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HomeMy WebLinkAbout2017-12-12 - AGENDAS - JOINT REG (2)CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING Tuesday, December 12, 2017 6:00 PM City Council Chambers 23920 Valencia Blvd. Santa Clarita, CA 91355 AGENDA Joint Meeting with Board of Library Trustees Successor Agency to the former Redevelopment Agency How to Address the City Council Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk's Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours. These writings or documents will also be available for review at the meeting. INVOCATION Smyth CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. APPROVAL OF SPECIAL MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the November 28, 2017 Special Meeting. Page 2 2. APPROVAL OF REGULAR MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the November 28, 2017 Regular Meeting. 3. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 4. SANTA CLARITA 2018 LEGISLATIVE PLATFORM - On November 20, 2017, the City Council Legislative Committee reviewed the draft platform and recommends that the City Council adopt the Santa Clarita 2018 Legislative Platform. This document will provide guidance to staff on legislative and regulatory issues of interest to the City Council and assist staff in conducting legislative advocacy at the federal and state levels. RECOMMENDED ACTION: City Council accept the recommendation of the City Council Legislative Committee and adopt the Santa Clarita 2018 Legislative Platform. 5. FEDERAL LEGISLATION: S. 1993 & H.R. 4086 - United States Senator Dianne Feinstein (D -CA) and United States Representative Adam Schiff have introduced legislation (S. 1993 and H.R. 4086) to expand the Santa Monica Mountains National Recreation Area to include portions of the Rim of the Valley Corridor. It is recommended that the City Council support S. 1993 (Feinstein) and HR 4086 (Schiff). RECOMMENDED ACTION: City Council: 1. Adopt the Legislative Committee's recommendation to support S. 1993 (Feinstein) and H.R. 4086 (Knight). 2. Transmit position statements to Senator Dianne Feinstein, Representative Adam Schiff, Representative Steve Knight, Senator Kamala Harris, members of applicable congressional committees, other Members of Congress, administration officials and interested organizations, as appropriate. Page 3 6. FEDERAL LEGISLATIVE ADVOCACY SERVICES: KADESH AND ASSOCIATES LLC AND JAMISON AND SULLIVAN, INC. - The City of Santa Clarita retains two Washington, D.C. based federal advocacy firms, Kadesh and Associates LLC and Jamison and Sullivan, Inc., to assist the City in advocating against efforts to site a large-scale sand and gravel mine in Soledad Canyon. The City Council is requested to authorize an extension of professional services contracts with Kadesh and Associates LLC and Jamison and Sullivan, Inc., for the period of January 1, 2018, to June 30, 2018. RECOMMENDED ACTION: City Council: 1. Award contracts for the continuation of professional services with Kadesh and Associates LLC and Jamison and Sullivan, Inc., for the period of January 1, 2018 through June 30, 2018, in the amount of $60,000 for each firm, resulting in a total amount of $120,000. 2. Authorize the City Manager or his designee to execute contracts and associated documents, subject to City Attorney approval. 7. AWARD SERVICE CONTRACT FOR LANDSCAPE MAINTENANCE FOR LANDSCAPE ZONES T-65 (FAIR OAKS RANCH), T -65A (THE RANCH AT FAIR OAKS), AND T-33 (CANYON PARK) - Consideration of a maintenance service contract for LMD Zones including Fair Oaks Ranch, The Ranch at Fair Oaks, and Canyon Park. RECOMMENDED ACTION: City Council: 1. Award a two-year contract to Stay Green Inc. to provide maintenance services for Landscape Maintenance District Zones T-65 (Fair Oaks Ranch), T -65A (The Ranch at Fair Oaks), and T-33 (Canyon Park) in an annual amount of $165,000, and authorize expenditures for as -needed work in the annual amount of $24,750, for a total two year contract amount not to exceed $379,500. 2. Authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event other issues of impossibility of performance arise, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year, and execute all documents subject to City Attorney approval. 3. Authorize the City Manager or designee to execute up to three additional one-year renewal options not to exceed the bid amounts, plus the appropriate Consumer Price Index adjustment, upon request of the contractor. Page 4 8. APPOINTMENT TO THE BOARD OF LIBRARY TRUSTEES - Consideration of appointment to the Santa Clarita Board of Library Trustees. RECOMMENDED ACTION: City Council adopt a resolution reappointing Councilmember Marsha McLean to the Santa Clarita Board of Library Trustees for a three-year term, expiring June 30, 2020. 9. AWARD CONTRACTS TO MOTORCOACH INDUSTRIES AND GILLIG CORPORATION FOR THE PURCHASE AND DELIVERY OF COMMUTER AND LOCAL BUSES - Award contracts to MCI and Gillig for the purchase and delivery of three CNG powered commuter buses and six CNG powered local buses. RECOMMENDED ACTION: City Council: 1. Authorize the City Manager or designee to execute a contract with Motor Coach Industries for the purchase of three (3), 45 -foot Compressed Natural Gas (CNG) powered buses, in an amount not to exceed $2,475,521, or modify the award in the event issues of impossibility of performance arise, subject to City Attorney approval. 2. Authorize the City Manager or designee to negotiate and execute a contract with Gillig Corporation for the purchase of six (6), 40 -foot CNG buses, in an amount not to exceed $3,574,863, or modify the award in the event issues of impossibility of performance arise, subject to City Attorney approval. 10. INTELLIGENT TRANSPORTATION SYSTEMS PHASE VII, PROJECT C0052 - AWARD DESIGN CONTRACT - This project will implement the next generation of Intelligent Transportation Systems Technologies to better manage traffic operations during events and incidents using state -of- the -art technology to enhance every day operations. The technologies include bicycle detection, fiber optic gap closure, controller upgrades, signal synchronization, enhanced detection, and dynamic message signs. The project will be integrated into the City's Traffic Management Center and share information with the County's Information Exchange Network. RECOMMENDED ACTION: City Council: Award the design contract to Kimley-Horn and Associates, Inc., for the Intelligent Transportation System Phase VII, Project C0052 in the amount of $382,116, and authorize a contingency in the amount of $38,212, for a total contract amount not to exceed $420,328. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. Page 5 11. 2016-17 HIGHWAY SAFETY IMPROVEMENT PROGRAM FOR SECO CANYON ROAD AND GARZOTA DRIVE TRAFFIC SIGNAL MODIFICATION, PROJECT C4014 - AWARD CONSTRUCTION CONTRACT - This project will modify the traffic signal at the intersection of Seco Canyon Road and Garzota Drive to provide protected left -turn phasing for northbound and southbound movements. This project will also install Americans with Disabilities Act compliant pedestrian ramps and upgrade both traffic signal equipment and infrastructure. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for the 2016-17 Highway Safety Improvement Program for Seco Canyon Road and Garzota Drive Traffic Signal Modification, Project C4014. 2. Award the construction contract to Comet Electric, Inc., in the amount of $183,929 and authorize a contingency in the amount of $18,393, for a total contract amount not to exceed $202,322. 3. Authorize the transfer of $20,000 in General Fund -Capital from the Skate Park Expansion Joints Project expenditure account M3031601-5161.001 to expenditure account C4014601-5161.001. 4. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 12. CANYON COUNTRY COMMUNITY CENTER, PROJECT R3007 - AWARD STORMWATER INFILTRATION SYSTEM DESIGN CONTRACT - This item will award a contract for the design of an underground Regional Stormwater Infiltration Best Management Practice System and all associated structures and supporting facilities for a proposed community center in Canyon Country. RECOMMENDED ACTION: City Council: 1. Award the Regional Stormwater Infiltration Best Management Practice System design contract to Psomas for the Canyon Country Community Center, Project R3007, in the amount of $176,550, and authorize a contingency in the amount of $26,500, for a total contract amount not to exceed $203,050. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. Page 6 13. AWARD CONTRACT FOR PLACERITA RANCH EIR CONSULTANT, MASTER CASE 16-234 - Award contract for Placerita Ranch (Ravello) Environmental Impact Report consultant. RECOMMENDED ACTION: City Council award a contract to Michael Baker International in the amount of $257,345, plus a 10% contingency of $25,735 for a total contract cost of $283,080, and authorize the City Manager to execute the contract and associated documents subject to City Attorney approval. 14. PARKING IN OLD TOWN NEWHALL: SECOND READING AND ADOPTION OF AN ORDINANCE AMENDING THE OLD TOWN NEWHALL SPECIFIC PLAN AND AN ORDINANCE ESTABLISHING A PARKING IN LIEU FEE - With the continued revitalization and development of Old Town Newhall, and in keeping with the vision of the Old Town Newhall Specific Plan, there is a need for a plan to create and fund additional parking facilities. Based on Council direction and input from the public, new parking standards will be implemented in the Urban Center Zone (Main Street area) and a Parking in Lieu Fee will be implemented. RECOMMENDED ACTION: City Council: 1. Adopt the Negative Declaration prepared for the project; 2. Conduct a second reading and adopt an ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, APPROVING MASTER CASE 17-027, CONSISTING OF SPECIFIC PLAN AMENDMENT 17-001 (ZONING AMENDMENT), AMENDING THE OLD TOWN NEWHALL SPECIFIC PLAN;" Conduct a second reading and adopt an ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, ADDING CHAPTER 17.51.010(G) OF TITLE 17 OF THE SANTA CLARITA MUNICIPAL CODE CONCERNING THE ESTABLISHMENT OF A PARKING IN LIEU FEE APPLYING TO THE URBAN CENTER ZONE OF THE OLD TOWN NEWHALL SPECIFIC PLAN AREA;" and 4. Adopt a resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, ESTABLISHING THE PARKING IN LIEU FEE AS REQUIRED BY CHAPTER 17.51.010(G) OF THE SANTA CLARITA MUNICIPAL CODE." Page 7 15. FISCAL YEAR 2017-2018 MID -YEAR BUDGET ADJUSTMENTS - As the organization approaches the middle of the fiscal year, it is standard procedure to perform a mid -year review of the City's budgetary and financial position to ensure any deviations from the initial budget projections are proactively addressed. Staff also reviews requests for appropriations to address new priorities that are unfunded or under -funded. RECOMMENDED ACTION: City Council and City Council acting as Successor Agency to the Former Redevelopment Agency of the City of Santa Clarita: 1. Adopt a resolution amending the budgets for Fiscal Years 2016-2017 and 2017-2018. 2. Adopt a resolution amending the classification plan and salary schedules, and for providing changes to benefit contributions for employees and retirees of the city. 16. CHECK REGISTER NO. 24 - Check Register No. 24 for the Period 10/27/17 through 11/09/17 and 11/16/17. Electronic Funds Transfers for the Period 10/30/17 through 11/10/17. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 24. PUBLIC HEARINGS 17. FIRST READING OF AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, ADDING SECTION 17.38.075 OF CHAPTER 17.38 TO TITLE 17 OF THE SANTA CLARITA MUNICIPAL CODE ESTABLISHING A SENIOR MOBILEHOME PARK OVERLAY ZONE - The City Council will consider the adoption of a Senior Mobilehome Park Overlay Zone. RECOMMENDED ACTION: City Council: 1. Conduct a Public Hearing; 2. Provide direction on the percentage of senior units to be maintained in senior mobilehome parks; and 3. Approve Master Case No. 17-039, and introduce and pass to second reading an ordinance entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, ADDING SECTION 17.38.075 OF CHAPTER 17.38 TO TITLE 17 OF THE SANTA CLARITA MUNICIPAL CODE ESTABLISHING A SENIOR MOBILEHOME PARK OVERLAY ZONE." Page 8 PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS ADJOURNMENT FUTURE MEETINGS The next regular meeting of the City Council will be held January 9, 2018, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION On December 7, 2017, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall. Mary Cusick City Clerk Santa Clarita, California Page 9