areas where wind creates problems of spraying water into private property or road right-of-ways, the controllers shall be set to operate during the period of lowest wind velocity which would normally occur at night (between the hours of 7:00 p.m. and 6:00 a.m.). (3) Contractor shall be responsible for monitoring all irrigation systems Bid # LMD-17-18-15 26 within the jurisdiction of this Specification and execute corrective actions for: coverage, adjustment, clogging of lines, and removal of obstacles, including plant materials which obstruct the spray. All water supply infrastructure, including the meter and backflow, shall be monitored for proper function and flow. Any and all issues that may arise pertaining to the water supply infrasture, regardless of responsibility for repairs, shall be immediately reported by the contractor to City staff. (4) Check systems, as needed, for optimum performance and adjust and/or repair any sprinkler heads causing excessive runoff, including slope areas, or which throw directly onto roadway paving or walks (where sprinkler heads can be adjusted) within the LIVID areas covered under this Agreement. (5) All controllers shall be adjusted as needed for optimum performance considering the water requirements of each remote control valve (sprinkler station). "Smart" or "weather based" controllers shall be configured to water in the "optimized" or "automatic scheduling engine" when available. Plant establishment periods do not apply to this requirement and should be scheduled accordingly. Contractor is responsible for adjusting the controller parameters/attributes in order to irrigate efficiently and each valve shall be customized for the needs of the plant material. Excessive watering or excessive runoff shall not be permitted. (6) Irrigation system will be controlled by Contractor in such a way as not to cause an excessively wet area which could interfere with the Contractor's ability to mow all turf. (7) Contractor shall observe and note any deficiencies occurring from the original design and review these findings with Special Districts, so necessary improvements can be considered. (8) Contractor shall repair all leaking or defective valves immediately upon occurrence, or within 24 hours following notification from Special Districts of such a deficiency. (9) A soil probe shall be used to a depth of 12 inches to determine the water penetration by random testing of the root zones (10) Contractor will provide their own irrigation receiver/transmitter for control of the WeatherTrak or other controllers not listed in the event they are unable to utilize the manufacturer's mobile phone application. The use this device is required during inspections to verify that irrigation systems are functioning properly. The bleeding of valves and hand watering are to be limited to emergency situations. Bid # LMD-17-18-15 27 h. Fertilization: Turf shall be fertilized with a turf type commercial fertilizer at a minimum of four (4) times a year. (See Exhibit E -E5). All fertilizer used shall be granular. Fertilizer type can be suggested by Contractor, determined by soil analysis or at the direction of Special Districts. All turf areas fertilized shall be thoroughly irrigated immediately following fertilization. Fertilizer applications must be approved by Special Districts prior to application. The City of Santa Clarita will pay the contractors price for the fertilizer plus no more than a 15% mark up. The contractor shall provide the labor to apply the fertilizer. Turf Reseeding: Contractor shall twice each year, once in the fall and once in the spring, overseed all turf areas after verticutting (dethatching), aerification and overseed all bare spots, as needed, throughout the remainder of the year to re- establish turf to an acceptable quality. (See Exhibit E -E5). Contractor shall reseed turf areas in the following sequence; they will aerify, verticut, seed and top dress (evenly distributed over the entire area at a uniform depth of %-inch). Special Districts may require the use of sod when deemed necessary. Contractor shall be entitled to additional compensation, (extra) for the cost of the sod only, provided that the loss of turf was not due to the negligence of Contractor. Over seeding shall be sown at a rate of 6 pounds per 1,000 square feet and reseeding of bare areas shall be sown at a rate 8 pounds per 1,000 square feet. The seed used in over seeding or new turf establishment shall be approved by LIVID staff prior to installation. Typically, Fescue and Fescue blends are required. f f-AM:1ft11:79 i! I DIil LI I IIIIII1IF1 q:IGY-11:1 4 18.01 Contractor shall perform at his sole expense under the terms of this agreement the following services: Pruning: Manually select prune shrubs throughout the year to encourage healthy growth habits, and to encourage growth to the natural shape of the plant according to its species and appearance with the exception of roses, which shall be pruned no later than the end of January. Periodic pruning may be required to maintain consistent size, structure, and/or appearance of large groupings of the same species. All shrubs shall be free of dead wood, weak, diseased, insect infested and damaged limbs at all times. Removal of all clippings will be completed the same day pruning occurs. Pruning will not be completed while plants are flowering, during the emergence of new growth, or when high temperatures are present during the hottest time of the year (typically July -August) unless directed by Special Districts. No balls, squares or unusual shapes are permitted under this bid. Selective pruning is required following the natural habit of the particular plant. b. Trimming: The growth of shrubs and ground cover will be restricted to areas behind curbs and walkways, and within planter beds by trimming, as necessary, or upon notice by Special Districts. All trimming practices are subject to change as directed Bid # LMD-17-18-15 28 by Special Districts. c. Disease and Insect Control: All LMD areas are to be maintained free of disease and insects and treat when needed pursuant to Section 20. d. Weed Control: All ground cover and shrub beds are to be kept weed free at all times. Methods for control shall incorporate the following: (1) Mulch application to 3" laver maximum (Removal on an as needed basis of existing/spent mulch may be required to insure the level of grade is kept below surrounding hardscapes and/or at an acceptable height as determined by LMD staff. Such removal will be considered an extra and will require submittal of a proposal and approval by LMD staff.) (2) Hand removal (3) Cultivation (4) Chemical eradication using non -residual herbicides e. Shrub and Ground Cover Replacement: All damaged, diseased (untreatable), or dead shrubs and ground covers whose damage occurred due to natural conditions/causes, will be replaced under the terms of "additional work" as described in Section 4 of this bid document. All shrubs shall be guaranteed to live and remain in healthy condition for no less than ninety (90) days and trees for a period of one (1) year from the date of acceptance of the job by the Special Districts Administrator or qualified representative. Fertilization: Application of an LMD approved fertilizer a minimum of two (2) times per year to provide a healthy color in all plants with foliar feedings. The fertilizer shall be applied once during the months of March or April and once during the months of September or October. Contractor will cultivate around plants as needed Fertilizer shall be appropriate for plant type and season (time of year) and approved by LMD staff prior to installation. The Contractor shall provide a fertilization schedule two (2) weeks prior to the proposed fertilization. g. Irrigation: Irrigation, including hand watering and manual bleeding of valves, is required in the event of an emergency situation and/or where automatic systems are not functioning as required. Irrigation practices described in Section 17, Paragraph e, shall apply to trees, shrubs, turf, and ground cover. h. Diversion requirements: In keeping with State mandated requirements, the LMD strives to exceed diversion obligations to keep green waste from the landfills. The Contractor shall mulch and use on site 95% of the green waste generated by above referenced zones. Contractor requirements for this program shall include a Vermeer 1500 chipper or equivalent for use on site at a minimum of twice per week. j. Recycling: Recycling of plant debris by composting and/or maintaining a minimum 2 -inch layer of mulch under all trees and around all shrubs/groundcover. A minimum 3 -inch layer in all open areas is strongly encouraged. Mulch purchased by the LMD will be disbursed with the above specifications by the contractor who will Bid # LMD-17-18-15 29 provide the labor at his expense. Renovation: Renovate ground covers according to prescribed practices in the industry as needed to maintain a healthy vigorous appearance and growth rate. When ground covers and perennials have grown where they completely fill the space in which they were planted and have started to deteriorate, i.e., less flowering, dying out, smaller plants, they shall be renovated. (Renovation shall include removing said plants, amending the soil, dividing plants as necessary and replanting to maintain a healthy, vigorous appearance and growth rate.) 19. TREE CARE 19.01 Contractor under the terms of this agreement shall perform the following services: a. Tree Maintenance (1) Up to a height of twelve (12) feet, all trees shall be maintained free of all dead, diseased and damaged branches back to the point of breaking as per contract. Wound dressings are never used on any tree pruning cuts. (2) All sucker growth is to be removed from trees as it occurs. (3) Maintain an 8 -foot clearance for branches overhanging walks, 8 -foot for public sidewalks. (4) Report insects and tree diseases to Special Districts Inspector. (5) Stake and support all replacement trees and replace stakes which have been broken or damaged on existing trees. (6) Tree stakes shall be pentachloraphena treated pole pine, not less than 8 feet in length for 5 gallon size trees and not less than 10 feet for 15 gallon trees sizes (two per tree), no galvanized stakes. (7) Commercially available tree rubber ties are to be used unless there is a need for guy wires. All trees tied in two locations—top and bottom. Stakes will not be placed closer than 12 inches from the top tie on the tree trunk. (8) Stakes and ties will be placed so no chafing of bark occurs and shall be checked frequently and retied to prevent girdling. (9) Broken branches are to be removed immediately whether they are in the tree or on the ground. (10) All tree wells in sidewalks within the maintenance areas to be kept weed free and mulched where applicable. b. Fertilization: Apply fertilizer within drip line at least once per year (during the months of March or April) to provide a healthy color in all plants. Fertilizer should, Bid # LMD-17-18-15 30 at the direction of LIVID, be a balanced organic 10-6-4 ratio with trace element. Contractor shall provide Special Districts with two (2) weeks notification prior to the fertilizer application. c. Permits: If a permit is required for tree pruning, Contractor will obtain a permit prior to commencement of work by Contractor. d. Tree Replacement: All trees permanently damaged as a result of action or inaction by the contractor will be replaced as provided for under Section 5 with the identical species of tree existing previously, unless otherwise notified in writing by Special Districts. The need for and the size of replacement will be determined by Special Districts at the monthly maintenance inspection meeting or upon written notification. Size of the replacement shall be of a like size. Substitutions will require prior written approval by Special Districts. Original plans and specifications should be consulted to insure correct identification of species. All newly planted trees are the responsibility of the Contractor to maintain and guarantee healthy establishment and includes any trees installed by others. e. Olive Tree Spraying: Ornamental olive trees shall be sprayed to prevent fruit set by use of "Maintain," "Floret" or other approved product. Two (2) applications shall be required 7-10 days apart. The first application shall be applied when %: to % of the olive blooms are open (sometime between April 1 and May 10). Both spray applications shall be put on using a power sprayer with a minimum of 150 psi. pressure. The Landscape Maintenance District's Tree Maintenance contractor will provide most of the chemical applications to trees. If the landscape contractor provides this service it will be considered "extra work cost". Fireblight Treatment: Preventative Fireblight treatment for Pyrus Kawakamii to consist of spray application between October 1 and mid-November. Post treatment to consist of pruning out dead wood, sterilizing pruning tools after each cut. Preventative Fireblight treatment for Platanus to consist of two applications and possibly a third application, depending on the effectiveness of the previous application. The first application shall occur in February, during the budding stage. The second treatment shall occur in March, during the juvenile growth stage of the leaf. The third application shall occur in April if there is evidence of blight after mature growth of leaf. Materials used shall be of an approved type by the County Agriculture Department. If the landscape contractor provides this service it will be considered "extra work cost". g. Oak Tree Pruning Permit: All cuts over 2 inches in diameter on Oak Trees will be done by the Landscape Maintenance Tree Maintenance contractor. All other cuts on Oak Trees shall be made to ISA standards with an Oak Tree Pruning Permit per City Municipal Code by the landscape contractor or their subcontractor. Special Districts will procure Oak Tree Permits once work is approved. h. Tree Pruning/Trimming: All tree trimming/pruning will be done in accordance with the standards established by the International Society of Arboriculture (ISA) and ANSI 300 Best Management pruning practices. Bid # LMD-17-18-15 31 20. USE OF INTEGRATED PEST MANAGEMENT (I.P.M.) 20.01 Special Districts will provide the materials (Biological insects) necessary for integrated pest management (IPM) and contractor at his under the terms of this agreement will provide the labor. a. Integrated Pest Management (IPM): Integrated pest management (IPM) is a pest management strategy that focuses on long-term prevention or suppression of pest problems with minimum impact on human health, the environment, and non -target organisms. Preferred pest management techniques include encouraging naturally occurring biological control; using alternate plant species or varieties that resist pests; selecting pesticides with a lower toxicity to humans or non -target organisms; adopting cultivating, pruning, fertilizing, or irrigation practices that reduce pest problems; and changing the habitat to make it incompatible with pest development. Pesticides are used as a last resort when careful monitoring indicates that they are needed according to pre -established guidelines. When treatments are necessary, the least toxic and most target -specific pesticides are chosen. Implementing an integrated pest management program requires a thorough understanding of pests, their life histories, environmental requirements, and natural enemies, as well as establishment of a regular, systematic program for surveying pests, their damage, and other evidence of their presence. IPM has been mandated on Federal property since 1996 by Section 136r_1 of Title 7, United States Code, and is cited in Title 41 of the Code of Federal Regulations (102-74.35) as a required service for agencies subject to the authority of the General Services Administration. The Contractor will develop an IPM program for work covered by this statement of work. b. Chemical Application: All work involving the use of chemicals will be accomplished by a State of California Certified or Licensed pest control operator. A written recommendation by a person possessing a valid California Pest Control Advisor License is required prior to chemical application. c. Permits: All chemicals requiring a special permit for use must be registered by the Contractor with the County Agricultural Commissioner's Office and a permit obtained with a copy to Special Districts, prior to use. A copy of all forms submitted to the County Agricultural Commissioner shall be given to Special Districts on a timely basis. d. Compliance with Regulations: All regulations and safety precautions listed in the "Pesticide Information and Safety Manual" published by the University of California will be adhered to. e. Pest Control: Control of ground squirrels, gophers, and other burrowing rodents by trapping and/or eradication will be provided by Special Districts. Contractor is not responsible for this service. Whenever holes are visible upon the surface, these holes shall be filled and securely tamped to avoid moisture runoff entering the holes by the County Agricultural Department who will provide pest control for Special Bid # LMD-17-18-15 32 Districts. This procedure shall be followed in all areas, especially within all slope areas. Contractor is responsible for notifying Special Districts upon detecting a need for rodent control. 21.01 Contractor shall at his sole expense under the terms of this agreement perform the following services: a. Trash Removal: The contractor shall provide a trash pickup schedule for approval by Special Districts. The contractor shall pick up trash and accumulated debris from the site on a regularly scheduled rotation approved by LIVID staff in advance. b. Concrete/Asphalt Median Strip Maintenance: Contractor is responsible for weed and grass removal within the crack(s) on the asphalt, and stamped concrete median strip areas at all times. c. Curb and Gutter Maintenance: Contractor is responsible for removal of weeds and grass from curb and gutter expansion joints at all times. d. Walkway and Crack Maintenance: Walkways, if any, will be cleaned immediately following mowing and edging and cleaned by use of power sweeping or blower equipment at a minimum of once per week or as needed. This includes removal of all foreign objects from surfaces such as: (1) Gum, (2) Animal feces, (3) Grease, (4) Paint, (5) Graffiti, (6) Glass and debris All walkway cracks and expansion joints shall be maintained weed and grass free at all times. e. Drain Maintenance: All drains and catch basins shall be free of silt and other debris at all times. The Contractor shall insure all drainage devices within LIVID are functioning properly at all times. f. Removal of Leaves: Accumulations of leaves that cannot be incorporated into mulch layers shall be removed and properly disposed of not less than once per week. This includes the accumulation of leaves/debris at the base and lower branch structures of shrubs. g. Diversion: The Contractor will be responsible for creating and implementing a written_program to divert a minimum of 85% all green waste from landfills. The program should include, but not be limited to, mulching and composting. The contractor shall report the total tons of green waste generated and the number of tons diverted from the landfill annually to the City's Environmental Services Office. Bid # LMD-17-18-15 33 The goal will be at least 85% diversion. h. Drainage Systems: The following services shall be provided by Contractor at their expense per Contract Agreement except as otherwise provided for: 1. All LMD area surface drains ("V" ditches), shall be kept clear of debris at all times so that water will have an unimpeded passage to its outlet. Contractor will not flush dirt or debris into the storm drain system per the City's National Pollutant Discharge Elimination System (N.P.D.E.S.) permit. All debris will be collected and disposed of properly. 2. All LMD area sub -surface drains (except storm drains), shall be periodically flushed with water to avoid build-up of silt and debris. All inlets to sub -surface drains shall be kept clear of leaves, paper, and other debris to ensure unimpeded passage of water. Every attempt will be made to prevent debris from continuing into the City's Storm Drain system including the use of sand bags, straw bales or other Best Management Practices (B.M.Ps) 3. Disposal of green waste or other debris into catch basins, drains or Storm Drains is prohibited. Such action could result in termination of maintenance contract. pjfa 7d/e\Iq:1Jil9L1leChaJiIAL1I/e1L11111.11.1INIL11]L1W&IIaJilJilellL1llaL1le1L1WE111.1.149eU:7 22.01 All irrigation systems within the LMD areas designated in these specifications will be repaired and maintained as required for operation by the Contractor. Irrigation repairs, (not to include programming) are considered to be additional work or "extras". For all irrigation repairs, including main lines and all irrigation parts reimbursed at no more than a 15% mark up over the contractor's cost. The Contractor must provide invoices upon request of Special District Staff. Failure to provide copies of invoices may result in delay of payments to Contractor. The contractor shall adhere to the Irrigation Association, Best Management Practices (BMP'S) at: http://www.irrigation.org/uploaded Files/Standards/BMPDesign-Install-Manage.3-18- 142. df a. Scope of Responsibility: The contractor shall maintain (repair and/or replace as needed) and keep operable all irrigation equipment consisting of: 1. Irrigation Programming 2. Irrigation Station Identification/Location 3. Irrigation Heads 4. Remote Control Valves 5. Flow Sensors 6. Flow Sensor Programming 7. PVC Piping (Including mainline and laterals) 8. Quick Couplers Bid # LMD-17-18-15 34 9. Risers 10. Swing Joints 11. Check Valves 12. Irrigation Booster Pumps 13. Solar Controllers/Valves 14. Battery Operated Controllers/Valves 15. Valve Boxes, Quick Coupler Boxes, Etc. 16. Irrigation Controller Programming and Setup a. Replacement Requirements: Replacements will be of original materials or substitutes approved by Special Districts in writing prior to any installation. b. Extent of Responsibility: Contractor will be responsible for immediate maintenance (repair or replacement) of all irrigation systems. Contractor will be responsible at all times for hand watering and the bleeding of valves in emergency situations as required to sustain and prevent loss of turf, trees, annuals, perennial plants, and ground covers when automatic systems are not functioning. c. Ordinances: All materials and workmanship will be in accordance with the applicable City Plumbing Ordinances. Where the provisions of the specifications exceed such requirements, the specifications shall govern. d. Controllers: The contractor will be responsible for the control of Smart Water Application Technologies (SWAT) certified weather -based controllers or equivalent, controller programming through the contractors office via a desk top or any wireless computer, or hand held device. The LMD will provide a password for access. e. Inspections: Landscape Maintenance District Consultants/Inspectors will spot check controller schedules on each inspection of a district to assure compliance with irrigation program standards. Contractor shall conduct a complete irrigation system inspection for each district at minimum of twice a year. 22.02 The contractor will be responsible to complete the following WeatherTrak training through HydroPoint University. Proof of completion to be provided upon request no later than thirty (30) days after start of contract. Additional trainings are available and participation is encouraged. b. Level 1— WeatherTrak Basic Systems Training 22.03 Controllers: 1. All controllers shall be adjusted as needed for optimum performance considering the water requirements of each remote control valve (irrigation station). "Smart" or "weather based" controllers shall be configured to water in the "AUTO MODE" or "ET Bid # LMD-17-18-15 35 MODE" when available. Plant establishment periods do not apply to this requirement and should be scheduled accordingly. Contractor is responsible for adjusting the controller parameters/attributes in order to irrigate efficiently and each valve shall be customized for the needs of the plant material. Excessive watering or excessive runoff shall not be permitted. 2. The contractor will be responsible for the control of Smart Water Application Technologies (SWAT) certified weather -based controllers or equivalent, controller programming through the Contractors office via a desk top or any wireless computer, or hand held device. The LIVID will provide a username/password for access. 3. Response to WeatherTrak Alerts by category shall be made within the time frames listed below. Failure to comply with response times will be considered a deficiency and may be subject to a deduction from payment in the amount up to five hundred ($500.00) dollars for each instance where an alert is not resolved within the time frame. a. Severe Alerts to be resolved within 24 hours. b. Major Alerts to be resolved within 5 working days 4. Contractor will provide their own irrigation remote (receiver and transmitter) for control of the Rain Master, Calsense, LEIT (solar), WeatherTrak or other industry standard controllers not listed. The City requires the Promax universal irrigation remote or other "smart phone" technology for its use in field testing and operation of all irrigation systems for the LIVID areas. Use of this device will conserve water consumption, provide for more cost effective maintenance of irrigation systems, and assure all parties concerned that the automatic system is operating at maximum efficiency. Special Districts' inspectors may use this device in their inspections to verify that irrigation systems are functioning properly. The bleeding of valves and hand watering are to be used in emergency or testing situations, not for normal or day-to-day inspections. 5. Consideration must be given to the soil conditions, seasonal temperatures, wind conditions, slope, humidity, and the relationship of conditions which affect irrigation. This may include daytime watering during winter weather to prevent icy conditions and manual operation of the irrigation system during periods of windy or inclement weather. During freezing and/or windy conditions, automatic irrigation shall be paused until normal conditions exist. No watering medians in windy conditions, to avoid drift and wetting vehicles. 6. Contractor shall be responsible for data input with regards to irrigation station reference in the programming function of the central server or at the Bid # LMD-17-18-15 36 controller. Example: Station 1- SE Corner of parking lot, Turf NW of restroom, Shrubs on large slope, etc. 7. In areas where wind creates problems of spraying water into private property or road right-of-ways, the controllers shall be set to operate during the period of lowest wind velocity which would normally occur at night (between the hours of 9:00 p.m. and 7:00 a.m.). 8. Contractor shall be responsible for monitoring all irrigation systems within the jurisdiction of this Specification and correct for coverage, adjustment, clogging of lines, and removal of obstacles, including plant materials which obstruct the spray. Monitoring shall be scheduled for all systems at minimum 1x monthly. 9. Check systems, as needed, for optimum performance and adjust and/or repair any sprinkler heads causing excessive runoff, including slope areas, or which throw directly onto roadway paving or walks (where sprinkler heads can be adjusted). 10. Contractor is to maintain the watering schedule in "AUTO" mode which will equal the evapotranspiration rate based on topography, soil type, plant material, season or climatic factors. Contractor shall notify The City of Santa Clarita of any schedule changes. 11. Contractor shall utilize "cycle & soak" in programming in order to eliminate excessive run-off. 12. Scheduled operation other than 9:00 p.m. to 7:00 a.m. must be approved by The City of Santa Clarita. 13. When available, copies of controller maps shall be kept in enclosures at all times. 14. Contractor is responsible for maintenance of the interiors of controller enclosures and shall be kept clean free of debris and pests, regardless of condition(s) at time of contract award. 15. Contractor shall be responsible to notify The City of Santa Clarita of any additional water requirements to the landscape which is outside of the "AUTO" scheduled program application. 16. It is the responsibility of the Contractor to keep the plant material alive. If this requires an extra application of irrigation water, the Contractor is to make the necessary adjustments and immediately notify The City of Santa Clarita upon doing SO. Bid # LMD-17-18-15 37 17. Only The City of Santa Clarita staff, City Monitors, the Contractor Supervisor/ Foreman or Irrigation Technician will have access to all controllers. Enclosures will be locked/padlocked at all times. 18. The Contractor shall test the soil in turf and groundcover areas and around all trees and shrubs monthly or as necessary with soil probes to determine that the proper amount of water is being applied at all times. This information should be used to adjust watering times on the controller and supplemental hand or deep watering as necessary. 19. The Contractor shall make adjustments to the water programs to compensate for irrigation heads on each system, soil type and permeability, wind condition, orientation to the sun, air temperature, season, and logistical considerations 20. Once the irrigation system has been adjusted to only irrigate the planting areas it was designed to irrigate, the contractor shall then monitor the irrigation watering application time to determine the length of time each system runs until irrigation runs off the landscape area. This information will then be used to establish "cycle & soak" parameters. 21. The maximum run time should then be set a minimum of one minute less than the time it takes for run off to occur. This will establish the maximum run time for each valve, with full sun exposure. Adjust valves with partial shade or full shade to have less run time than the systems in full sun. 22. It is required that soil conditions be constantly monitored with a soil probe to insure that over -saturation of the soil does not occur. 23. In addition to the soils condition, the individual plant material requirements must be taken into account. As the plant material becomes established, a reduction in the frequency of watering should be implemented to harden -off the plant material while maintaining it in a healthy condition. 22.04 Operation of System: 1. As a standard practice, the Contractor shall formally acknowledge receipt of the irrigation System within the first 60 days of the notice to proceed. It is the Contractors responsibility to conduct a full scale irrigation audit/assessment to determine deficiencies in the system and make recommendations for repair(s). 2. Contractor will be responsible for immediate maintenance (repair or replacement) of all irrigation systems. Contractor will be responsible at all times for hand watering and the bleeding of valves in emergency situations as required to sustain and prevent Bid # LMD-17-18-15 38 loss of turf, trees, annuals, perennial plants, and ground covers when automatic systems are not functioning. 3. Irrigation system will be controlled by Contractor in such a way as not to cause an excessively wet area which could interfere with the Contractor's ability to mow/maintain landscaped areas. 4. All irrigation systems shall be personally inspected by Contractor a minimum of once per month to verify effectiveness of sprinkler operation. The appropriate Irrigation Inspection Form must be filled out per controller and submitted to The City of Santa Clarita LIVID for review. 5. Contractor shall adjust and clean as necessary all sprinkler heads, valves and pressure regulators to continue operation at maximum efficiency and performance. 6. All materials and workmanship will be in accordance with the City Plumbing Ordinances if/when applicable. 7. Sprinkler heads in turf areas shall be kept clear of overgrowth, which may obstruct maximum operation. No chemical spraying or growth inhibitors around head shall be allowed. 8. Contractor shall be responsible for trimming plant material and making necessary adjustments to riser heights as growth rates indicate. 9. Contractor shall be responsible for hand -watering any pots not provided with an irrigation system to maintain plants and promote optimum growth. 10. Adjustments in operating pressure for spray and rotor type heads shall be followed per manufacturer's recommendation to provide optimum efficiency unless instructed otherwise by The City of Santa Clarita. 11. Contractor shall be required to walk each site upon request by The City of Santa Clarita representative a minimum of one time per quarter to inspect the operation of the irrigation system. 12. Plant damage or loss resulting from the failure to promptly report irrigation system failure shall be considered Contractor negligence and such plant material shall be repaired or replaced at Contractor expense. 13. All hand watering performed with a hose shall require the hose to have a flow control that will allow the operator to turn the hose off between watering areas to minimize any wasted water. Bid # LMD-17-18-15 39 14. The Contractor shall be responsible for monitoring all project irrigation systems and should correct coverage, head adjustments, clogged lines, loose staking of heads and pipes, and obstacles, including plant material, which obstruct the spray. Make all necessary adjustments to heads that spray onto roadways, walks, walls, and patio areas or out of intended area of coverage. The Contractor shall clean and adjust sprinkler heads as needed for proper coverage. Each system should be operated via remote control and observed on a regular basis. 15. During extremely hot weather, long holiday periods, and during or following breakdown of systems, the contractor should provide adequate personnel and materials as required to adequately water all landscaped areas at no extra cost to The City of Santa Clarita. When breakdowns or malfunctions exist, the contractor should water manually by whatever means necessary to maintain all plant materials in a healthy condition. Overly wet or dry conditions should not be permitted to develop. 16. Once a year, the contractor shall clean all controller cabinets and valve boxes, remove intruding soil and replace gravel as needed. 17. Testing, certification and service of the backflow prevention devices on the irrigation systems shall be done by a certified tester as provided by The City of Santa Clarita. 18. Contractor shall not repair, manipulate or remove backflow devices unless prior authorization has been received by a City of Santa Clarita representative. However, Contractor is permitted to make use of shutoff valves located on or near backflow devices in the event of a mainline break and/or maintenance. 19. Contractor shall notify the LIVID office immediately should a backflow prevention device malfunction occur. 20. Landscape Maintenance District Consultants/Inspectors/City staff will spot check controller schedules on each inspection of a district to assure compliance with irrigation program standards. Contractor shall conduct a complete irrigation system inspection for each district at minimum of twice a year. 21. Contractor shall observe and note any deficiencies occurring from the original design and review these findings with Special Districts, so necessary improvements can be considered. 22.05 Repairs: 1. All pop-up heads should be assembled on triple swing joints. Bid # LMD-17-18-15 40 2. When irrigation heads, risers, nozzles, etc. break, they will be replaced with like for like irrigation heads. Uniformity is of the utmost importance. 3. All remote control valves shall be Superior 950DW brass valves unless other(s) are accepted by LIVID staff. 4. Contractor shall repair all leaking or defective valves immediately upon occurrence, or within 24 hours following notification from LIVID of such a deficiency. 5. Malfunctions of any nature which are deemed to be the fault of materials or workmanship still covered under original installation guarantee shall be reported immediately to The City of Santa Clarita. 6. Contractor shall submit itemized irrigation invoices for repairs, per LIVID Zone on an as needed basis. 7. Repair logs shall be maintained and will include date of repair, nature of repair, and itemized list of materials for clarity. Site map/photo documentation to illustrate location of repair, photo of site condition, and work completed shall be included with repair log(s). 22.06 Conservation: The City of Santa Clarita may conduct monthly water management meetings with the contractor to review all controllers with irregular usage and situations where water consumption is excessively high. All plant stress or loss due to under -watering or over - watering will demonstrate contractor neglect and cost to replace said material will be at Contractor's sole expense. The City of Santa Clarita may conduct monthly Water Management Meetings with the contractor to review any penalty charges that were caused by the Contractor's inability to properly manage water allocations, when applicable. The Contractor will be responsible for paying all water penalties incurred on each water meter for all overages exceeding allocation established by the respective water purveyor. The City of Santa Clarita may waive specific penalties at its sole discretion. The City of Santa Clarita takes Water Conservation very seriously and will not tolerate mismanaged or neglected water delivery systems. 22.07 The Contractor shall provide WeatherTrak generated reports called "Controller Inventory Reports" at the request of City Staff. The first report will be due 30 days after the start of this Agreement and updated every two weeks. At a minimum, the report shall identify each irrigation controller subject to this Agreement, the location, alert status, and confirm the controller is "online". Failure to provide a completed report on time will be considered an incomplete work item and may be subject to a deduction from payment in the amount up to Bid # LMD-17-18-15 41 five hundred ($500.00) dollars. 22.08 Water Budgets: In order to ensure efficient and responsible water management with regards to landscape irrigation, the City of Santa Clarita Special Districts office requires the following: When water budgets have been established for each individual service area within a Landscape Maintenance District Zone (specifically water meter and/or point of connection), CONTRACTOR shall not exceed the Maximum Applied Water Allowance (MAWA) as established by State Assembly Bill 1881, Model Water Efficient Landscape Ordinance (MWELO). http://www.water.ca.gov/wateruseefficiency/landscapeordinance/ When water budgets and/or tiered rate structures are enforced by individual water purveyors such as; Valencia Water Company, Newhall County Water District, Santa Clarita Water Division or Castaic Lake Water Agency, CONTRACTOR shall not exceed the monthly allocation(s) as set forth by the service provider for each individual service area within a Landscape Maintenance District Zone, specifically water meter and/or point of connection. Failure to comply with these requirements will result in a probationary period of up to 60 days to allow for corrective actions. Failure to comply with water budgets within this time frame may lead to monetary penalties up to the costs of the excessive use which exceeds the water budget(s), efficient tier, or any "penalty' tier the City of Santa Clarita is subjected to. 22.09 Water Budgets - In order to ensure efficient and responsible water management with regards to landscape irrigation, the City of Santa Clarita Special Districts office requires the following: When water budgets have been established for each individual service area within a Landscape Maintenance District Zone (specifically water meter and/or point of connection), CONTRACTOR shall not exceed the Maximum Applied Water Allowance (MAWA) as established by State Assembly Bill 1881, Model Water Efficient Landscape Ordinance (MWELO). Formula: MAWA = (ETo) (0.62) [(0.7 x LA) + (0.3 x SLA) MAWA = Maximum Applied Water Allowance (gallons per year) ETo = Reference Evapotranspiration (inches per year) 0.62 = Conversion Factor (to gallons) 0.7 = ET Adjustment Factor (ETAF) LA = Landscape area including SLA (square feet) 0.3 = Additional water allowance for SLA SLA = Special landscape area (square feet) When water budgets and/or tiered rate structures are enforced by individual water purveyors such as; Valencia Water Company, Newhall County Water District, Santa Clarita Water Division Bid # LMD-17-18-15 42 or Castaic Lake Water Agency, CONTRACTOR shall not exceed the monthly allocation(s) as set forth by the service provider for each individual service area within a Landscape Maintenance District Zone, specifically water meter and/or point of connection. Failure to comply with these requirements will result in a probationary period of up to 60 days to allow for corrective actions. Failure to comply with water budgets within this time frame may lead to monetary penalties up to the costs of the excessive use which exceeds the water budget(s), efficient tier, or any "penalty' tier the City of Santa Clarita is subjected to. 23. MAINTENANCE AND REPAIR OF HARDSCAPE, SERVICE ROADS, AND DRAINAGE SYSTEMS 23.01 Hardscape surfaces, walkways, and service roads, if any, shall be maintained by Contractor so as to keep the integrity of the walking and/or driving surface in a safe, unimpaired condition. The contractor may not use subcontractors not included with the bid submission without written approval of Special Districts Staff. Any unsafe condition of a walkway or service road shall be reported immediately to the LIVID Monitor or directly to City Staff. a. Contractor may be responsible for total replacement or repair of hardscaping and/or plant replacement if damage occurs due to Contractor's negligence or by accidental damage within maintenance operation. b. Contractor shall be responsible for sweeping/blowing all hardscape surfaces within the contract boundaries on a regularly scheduled routine approved by LIVID Staff or as requested by Special Districts. All debris must be collected and removed. c. Disposal of debris by blowing into roadways, sidewalks, or other areas is prohibited and may be cause for contract termination or a deduction in payment as described in Section 10.03 a. 24. GRAFFITI ERADICATION AND CONTROL 24.01 Contractor maybe responsible to remove small amounts of graffiti (licensed plate size) as it appears upon any of the walkways, Paseo overpasses and underpasses, walls, or any appurtenant structures or equipment within the areas under Contractor's maintenance. Special Districts Inspector will be informed of all graffiti immediately upon discovery. Contractor is required to input graffiti information into the City's reporting system at: http://www.sa nta-clarita.com/city-ha II/depa rtments/administrative-services/technology- services/egraffiti 24.02 The contractor may be required to remove small amounts of debris which would fit into a small pick -up truck. In such cases the dump fee may be invoiced to Special Districts. Removal of larger items would be considered as an "additional work" item and subject to the terms of Section 4. 24.03 All materials and processes used in graffiti eradication shall be non -injurious to surfaces and adjacent District property and approved by CAL -OSHA. Materials and processes used must be approved by LM prior to use. Bid # LMD-17-18-15 43 25. NATURAL AREAS MAINTENANCE 25.01 Natural areas are open space areas that have minimal usage due to the sloping character of the land and the rugged landscape materials that are native to the land. Contractor will provide periodic maintenance, according to routine scheduling, consisting of debris removal as directed by Special Districts. f�Z7�11.1.1INIa111141I:1a:111111I:1a:11ia1167 26.01 Contractor is responsible to keep tree wells within LIVID areas weed -free and maintain tree well irrigation system in accordance with Section 22 of these Specifications. Maintenance of trees in street tree wells shall be in accordance with Section 19. Mulching of tree wells is required as needed and/or as directed by Special Districts. 27. NON LANDSCAPED MEDIANS & UNDEVELOPED MEDIANS 27.01 Contractor will provide periodic maintenance, according to routine maintenance scheduling, consisting of debris removal, weed abatement and mulch application. 28. DECOMPOSED GRANITE 28.01 Contractor will be required to keep DG areas and pathways free of soil, litter, debris, and weed free. Any areas in need of repair or fill should be reported and a proposal provided to bring the area back to an acceptable condition. 29. FUTURE MEDIANS 29.01 For the maintenance of future medians that have been accepted by the City, contractor to provide a bid alternate price as described on the bid schedule. 30. MAINTENANCE INSPECTIONS 30.01 The Contractor shall perform a maintenance inspection of all facilities on a weekly basis within the LIVID during daylight hours. Such inspections shall be both visual and operational. The operational inspection shall include operationof all sprinklers, lighting and other mechanical systems to check for proper operational condition and reliability. Contractor is required to input non -contractual service request information into the City's "Resident Service Center" at: http://user.govoutreach.com/santaclarita/faq.php 30.02 The Contractor shall be expected to meet on site with an authorized representative of Special Districts for a walk-through inspection. Said meeting shall be at the convenience of Special Districts and may include residents of the community. Special Districts may notify the appropriate local representatives of the time and place of each walk-through inspection at a minimum of one (1) week prior to the date of inspection. In addition, bi-weekly interim inspections may be made by Special Districts if deemed necessary by LIVID Staff. Bid # LMD-17-18-15 44 Bid # LMD-17-18-15 45 101 SAMPLE CONTRACT MAINTENANCE AGREEMENT (SAMPLE) BETWEEN THE CITY OF SANTA CLARITA AND FOR THIS MAINTENANCE AGREEMENT ("Agreement") is made by and between the CITY OF SANTA CLARITA, a general law city and municipal corporation ("CITY") and , ("CONTRACTOR"). The Parties agree as follows: 1. CONSIDERATION. A. As partial consideration, CONTRACTOR agrees to perform the work listed in the SCOPE OF SERVICES, below, and B. As additional consideration, CONTRACTOR and CITY agree to abide by the terms and conditions contained in this Agreement, and C. As additional consideration, CITY agrees to pay CONTRACTOR on a basis an amount set forth in the attached Exhibit " " which is incorporated by reference, for CONTRACTOR's services. CITY will pay such amount promptly, but not later than thirty (30) days after receiving CONTRACTOR's invoice. 2. TERM. The term of this Agreement will be from , 20 to 20 The Agreement may be renewed upon mutual consent of the parties. 3. SCOPE OF SERVICES. A. CONTRACTOR will perform services listed in the attached Exhibit B. CONTRACTOR will, in a workmanlike manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space and facilities, and all tests, testing and analyses, calculation, and all other means whatsoever, except as herein otherwise expressly specified to be furnished by CITY, necessary or proper to perform and complete the work and provide the professional services required of CONTRACTOR by this Agreement. C1111111,C4MUM 101►[eDITUTC]=11 A. If required by applicable state law including, without limitation Labor Code §§ 1720 (as amended by AB 975 (2001)), 1771, 1774, 1775, and 1776, CONTRACTOR must pay its workers prevailing wages. It is CONTRACTOR's responsibility to interpret and implement any prevailing wage requirements and CONTRACTOR agrees to pay any penalty or civil damages resulting from a violation of the prevailing wage laws. In accordance with Labor Code § 1773.2, copies of the prevailing rate of per diem wages are available upon request from CITY's Engineering Division or the website for State of California Prevailing Wage Determination at www.dir.ca.gov/DLSR/PVVD. A copy of the prevailing rate of per diem wages must be posted at the job site. B. If this contract is subject to state prevailing wage requirements of the California Labor Bid # LMD-17-18-15 46 Code including Sections 1770 and 1773, and the City's California Department of Industrial Relations (DIR) approved Labor Compliance Program. All covered work classifications required in performance of this contract will be subject to prevailing wage provisions. The Contractors and its subcontractors shall pay not less than the state wage rates. Contractor shall further adhere to the requirements contained in the City of Santa Clarita's Labor Compliance Program. A copy of the Labor Compliance Program is available for review upon request at the Office of the City Clerk. All pertinent state statues and regulations, including, but not limited to those referred to in this contract and in the City's Labor Compliance Program, are incorporated herein as though set forth in their entirety. Additionally, the Contractor is responsible for obtaining a current edition of all applicable state statues and regulations and adhering to the latest editions of such. C. Protection of Resident Workers The City of Santa Clarita actively supports the Immigration and Nationality Act (INA), which includes provisions addressing employment eligibility, employment verification, and nondiscrimination. Under the INA, employers may hire only persons who may legally work in the United States (i.e., citizens and nationals of the U.S.) and aliens authorized to work in the U.S. The employer must verify the identity and employment eligibility of anyone to be hired, which includes completing the Employment Eligibility Verification Form (1-9). The Contractor shall establish appropriate procedures and controls so no services or products under the Contract Documents will be performed or manufactured by any worker who is not legally eligible to perform such services or employment. W-ALI IING1171W00111:\TOL6717:q A. By executing this Agreement, CONTRACTOR represents that CONTRACTOR has: Thoroughly investigated and considered the scope of services to be performed, and Carefully considered how the services should be performed, and Understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement. B. If services involve work upon any site, CONTRACTOR warrants that CONTRACTOR has or will investigate the site and is or will be fully acquainted with the conditions there existing, before commencing the services hereunder. Should CONTRACTOR discover any latent or unknown conditions that may materially affect the performance of the services, CONTRACTOR will immediately inform CITY of such fact and will not proceed except at CONTRACTOR's own risk until written instructions are received from CITY. [:�1►6Yq:L'UUI� A. Before commencing performance under this Agreement, and at all other times this Agreement is effective, CONTRACTOR will procure and maintain the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below: Bid # LMD-17-18-15 47 Type of Insurance Limits (combined single) Commercial general liability: $1,000,000 Business automobile liability $1,000,000 Workers compensation Statutory requirement B. Commercial general liability insurance will meet or exceed the requirements of ISO -CGL Form No. CG 00 01 11 85 or 88. The amount of insurance set forth above will be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage. Liability policies will be endorsed to name City, its officials, and employees as "additional insureds" under said insurance coverage and to state that such insurance will be deemed "primary" such that any other insurance that may be carried by City will be excess thereto. Such insurance will be on an "occurrence," not a "claims made," basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to City. C. Automobile coverage will be written on ISO Business Auto Coverage Form CA 00 01 06 92, including symbol 1 (Any Auto). D. CONTRACTOR will furnish to City duly authenticated Certificates of Insurance evidencing maintenance of the insurance required under this Agreement, endorsements as required herein, and such other evidence of insurance or copies of policies as may be reasonably required by City from time to time. Insurance must be placed with insurers with a current A.M. Best Company Rating equivalent to at least a Rating of 'A:VII." Certificate(s) must reflect that the insurer will provide thirty (30) day notice of any cancellation of coverage. CONTRACTOR will require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word "endeavor" with regard to any notice provisions. E. Should CONTRACTOR, for any reason, fail to obtain and maintain the insurance required by this Agreement, City may obtain such coverage at CONTRACTOR's expense and deduct the cost of such insurance from payments due to CONTRACTOR under this Agreement or terminate. In the alternative, should CONTRACTOR fail to meet anv of the insurance requirements under this agreement, City may cancel the Agreement immediately with no penalty. G. Should Contractor's insurance required by this Agreement be cancelled at anv point prior to expiration of the policy. CONTRACTOR must notify City within 24 hours of receipt of notice of cancellation. Furthermore, CONTRACTOR must obtain replacement coverage that meets all contractual requirements within 10 days of the prior insurer's issuance of notice of cancellation. CONTRACTOR must ensure that there is no lapse in coverage. 7. TIME FOR PERFORMANCE. CONTRACTOR will not perform any work under this Agreement until: A. CONTRACTOR furnishes proof of insurance as required under Section 6 of this Agreement, and B. CITY gives CONTRACTOR a written Notice to Proceed. C. Should CONTRACTOR begin work in advance of receiving written authorization to proceed, any such professional services are at CONTRACTOR's own risk. Bid # LMD-17-18-15 48 E:i1gC7LTA 111/-\1[*711 A. CITY may terminate this Agreement at any time with or without cause B. CONTRACTOR may terminate this Agreement upon providing written notice to CITY at least thirty (30) days before the effective termination date. C. Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated. D. By executing this document, CONTRACTOR waives any and all claims for damages that might otherwise arise from CITY's termination under this Section. 9. INDEMNIFICATION. CONTRACTOR agrees to indemnify and hold CITY harmless from and against any claim, action, damages, costs (including, without limitation, attorney's fees), injuries, or liability, arising out of the performance of this agreement by CONTRACTOR. Should CITY be named in any suit, or should any claim be brought against it by suit or otherwise, arising out of performance by CONTRACTOR of services rendered pursuant to this Agreement, CONTRACTOR will defend CITY (at CITY's request and with counsel satisfactory to CITY) and will indemnify CITY for any judgment rendered against it or any sums paid out in settlement or costs incurred in defense otherwise. 10. INDEPENDENT CONTRACTOR. CITY and CONTRACTOR agree that CONTRACTOR will act as an independent contractor and will have control of all work and the manner in which is it performed. CONTRACTOR will be free to contract for similar service to be performed for other employers while under contract with CITY. CONTRACTOR is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONTRACTOR as to the details of doing the work or to exercise a measure of control over the work means that CONTRACTOR will follow the direction of the CITY as to end results of the work only. 11. NOTICES. A. All notices given or required to be given pursuant to this Agreement will be in writing and may be given by personal delivery or by mail. Notice sent by mail will be addressed as follows To CITY: City of Santa Clarita 23920 Valencia Boulevard, Suite 300 Santa Clarita, CA 91355 To CONTRACTOR: Name Address City B. When addressed in accordance with this paragraph, notices will be deemed given upon deposit in the United States mail, postage prepaid. In all other instances, notices will be deemed given at the time of actual delivery. C. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. 12. TAXPAYER IDENTIFICATION NUMBER. CONTRACTOR will provide CITY with a Taxpayer Identification Number. Bid # LMD-17-18-15 49 13. WAIVER. A waiver by CITY of any breach of any term, covenant, or condition contained in this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained in this Agreement, whether of the same or different character. 14. CONSTRUCTION. The language of each part of this Agreement will be construed simply and according to its fair meaning, and this Agreement will never be construed either for or against either party. 15. SEVERABLE. If any portion of this Agreement is declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Agreement will continue in full force and effect. 16. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of reference only and will not affect the interpretation of this Agreement. 17. WAIVER. Waiver of any provision of this Agreement will not be deemed to constitute a waiver of any other provision, nor will such waiver constitute a continuing waiver. 18. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County. 19. AUTHORITY/MODIFICATION. This Agreement may be subject to and conditioned upon approval and ratification by the Santa Clarita City Council. This Agreement is not binding upon CITY until executed by the City Manager. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written agreement. CITY's City Manager may execute any such amendment on behalf of CITY. 20. ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that this Agreement, agreements ancillary to this Agreement, and related documents to be entered into in connection with this Agreement will be considered signed when the signature of a party is delivered by facsimile transmission. Such facsimile signature will be treated in all respects as having the same effect as an original signature. 21. EFFECT OF CONFLICT. In the event of any conflict, inconsistency, or incongruity between any provision of this Agreement, its attachments, the purchase order, or notice to proceed, the provisions of this Agreement will govern and control. 22. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood, explosion, war, terrorist act, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties' control, then the Agreement will immediately terminate without obligation of either party to the other. 23. ENTIRE AGREEMENT. This Agreement and its one attachment constitutes the sole agreement between CONTRACTOR and CITY respecting maintenance. To the extent that there are additional terms and conditions contained in Exhibit " " that are not in conflict with this Agreement, those terms are incorporated as if fully set forth above. There are no other understandings, terms or other agreements expressed or implied, oral or written. 24. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest laws and regulations including, without limitation, CITY's conflict of interest regulations. (SIGNATURES ON NEXT PAGE) Bid # LMD-17-18-15 50 IN WITNESS WHEREOF, the parties hereto have executed this contract the day and year first hereinabove written. FOR CONTRACTOR: By: Sample Only - Do Not Sign Print Name & Title Date: FOR CITY OF SANTA CLARITA: KENNETH W. STRIPLIN, CITY MANAGER By: City Manager Date: ATTEST: By: City Clerk Date: APPROVED AS TO FORM: JOSEPH M. MONTES, CITY ATTORNEY By: City Attorney Date: Bid # LMD-17-18-15 51 C. PRICING SCHEDULE Bid # LMD-17-18-15 Annual Maintenance Contract For Landscape Maintenance Zones T2, T3, T4, T5, T6, And T7 Fill out this form completely and return with your bid. Pricing must be entered into line items section of PlanetBids. If the number entered on this page conflicts with what is entered on Planetbids, the number entered on Planetbids shall govern. Item Project Site Monthly Total No. Maintenance Cost Annual cost 1. LMD Zone T2 a) x12mos b) 2. LMD Zone T3 a) x12mos b) 3. LMD Zone T4 a) x12mos b) 4. LMD Zone T5 a) x12mos b) 5. LMD Zone T6 a) x12mos b) 6. LMD Zone T7 a) x12mos b) Total (add lines 1b through 6b) $ Total bid amount, annually, in legibly printed words: Bid # LMD-17-18-15 52 ADDITIONAL PRICING Bid # LMD-17-18-15 Annual Maintenance Contract For Landscape Maintenance Zones T2, T3, T4, T5, T6, And T7 Do NOT include this pricing in the cost of your bid response. Pricing and Billing Schedule Detail Hourly labor rates to be used in performing the work required in the specifications for annual landscape maintenance. These rates will not be used in evaluating the bid, but shall be used in evaluating cost estimates for "additional" or "extra" work requested by the City under this contract. Extra/Additional work by the CONTRACTOR, shall not exceed the labor rates as listed below: Skill Level Hourly cost After hour emergency Irrigation Laborer Landscape Laborer QAC/QAL Herbicide and Pesticide Applicator $40.00 per hour $30.00 per hour $30.00 per hour $65.00 per hour $45.00 per hour N/A Please note: pricing increase allowance will be according to Consumer Price Index (see Section A, 'Bid Instructions, Item #33) Please initial to verify acknowledgement of labor rates - (initial) Bid # LMD-17-18-15 53 ADDITIONAL PRICING CONT... Bid # LMD-17-18-15 LIVID ADDITIONAL PRICING SHEET #2 Please list the unit price for labor, EXCLUDING part/material costs for the following tasks. These rates will not be used in evaluating the bid, but may be used in evaluating cost estimates for additional work requested by the City under this contract. Do NOT include this pricing in the cost of your bid response. LINE DESCRIPTION UNIT OF UNIT PRICE QUANTITY EXTENDED PRICE MEASURE (unit price x quantity) 1 Price for maintenance of landscape with turf. 1 square foot 500 sq. ft. 2 Price for maintenance of landscape with trees, 1 square foot 1000 sq. ft. shrubs and ground cover. 3 Price for landscaped, irrigated slope 1 square foot 500 sq. ft. maintenance. 4 Price for installation of one (1) gallon shrub 1 each (5) Five 5 Price for installation of five (5) gallon shrub 1 each (5) Five 6 Price for installation of fifteen (15) gallon shrub 1 each (5) Five 7 Price for installation of fifteen (15) gallon tree 1 each (5) Five Bid # LMD-17-18-15 54 PROACTIVE APPROACH FORM Bid # LMD-17-18-15 Annual Maintenance Contract For Landscape Maintenance Zones T2, T3, T4, T5, T6, And T7 Please explain what policies or procedures you and your company will provide to insure your team will proactively identify deficiencies, suggest solutions, and execute resolution? Bid # LMD-17-18-15 55 DESIGNATION OF SUBCONTRACTORS Bid # LMD-17-18-15 Annual Maintenance Contract For Landscape Maintenance Zones T2, T3, T4, T5, T6, And T7 City of Santa Clarita, California Subcontractor Age of firm: DBE STATUS: Certifying Agency: Dollar Value of Work Annual Gross Receipts: Location and Place of Business Bid Schedule Item Nos: Description of Work License No. Exp. Date: / / Phone ( ) Subcontractor Age of firm: DBE STATUS: Certifying Agency: Dollar Value of Work Annual Gross Receipts: Location and Place of Business Bid Schedule Item Nos: Description of Work License No. Exp. Date: / / Phone ( ) Subcontractor Age of firm: DBE STATUS: Certifying Agency: Dollar Value of Work Annual Gross Receipts: Location and Place of Business Bid Schedule Item Nos: Description of Work License No. Exp. Date: / / Phone ( ) NOTE: A contractor or subcontractors h a I I not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5 of the Labor Code. It is not a violation of this section for an unregistered contractor to submit a bid that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 of the Labor Code at the time the contract is awarded. Bid # LMD-17-18-15 56 REFERENCES Bid # LMD-17-18-15 Annual Maintenance Contract For Landscape Maintenance Zones T2, T3, T4, T5, T6, And T7 City of Santa Clarita, California The following are the names, addresses, and telephone numbers of three public agencies for which BIDDER has performed work of a similar scope and size within the past 3 years: 1. Name and Address of Owner / Agency Name and Telephone Number of Person Familiar with Project Contract Amount Type of Work Date Completed 2. Name and Address of Owner / Agency Name and Telephone Number of Person Familiar with Project Contract Amount Type of Work Date Completed 3. Name and Address of Owner / Agency Name and Telephone Number of Person Familiar with Project Contract Amount Type of Work Date Completed The following are the names, addresses, and telephone numbers of all brokers and sureties from whom BIDDER intends to procure insurance bonds: Bid # LMD-17-18-15 57 ACKNOWLEDGEMENT & ACCEPTANCE OF BID SPECIFICATIONS Bid # LMD-17-18-15 Annual Maintenance Contract For Landscape Maintenance Zones T2, T3, T4, T5, T6, And T7 By providing the three (3) required signatures below, the Contractor acknowledges full understanding, complete agreement to, and accepts in its entirety, all Bid Specifications for the Annual Maintenance Contract For Landscape Maintenance Zones T2, T3, T4, T5, T6, And T7. The Contractor will be expected to perform maintenance practices and uphold the standards herein to the established specifications throughout the length of the contract. *Supervisor's Signature: Date: *Estimator's Signatu *Owner's Signature: Date: *AH three signatures required Bid # LMD-17-18-15 58 BID SECURITY FORMS FOR CHECK OR BOND TO ACCOMPANY BID Bid # LMD-17-18-15 Annual Maintenance Contract For Landscape Maintenance Zones T2, T3, T4, T5, T6, And T7 NOTE: The following form shall be used in case check accompanies bid. Accompanying this Proposal is a *certified/cashier's check payable to the order of the City of Santa Clarita for: dollars ($ ), this amount being not less than ten percent (10%) of the total amount of the first contract year (365 days) of this bid. The proceeds of this check shall become the property of said AGENCY provided this Proposal shall be accepted by said AGENCY through action of its legally constituted contracting authorities, and the undersigned shall fail to execute a contract and furnish the required bonds within the stipulated time; otherwise, the check shall be returned to the undersigned. Project Name: Annual Maintenance Contract For Landscape Maintenance Zones T2, T3, T4, T5, T6, And T7 Bidder's Signature CONTRACTOR Address City, State, Zip Code * Delete the inapplicable work. NOTE: If the bidder desires to use a bond instead of a check, the following form shall be executed. The sum of this bond shall be not less than ten percent (10%) of the total amount of the bid. Bid # LMD-17-18-15 59 PROPOSAL GUARANTEE BID BOND Bid # LMD-17-18-15 Annual Maintenance Contract For Landscape Maintenance Zones T2, T3, T4, TS, T6, And T7 City of Santa Clarita, California KNOW ALL MEN BY THESE PRESENTS that as BIDDER, and , as SURETY, are held and firmly bound unto the City of Santa Clarita, as AGENCY, in the penal sum of dollars ($ ), which is ten percent (10%) of the total of first contract year (365 days) amount which is bid by BIDDER, to AGENCY for the above -stated project, for the payment of which sum, BIDDER and SURETY agree to be bound, jointly and severally, firmly by these presents. THE CONDITIONS OF THIS OBLIGATION ARE SUCH that, whereas BIDDER is about to submit a bid to AGENCY for the above -stated project, if said bid is rejected, or if said bid is accepted and the contract is awarded and entered into by BIDDER in the manner and time specified, then this obligation shall be null and void, otherwise it shall remain in full force and effect in favor of AGENCY. IN WITNESS WHEREAS, the parties hereto have set their names, titles, hands, and seals, this 20 BIDDER SURETY* Subscribed and sworn to this day of 20_ NOTARY PUBLIC *Provide BIDDER and SURETY name, address, and telephone number and the name, title, address, and telephone number for authorized representative. IMPORTANT- Surety Companies executing Bonds must appear on the Treasury Department's most current list (Circular 570, as amended) and be authorized to transact business in the State where the project is located. Bid # LMD-17-18-15 60 FAITHFUL PERFORMANCE BOND Bid # LMD-17-18-15 Annual Maintenance Contract For Landscape Maintenance Zones T2, T3, T4, TS, T6, And T7 City of Santa Clarita, California KNOW ALL MEN BY THESE PRESENTS that as CONTRACTOR, AND as SURETY, are held and firmly bound unto the City of Santa Clarita, as AGENCY, in the penal sum of dollars ($ ), which is one - hundred (100%) percent of the total amount for the above -stated project, for the payment of which sum, CONTRACTOR and SURETY agree to be bound, jointly and severally, firmly by these presents. For service contracts of a continuing nature, the bond shall be in the amount equal to the amount of the initial contract term. Thereafter, the bond shall be in an amount equal to the annual value of such contract. The term of the bond shall cover the initial contract term. Thereafter, CONTRACTOR and SURETY must submit a new or renewed bond covering each subsequent annual renewal of the contract. THE CONDITIONS OF THIS OBLIGATION ARE SUCH that, whereas CONTRACTOR has been awarded and is about to enter into the annexed Contract Agreement with AGENCY for the above -stated project, if CONTRACTOR faithfully performs and fulfills all obligations under the contract documents in the manner and time specified therein, then this obligation shall be null and void, otherwise it shall remain in full force and effect in favor of AGENCY, provided that any alterations in the obligation or time for completion made pursuant to the terms of the contract documents shall not in any way release either CONTRACTOR or SURETY, and notice of such alterations is hereby waived by SURETY. IN WITNESS WHEREOF, the parties hereto have set their names, titles, hands, and seals, this day of 20 CONTRACTOR* SURETY* Subscribed and sworn to this I01 M/e11319'11113110 day of 20_ "Provide CONTRACTOR/SURETY name, address, and telephone number and the name, title, address, and telephone number of authorized representative. Bid # LMD-17-18-15 61 DOCUMENTS CHECKLIST Bid # LMD-17-18-15 Annual Maintenance Contract For Landscape Maintenance Zones T2, T3, T4, T5, T6, And T7 In addition to the items requested for the proposal the following documents are required to be completed and submitted by the proposer. DO NOT send more information than is requested. DO send the REQUESTED information. With Bid Proposal (All Bidders) ✓ Request for Proposal Invitation page filled out ✓ Any addendum published through Planetbids — signed form returned and digitally acknowledgement through planet bids ✓ Bidder's Bond - MUST be received at City Hall prior to bid due date ✓ Designation of Subcontractors form — if none, write "n/a` Do NOT leave blank ✓ Reference Page ✓ Price Schedule — Pricing must be entered into line items section of PlanetBids ✓ Additional Pricing Page - Do NOT include this pricing in the cost of your bid response. Fill out form and return with bid ✓ Required certificates/licenses — • Proof of Contractor's License - license number will suffice • Required certificates/qualifications (as identified in solicitation including, but not limited to, License C27 and CLIA certification) ✓ Acknowledgement & Acceptance of Bid Specifications ✓ Exhibit A - Violation Records — must be completed ✓ ExhibitB— Staff — must be completed ✓ Exhibit C-1 through C-6— Staffing Structure— must be completed With Agreement (Awardee only) ❑ Contract Agreement ❑ Insurance Requirements— Return only if Awardee ❑ Bond for Faithful Performance ❑ Certification of Public Liability and Property Damage Insurance ❑ Certification of Worker's Compensation Insurance ❑ Certification of Fire and Extended Coverage Insurance Prior to Starting Work (Awardee only) ❑ Maintenance Meeting ❑ Emergency Contact Information Bid # LMD-17-18-15 62 EXHIBIT A Bid # LMD-17-18-15 Annual Maintenance Contract For Landscape Maintenance Zones T2, T3, T4, T5, T6, And T7 Violation Records 1) The last six (6) months of tailgate safety meeting sign in sheets and topics covered must be made available UPON REQUEST. (Do not send with bid at this time.) 2) In the year of 2016, what was the longest stretch of days worked without an accident in the landscape maintenance division? a. 3) Please provide any sustained complaints made to your company within the past four (4) years to Cal -OSHA. a. 4) Please provide any sustained complaints made to your company within the past four (4) years to the California State Contractor Board in regards to your C-27 license. a. Bid # LMD-17-18-15 Bid # LMD-17-18-15 Annual Maintenance Contract For Landscape Maintenance Zones T2, T3, T4, T5, T6, And T7 Provide information on any and all applicable crewmembers. This includes the supervisor, crew foreman, certified arborist (if applicable), chemical applicator, irrigation specialist, etc. 1) Name. Licenses/Ce rtificates 2) Name. Licenses/Ce rtificates 3) Name. Licenses/Ce rtificates Job Title Job Title Job Title 4) Name Job Title Licenses/Ce rtificates 5) Name Job Title Licenses/Ce rtificates 6) Name Job Title Licenses/Ce rtificates 7) Name Job Title Licenses/Ce rtificates Bid # LMD-17-18-15 2 8) Nam Licenses/Ce rtificates 9) Name. Licenses/Ce rtificates 10) Name. Licenses/Ce rtificates 11) Name. Licenses/Ce rtificates 12) Name. Licenses/Ce rtificates 13) Name. Licenses/Ce rtificates Job Job Title Job Title Job Title Job Title Job Title 14) Name Job Title Licenses/Certificates 15) Name Job Title Licenses/Certificates *Attach additional pages as necessary for additional personnel. Bid # LMD-17-18-15 3 EXHIBIT C-1 Bid # LMD-17-18-15 Annual Maintenance Contract For Landscape Maintenance Zones T2, T3, T4, T5, T6, And T7 Provide information on staffing structure and the number of hours per week for each crewmember that will be dedicated to each LIVID Zone. Please use the following structure. Feel free to add attachments if additional space is necessary. I RAM T-.-� T1 Supervisors Crewmember Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours Crewmember Crew #1 Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours Crewmember Crewmember Title Qty. of Weekly Hours Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours Crew #2 Crewmember Title Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours Crewmember Title Crewmember Title Specialty Positions Crewmember Title Crewmember Title Qty. of Weekly Hours Qty. of Weekly Hours Qty. of Weekly Hours Qty. of Weekly Hours *Attach additional pages as necessary for additional personnel. Bid # LMD-17-18-15 4 EXHIBIT C-2 Bid # LMD-17-18-15 Annual Maintenance Contract For Landscape Maintenance Zones T2, T3, T4, T5, T6, And T7 LIVID Zone T3 Supervisors Crewmember Title Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours Crew #1 Crewmember Title Crewmember Title Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours Crew #2 Crewmember Title Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours Specialty Positions Crewmember Title Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours Specialty Positions Crewmember Title Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours Bid # LMD-17-18-15 5 EXHIBIT C-3 Bid # LMD-17-18-15 Annual Maintenance Contract For Landscape Maintenance Zones T2, T3, T4, T5, T6, And T7 LIVID Zone T4 Supervisors Crewmember Title Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours Crew #1 Crewmember Title Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours Crewmember Title Crewmember Title Qty. of Weekly Hours Crewmember Title Crewmember Title Qty. of Weekly Hours Crew #2 Crewmember Title Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours Crewmember Title Crewmember Title Qty. of Weekly Hours Crewmember Title Crewmember Title Qty. of Weekly Hours Specialty Positions Crewmember Title Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours Specialty Positions Crewmember Title Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours Bid # LMD-17-18-15 6 EXHIBIT C-4 Bid # LMD-17-18-15 Annual Maintenance Contract For Landscape Maintenance Zones T2, T3, T4, T5, T6, And T7 LIVID Zone T5 Supervisors Crewmember Title Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours Crew #1 Crewmember Title Crewmember Title Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours Crew #2 Crewmember Title Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours Specialty Positions Crewmember Title Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours Specialty Positions Crewmember Title Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours Bid # LMD-17-18-15 7 EXHIBIT C-5 Bid # LMD-17-18-15 Annual Maintenance Contract For Landscape Maintenance Zones T2, T3, T4, T5, T6, And T7 LIVID Zone T6 Supervisors Crewmember Title Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours Crew #1 Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours Crew #2 Crewmember Title Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours Specialty Positions Crewmember Title Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours Specialty Positions Crewmember Title Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours Bid # LMD-17-18-15 0 EXHIBIT C-6 Bid # LMD-17-18-15 Annual Maintenance Contract For Landscape Maintenance Zones T2, T3, T4, T5, T6, And T7 LIVID Zone T7 Supervisors Crewmember Title Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours Crew #1 Crewmember Title Crewmember Title Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours Crew #2 Crewmember Title Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours Specialty Positions Crewmember Title Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours Specialty Positions Crewmember Title Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours Bid # LMD-17-18-15 9 EXHIBIT D Bid # LMD-17-18-15 Annual Maintenance Contract For Landscape Maintenance Zones T2, T3, T4, T5, T6, And T7 EQUIPMENT REQUIREMENTS Additional equipment requirements for work within proposed Landscape Maintenance District or the ability of Contractor to rent/lease at no additional cost: • Commercial grade lawn mowers with mulching blade attachment, sufficient in size to cover large turf areas • Proper equipment required to perform pruning tasks including hand pruners, loppers, saws, pole pruners and chainsaws • Commercial Grade Battery Powered Leaf Blowers are required to be used for a minimum of 50% of operations • All maintenance supplies for proper equipment operation • Garden Spading Forks • Shovels • Rakes • Scoop Shovels (various sizes and shapes) • Commercial Grade Chipper • Safety equipment such as head, eye and ear protection, work boots. Body protection such as chaps should also be used when operating chainsaws • Irrigation controller remotes and transmitters; particularly WeatherTrak • All the required tools and equipment to make minor and major irrigation repairs • All traffic control signs mechanical and stand alone, barricades, cones, vests all equipment and safety wear shall be Cal - OSHA approved Bid # LMD-17-18-15 10 EXHIBIT E Bid # LMD-17-18-15 Annual Maintenance Contract For Landscape Maintenance Zones T2, T3, T4, T5, T6, And T7 2017 Holiday Schedule New Year's Day - Monday, January 2 Martin Luther King Day - Monday, January 16 President's Day - Monday, February 20 Memorial Day - Monday, May 29 Independence Day - Tuesday, July 4 Labor Day - Monday, September 4 Veteran's Day - Friday, November 10 Thanksgiving Day - Thursday, November 23 Day after Thanksgiving - Friday, November 24 *1/2 Day for Christmas Eve - Friday, December 22 Christmas Day - Monday, December 25 * 1/2 Day for New Year's Eve - Friday, December 29 New Year's Day - Monday, January 1, 2018 If a holiday should fall on a Saturday, it will be celebrated the preceding Friday. If a holiday should fall on a Sunday, it will be celebrated the following Monday. Bid # LMD-17-18-15 11 EXHIBIT F1 Bid # LM D-17-18-15 Annual Maintenance Contract For Landscape Maintenance Zones T2, T3, T4, T5, T6, And T7 Specialized Maintenance Guide Daily — Weekly — Monthly (For reference only. Actual maintenance schedules shall comply with maintenance specifications) Bid # LMD-17-18-15 12 Uu■u 8Y8 ONININ 79 v v v 9111111 aaifli==_ 4 aa3 i= = U111111 b i y{ 6 E j� a o s e F g 20 _ Bid # LMD-17-18-15 12 Uu■u ONININ 9111111 U111111 i I Bid # LMD-17-18-15 12 EXHIBIT F2 Bid # LMD-17-18-15 Annual Maintenance Contract For Landscape Maintenance Zones T2, T3, T4, T5, T6, And T7 Specialized Maintenance Program Reference Guide Semi-annual and Annual (For reference only. Actual maintenance schedules shall comply with maintenance specifications) EN 1111111111 9111111111111 9111111111111 UNINIM1111 11 11 HIMININININ °11u■iiiii 91111111 Bid # LMD-17-18-15 13 EXHIBIT G Bid # LMD-17-18-15 Annual Maintenance Contract For Landscape Maintenance Zones T2, T3, T4, T5, T6, And T7 Zone Zone Name T-2 Old Orchard T-3 Valencia Hills T-4 Valencia Meadows T-5 Valencia Glen T-6 South Valley T-7 Central and North Valley Home Owners Association List Association Name Valencia Old Orchard I and II 25051 Avenida Rotella Santa Clarita, CA 91355 Valencia Hills HOA 24060 Oakvale Drive Santa Clarita, CA 91355 N/A N/A Valencia South Valley HOA P.O. Box 802227 Santa Clarita, CA 91355 Valencia Valley Central and North Valley HOA. P.O. Box 55099 Santa Clarita, CA 91385 Bid # LMD-17-18-15 14 EXHIBIT H1 Bid # LMD-17-18-15 Annual Maintenance Contract For Landscape Maintenance Zones T2, T3, T4, T5, T6, And T7 INVENTORY LISTS AND EXHIBIT MAPS Inventory List: T-2 Item # Description APPROXIMATE square footage Estimated Quantity 1 Turf 126,709 2 Annuals 41 3 Shrub beds 138,129 4 Slope areas 16,533 5 Weed abatement areas 0 6 1 Cement benches 8 7 Brick benches 12 8 Paseo walkways 87,783 9 Paseo Lights 78 10 Backflow devices 12 11 Irrigation controllers 11 12 Controller enclosures 6 13 Cement trash receptacles 4 14 1 Tunnels Rotella Rondell 2 15 Monument signs 4 !61 Speed Bums 1 17 Trees 560 Inventory List: T-3 Item # Description APPROXIMATE square footage Estimated Quantity 1 Turf 97,880 2 Annuals 10 3 Shrub beds 17,237 4 Slope areas 240,473 5 Weed abatement areas 0 6 1 Cement benches 8 7 Brick benches 9 8 Paseo walkways 43,484 9 Paseo Lights 27 10 Backflow devices 9 11 Irrigation controllers 10 12 Controller enclosures 8 13 Cement trash receptacles 6 14 1 Tunnels 1 151 Speed Bums 2 16 Trees 460 Bid # LMD-17-18-15 15 EXHIBIT H2 Bid # LMD-17-18-15 Annual Maintenance Contract For Landscape Maintenance Zones T2, T3, T4, T5, T6, And T7 Inventory List: T-4 Item # Description APPROXIMATE square footage Estimated Quantity 1 Turf 114,551 2 Annuals 0 3 Shrub beds 84,191 4 Slope areas 0 5 Weed abatement areas 0 6 1 Cement benches 0 1 7 Wooden benches 3 8 Paseo walkways 76,008 9 Paseo Lights 29 10 Backflow devices 8 11 Irrigation controllers 11 12 Controller enclosures 11 13 Cement trash receptacles 10 14 1 Bride Lights '/: 3 15Seed Bums 1 16 Trees 372 17 DG Pathway 1,050 1/2/3 Inventory List: T-5 Item # Description APPROXIMATE square footage Estimated Quantity 1 Turf 211,454 2 Annuals 0 3 Shrub beds 20,506 4 Slope areas 12,746 5 Weed abatement areas 0 6 1 Cement benches 0 7 Brick benches 0 8 Paseo walkways 43,484 9 Paseo Lights 46 10 Backflow devices 16 11 Irrigation controllers 18 12 Controller enclosures 18 13 Cement trash receptacles 10 14 Tunnels/Lights '/:/9 15 Seed Bums 3 16 Trees 346 17 Paseo Bridge / Lights 1/2/3 18 Monument signs 3 Bid # LMD-17-18-15 16 EXHIBIT H3 Bid # LMD-17-18-15 Annual Maintenance Contract For Landscape Maintenance Zones T2, T3, T4, T5, T6, And T7 Inventory List: T-6 Item # Description APPROXIMATE square footage Estimated Quantity 1 Turf 3,057 2 Annuals 0 3 Shrub beds 84,162 4 Slope areas 17,857 5 Weed abatement areas 0 6 1 Cement benches 0 5/7 7 Brick benches 0 8 Paseo walkways 42,990 Lin. Ft. 3 635 9 Paseo Lights 43 10 Backflow devices 4 11 Irrigation controllers 7 12 Controller enclosures 4 13 Cement trash receptacles 0 14 1 Tunnels Lights '/: 9 15 Seed Bums 6 16 Trees 259 17 Paseo Bride Lights 1 18 Monument signs 0 Inventory List: T-7 Item # Description APPROXIMATE square footage Estimated Quantity 1 Turf 252,970 2 Annuals 505 3 Shrub beds 230,474 4 Slope areas 136,133 5 Weed abatement areas 0 6 1 Cement benches / Tables 5/7 7 Bike racks 6 8 Paseo walkways 196,618 Lin. Ft. 16,677 9 Paseo Lights 225 10 Backflow devices 14 11 Irrigation controllers 17 12 Controller enclosures 14 13 Cement trash receptacles 3 14 1 Park Playgrounds 1 and 2 /15 Basketball Courts 1 16 Monument signs 7 17 Paseo Bride Lights 3'/: 18 Trees 1,051 19 Drinking fountains 1 20 Vita Courses 5 Bid # LMD-17-18-15 17 EXHIBIT H4 Cover Page Bid # LM D-17-18-15 Annual Maintenance Contract For Landscape Maintenance Zones T2, T3, T4, T5, T6, And T7 • T2 Map —page 2 • T3 Map —page 3 • T4 Map — page 4 • T5 Map —page 5 • T6 Map — page 6 • T7 Map — page 7 Bid # LMD-17-18-15 0 a° gl O NK,Nl pR VIA CAN • o°c f - w Q M P J JSP � I 9 -o m N n s v L 7 CPNYON Ro NPMPcP LO JSP N - 0 2 GPv��PN P�- Ngo VIA FLAME VAP JSP Q .S� �Q. J v�P DANZA AVD ENTRANA I I pr v � � o 0 � c O O m v -+ r r 00 v G pP'010° VAR V24 c �o � V/4 RSA V'A=SNE V\OORRA LYONS AV AVD RONDEL -o M r z v 50 v�P l C oo VXP GPS�PNE VAP/ �OSGPNP VAP/ 0000l "',' of SANTA CLARITA Lan dscape Maintenance D*str*ct] OFA 7g DECEMg� • � . ......... .. Legend 4D Irrigated Landscapes (approx. 369,195 sq. ft.) LIVID Boundary - Zone T2 Parcel Outlines �QP�O Building Footprints O .�0 P ti f �O J`P'F i-4 �y P�� O N 200 100 0 200 Feet Parcel data: Copyright December 2011, County of Los Angeles. All rights reserved. The City of Santa Clarita does not warrant the accuracy of the data and assumes no liability for any errors or omissions. 9� v t P-1 5 `► Opp 90 i 9A Q:\PROJ ECTSWS\120529e1 \mxd\t2_landscapes. mxd LU w O y Q o N D Z Q O 2 J JZ > w(L V o 0 a° gl O NK,Nl pR VIA CAN • o°c f - w Q M P J JSP � I 9 -o m N n s v L 7 CPNYON Ro NPMPcP LO JSP N - 0 2 GPv��PN P�- Ngo VIA FLAME VAP JSP Q .S� �Q. J v�P DANZA AVD ENTRANA I I pr v � � o 0 � c O O m v -+ r r 00 v G pP'010° VAR V24 c �o � V/4 RSA V'A=SNE V\OORRA LYONS AV AVD RONDEL -o M r z v 50 v�P l C oo VXP GPS�PNE VAP/ �OSGPNP VAP/ 0000l "',' of SANTA CLARITA Lan dscape Maintenance D*str*ct] OFA 7g DECEMg� • � . ......... .. Legend 4D Irrigated Landscapes (approx. 369,195 sq. ft.) LIVID Boundary - Zone T2 Parcel Outlines �QP�O Building Footprints O .�0 P ti f �O J`P'F i-4 �y P�� O N 200 100 0 200 Feet Parcel data: Copyright December 2011, County of Los Angeles. All rights reserved. The City of Santa Clarita does not warrant the accuracy of the data and assumes no liability for any errors or omissions. 9� v t P-1 5 `► Opp 90 i 9A Q:\PROJ ECTSWS\120529e1 \mxd\t2_landscapes. mxd } 0 C�� n-- a P 0 qu �--UM = --I D 04 EM VF CO \ O 2 NPA 7A OO 0� 2 NA 7A y h MASTERS *111�_'�111 ,i 4 ikt *IIS a1M= UNDINE RD ENT ., .. i■111�■■■■i / VIS RIDGE DR I #ti■1%m71 ■M R Cpo j N W l 1Q ILij � J U l 10 � 0 U J • kk �O �Cn ` ■ r P I OXA W7 -EY CAN/ i 1W 11 V�UENTE V�A�&ANO Vjq` \SOS VjCo SA Vjq�B`UG NE ,\OKRA AVO City Of SANTA GLARITA Landscape Maintenance Districts � Zone T3 Legend oP CjQ L Irrigated Landscapes (approx. 351,710 sq. ft.) u LIVID Boundary - Zone T3 Parcel Outlines AVD ENTRANA Building Footprints N 200 100 0 200 Feet Parcel data: Copyright December 2011, County of Los Angeles. All rights reserved. The City of Santa Clarita does not warrant the accuracy of the data and assumes no liability for any errors or omissions. APR0JECTS\AS\120529e1\mxd\t3 landscapes. mxd +1 O�\_ 'Q 4 91 4 1011(2 h o i 0 Cg =3 X940 6-A G Elm MI WMAS F_ a NG�ON pR �0 OPPR�pR ARROYQJ MCBEAN P a�M UNDINE RD z D 0 c� DALGO DRul Q 0 z J n =F1114�111� Cl �7- � VALE pR 1 O P,K 4. O` SFO �O 9 � �9 �O r 1 SANTA O� G'L 9 41 ti�FO 75 DECEM8��1 pqi \,� P \ JSP a / \,-dw Y 4 � v (� O�j� J♦Q' ,Q? �1 E V6,X \/ 4_ "',' Of SANTA CLARITA Landscape Maintenance District] Zone T4 Legend DG Pathway � qP i Irrigated Landscapes (approx. 274,750 sq. ft.) +j � LMD Boundary -Zone T4 Parcel Outlines VIA Building Footprints N 200 100 0 200 Feet Parcel data: Copyright December 2011, County of Los Angeles. All rights reserved. The City of Santa Clarita does not warrant the accuracy of the data and assumes no liability for any errors or omissions. Q:\PROJ ECTS\AS\120529e1 \mxd\t4_landscapes. mxd —j-jL-� DALGO DR �6=1 Cr ss►`' G� _ ypAP CAS-M' SALCEDq F�o ' w O V J 7 p� JSP` t R1 n JSP JSP 1nN i �A 10 9p�0 COO `VO vz �P �s pin 0O 9cF o FORK TR VV �y �0 \PPR�NG�SSP `pG' ��T V \ ? ls� City Of SANTA GLARITA Landscape Maintenance DistrictI Zone T5 -e" Legend 44.111 Irrigated Landscapes (approx. 288,190 sq. ft.) �*o �`J� LIVID Boundary - Zone T5 A Parcel Outlines Building Footprints N 200 100 0 200 Feet Parcel data: Copyright December 2011, County of Los Angeles. All rights reserved. The City of Santa Clarita does not warrant the accuracy of the data and assumes no liability for any errors or omissions. APR0JECTS\AS\120529e1\mxd\t5 landscapes. mxd J J Q o � � p _Q' r� _� pN> p J -L lull 1160 i7 R1 n JSP JSP 1nN i �A 10 9p�0 COO `VO vz �P �s pin 0O 9cF o FORK TR VV �y �0 \PPR�NG�SSP `pG' ��T V \ ? ls� City Of SANTA GLARITA Landscape Maintenance DistrictI Zone T5 -e" Legend 44.111 Irrigated Landscapes (approx. 288,190 sq. ft.) �*o �`J� LIVID Boundary - Zone T5 A Parcel Outlines Building Footprints N 200 100 0 200 Feet Parcel data: Copyright December 2011, County of Los Angeles. All rights reserved. The City of Santa Clarita does not warrant the accuracy of the data and assumes no liability for any errors or omissions. APR0JECTS\AS\120529e1\mxd\t5 landscapes. mxd DALDALGO DR °QP 0 P� Cr C� JV 7 "A -.Ak '46* y.0 .g DANA CT y c �A m \ ;F v .o n -j n m � SQi AC T J o JOHN RUSSEL DR F a Iowa �L �I EST RELLA PL R _ rl 1 MARIC1O D 0 ? _ _ _ VIAPLATA CT � LAMPARA DR ` �P,PpPpR n� MEN CT vJ V�Q Qj J n O _ T O� Qy �`RST��GP -o t o 40r Cr C� JV 7 "A -.Ak '46* y.0 .g DANA CT y c �A m \ ;F v .o n -j n m � SQi AC T J o JOHN RUSSEL DR F a Iowa �L �I EST RELLA PL R _ rl 1 MARIC1O D 0 ? _ _ _ VIAPLATA CT � LAMPARA DR ` �P,PpPpR n� MEN CT vJ V�Q Qj J n O _ T f 2i I 2Q PLATINA DR �v,P10 RD W G ALTA MADE DRr4o s<��RO c T'�H 0 LU s 9�0 M ^ X09 a� �L O JSP JSP PJOi D 3 m a v pp D > o y FORK TR ■ P�- City Of SANTA GLARITA Landscape Maintenance District Q� ati 'leo SFO �5 DEGEMB�� • • R y° Legend N Irrigated Landscapes (approx. 134,600 sq. ft.) 200 100 0 200 Feet LIVID Boundary - Zone T6 C Parcel data: Copyright December 2011, /��f" Parcel Outlines County of Los Angeles. All rights reserved. J�\PSP The City of Santa Clarita does not warrant Building Footprints the accuracy of the data and assumes no liability for any errors or omissions. O:\PROJECTS\AS\120529e1\mxd\t6 landscapes. mxd IVD O� r IF J/ Q VALENCIA BLVD DEL U Jai n.A WI w 2 DF/ MAG/c MOUHTA/H ~- n U — l /011z City Of SANTA CLARITA Landscape Maintenance District Zone T7 Legend Irrigated Landscapes (approx. 816,700 sq. ft.) LIVID Boundary - Zone T7 Parcel Outlines Building Footprints DRpyTON ST I G 9� N 0 � ��A �p13 n i\ S�0 Gp$EZO E► PP 9�F l 90 z �!v �3" 1 r- G � R p CT 0 N VREAM M2 Ro C,q 0,6 0 0 apOMITA PL N w VW TEHA = h� 0 0 L N 200 100 0 200 Feet Parcel data: Copyright December 2011, County of Los Angeles. All rights reserved. The City of Santa Clarita does not warrant the accuracy of the data and assumes no liability for any errors or omissions. APROJECTS\AS\120529e1\mxd\t7 landscapes. mxd ADDENDUM #1 For City of Santa Clarita Invitation to Bid IU�il�airQiE:�i� Annual Maintenance Contract For Landscape Maintenance Zones T2, T3, T4, T5, T6, And T7 October 5, 2017 This addendum must be acknowledged via Planet Bids and should be included with the bid response. There was a non -mandatory, pre-bid meeting on September 27, 2017 beginning at 9:00 AM. The meeting was located at City Hall, 23920 Valencia BI, Santa Clarita, CA 91355 - Council Chambers Conference Room. Suite 105. Attending staff: Mary Alice Boxall — Labor Compliance Specialist Heather Andrews — Buyer Melody Avakian — PTS Purchasing Clerk Keith Miller — Project Development Coordinator The following vendors were in attendance: Anselmo Ventura —American Heritage Landscape Andrew Sanders — Brightview Ron McRae — Oakridge Landscape Inc. The following was reviewed: • See attached presentation for what was covered during the meeting. Below were the additional comments for each slide. o Slide page 2 — Slide 1 • All zones share borders. They are in close proximity. • West side of the City in Valencia neighborhood. • All zones have similar attributes with Paseo systems. o Slide page 2 — Slide 2 • This is a multiple criteria bid. The highest priority is in the order listed. • The proactive approach form is new to our evaluation process. Bid # LMD-17-18-15 1 o Slide page 3 — Slide 1 & 2 • Submit the crew size as the minimal labor force needed to keep maintenance levels to expectation. o Slide page 4 — Slide 1 & 2 • If the team composition proposal does not include a full time irrigation tech, it will hurt you in that assessment. If you think 1.5 people are needed, please propose that. o Slide page 5 — Slide 1 • Be mindful of the window of operations o Slide page 5 — Slide 2 • I can't stress this point enough. o Slide page 6 — Slide 1 • The City has backflow staff. You must notify the City of any issues. o Slide page 6 — Slide 2 • This section has been updated from the previous specifications. o Slide page 7 — Slide 1 • Battery powered blowers for walkways, paseos, hardscape, or early hours of operations. • Gas should be used for the heavy jobs. o Slide page 7 — Slide 2 • Criteria are listed in order of most important to least important. Each tier will be looked at before next tier. Questions: 1. Q - If we find the minimum staff proposed for the project is too much, can we dial the team numbers back? A - You are expected to provide the staffing levels as laid out in your proposal. We will be checking the staff levels if issues arise. Residents have certain expectations for the area. It is a marque area of the City. 2. Q - Do you know if the current staffing levels are sufficient? A - No, the area is not currently maintained to standards. 3. Q - Are you asking for tree pruning? A — No. We are asking for cleaning and dead branch cleanup. See scope of work. Bid # LMD-17-18-15 2 4. Q - In regards to team composition, if awarded the contract, we may promote staff or hire new staff. Do you want specific names of staff? A - Give us as much information as you have. Provide the title or skill level if no current staff is identified. Please spell out the skill set of the job title. 5. Q - What if staff changes prior to contract starting? A - We expect comparable staff replacements on day one. 6. Q - What is the contract start date? A - The contract will start December 1, 2017. We will be in communication with the selected bidder during the approval and contract process. 7. Q — When minimum wage goes up, will there be a contract increase? A — No. You need to account for that in your bid. 8. Q — Will contract renewal pricing be negotiated? A — No. There will only be CPI increases. 9. Q - 12 years ago, I was responsible for this area. Was it up to standards then? A - The level of performance needs to increase from service levels today. Contractor's representative Date Company Name Bid # LMD-17-18-15 3 NOTICE INVITING BIDS Bids must be received electronically before 11:00 AM on Wednesday, October 18, 2017 by the Purchasing Agent of the City of Santa Clarita. Specifications for this electronic bid may be viewed at: http:/Iwww.planetbids.com/portal/portal.cfm?CompanvlD=16840# Annual Maintenance Contract For Landscape Maintenance Zones T2, T3, T4, T5, T6, And T7 Bid # LMD-17-18-15 Please refer to specifications for complete details and bid requirements. There will be a pre-bid meeting on September 27, 2017 at 9:00 AM at City Hall, 23920 Valencia BI, Santa Clarita, CA 91355 - Council Chambers Conference Room, Suite 105. It is strongly encouraged for all interested contractors to attend. Attendees will meet at: City Hall, 23920 Valencia BI, Santa Clarita, CA 91355 - Council Chambers Conference Room, Suite 105 on 9:00 AM. This is the one and only meeting that will be scheduled for this bid. In accordance with the provisions of California Public Contract Code Section 3300, the successful bidder shall submit proof of a State Contractor's License, C-27 with bid response. Failure to possess the specified license shall render the bid as non-responsive and shall act as a bar to award the contract to any bidder not possessing said license at the time of award. As provided for in Section 22300 of the California Public Contract Code, the Contractor may substitute securities for monies withheld bythe City to ensure performance under the contract. This contract is subject to the State prevailing wage requirements of the California Labor Code including Sections 1770, 1771.5, 1773, 1776 and 1777.5. Pursuant to Section 1773 of the Labor Code, the general prevailing wage rates in the county, or counties, in which the work is to be done have been determined by the Director of the California Department of Industrial Relations. These wages are set forth in the General Prevailing Wage Rates for this project, available from the California Department of Industrial Relations' Internet web site at http://www.dir.ca.gov/dlsr/i)wd. Future effective general prevailing wage rates which have been predetermined and are on file with the California Department of Industrial Relations are referenced but not printed in the general prevailing wage rates. A copy of the prevailing rate of per diem wages shall be posted at the job site. Contractor shall further adhere to the requirements contained in the City of Santa Clarita's Labor Compliance Program, approved by the DIR for projects with a Bid Advertise Date of November 20, 2003 or later, and which will become part of the conformed documents. All pertinent California statutes and regulations, including, but not limited to those referred to in the Citys Labor Compliance Program, are incorporated herein by referenceas though set forth in their entirety. Additionally, the Contractor is responsible for obtaining a current edition of all California statutes and regulations and adhering to the latest editions of such. Contractor shall submit certified copy of all Certified Payroll Records (CPRS) with the progress payment on at least monthly basis to the City. The specifications in this notice shall be considered a part of any contract made pursuant thereto. This bid is subject to SB 854. See bidder instructions for details. Specifications for this bid may be downloaded from the City's Purchasing website at http://www.santa- clarita.com/city-hall/departments/administrative-services/purchasing. Please refer to specifications for complete details and bid requirements. The specifications In this notice shall be considered a part of any contract made pursuant thereto. Purchasing (661)255-4399 Bid # LMD-17-18-15 1 CITY OF SANTA CLARITA INVITATION FOR BID BID If LMD-17-18-15 BID OPENING: October 18, 2017 The City of Santa Clarita invites electronically sealed bids for: Annual Maintenance Contract For Landscape Maintenance Zones T2, T3, T4, T5, T6, And T7 1. Bids must be ELECTRONICALLY received at: http://www.planetbids.com/portal/portal.cfm?CompanviD=16840# 2. Prices shall be D.D.P. City of Santa Clarita Receiving dock Incoterms 2000 or for the service rendered. 3. Bidder shall honor bid prices for Ninety (90) days or for the stated contract period, whichever is longer. 4. Bids must be on this Bid form. Submission of a proposal acknowledges the proposer has read and understands the requirements contained on pages 1 to 61, Exhibits A to H4. 5. Bid Questions. Questions should be submitted electronically to: http://www.planetbids.com/portal/portal.cfm?CompanvlD=16840# The last day for questions will be 10:00 AM, October 9, 2017. 6. The vendor is responsible for the accuracy and completeness of any solicitation form not obtained directly from the City. Name (Print): vo J'fi2—� ry wp0 Company: tet, �yf s\ � (jl/ Email: } aP PR /�Ke wEs%KRf� Dress: .rte'! o e4 '1 -fqn' /0 t)✓l Company Phone No.: gOS�) City:7/ State/Zip: 61" 0 70-f?5 Bid # LMD-17-18-15 PROACTIVE APPROACH FORM Bid # LMD-17-18-15 Annual Maintenance Contract For Landscape Maintenance Zones T2, T3, T4, T5, T6, And T7 Please explain what policies or procedures you and your company will provide to insure your team will proactively identify deficiencies, suggest solutions, and execute resolution? f -o ff, rn,Q rJ 1 141 alp D,O I Z CI � E 6 2'- /o r w 55 ACKNOWLEDGEMENT & ACCEPTANCE OF BID SPECIFICATIONS Bid # LMD-17-18-15 Annual Maintenance Contract For Landscape Maintenance Zones T2, T3, T4, T5, T6, And T7 By providing the three (3) required signatures below, the Contractor acknowledges full understanding, complete agreement to, and accepts in its entirety, all Bid Specifications for the Annual Maintenance Contract For Landscape Maintenance Zones T2, T3, T4, T5, T6, And T7. The Contractor will be expected to perform maintenance practices and uphold the standards herein to the established specifications throughout the length of the contract. *Supervisor's *Estimat *Owner's I or's Signature: Date: /C 1 r0 Signature: Date: 6 *All three signatures required Bid # LMD-17-18-15 68 QUALITY ASSURANCE AND OPERATIONS PLAN Key Staff for City of Santa Clatia Landscape & Irrigation Maintenance Services Key staff members for the City of Santa Clarita will include 1. Contract Administrator -Linda D. Burr - President and Owner -23 years landscape industry 2. Contract Manager — Rob Archer — 28 years landscape industry 3. Santa Clarita Area Supervisor -Jose Zaragoza and Mario Delnagro. Venco Western currently serves the City of Santa Clarita and we have local staff working in the area. 4. All irrigation and field personnel will be hired locally. • Contractor Experience Venco Western, Inc. founded in 1960, has been owned and operated by the Burr family providing landscape and sweeping services in Los Angeles, Ventura and Santa Barbara Counties since 1970. Venco Western currently provides municipal landscape maintenance services to the following cities: CITY ANNUAL REVENUE City of Simi Valley $1,200,000 City of Calabasas $1,500,00 City of Lancaster $ 749,716 City of Thousand Oaks $1,324,724 City of Santa Paula $ 67,000 City of Pales Verde Estates $ 196,000 City of Carpinteria $ 132,000 Oxnard Union High School Dist $ 187,000 City of Santa Clarita Lmd $ 235,000 City of Stanton $ 235,000 Venco Western has provided landscape maintenance services to the City of Calabasas since 1993, Conejo Recreation and Park District from 1996 to 2008 and the City of Carpinteria since 1990. We have built our reputation upon solid and sound management practices for large scale municipal contracts, long term dedicated and highly trained employees and technical expertise. Venco Western has fifty-one landscape and irrigation crews performing services from Buellton to Calabasas and one twenty two member remedial crew to perform extra contract work including design build, public works projects and irrigation and planting upgrades. Contractor Resources All the City of Santa Clarita equipment will be new model Ford F250's, enclosed trailers, Ford Vans, Ford F150's and new ride on and walk behind mulching mowers and power equipment. Aerators and dethatchers both walk behind and tractor pulled are owned by Venco Western. All vehicles will be outfitted with light bars, cones and signage per specifications. All equipment is serviced in house in our specially designed three bay maintenance facility by three specialty mechanics. All equipment maintenance history and schedules are done through VCR (virtual control room) a software fleet maintenance program. The following is our maintenance schedule: • F250's, F150's & Ford Utility Vans 90 days or 5,000 mi. Oil and filter change and complete inspection • Trailers- Daily inspection by operators and annual inspection for parking wheel bearings, brakes • Mowers- every 30 days (50-75 hours). Lube, oil change, filters, belts tires. Blades sharpened every other day by operators. • Power tools -every 2 weeks and as needed. • Available Equipment and Equipment Location All equipment for this contract will be purchased through Enterprise Leasing and will be made available within a 30 day period. The aeration and dethatching equipment is stored at the Oxnard headquarters and is scheduled for use determined by contracts. All rolling stock and power equipment will be stored locally at a yard we currently use in Lancaster. • Complaint Management System and Procedures Venco Western employs a full time customer service employee who manages requests for service via email or fax. We maintain customer service logs for each contract we have and as a reporting tool this log is turned in at the end of the month with each billing cycle. Requests for irrigation service are dispatched from our customer service department. Complaints or requests for service are dispatched from our customer service to the field as they are received. They are logged as to the time and day they came in. The field personnel report back in 24 hours as to what was done and where it was done. This information is then returned to the client in either email or fax form. We at Venco Western believe frequent and direct communication within our organization and with our customers provides a smooth flowing, successful maintenance operation. To that end, written schedules, written communication between the city inspectors the contractor combined with site inspections are important. • Operating Procedures WEEKLY REPORTS Weekly reports per the specifications will include the following: • Schedules and progress reports- per contract compliance weekly progress reports on the weekly schedule will be turned in to verify completion. 2 • Plant and tree disease/pests reports per contract compliance will be sent weekly. • Irrigation Log- Per contract compliance. This will detail areas serviced, parts used for repair, and the adjustments made each week. An example of a weekly log used in Simi Valley is attached to show current reporting. • Chemical use logs- per contract compliance. All chemical use, day, time, area, chemical and targeted pest will be logged. See attached example in use. • Parks inspection- a log of inspected conditions at each park will be maintained and turned in for contract compliance. • Graffiti log- all graffiti areas treated will be logged as to area, square footage, time treated and cleaning solution used to remove it. • Maintenance Procedures WORK SCHEDULE The work schedule will be maintained and will include all pest control, fertilization, dethatching and aeration schedules. Schedule compliance will be emailed each Friday. Any schedule changes due to weather or other unforeseen conditions will be communicated. IRRIGATION A experienced irrigation tech with an equipped with a truck stocked with irrigation repair parts will be scheduled throughout the city to: 1. Probe the soil to determine effectiveness of watering schedule and head adjustments weekly 2. Perform 2 minute test for sprinkler head and valve adjustments weekly 3. Clean, adjust, remove any obstructions and repair all heads and lines weekly 4. Check for missing valve boxes or lids and replace The irrigation tech will perform all maintenance functions and repairs and work closely with city staff to report controller scheduling effectiveness and ordering of materials for repairs needed. Currently we work with Lancaster city staff to order irrigation parts and keep a 2 month inventory on hand for expected needed repairs. We also work with city staff in Simi to report on needed irrigation controller changes based on field observations. Our irrigation staff has had training on effective water conservation procedures and new components to assure effective and conservative water use. Turf The mow crew will perform all mowing and edging maintenance services. Equipment to be used will include 6 Hustler 72" mowers and 2 Scags 36" mower and 1 walk behind mower. All mowers will be brand new mulching mowers. Bermuda grasses will be cut to %" to 1 ''/2", Fescue to 3" St. Augustine to 2 ''/4" and Rye and bluegrasses to 2 ''/2". All mowing and edging will be scheduled concurrently using a vertical blade edger. Wells will be maintained around all trees and or shrubs planted in turf grass. All sprinkler heads will be trimmed to permit full coverage. Non mowing maintenance will occur per the specifications. Missed mows due to inclement weather will be made up and communicated per specifications. Broadleaf grasses will be sprayed a minimum of four times per year, March, June, September and November. Thatching will be done annually per specifications in March and followed by aeration in April and again in October. Fertilization will follow the thatching and aeration in March and the aeration in October and applied per specifications in June and December. See attached schedule. CITY OF SANTA CLARITA SCHEDULE OF SERVICES Jan Feb Mar April May June IJuly Aug Sept Oct INov Dec TURF Fertilization X X X X Dethatch X Aeration X X GROUND COVER Fertilization X X X TREES Check stakes, ties, guy wires X X X X X X X X X X X X Fertilization X X Tree Pruning to 7' X X X X X X X X X X X X SHRUBSt Fertilization X X X CHEMICAL APPLICATION Apply selective herbicide on turf areas (& as needed) X X X X Apply pre -emergent herbicide in ground cover & bare ground X X X X Apply post -emergent herbicide on hardscape (& as needed) X X X X Slug and snail Control X X X X X X X X X X X X IRRIGATION System check weekly each month X X X X X X X X X X X X SITE WALK THROUGH With City Inspector weekly each month X X X X X X X X X X X % SHRUB, VINE AND GROUND COVER CARE All shrub, vine and ground cover care will be performed by 4 man detail crew. 0 Shrub care will include pruning for sight lines along medians and parkway corners. Current heights of shrubs on slopes will be maintained. Shrubs shall be kept three feet away from all trees. Vines will be kept close to walls and maintained to height of walls per specifications and not allowed to grow over utility boxes, trees, or landscaped areas. Ground cover will be edged along walkways, under trees and shrubs, irrigation components and will be cut back to the ground where necessary to encourage healthy growth. Fertilization will be a minimum of three times per year per specifications. Soil samples will be taken to determine any specific soil requirements for fertilization. TREE CARE All tree pruning will take place November through February and as necessary to raise trees 7' over sidewalks and streets or private property. Dead wood removal to these heights will take place when necessary. The following practice will be applied to these height restrictions: 1. Remove dead, loose or broken branches. 2. Remove branches that cross over important branches. 3. Remove branches that create a wedge between important branches. 4. Remove branches at the end of limb that create extra weight and could break off in windy conditions. 5. Remove sucker growth. 6. Remove limbs that obstruct signage or touch buildings or structures. Tree ties will be inspected Monthly to determine if they need to be adjusted or removed. Trees will be fertilized three times per year. Sucker growth will be removed as it appears. Venco Western has an on staff Licensed Tree Arborist to assist in tree diagnosis and evaluations. WEED AND PEST CONTROL All pre -emergent weed control in bare areas will be applied a minimum of four times per year. Post emergent weed control in hardscape gutters, sidewalks or medians will be applied a minimum of four times per year. A one man trained spray crew directed by a Qualified Applicator using spray equipment will be scheduled throughout the City to perform pre and post emergent applications and inspect areas for weed control. Typical pre and post emergent chemical use will include: Pre emergent Ronstar Post emergent Round up Fusillade Turflon Sedge hammers (nut grass) All specifications for chemical application per State of California and County of Los Angeles will be followed. A chemical log will be turned in to list the date time, location quantity and type of material that was applied. All open space areas are to be maintained weekly to manually keep weeds below 18" per contract specifications. GENERAL CLEAN UP All trash will be removed per contract specifications to City trash containers and green waste containers. All areas will be policed daily per specifications. ADDITIONAL SERVICES Irrigation services will be performed by the City of Santa Clarita irrigation Technician. Venco Western remedial crews can install backflows, controllers, as well as diagnose electrical problems. Our crews have experience and expertise in installing wireless ET `smart controllers'. General Landscape Maintenance — Landscape planting, irrigation upgrades or installation additional open space weed abatement, sod maintenance and installation, decomposed granite installation and maintenance and general maintenance will be provided as an extra per the rates given. Performance Goals and Productivity Standards A total of 16,320 man hours will be assigned to this contract. The following is the distribution of man hours: 1 crew leader 6 gardeners 1 extra man hours to spread mulch as needed 1 irrigation technicians 1 spray technician 1 area supervisor 1 account manager 3 man crew for Seasonal Dethatching 14 field and administrative full time employees Clarita All these personnel will be local to the Santa Clarita area. Estimated hours for specific tasks Mowing Detail Irrigation Spray crew Supervision Account Manager TOTAL Weekly hours 120 Weekly hours 164 Weekly hours 40 Weekly hours 8 Weekly hours 16 Weekly hours 8 Weekly hours assigned to the City of Santa Venco Western performance goals will be reviewed daily by management staff in the field and reporting will be done using technology that verifies site visits. Site inspections are the crucial management tool to performance and productivity goals and Venco Western supervision and account management staff are trained to review with field personnel the results of weekly assigned and scheduled tasks. Administrative back up to provide timely communication of requested service as well as lap top equipped account managers provides for a smooth and timely communication tool with out clients. All supervisors and account managers carry SMART phones with email capability and paging as well as cell phone capability. Safety is a priority with Venco Western staff. Traffic procedures as outlined in the APWA WATCH manual are reviewed 4 times per year and weekly safety tailgate meetings are performed for equipment use. All supervisors attend off site safety training meetings. A copy of a recent off site training certificate is attached. • Concerns and Problems anticipated or occurring in the LANDSAPE DISTRICTS It is our experience that most problems in public landscape maintenance districts are mitigated by good communication. If there is an irrigation emergency it is imperative that timely dispatch and repairs happen. And it is imperative that follow up communication to report repairs completed are a priority. Good communication and working relationships are critical components of a successful contract. The best way to insure that is to maintain a workable schedule of weekly tasks to insure contract compliance, and to simply do what you say you are going to do. When it becomes necessary to change a schedule, good proactive communication is necessary. Teamwork is a core value at Venco Western and we understand what the various roles are in a large maintenance contract and provide the necessary administrative back up for the field. We look forward to the City of Santa Clarita consideration of our proposal and welcome any and all questions. SAMPLE ATTACHMENTS • COPIES OF LICENCES • SAMPLE IRRIGATION LOG REPORT • SAMPLE COMPLAINT LOG • SAMPLE CHEMICAL USE LOG • SAMPLE SITE SCHEDULE FORM • SAMPLE SAFETY TRAINING CERTIFICATE DESIGNATION OF SUBCONTRACTORS Bid # LMD-17-18-15 Annual Maintenance Contract For Landscape Maintenance Zones T2, T3, T4, T5, T6, And T7 City of Santa Clarita, California Subcontractor Age of firm: DBE STATUS: Certifying Agency: Dollar Value of Work Annual Gross Receipts: Location and Place of B siness Bid Schedule Item Nos: Description of Work License No. Exp. Date: / / Phone( Subcontractor Age of firm: DBE STATUS: Certifying Agency: Dollar Value of Work Annual Gross Receipts: Location and Place of Business Bid Schedule Item Nos: Description of Work License No. Exp. Date: / / Phone ( ) Subcontractor Age of firm: DBE STATUS: Certifying Agency: Dollar Value of Work Annual Gross Receipts: Location and Place of Business Bid Schedule Item Nos: Description of Work License No. Exp. Date: / / Phone( NOTE: A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5 of the Labor Code. It is not a violation of this section for an unregistered contractor to submit a bid that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 of the Labor Code at the time the contract is awarded. Bid # LMD-17-18-15 56 CONTRACTORS STATE LICENSE BOARD ACTIVE LICENSE .0 62296 � CORP a�n,,,?, VENCO WESTERN INC oamnmM:) 027 �rsmo�a 04/30/2019 www.cslb.ca.90v "m REFERENCES Bid # LMD-17-18-15 Annual Maintenance Contract For Landscape Maintenance Zones T2, T3, T4, T5, T6, And T7 City of Santa Clarita, California The following are the names, addresses, and telephone numbers of three public agencies for which BIDDER has performed work of a similar scope and size within the past 3 years: Name and Address of Owner/Agency Name and Telephone Number of Person Familiar with Project Contract Amount 2. Lr i 7 Name and (Ql,,�-IAW lwtL-9-t- kr,, Type of Work Date Completed >`Ax�L�)n/ of Owner /Agency »u as 'y Name and Telephone No 6 --- `) L -r--89 a - r of Person Familiar with Project Contract Amount �J Type of Work 3. ci�!J O Name and Address of Owner /. Agency PAS M oru �'-�- -- 3h -3W -(D-' Name and Telephone Number of Person Familiar with Project 1 6 � 1,-- 14-4) /"n'JJ1 Contract Amount Type of Work Date Completed Date Completed The following are the names, addresses, and telephone numbers of all brokers and sureties from whom BIDDER intends to procure insurance bonds: Bid # LMD-17-18-15 57 Graig Owen (2q<nnW WE 9411A GP1 t n. . � 30 Juli 2Q20., of AtimincitiTt I� DEPARTMENTOF PESTICIDE REGULATION - I ��� LICflNSINGICEFICATIaN PROGRAM .'. Ely QUALIFIED APPLICATOR LICENSE - Ucense #: 96869 EX UM: 1 x310 /2016 ISSUEQ: Categories: BC CRAIG D OWEN 13738 BARBARA LN SYLMAR CA 91342 This ucensemusF besM1mml°anVre°mseMafive°tm°oirecmrar C°mmissi°na°e°°muest m�y� CALYFOIRWA d p) 7.4aypl,2016 EXPIRES: p 0//lop/lIFF VIEW -000/0- 1 d ON WMENWN-M-MEMME RMULATI 1001 rSW�FT a 4 n AMENTO, CALIFORNIA 9581 At/ Fro J/ ®r VAR V, 14 e- q 1 -ft d'p g Frol, i{Hus4ness Location ESTERN, Imo. AVE CA 93U30 VENCO WESTFRN, Imc- MOO RASUIANAVE V/// ®R 0 d ON WMENWN-M-MEMME RMULATI 1001 rSW�FT a 4 n AMENTO, CALIFORNIA 9581 At/ Fro J/ ®r VAR V, 14 e- q 1 -ft d'p g Frol, i{Hus4ness Location ESTERN, Imo. AVE CA 93U30 Cu forljia Department of Industrial Relations - Contact DTR Page 1 of 2 FADOW" h uoa l Reds - Labor an Public Works Public Works Contractor (PWC) Registration Search Public Works Contractor (PWC) Registration Search This is a listing of current and active PWC registrations pursuant to Division 2, Part 7, Chapter 1 (commencing with section 1720 of the California Labor Code.) Enterat least one search criteria to display active registered public works contractor(s) matching your selections. Registration Year: Current Fiscal Year: 2� PWC Registration Number: 1000005092 Contractor Legal Name: example: ABC COMPANY License Number: example: 123456 Contractor License Lookup County: Select County � Search Reset 8/24/2017 .. _.. .• _ ___mzs�nv/c�o�.�h artinn Labor Law Cal/OSHA - Safety & Health Workers' Comp Self Insurance Apprenticeship Director's Office Boards Public Works Public Works Contractor (PWC) Registration Search Public Works Contractor (PWC) Registration Search This is a listing of current and active PWC registrations pursuant to Division 2, Part 7, Chapter 1 (commencing with section 1720 of the California Labor Code.) Enterat least one search criteria to display active registered public works contractor(s) matching your selections. Registration Year: Current Fiscal Year: 2� PWC Registration Number: 1000005092 Contractor Legal Name: example: ABC COMPANY License Number: example: 123456 Contractor License Lookup County: Select County � Search Reset 8/24/2017 .. _.. .• _ ___mzs�nv/c�o�.�h artinn California Department of Industrial Relations - Contact DTR Search Results One registered contractor found. 1 Details Legal Name Registration County Number View I VENCO WESTERN, INC. 1000005092 VENTURA About DIR Who we are DIR Divisions, Boards & Commissions Contact DIR Back to Top Privacy Policy city OXNARD Work with Us Jobs at DTR Licensing, registrations, certifications & permits Required Notifications Public Records Requests Disability Accommodation Site Help Page 2 of 2 Export as: Excel i PDF Registration Expiration DateDate 05/17/2017106/30/2018 V2,20160101 Learn More Acceso at idioma Frequently Asked Questions Site Map Conditions of Use Disclaimer Standard Browser Usability Features Copyright© 2017 State of California :._ __ roar F/ePam h action 8/24/2017 DATE (MMI NYM CERTIFICATE OF LIABILITY INSURANCE; 2/1/20x7 THIS CERTIFICATE IS ISSUED AS A MATTFR-OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE GERTIFIGATE HOLDER. Iro CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED 13Y THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE ORPRODUCER,AND THE CERTIFICATE HOLDER. policy(les) sub'ecE to IMPORTANT,. If the certiflcafe holder is an ADDITIONAL INSURED, themust 6e endorsed. If SUBROGATION IS WA1VFq 1 the terms and conditions of the policy, certain policies may require an endorsement, A statement on this cediificate does not confer rights fo the certificate holder in lieu of such endorsement(s), CONTACT PRODUCER NAME: Helen F WeSifall, A1NS Tolman & Wiker Insurance Services LLC #IOE52073 PHONE (805)585-6x24 FAX (805)585-6224 C No Ext: E-mAIL Ylwestfall@tolmanandwiicer. com 7.96 $. k'1Y' Street ApnftEBH: PO Box 1388 INSURERS AFFORDING COVERAGE NAIL# Ventura CA 93002-1388 INSURFRA:Admitcal Tn CCo 24856 INSURED INSURERB:Ame_L'iCan Fzre & Cas 'no Co 2@066 Veneo Western inc IN9URtn1,:,- 2400 Eastman INSURERS: OeLna d CA 93030 INSURERS s/WI IXSA REVISION NUMBER. COVERAGES CERTIFICATFNUMBER:1711a GL/AL/ TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED OTHER DOCUMENT WITH RESPECT TO WHICH THIS INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR DESCRIBED HEREIN Is SUBJECT TO ALL THE TERMS, CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. AnDL SUBR POLICYEFF POLICYE%P ILtR TYPEOPINSURANCE PBUCYNUMBER MMIDD MM, LIMITS 11000,000 EACH OCCURRENCE X COMMERCIAL GENERAL LIABILITY DAMAGETO REWED MFD 109,000 PREMISES Eao uanae $$ $ A CLAIMS -MAGE X OCCUR CA000006515-13 2/1/2017 2/1/2019 MEDEXP(Anyane Person) $ AXe1 +*SsnnonE9 ann WRAe(oele PERSONALSADVINJURY $ 1,000,009 WORK 11099CC2154019G** GENERALAGGREGATE $ 2.000,000 GENII AGGREGAMLIMITAPPLIES PER: PRODUCTS-LAMP/OPAGG $ 2, ppp, Opo POLICY�JECOT LOC $ OTHER: COMBINED SINGLE LIMIT $ 1, 00 a, a a0 AUTOMOBILELIABILITY Ca accident BODILYINJURY(Perpemm) $ E X ANYAULO ALLOWNED SCHEDULED SAe(17)57586503 2/1/2017 2/1/2018 DODILY INJURY(PeraccldenQ $ TOS AUTOS AUIT OS AMAGE Perrn-1 $ NON -OWNED HIREDAULOS AUTOS n $ EACH OCCURRENCE $ 1, 0a0, 000 UMBRELLA LIAB X OCCUR 2/1/2017 211/2018 AGGREGATE $ 11 a 00, a a a IXCEBB DAB CLAMS -MADE N8A2?1823 C $ DEB RETENTION$ - STATUTE EER WORKERS COMPENSATION E.L. EACH ACCIDENT $ 110001 a 0 0 AND EMPLOYERS -LIABILITY YIN ANY PROPRIETONIPARTNERIEXECUTIVE OFFIGER/MEMBER EXCLUDED? ❑Nl A' 11/1/2016 11/1/2017 EL. DISPASE-EA EMPLOY $ 11000,000 b (Mandatory in NR) v%WC702779 E.L DISEASE-pOLICYLIMB $ 1,004,000 If Under' DESCR IPTIONOF OPERATIONS below 2(1/2019 EACH OCCURRENCE $4, ppp, 000 8 EXCESS ALTO LTASILiTX ESA(17)575B6503 2/1/2017 _ pESCRIPTION OP OPERATIONS/LOCATIONS IVEHIOLES tAGDRD 101, Addllional Remaeks Schedule, may be aaached tf marespacels required) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES DE CANCELLED BEFORE PROOk'OL' IATSIIRANOE THE E(PIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHOREED REPRESENTATIVE � Teff Dodds/HELENW n dDRR_�naa ACnRD CORPORATION. All rights reserved. ACORD 25 (2094101) The ACORD name and logo are registered marks OfACORO 1NS025 (20i4N) ADDENDUM #1 For City of Santa Clarita Invitation to Bid LMD-17-18-15 Annual Maintenance Contract For Landscape Maintenance Zones T2, T3, T4, T5, T6, And T7 October 5, 2017 This addendum must be acknowledged via Planet Bids and should be included with the bid response. There was a non -mandatory, pre-bid meeting on September 27, 2017 beginning at 9:00 AM. The meeting was located at City H all, 23920 Valencia BI, Santa Clarita, CA 91355 - Council Chambers Conference Room, Suite 105. Attending staff: Mary Alice Boxall — Labor Compliance Specialist Heather Andrews — Buyer Melody Avakian — PTS Purchasing Clerk Keith Miller — Project Development Coordinator The following vendors were in attendance: Anselmo Ventura — American Heritage Landscape Andrew Sanders — Brightview Ron McRae — Oakridge Landscape Inc. The following was reviewed: • See attached presentation for what was covered during the meeting. Below were the additional comments for each slide. o Slide page 2—Slide 1 • All zones share borders. They are in close proximity. • West side of the City in Valencia neighborhood. • All zones have similar attributes with Paseo systems. Slide page 2 — Slide 2 • This is a multiple criteria bid. The highest priority is in the order listed. • The proactive approach form is new to our evaluation process. Bid # LMD-17-18-15 o Slide page 3 — Slide 1 & 2 • Submit the crew size as the minimal labor force needed to keep maintenance levels to expectation. o Slide page 4 — SI de 1 & 2 • If the team composition proposal does not include a full time irrigation tech, it will hurt you in that assessment. If you think 1.5 people are needed, please propose that. o Slide page 5—Slide 1 • Be mindful of the window of operations o Slide page 5—Slide 2 • I can't stress this point enough. o Slide page 6— Slide 1 • The City has backflow staff. You must notify the City of any issues. o Slide page 6—Slide 2 • This section has been updated from the previous specifications. o Slide page 7—Slide 1 • Battery powered blowers for walkways, paseos, hardscape, or early hours of operations. • Gas should be used for the heavy jo bs. o Slide page 7—Slide 2 • Criteria are listed in order of most important to least important. Each tier will be looked at before next tier. Questions: 1. Q - If we find the minimum staff proposed for the project is too much, can we dial the team numbers back? A - You are expected to provide the staffing levels as laid out in your proposal. We will be checking the staff levels if issues arise. Residents have certain expectations for the area. It is a marque area of the City. 2. Q - Do you know if the current staffing levels are sufficient? A - No, the area is not currently maintained to standards. 3. Q - Are you asking for tree pruning? A — No. We are asking for cleaning and dead branch cleanup. See scope of work. Bid # LMD-17-18-15 2 4. Q - In regards to team composition, if awarded the contract, we may promote staff or hire new staff. Do you want specific names of staff? A - Give us as much information as you have. Provide the title or skill level if no current staff is identified. Please spell out the skill set of the job title. 5. Q - What if staff changes prior to contract starting? A - We expect comparable staff replacements on day one. 6. Q - What is the contract start date? A - The contract will start December 1, 2017. We will be in communication with the selected bidder during the approval and contract process. 7. Q — When minimum wage goes up, will there be a contract increase? A — No. You need to account for that in your bid. 8. Q — Will contract renewal pricing be negotiated? A — No. There will only be CP I increases. 9. Q - 12 years ago, I was responsible for this area. Was it up to standards then? A - The level of performance needs to increase from service levels today. ��� Contractor's/rep presentative Company Name Date Bid # LMD-17-18-15 3 EXHIBIT H4 Cover Page Bid # LMD-17-18-15 Annual Maintenance Contract For Landscape Maintenance Zones T2, T3, T4, T5, T6, And T7 • T2 Map — page 2 • T3 Map — page 3 • T4 Map — page 4 • TS Map —page 5 • T6 Map —page 6 • T7 Map — page 7 Bid # LMD-17-18-15 EXHIBIT A Bid # LMD-17-18-15 Annual Maintenance Contract For Landscape Maintenance Zones T2, T3, T4, T5, T6, And T7 Violation Records 1) The last six (6) months of tailgate safety meeting sign in sheets and topics covered must be made available UPON REQUEST. (Do not send with bid at this time.) 2) In the year of 2016, what was the longest stretch of days worked without an accident in the landscape maintenance division? a. PILv D4"/ s 3) Please provide any sustained complaints made to your company within the past four (4) years to Cal -OSHA. a. N6N 4) Please provide any sustained complaints made to your company within the past four (4) years to the California State Contractor Board in regards to your C-27 license. a. /v 0 Bid # LMD-17-18-15 EXHIBIT B Bid # LMD-17-18-15 Annual Maintenance Contract For Landscape Maintenance Zones T2, T3, T4, T5, T6, And T7 Provide information on any and all applicable crewmembers. This includes the supervisor, crew foreman, certified arborist (if applicable), chemical applicator, irrigation specialist, etc. 1) Name (1"A ` C> O S`V Job Title Aaot,,K foe -4'( g Licenses/Certificates-t—'"'�I 2) NameL K�rr-, ��r Job Title 04 o'v�Vl Licenses/Certificates Q9, A 3) Name t ��'Q �(� �- P" / 9-0 Job Title C n- e --P 4) Name Job 5) Name Job Lice 6) N Licenses/Ce 7) Name Job Bid # LMD-17-18-15 2 8) Name Job 9) Na 10) Name Job Title 11) 12) 13) Lice nses/Ce rtificates Lice nses/Certificates 14) Na Job Job Title 15) Name Job Licenses/Certificate s *Attach additional pages as necessary for additional personnel. Bid # LMD-17-18-15 EXHIBIT C-1 Bid # LMD-17-18-15 Annual Maintenance Contract For Landscape Maintenance Zones T2, T3, T4, T5, T6, And T7 Provide information on staffing structure and the number of hours per week for each crewmember that will be dedicated to each LIVID Zone. Please use the following structure. Feel free to add attachments if additional space is necessary. LIVID Zone T2 Supervisors L�Crewmember Title 'p5V pE2_U CJ(1 Qty. of Weekly Hours Crewmember TitleSAN R (F Qty. of Weekly Hours 2' Crewmember Title Qty. of Weekly Hours Crew #1 �f A� Crewmember Title Qty. of Weekly Hours Crewmember Title s Qty. of Weekly Hours_ Crewmember Title 19F-10-- Qty. of Weekly Hours Crewmember Title �Af�N Qty. of Weekly Hours Crewmember Title 4,�A "N Qty. of Weekly Crew #2 Crewmember Title V ' I� ��� Qty. of Weekly Hours Crewmember Title /LE /J Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours Crewmember Crewmember Qty. of Weekly Hours Qty. of Weekly Hours Specialty Positions Crewmember Title %T �1 L " qty. of Weekly Hours Crewmember Title PQ��(� / Qty. of Weekly Hours *Attach additional pages as necessary for additional personnel. Bid # LMD-17-18-15 4 EXHIBIT C-2 Bid # LMD-17-18-15 Annual Maintenance Contract For Landscape Maintenance Zones T2, T3, T4, TS, T6, Anj1 T7 LIVID Zone T3 Supervisors Crewmember Title SA-) I Cs OC- Qty. of Weekly Hours Crewmember Title kc �N \ f` V� NC-tq— Qty. of Weekly Hours_ Crewmember Title Qty. of Weekly Hours Crew #1 Crewmember Title ��% Q(V \A, Qty. of Weekly Hours (� Crewmember Title Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours// Crewmember Title (71a��N-� Qty. of Weekly Hours 40 Crewmember Title Qty. of Weekly Hours Crew #2 Crewmember Titleyy ���r f Qty. of Weekly Hours Crewmember Title 0� �l a � Qty. of Weekly Hours (X/ Crewmember Title V" `'`�'� CRVIoVJ Qty. of Weekly Hours v Crewmember Title Qty. of Weekly Crewmember Title Qty. of Weekly Specialty Positions ` pp Crewmember Title Ji t -C Qty. of Weekly Hours Crewmember Title Qty. of Weekly Specialty Positions r^ Crewmember Title —`�-tUl�7f�� N\0��(' Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours Bid 9 LMD-17-18-15 EXHIBIT C-3 Bid # LMD-17-18-15 Annual Maintenance Contract For Landscape Maintenance Zones T2, T3, T4, T5, T6, And T7 LIVID Zone T4 Supervisors Crewmember Title . ) )Vmj� J UL Qty. of Weekly Hours r CrewmemberTitle inn �C �� tJ I I' `��1N G e-- Qty. of Weekly Hours Crewmember Crew #1 Qty. of Weekly CrewmemberTitle �V V t144 I { - �� Qty. of Weekly Hours Crewmember Title (n i��l%Q Qty. of Weekly Hours CrewmemberTitle v 1 p� Qty. of Weekly Hours Crewmember Title/� P KA � Qty. of Weekly Hours CrewmemberTitle (.7'Ac r-30 Qty. of Weekly Hours_ Crew #2 CrewmemberTitle 1v 11w l_xt W ����� Qty. of Weekly Hours CrewmemberTitle �kw",l /Wn . tel / �/� Qty. of Weekly Hours `_ CrewmemberTitle 1" lam OL6JN ^ LA f�(4) ��ty. of Weekly Hours_ CrewmemberTitle Qty. of Weekly CrewmemberTitle Qty. of Weekly Hours Specialty Positions CrewmemberTitle Qty. of Weekly Hours CrewmemberTitle Qty. of Weekly Specialty Positions �n CrewmemberTitle �Y41(�A"N ` Qty. of WeeklyHour59 CrewmemberTitle Qty. of Weekly Hours Bid # LMD-17-18-15 EXHIBIT C-4 Bid # LMD-17-18-15 Annual Maintenance Contract For Landscape Maintenance Zones T2, T3, T4, TS, T6, And T7 LIVID Zone TS Supervisors CrewmemberTitle \��QV (S �)�' qty. of Weekly Hours CrewmemberTitle tCCtJvV� Qty. of Weekly Hours P CrewmemberTitle Qty. of Weekly Hours Crew #1 CrewmemberTitle v E 7N1� - �Ii-C mAN Qty. of Weekly Hours �U( CrewmemberTitle bwt)wok- ON. of Weeklv Hours (� r CrewmemberTitle m-bNio Qty. of Weekly Hours 0 CrewmemberTitle L,N�� 2 qty. of Weekly Hours CrewmemberTitle v N"DN ` Qty. of Weekly Hours Crew #2 CrewmemberTitle N\61� Cx Y- (/V '��� y"� 1� Qty. of Weekly Hours CrewmemberTitle �I�p\�J� �Q U�-Q`� w l-" �7 Qty. of Weekly Hours CrewmemberTitle 1'" � JQ W k � D Wf S — Qty. of Weekly Hours CrewmemberTitle Qty. of Weekly Hours Crewmem Qty. of Weekly Specialty Positions (� , CrewmemberTitle �`�� %C- t Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours Specialty Positions Crewmember-fitle Q_Q�C7N 1 �Uc� 6`� Qty. of Weekly Hours CrewmemberTitle Qty. of Weekly Bid # LMD-17-18-15 EXHIBIT C-5 Bid # LMD-17-18-15 Annual Maintenance Contract For Landscape Maintenance Zones T2, T3, T4, T5, T6, And T7 LIVID Zone T6 Supervisors C CrewmemberTitle Jv� «�\S Oa Qty. of Weekly Hours CrewmemberTitle NC <.OvgJ ArA0RC,eR Qty. of Weekly Hours_ Crewmember Qty. of Weekly Hours Crew #1 CrewmemberTitle 'A Qty. of Weekly Hours CrewmemberTitle ��� UVafi-yw 0— Qty. of Weekly Hours CrewmemberTitle L"V46yt- Qty. of Weekly Hours,_ Crewmember Title 6,�4 2 1 o CA— Qty. of Weekly Hours G CrewmemberTitle (S�- A MS Qv V-- Qty. of Weekly Hours S Crew #2 CrewmemberTitlei �� E� Qty. of Weekly Hours_ Crewmember Title I��\nPN v W Txl.�/ f Qty. of Weekly Hours_ CrewmemberTitle U f���WJ/ Qty. of Weekly Hours Crewmember Crewmember Qty. of Weekly Hours Qty. of Weekly Hours Specialty Positions Crewmember Title7��L Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours Specialty Positions CrewmemberTitle �J i 'V 1 �' yic� Qty. of Weekly Hours CrewmemberTitle qty. of Weekly Hours Bid # LIVID -1 7-18-15 EXHIBIT C-6 Bid # LMD-17-18-15 Annual Maintenance Contract For Landscape Maintenance Zones T2, T3, T4, T5, T6, And T7 LIVID Zone T7 Supervisors Crewmember Title )V Q BCW 1f— .) V Qty. of Weekly Hours 6 Crewmember Title Qty. of Weekly Hours_ Crewmember Title Qty. of Weekly Crew #1 Crewmember Title _Ili�--M( L ✓ YEN Qty. of Weekly Hours Crewmember Title- [//t A �) Qty. of Weekly Hours Z Crewmember Title (7 MJNJ Qty. of Weekly Hours r7i Crewmember Title 6 NM,)Mte--, Qty. of Weekly Hours Crewmember Title G A 62 -- Qty. of Weekly Hours Crew #2 Crewmember Title 6� 1� ^ I/ I`�-�Qty. of Weekly Hours Crewmember Title `` �jry 1� Qty. of Weekly Hours Crewmember Title C9 NDN ( Qty. of Weekly Hours Crewmember Title 1J(L - qty. of Weekly Hours v Crewmember Title /i•9Q!!/M�� Qty. of Weekly Hours'_ Specialty Positions po Crewmember Title > / bCG� Qty. of Weekly Hours_ Crewmember Title Qty. of Weekly Hours Specialty Positions Crewmember Title J E u(/� �� Qty. of Weekly Hours Crewmember Title Qty. of Weekly Hours Bid # LMD-17-18-15 EXHIBIT D Bid # LMD-17-18-15 Annual Maintenance Contract For Landscape Maintenance Zones T2, T3, T4, T5, T6, And T7 EQUIPMENT REQUIREMENTS Additional equipment requirements for work within proposed Landscape Maintenance District or the ability of Contractor to rent/lease at no additional cost: • Commercial grade lawn mowers with mulching blade attachment, sufficient in size to cover large turf areas • Proper equipment required to perform pruning tasks including hand pruners, loppers, saws, pole pruners and chainsaws • Commercial Grade Battery Powered Leaf Blowers are required to be used for a minimum of 50% of operations • All maintenance supplies for proper equipment operation • Garden Spading Forks • Shovels • Rakes • Scoop Shovels (various sizes and shapes) • Commercial Grade Chipper • Safety equipment such as head, eye and ear protection, work boots. Body protection such as chaps should also be used when operating chainsaws • Irrigation controller remotes and transmitters; particularly WeatherTrak • All the required tools and equipment to make minor and major irrigation repairs • All traffic control signs mechanical and stand alone, barricades, cones, vests all equipment and safety wear shall be Cal - OSHA approved Bid # LMD-17-18-15 10 EXHIBIT E Bid # LMD-17-18-15 Annual Maintenance Contract For Landscape Maintenance Zones T2, T3, T4, T5, T6, And T7 2017 Holiday Schedule New Year's Day - Monday, January 2 Martin Luther King Day - Monday, January 16 President's Day - Monday, February 20 Memorial Day - Monday, May 29 Independence Day - Tuesday, July 4 Labor Day - Monday, September 4 Veteran's Day- Friday, November 10 Thanksgiving Day - Thursday, November 23 Day after Thanksgiving - Friday, November 24 *1/2 Day for Christmas Eve - Friday, December 22 Christmas Day - Monday, December 25 * 1/2 Day for New Year's Eve - Friday, December 29 New Year's Day - Monday, January 1, 2018 If a holiday should fall on a Saturday, it will be celebrated the preceding Friday. If a holiday should fall on a Sunday, it will be celebrated the following Monday. Bid # LMD-17-18-15 11 EXHIBIT F1 Bid # LMD-17-18-15 Annual Maintenance Contract For Landscape. Maintenance Zones T2, T3, T4, T5, T6, And T7 Specialized Maintenance Guide Daily —Weekly— Monthly (For reference only. Actual maintenance schedules shall comply with maintenance specifications) 0111611 aa3$��x BJ 7, al01111111 �n�� � G c all a a Z Z iii a�1C11C 0111611 al01111111 �n�� all iii a�1C11C Bid # LMD-17-18-15 12 EXHIBIT F2 Bid # LMD-17-18-15 Annual Maintenance Contract For Landscape Maintenance Zones T2, T3, T4, TS, T6, And T7 Specialized Maintenance Program Reference Guide Semi-annual and Annual (For reference only. Actual maintenance schedules shall comply with maintenance specifications) u Z Q i 3 N rc 011 r h Bid # LMD-17-18-15 13 EXHIBIT G Bid # LMD-17-18-15 Annual Maintenance Contract For Landscape Maintenance Zones T2, T3, T4, TS, T6, And T7 Home Owners Association List Zone Zone Name Association Name T-2 Old Orchard Valencia Old Orchard I and II 25051 Avenida Rotella Santa Clarita, CA 91355 T-3 Valencia Hills Valencia Hills HOA 24060 Oakvale Drive Santa Clarita, CA 91355 T-4 Valencia Meadows N/A T-5 Valencia Glen N/A T-6 South Valley Valencia South Valley HOA P.O. Box 802227 Santa Clarita, CA 91355 T-7 Central and North Valley Valencia Valley Central and North Valley HOA. P.O. Box 55099 Santa Clarita, CA 91385 Bid # LMD-17-18-15 14 EXHIBIT H1 Bid # LMD-17-18-15 Annual Maintenance Contract For Landscape Maintenance Zones T2, T3, T4, T5, T6, And T7 INVENTORY LISTS AND EXHIBIT MAPS Inventory List: T-2 Item # Description APPROXIMATE square footage Estimated Quantit 1 Turf 126,709 2 Annuals 41 3 Shrub beds 138,129 4 Slope areas 16,533 5 Weed abatement areas 0 6 Cement benches 8 7 Brick benches 12 8 Paseo walkways 87,783 9 Paseo Lights 78 10 Backflow devices 12 11 Irrigation controllers 11 12 Controller enclosures 6 13 Cement trash receptacles 4 14 Tunnels Rotella Rondell 2 15 Monument signs 4 16 Seed Bums 1 17 Trees 560 Inventory List: T-3 Item # Description APPROXIMATE square footage Estimated quantity 1 Turf 97,880 2 Annuals 10 3 Shrub beds 17,237 4 Slope areas 240,473 5 Weed abatement areas 0 6 Cement benches 8 7 Brick benches 9 8 Paseo walkways 43,484 9 Paseo Lights 27 10 Backflow devices 9 11 Irrigation controllers 10 12 Controller enclosures 8 13 Cement trash receptacles 6 14 Tunnels 1 15 Seed Bums 2 16 Trees 460 Bid # LMD-17-18-15 15 EXHIBIT H2 Bid # LMD-17-18-15 Annual Maintenance Contract For Landscape Maintenance Zones T2, T3, T4, T5, T6, And T7 Inventory List: T-4 Item # Description APPROXIMATE square footage Estimated Quantity 1 Turf 114,551 2 Annuals 0 3 Shrub beds 84,191 4 Slope areas 0 5 Weed abatement areas 0 6 Cement benches 0 1 7 Wooden benches 3 8 Paseo walkways 76,008 9 Paseo Lights 29 10 Backflow devices 8 11 Irrigation controllers 11 12 Controller enclosures 11 13 Cement trash receptacles 10 14 Bridge / Lihts %/3 15 S eed Bumps 1 16 Trees 372 17 DG Pathway 1,050 Y. / 3 Inventory List: T-5 Item # Description APPROXIMATE square footage Estimated Quantity 1 Turf 211,454 2 Annuals 0 3 Shrub beds 20,506 4 Slope areas 12,746 5 Weed abatement areas 0 6 Cement benches 0 7 Brick benches 0 8 Paseo walkways 43,484 9 Paseo Lights 46 10 Backflow devices 16 11 Irrigation controllers 18 12 Controller enclosures 18 13 Cement trash receptacles 10 14 Tunnels Lights % 9 15 S eed Bums 3 16 Trees 346 17 Paseo Bridge/ Lights Y. / 3 18 Monument signs 3 Bid # LMD-17-18-15 16 EXHIBIT H3 Bid It LMD-17-18-15 Annual Maintenance Contract For Landscape Maintenance Zones T2, T3, T4, T5, T6, And T7 Inventory List: T-6 Item If Description APPROXIMATE square footage Estimated Quantity 1 Turf 3,057 2 Annuals 0 3 Shrub beds 84,162 4 Slo e areas 17,857 5 Weed abatement areas 0 6 Cement benches 0 5/7 7 Brick benches 0 8 Paseo walkways 42,990 Lin. Ft. 3,635 9 Paseo Lights 43 10 Backflow devices 4 11 Irrigation controllers 7 12 Controller enclosures 4 13 Cement trash receptacles 0 14 Tunnels / Lights %/9 15 Seed Bumps 6 16 Trees 259 17 Paseo Bride Lights 1 18 Monument signs 0 Inventory List: T-7 Item # Description APPROXIMATE square footage Estimated Quantity 1 Turf 252,970 2 Annuals 505 3 Shrub beds 230,474 4 Slo e areas 136,133 5 Weed abatement areas 0 6 Cement benches / Tables 5/7 7 Bike racks 6 8 Paseo walkways 196,618 Lin. Ft. 16,677 9 Paseo Lights 225 10 Backflow devices 14 11 Irrigation controllers 17 12 Controller enclosures 14 13 Cement trash receptacles 3 14 Park / Playgrounds 1 and 2 /15 Basketball Courts 1 16 Monument signs 7 17 Paseo Bridge / Lights 3% 18 Trees 1,051 19 Drinking fountains 1 20 Vita Courses 5 Bid # LMD-17-18-15 17 C. PRICING SCHEDULE Bid # LMD-17-18-15 Annual Maintenance Contract For Landscape Maintenance Zones T2, T3, T4, T5, T6, And T7 Fill out this form completely and return with your bid. Pricing must be entered into line items section of PlanetBids. If the number entered on this page conflicts with what is entered on Planetbids, the number entered on Planetbids shall govern. Item Project Site Monthly Total No. Maintenance Cost Annual cost 1. LMD Zone T2 a)0, 5- x12mos b) S '� 1puV0 2. LMI D Zone T3 a) _I 9 31 V Oxl2mos b) J))-7/6, Db 3. LMD Zone T4 a) ag6,0Oxl2mos b) 50 1`60100 4. LMD Zone TS a) x12mos b) 5. LMD Zone T6 a) /Z6+-ic12mos b) 3� V SIJ a /O^�`�} 6. LMD Zone T7 a) 3 1 to +00 x12mos b) S a, V `-' Total (add lines 1b through 6b) $ 00 Total bid amount, annually, in legibly printed words: T f c- tJll]iZ I,�OVnv Sj k Bid # LMD-17-18-15 52 ADDITIONAL PRICING Bid # LMD-17-18-15 Annual Maintenance Contract For Landscape Maintenance Zones T2, T3, T4, T5, T6, And T7 Do NOT include this pricing in the cost of your bid response. Pricing and Billing Schedule Detail Hourly labor rates to be used in performing the work required in the specifications for annual landscape maintenance. These rates will not be used in evaluating the bid, but shall be used in evaluating cost estimates for "additional' or "extra" work requested by the City under this contract. Extra/Additional work by the CONTRACTOR, shall not exceed the labor rates as listed below: Skill Level Hourly cost After hour emergency Irrigation Laborer Landscape Laborer QAC/QAL Herbicide and Pesticide Applicator $40.00 per hour $30.00 per hour $30.00 per hour $65.00 per hour $45.00 per hour N/A Please note: pricing increase allowance will be according to Consumer Price Index (see Section A, "Bid Instructions, Item #33) Please initial to verify acknowledgement of labor rates -0 (initial) Bid If LMD-17-18-15 53 ADDITIONAL PRICING CONT... Bid # LMD-17-18-15 LIVID ADDITIONAL PRICING SHEET #2 Please list the unit price for labor, EXCLUDING part/material costs for the following tasks. These rates will not be used in evaluating the bid, but may be used in evaluating cost estimates for additional work requested by the City under this contract. Do NOT include this pricing in the cost of your bid response. LINE DESCRIPTION UNITOF UNIT PRICE QUANTITY EXTENDED PRICE MEASURE (unit price x quantity) 1 Price for maintenance of landscape with turf. 1 square foot 500 sq. ft. % J1 00 2 Price for maintenance of landscape with trees, 1 square foot 0 1000 sq. ft. , j a 00 shrubs and ground cover. 3 Price for landscaped, irrigated slope 1 square foot , 0 500 sq. ft. j t maintenance. O J( J 4 Price for installation of one (1) gallon shrub 1 each ' g+j (DC) Q (5) Five /a l 0 /V� 5 Price for installation of five (5) gallon shrub 1 each 31,o6) (5) Five 6 Price for installation of fifteen (15) gallon shrub 1 each I —M 00 (5) Five /l t cb 7 Price for installation of fifteen (15) gallon tree 1 each ,pn t V v (5) Five /// 621 f/ Bid # LMD-17-18-15 54