HomeMy WebLinkAbout2017-12-12 - AGENDA REPORTS - AWARD MAINT FOR LMD ZONES T-65, T65A AND T33 (2)O
Agenda Item: 7
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR 14)
CITY MANAGER APPROVAL: 41
DATE: December 12, 2017
SUBJECT: AWARD SERVICE CONTRACT FOR LANDSCAPE
MAINTENANCE FOR LANDSCAPE ZONES T-65 (FAIR OAKS
RANCH), T -65A (THE RANCH AT FAIR OAKS), AND T-33
(CANYON PARK)
DEPARTMENT: Neighborhood Services
PRESENTER: Kevin Tonoian
RECOMMENDED ACTION
City Council:
Award a two-year contract to Stay Green Inc. to provide maintenance services for Landscape
Maintenance District Zones T-65 (Fair Oaks Ranch), T -65A (The Ranch at Fair Oaks), and
T-33 (Canyon Park) in an annual amount of $165,000, and authorize expenditures for as -
needed work in the annual amount of $24,750, for a total two year contract amount not to
exceed $379,500.
2. Authorize the City Manager or designee to execute all contracts and associated documents, or
modify the awards in the event other issues of impossibility of performance arise, contingent
upon the appropriation of funds by the City Council in the annual budget for such Fiscal
Year, and execute all documents subject to City Attorney approval.
3. Authorize the City Manager or designee to execute up to three additional one-year renewal
options not to exceed the bid amounts, plus the appropriate Consumer Price Index
adjustment, upon request of the contractor.
BACKGROUND
The City of Santa Clarita (City) Special Districts Division administers 59 financially independent
zones within the Landscape Maintenance District (LMD). In total, the City's LMD operation
encompasses approximately 2,000 landscape acres including landscaped parkways, 20 miles of
paseos, 46 miles of landscaped medians, 30 bridges and tunnels, four park facilities, and
approximately 60,000 trees.
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Bid No. LMD 17-18-17 was published and circulated via the City's PlanetBids system on
September 25, 2017. A total of 515 potential vendors, including the Santa Clarita Chamber of
Commerce and the Valley Industrial Association, were notified of this solicitation. Twenty-four
vendors downloaded the bid specifications, with a total of five bids submitted prior to close of
the solicitation on October 27, 2017. The bid results follow:
BID
COMPANY
LOCATION
BID AMOUNT
Recommended
Bid 1
Stay Green Inc.
Santa Clarita, CA
$ 165,000
Bid 2
BrightView Landscape
San Fernando, CA
$ 166,020
Bid 3
American Heritage
Canoga Park, CA
$ 201,612
Bid 4
Oakridge Landscape
Santa Clarita, CA
$ 216,648
Bid 5
Green Garden
Winnetka, CA
$ 324,250
A thorough evaluation of the bids determined the proposal submitted by Stay Green Inc. (Stay
Green) to be the lowest and most responsive bid to provide landscape maintenance services for
LMD Zones T-65, T -65A, and T-33. Special Districts' subsequent due -diligence review of Stay
Green Inc.'s professional references has confirmed their work history meets the City's standards
and performance expectations.
Based on operational experience with these landscape maintenance zones, staff recommends
increasing the potential value of this contract by $24,750 to ensure expenditure authority is
available to address unscheduled repairs or as -needed work for a total annual contract not to
exceed $189,750. It is important to note that hourly costs for unscheduled services are capped
through the bid specifications and does not represent any guarantee of compensation under the
terms of the recommended contract.
By authorizing a contract expenditure authority beyond the base bid amount, the City Council is
taking action to ensure LMD revenues generated by property owners are utilized in the most
cost-effective manner. Specifically, the City retains the discretion to authorize and compensate
the contractor for additional work once it has been reviewed by field monitors and approved by
the Special Districts Manager.
Finally, to improve maintenance standards and enforce contractor accountability, LMD 17-18-17
encompasses an updated scope of work that provides latitude to impose payment reductions upon
the contractor. Reductions may be imposed when maintenance schedules are not met or
performance deficiencies are documented.
ALTERNATIVE ACTION
Other action as determined by the City Council.
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FISCAL IMPACT
There is no fiscal impact to the General Fund associated with this action. Adequate funds to
support these landscape services have been previously appropriated by the City Council during
adoption of the Fiscal Year 2017-18 Annual Budget within the accounts referenced below.
Zone T-33 12557-5141.001 / 12557-5161.010
Zone T-65 12554-5141.001 / 12554-5161.010
Zone T -65A 12555-5141.001/12555-5161.010
ATTACHMENTS
Notice Inviting Bids LMD-17-18-17 (Available in the City Clerk's Reading File)
Stay Green Inc 17-18-17 Bid Response (Available in the City Clerk's Reading File)
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C14--, of
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SANTA CLARITA
NOTICE INVITING BIDS
The City of Santa Clarita, Landscape Maintenance Districts (LIVID) is soliciting sealed bids from qualified landscape
companies for landscape maintenance of the City's LIVID Zone T65 (Fair Oaks Phase 1), LIVID Zone T65A (Fair Oaks
Phase 11 & 111) and LIVID Zone T33 (Canyon Park).
NOTICE INVITING BIDS
Bids must be received electronically before 11:00 AM on Wednesday, October 25, 2017 by the
Purchasing Agent of the City of Santa Clarita. Specifications for this electronic bid may be viewed at:
http://www.planetbids.com/portal/portaI.cfm?Company)D=16840#
Annual Maintenance Contract For Landscape Maintenance Zones T-33, T-65, T -65A
Bid # LMD-17-18-17
Please refer to specifications for complete details and bid requirements. There will be a pre-bid meeting on
October 9, 2017 at 9:00 AM at City Hall, 23920 Valencia BI, Santa Clarita, CA 91355 - Council Chambers Conference
Room, Suite 105. It is strongly encouraged for all interested contractors to attend. This is the one and only
meeting that will be scheduled for this bid.
In accordance with the provisions of California Public Contract Code Section 3300, the successful bidder shall
submit proof of a State Contractor's License, C-27 with bid response. Failure to possess the specified license shall
render the bid as non-responsive and shall act as a bar to award the contract to any bidder not possessing said
license at the time of award. As provided for in Section 22300 of the California Public Contract Code, the
Contractor may substitute securities for monies withheld by the City to ensure performance under the contract.
This contract is subject to the State prevailing wage requirements of the California Labor Code including Sections
1770, 1771.5, 1773, 1776 and 1777.5. Pursuant to Section 1773 of the Labor Code, the general prevailing wage
rates in the county, or counties, in which the work is to be done have been determined by the Director of the
California Department of Industrial Relations. These wages are set forth in the General Prevailing Wage Rates for
this project, available from the California Department of Industrial Relations' Internet web site
at http://www.dir.ca.gov/dlsr/pwd. Future effective general prevailing wage rates which have been
predetermined and are on file with the California Department of Industrial Relations are referenced but not
printed in the general prevailing wage rates. A copy of the prevailing rate of per diem wages shall be posted at the
job site.
Contractor shall further adhere to the requirements contained in the City of Santa Clarita's Labor Compliance
Program, approved by the DIR for projects with a Bid Advertise Date of November 20, 2003 or later, and which will
become part of the conformed documents. All pertinent California statutes and regulations, including, but not
limited to those referred to in the City's Labor Compliance Program, are incorporated herein by reference as
though set forth in their entirety. Additionally, the Contractor is responsible for obtaining a current edition of all
California statutes and regulations and adhering to the latest editions of such. Contractor shall submit certified
copy of all Certified Payroll Records (CPRS) with the progress payment on at least monthly basis to the City. The
specifications in this notice shall be considered a part of any contract made pursuant thereto.
This bid is subject to SB 854. See bidder instructions for details.
Specifications for this bid may be downloaded from the City's Purchasing website at http://www.santa-
clarita.com/city-hall/departments/administrative-services/purchasing. Please refer to specifications for
complete details and bid requirements.
The specifications in this notice shall be considered a part of any contract made pursuant thereto.
Purchasing
(661) 255-4399
Bid # LMD-17-18-17
CITY OF SANTA CLARITA
INVITATION FOR BID
BID # LMD-17-18-17
BID OPENING: October 25, 2017
The City of Santa Clarita invites electronically sealed bids for:
Annual Maintenance Contract For Landscape Maintenance Zones T-33, T-65, T -65A
1. Bids must be ELECTRONICALLY received at:
http://www.r)lanetbids.com/portal/r)ortal.cfm?CompanvlD=16840#
2. Prices shall be D.D.P. City of Santa Clarita Receiving dock Incoterms 2000 or for the service
rendered.
3. Bidder shall honor bid prices for Ninety (90) days or for the stated contract period, whichever is longer.
4. Bids must be on this Bid form. Submission of a proposal acknowledges the proposer has read and
understands the requirements contained on pages 1 to 47, Exhibits A to H.
5. Bid Questions. Questions should be submitted electronically to:
http://www.planetbids.com/portal/portal.cfm?CompanvlD=16840#
The last day for questions will be 10:00 AM, October 18, 2017.
6. The vendor is responsible for the accuracy and completeness of any solicitation form not obtained directly
from the City.
Name (Print): Company:
Email: Address:
Company Phone No.: City:
State/Zip:
Bid # LMD-17-18-17 2
TABLE OF CONTENTS
Bid # LMD-17-18-17
Annual Maintenance Contract For Landscape Maintenance Zones T-33, T-65, T -65A
Section..............................................................................................................................................Page
NoticeInviting Bid...................................................................................................................................1
InvitationFor Bid.....................................................................................................................................2
Tableof Contents....................................................................................................................................3
Instructionsto Bidders............................................................................................................................4
Copeof Work..........................................................................................................................................9
Contract Agreement (Sample Only)........................................................................................................32
PricingSchedule......................................................................................................................................38
AdditionalPricing....................................................................................................................................39
Designation of Subcontractors...............................................................................................................41
References.............................................................................................................................................. 42
Acknowledgement and Acceptance of Specifications............................................................................43
BidBond..................................................................................................................................................44
ProposalBond.........................................................................................................................................45
FaithfulPerformance Bond.....................................................................................................................46
DocumentChecklist................................................................................................................................47
Bid # LMD-17-18-17 3
A.
BID INSTRUCTIONS
Bid # LMD-17-18-17
Annual Maintenance Contract For Landscape Maintenance Zones T-33, T-65, T -65A
1. Submitting Proposals. (a) The bid response must be ELECTRONICALLY submitted on this form and
include the notice, Request for Bid Schedule, and all forms or information included in or required by
Section B, Specifications, (attachments accepted) (b) All documentation of unit pricing or other cost
breakdowns as outlined in this bid must be submitted to support the total bid price. (c)
Proposals/corrections received after the closing time will not be accepted. The City will not be
responsible for bids not properly or timely, uploaded. Upon award, all submissions become a matter of
public record.
2. Currency. All references to dollar amounts in this solicitation and in vendor's response refer to United
States currency. Payments will be made in United States Currency.
3. Alternatives. Any changes or alternatives must be set forth in a letter attached to this bid. The City has
the option of accepting or rejecting any alternative bid.
4. Environmentally Preferable Purchasing. The City of Santa Clarita, being fully aware of the limited nature
of our resources and the leadership role government agencies have, supports the Environmentally
Preferable Purchasing (EPP) program with Resolution 05-103. With changes in technology and industries
occurring rapidly it is frequently difficult to be aware of the latest innovations. Therefore, it is the intent
of the City of Santa Clarita to seek out those products which result in less energy usage, least impact on
natural resources and greatest reuse of post-industrial and post -consumer material. Bidders are strongly
encouraged to offer products and services meeting these criteria and point out those specific aspects or
features in their bid. In accordance with Public Contract Code 22152 bidders are required to certify in
writing the minimum, if not exact, percentage of postconsumer materials in the products, materials,
goods, or supplies, offered or sold.
5. Failure to Submit Bid. Your name may be removed from the mailing list if the City receives no response to
this bid.
6. Resection. The City reserves the right to reject any or all bids and to waive any informality in any bid. The
City may reject the bid of any bidder who has previously failed to perform properly, or complete on time,
contracts of a similar nature, or to reject the bid of a bidder who is not in a position to perform such a
contract satisfactorily. The City may reject the bid of any bidder who is in default of the payment of taxes,
licenses or other monies due to the City of Santa Clarita.
Addenda. The City will not accept responsibility for incomplete packages or missing addenda. It is the
bidder's responsibility to contact the project manager, for public projects, or Purchasing prior to
submission of the bid to make certain the package is complete and all required addenda are included. This
information will be available from the City's website. Bidders are cautioned against relying on verbal
information in the preparation of bid responses. All official information and guidance will be provided as
part of this solicitation or written addenda.
Bid # LMD-17-18-17
8. Awards. The City will award in accordance with S.C.M.C. § 3.12.205 (Support of Santa Clarita Businesses)
unless Part C identifies this bid as a multiple criteria bid or this bid is for public works, professional
services or is federally funded. Qualifications of responsibility will be in accordance with the S.C.M.C.
Lowest cost is the lowest total cost to the City to acquire the goods and/or services resulting from this
solicitation. The City may make an award based on partial items unless the bid submitted is marked "All
or none." Where detailed specifications and/or standards are provided the City considers them to be
material and may accept or reject deviations. The results of the bid will be posted on the City's website
at www.santa-clarita.com/purchasing, normally within 24 hours.
9. Cooperative Bidding. Other public agencies may be extended the opportunity to purchase off this bid with
the agreement of the successful vendor(s) and the City of Santa Clarita. The lack of exception to this
clause in vendor's response will be considered agreement. However, the City of Santa Clarita is not an
agent of, partner to or representative of these outside agencies and is not obligated or liable for any
action or debts that may arise out of such independently negotiated "piggy -back" procurements.
10. Amendments. Any and all changes to this contract must be made in writing and agreed to by the City.
Performance by the contractor will be considered agreement with the terms of this contract.
11. Taxes, Charges and Extras. (a) Bidder must show as a separate item California State Sales and/or Use Tax.
(b) The City is exempt from Federal Excise Tax. (c) Charges for transportation, containers, packing, etc.
will not be paid unless specified in bid. Contractor/vendor agrees to cooperate with the City in all matters
of local taxation.
12. Payment. (a) Bidder shall state payment terms offered. (b) Payment will be made on the pay period after
receipt and acceptance of goods and/or services and upon using department confirmation of such
acceptance.
13. Assignment. No assignment by the vendor of contract or any part hereof, or of funds to be received
hereunder, is binding upon the City unless the City gave written consent before such assignment.
14. Sub contractors. For all public projects, the Bidder must list any subcontractors that will be used, the work
to be performed by them, and total number of hours or percentage of time they will spend on the project.
15. Prevailing wage. For all public works, the Bidder is required to bid prevailing wage. For the purposes of
this paragraph, public works includes maintenance. The City of Santa Clarita Labor Compliance Program is
included herein as an informative reference for the successful bidder. It does not require any completion
prior to contract award but should be reviewed for all necessary provisions and requirements.
16. Protection of Resident Workers. The City of Santa Clarita actively supports the Immigration and
Nationality Act (INA) which includes provisions addressing employment eligibility, employment
verification, and nondiscrimination. Under the INA, employers may hire only persons who may legally
work in the United States (i.e., citizens and nationals of the U.S.) and aliens authorized to work in the U.S.
The employer must verify the identity and employment eligibility of anyone to be hired, which includes
completing the Employment Eligibility Verification Form (1-9). The Contractor shall establish appropriate
procedures and controls so no services or products under the Contract Documents will be performed or
manufactured by any worker who is not legally eligible to perform such services or employment.
17. Indemnification. The bidder is required to indemnify and hold the City harmless from and against any
claim, action, damages, costs (including, without limitation, attorney's fees), injuries, or liability, arising
out of any agreement entered into between the parties. Should the City be named in any suit, or should
any claim be brought against it by suit or otherwise, whether the same be groundless or not, arising out of
this Agreement, or its performance, the bidder must defend the City (at the City's request and with
counsel satisfactory to the City) and indemnify the City for any judgment rendered against it or any sums
paid out in settlement or otherwise.
Bid # LMD-17-18-17 5
18. Bonds. When deemed necessary by the City, bid bonds shall be furnished by all bidders in the amount of
at least 10% of the total value of the bid OR 10 % of the value of the I" year of service for service bids, to
guarantee that bidders will enter into contract to furnish goods or services at prices stated. The bonding
company must be listed on Treasury Circular 570 and licensed to operate in the state of California.
Likewise, a Performance Bond and/or Material and Labor bonds shall be required of the successful bidder
when stated in the specification (cash deposit, certified or cashier's check or money order may be
substituted in lieu of either bond).
Original Bond or Cashier's Check MUST be received AT CITY HALL, 23920 Valencia Blvd., Santa Clarita,
CA 91355, ATTENTION SUITE 120 and marked with the words 'BID BOND FOR" and the bid #, "NO LATER
THAN the bid due date and time, for the vendor to be considered responsive.
No bonds are necessary for this Request For Proposal.
19. Insurance. For contracts involving services the City requires insurance. Proof of insurance shall be
provided by using an ACORD certificate of insurance and shall be provided prior to contract signing.
Insurance shall be "Primary and Non -Contributory" and must name the "City of Santa Clarita" as an
additional insured. The certificate shall list coverage for General Liability (limit of $1,000,000 CSL or
$1,000,000 per occurrence with a $2,000,000 aggregate), Auto Liability (limit of $1,000,000), and
Worker's Compensation (statutory requirement). For professional services, Professional Liability with a
limit of $1,000,000 may also be required. Insurance shall not be cancelable or subject to reduction except
upon thirty (30) days prior written notice to the City. Specific insurance requirements will be set forth in
any contract awarded to a bidder.
20. On -Site Inspection. When deemed necessary by the City, an on-site inspection date and time will be so
designated. Bidder is responsible for inspecting and understanding the total scope of the projects (i.e.,
specifications, quality, and quantity of work to be performed.)
21. Specifications. Materials differing from stated specifications may be considered, provided such
differences are clearly noted and described, and provided further that such articles are considered by a
City official to be in all essential respects in compliance with the specifications.
22. Brand Names. The use of the name of a manufacturer, or any specific brand or make, in describing any
item contained in the proposal does not restrict bidders to the manufacturer or specific article, this means
is being used simply to indicate a quality and utility of the article desired; but the goods on which bids are
submitted must in all cases be equal in quality and utility to those referred to. This exception applies
solely to the material items in question and does not supercede any other specifications or requirements
cited. Documentation of equivalency must be submitted with the bid. At a minimum the documentation
must demonstrate equivalency in form, fit, function, quality, performance and all other stated
requirements. The City is final determiner of equivalency. Exception is made on those items wherein
identical supply has been determined a necessity and the notation NO SUBSTITUTE has been used in the
specification section.
23. Price Reductions. If at any time during the life of this contract, the successful bidder reduces his price or
prices to others purchasing approximately the same quantities as contemplated by this contract, the
contract prices must be reduced accordingly, and the contractor/vendor will immediately notify the
Purchasing Agent, City of Santa Clarita.
24. Contract Pricing. Except as otherwise provided, prices must remain consistent through the term of this
contract. The City does not pay "surcharges" of any type unless identified in the response to this bid. All
costs will be included in the pricing provided to the City.
Bid # LMD-17-18-17 6
25. Non -Appropriation of Funds. The City's obligation is payable only and solely from funds appropriated for
the purpose of this agreement. All funds for payment after June 30 of the current fiscal year are subject
to City's legislative appropriation for this purpose. In the event the governing body appropriating funds
does not allocate sufficient funds for the next succeeding fiscal year's payments. Then the affected
deliveries/services may be (1) terminated without penalty in their entirety, or (2) reduced in accordance
with available funding as deemed necessary by the City. The City shall notify the Contractor in writing of
any such non -allocation of funds at the earliest possible date.
26. Default. In case of default by the vendor of any of the conditions of this bid or contract resulting from this
bid, the vendor agrees that the City may procure the articles or services from other sources and may
deduct from the unpaid balance due the vendor, or collect against the bond or surety, or may invoice the
vendor for excess costs so paid, and prices paid by the City shall be considered the prevailing market price
at the time such purchase is made.
27. Termination. The City may terminate any service or contract with or without cause either verbally or in
writing at any time without penalty.
28. Safety. Contractor agrees to comply with the provisions of the Occupational Safety and Health Act of
1970 (or latest revision), the State of California Safety Orders, and regulations issued thereunder, and
certifies that all items furnished under this bid will conform and comply with the indemnity and hold
harmless clause for all damages assessed against buyer as a result of suppliers failure to comply with the
Act and the standards issued thereunder and for the failure of the items furnished under this order to so
comply.
29. Gratuities. The City may, by written notice to the Contractor, terminate the right of the Contractor to
proceed under this agreement, if it is found that gratuities in the form of entertainment, gifts, or
otherwise were offered or given by the Contractor, or any agent or representative of the Contractor, to
any officer or employee of the City with a view toward securing an agreement or securing favorable
treatment with respect to the award or amending, or the making of any determinations with respect to
the performance of such agreement; provided, that the existence of the facts upon which the City makes
findings shall be in issue and may be reviewed in any competent court. In the event of such termination,
the City shall be entitled to pursue the same remedies against the Contractor as the City could pursue in
the event of default by the Contractor.
30. Invoices. Invoices will be forwarded to:
City of Santa Clarita
NS - Special Districts
23920 Valencia Blvd. Ste. 295
Santa Clarita, CA 91355-2196
Invoices will reflect the purchase order # and goods or service delivered in accordance with the terms of
the contract. Invoice processing begins on receipt of the material or invoice, whichever is later.
31. Bid Questions. Questions must be submitted electronically to:
http://www.planetbids.com/portal/portal.cfm?CompanVID=16840#
The last day for questions will be 10:00 AM, October 18, 2017.
Bid # LMD-17-18-17
32. SB 854 — No contractor or subcontractor may be listed on a bid proposal for a public works project
(submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations
pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes
only under Labor Code section 1771.1(a)]. No contractor or subcontractor may be awarded a contract for
public work on a public works project (awarded on or after April 1, 2015) unless registered with the
Department of Industrial Relations pursuant to Labor Code section 1725.5. This project is subject to
compliance monitoring and enforcement by the Department of Industrial Relations.
33. Renewal and Pricing Adjustment. Contracts entered into pursuant to this Invitation to Bid may be
renewed annually, up to three times, in accordance with the terms of the contract. If not otherwise
stated, the contract may be renewed if the new pricing of the contract does not change more than the
Consumer Price Index - All Urban Consumers (not seasonally adjusted), Los Angeles Area -Riverside -
Orange county area and prevailing wage rates, if applicable. Price adjustments may be increases or
decreases as appropriate and must be requested at least 90 days prior to the expiration/renewal of the
contract. The index level for the month preceding the month of solicitation advertisement will become
the beginning index. The price adjustment limit will be the percentage change based on the difference
between the beginning level or the adjustment level last used and the index level for the period 90 days
prior to the expiration of the contract. If not renewed prior to the anniversary date, the contract may
continue on a month to month basis until renewed or awarded to a new contractor.
The City of Santa Clarita's "Terms and Conditions" is found on a separate attachment in Planet Bids.
Bid # LMD-17-18-17 8
B.
SCOPE OF WORK
Bid # LMD-17-18-17
Annual Maintenance Contract For Landscape Maintenance Zones T-33, T-65, T -65A
The City of Santa Clarita, Landscape Maintenance Districts (LIVID) is soliciting sealed bids from qualified landscape
companies for landscape maintenance of the City's LIVID Zone T65 (Fair Oaks Phase 1), LIVID Zone T65A (Fair Oaks
Phase 11 & 111) and LIVID Zone T33 (Canyon Park). This contract shall run for two (2) years with the option for three
(3) additional one (1) year renewals.
EVENT DATE
Solicitation Advertisement September 25, 2017
Pre Bid Meeting October 9, 2017
Last Day for Questions October 18, 2017
Return of Proposals October 25, 2017
Contract Award December 12, 2017
The City requires the landscape contractor to include all labor and equipment for an all-inclusive contract for
landscape maintenance of approximately 39.4 (landscaped) acres for LIVID Zone T65 (Fair Oaks Ranch Phase 1), 18.7
(landscaped) acres for LIVID Zone T65A (Fair Oaks Ranch Phase II and III), and 5.1 (landscaped) acres for LIVID Zone
T33 (Canyon Park). The landscape maintenance bid shall be all inclusive for labor hours and equipment, meaning:
Contractor shall at his cost provide all the labor and equipment necessary for the provision of grounds, irrigation and
landscape maintenance services. Including and not limited to irrigation repairs minor and major, annual color
replacement, shrub, tree, and groundcover planting, spreading mulch (approx. 800 cubic yards per year), all fuel
modification and weed abatement, fertilizer application, chemical applications for weed abatement, litter pickup,
doggie litter removal, trash bags removal and replacement, turf aerification, turf renovation/verticutting, turf over -
seeding, micro nutrients/soil amendments. All supplies and parts will be paid by the LIVID at the Contractor's price
plus a maximum markup of 15%.
In keeping with State mandated diversion requirements, the LIVID strives to exceed diversion obligations to keep
greenwaste from the landfills. The Contractor shall mulch and use on site 95% of the greenwaste generated by
referenced LIVID Zone. Contractor requirements for this program shall include a Vermeer 1500 chipper or equivalent
for use on-site at a minimum of twice per week. The contractor shall report the total tons of greenwaste generated
and the number of tons diverted from the landfill annually to the City's Environmental Services Office. The goal will be
95% diversion from this site.
The Contractor shall have a minimum of five years' experience in landscape maintenance for areas ten acres or
larger. (See References Sheets) The contractor shall have water management and auditing personnel, (CLIA). The
Contractor will be required to communicate work requests back and forth to LIVID through desktop computer, hand
held device, or laptop. The Contractor is encouraged to provide copies of awards, and recognitions received for
landscaped maintenance excellence.
Refer to the following specifications for requirements at each location. The General Specification section includes
general and special conditions that shall apply to all jobsite locations. Also included in this section are the Scope of
Work instructions which more clearly define the services, scheduling, or special circumstances for each location to be
serviced.
The work required in this bid requires the payment of prevailing wages. Pursuant to Section 1773 of the Labor Code,
the general prevailing wage rates in the county, or counties, in which the work is to be done have been determined
by the Director of the California Department of Industrial Relations. These wages are set forth in the General
Prevailing Wage Rates for this project, available from the California Department of Industrial Relations' Internet web
site at http://www.dir.ca.gov/dlsr/PWD. Future effective general prevailing wage rates which have been
Bid # LMD-17-18-17
predetermined and are on file with the California Department of Industrial Relations are referenced but not printed in
the general prevailing wage rates. A copy of the prevailing rate of per diem wages shall be posted at the job site.
Contractor shall further adhere to the requirements contained in the City of Santa Clarita's Labor Compliance
Program, approved by the DIR for projects, and which will become part of the conformed documents. All pertinent
California statutes and regulations, including, but not limited to those referred to in the City's Labor Compliance
Program, are incorporated herein at Appendix A by reference as though set forth in their entirety. Additionally, the
Contractor is responsible for obtaining a current edition of all applicable Federal and California statutes and
regulations and adhering to the latest editions of such. Contractor shall submit certified copy of all Certified Payroll
Records (CPRS) with the progress payment on at least monthly basis to the City.
1. GENERAL REQUIREMENTS
1.01 The City of Santa Clarita is soliciting sealed bids from qualified landscape maintenance companies
for the ALL INCLUSIVE LABOR AND EQUIPMENT (See Exhibits B and C) under the terms of this bid, to
provide for maintenance of landscaped paseos, parkways, parks, medians and various other locations
throughout the City of Santa Clarita.
The Contractor shall furnish all labor, equipment, materials, tools, services and special skills, i.e. Irrigation
Specialist, Irrigation Assistant, and Foreman required to perform the landscaping maintenance as set forth in
these specifications all inclusive labor and equipment. In keeping with the highest standards of quality and
performance maintenance of plant material, hardscape (i.e.: sweeping or blowing down concrete and/or
crack weed abatement) and irrigation systems repairs. Maintenance of plant material shall include, but not
be limited to: mowing, weed abatement for fire clearance/fuel mod (100 feet from structures), trimming,
edging, hand pruning, fertilization, and aeration, application of pre -emergent herbicides, weed control,
minor tree lifting, dethatching, plant replacements, and cleanup of drainage systems. All mulch brought in
by the LIVID will be disbursed by the contractor on site to control weed growth. It is the intent of these
specifications to provide plant material maintenance methods to keep all areas weed free and in a state of
good plant health.
The Engineer's estimate for this work is approximately:
LIVID Zone T65 - $60,000/yr
LIVID Zone T65A - $80,000/yr
LIVID Zone T33 - $40,000/yr
The Landscape Maintenance District (hereinafter defined as the LIVID) covered by this Agreement shall be
maintained at a crisp, clean level of appearance at California Landscape Contractors Association (CLCA)
Industry standards and all work shall be performed in a professional, workmanlike manner using quality
equipment and materials. Said areas shall be maintained to provide the manpower necessary at the level of
services provided for in these specifications at all times.
1.02 City of Santa Clarita Landscape Maintenance District (LIVID) administration staff, consisting of the
Landscape Maintenance Specialist, Project Development Coordinator, Special Districts Administrator,
Technology Services Manager or the Deputy City Manager or his qualified representative, shall herein be
described as 'Special Districts.'
1.03 Contractor shall under the terms of this agreement provide the labor, materials, and equipment
necessary for the provision of grounds, irrigation and landscape maintenance services.
The premises shall be maintained with nothing but the highest of industry standards at no less than the
frequencies set forth herein.
Bid # LMD-17-18-17 10
1.04 Contractor is hereby hired and paid to render and provide all inclusive labor and equipment for
landscape, grounds and irrigation maintenance services including, but not limited to:
a. Turf mowing;
b. Edging;
C. 85% hand pruning and 15% mechanical;
d. Over -seeding;
e. Reseeding
f. Fertilization;
g. Aeration;
h. Verticutting;
i. Irrigation; minor and major repairs, see sections 17 g.8 and 22.01 a -e;
j. Hand watering;
k. Bleeding of valves necessary during emergencies when automatic systems are not
functioning;
I. Pruning shrubs and trees;
M. Trimming and renovation of turf, shrub areas, and ground cover;
n. Disease control;
o. Tree maintenance; structural pruning per ANSI. Best Management Practices;
P. Maintenance of irrigation systems;
q. Mulching (City provided mulch); will be disbursed by the contractor at their expense;
r. Manual weed abatement;
S. Chemical weed control;
t. Maintenance of fire protection / fuel modification of slope areas;
U. Marking underground irrigation lines and other LIVID equipment upon Dig Alert
notification;
V. Artificial turf maintenance;
W. Traffic control per (Watch manual) while working in the public right of way for medians
and parkways;
X. Litter pickup, doggie litter removal, trash bags removed and replaced from containers (City
provided doggie and trash bags);
Y. Tennis court blowing and washing;
Z. Irrigation Specialist, Irrigation Assistant, Laborers and Foreman at no less than the
frequencies requested in 1. Introduction: Paragraph 4.
Frequencies, per site, are identified in Exhibits E -E5 "Maintenance Program Guide", Irrigation Schedule
Guide, Irrigation Program Guide, and Preventive Disease Control Guide and govern contractor's completion
of required operations.
The landscape areas include: irrigated and landscaped areas; fire protection slopes and natural areas;
shrubs; trees; ground cover and turf which may be irrigated by electrically controlled automatic or manual
systems.
1.05 Contractor shall not work or perform any operations, particularly during periods of inclement
weather, which may cause unsafe working conditions or destroy/damage ground cover, turf areas or
planting areas.
Bid # LMD-17-18-17 11
1.06 Contractor recognizes that during the course of this Agreement other activities and operations may
be conducted by other contracted parties. These activities may include, but not be limited to:
a. Landscape refurbishment; shrub, turf, and ground cover installation;
b. Irrigation system refurbishment or repair;
C. Construction and/or storm related operations;
d. Emergency response operations;
e. Electrical repairs;
f. Tree Trimming/Tree planting /Tree counting;
g. Concrete removal and replacement, block wall and brick repairs;
h. Fence installation and repairs, wood, vinyl, and crete rail;
i. Artificial turf installation;
j. Integrated pest management / Chemical applications to trees;
k. Streetscape furniture cleaning and pressure washing of walkways and appurtenances.
Contractor may be required to modify or curtail specific tasks and operations within their maintenance
contract.
1.07 When notified of landscape or irrigation emergency during the hours and days of maintenance
service as identified in Section 9, the contractor shall respond by phone or radio to the Landscape
Maintenance District Monitor, Inspector and/or Special Districts Office within fifteen (15) minutes of
notification. When notified of an emergency outside of the normal hours and days of maintenance service,
the contractor has thirty minutes to respond by phone or radio to the Landscape Maintenance District
Monitor, Inspector and or Special Districts. If personnel and equipment are necessary for the emergency, the
contractor must have these resources available within 2 hours. Upon arriving at an emergency situation, it
shall be the responsibility of the contractor to eliminate all unsafe conditions which would adversely affect
the health, safety, or welfare of the public. See section 11.02 for consequences for failure to comply.
1.08 Contractor shall clearly identify and equip each vehicle used within the City of Santa Clarita with
decals on the exterior right and left front door panels identifying the Contractor's name, and phone
number. Contractor shall require each employee to adhere to basic public works standards of working
attire. These are basically; uniforms (matching pants and shirts), proper shoes, safety vests and other gear
required by State Safety Regulations (OSHA), and proper wearing of the clothing. Shirts shall be buttoned
and worn at all times.
1.09 Contractor and employees shall at all times dress in a company uniform that identifies their
employer and exhibit good customer service to City staff, City contracted staff, residents, and others
throughout term of this contract. All communication will be professional in manner between all parties. The
Landscape Maintenance Districts may employ consulting Landscape Maintenance Inspectors. These
consultant monitors will be treated the same as other Special District staff. Inappropriate communication
and service may be cause for contract termination.
1.09 The contractor is required to have a minimum of five (5) years' experience in the landscape
maintenance field. The contractor is required to have experience in the maintenance of landscaped areas of
ten (10) acres or larger and median and parkways maintenance in size of two (2) linear mile or larger.
Vendor is to provide five (5) references with a similar scope & type of work within the bid response.
1.10 Contractor's employees or representatives shall be thoroughly trained and experienced in
computer based central operating systems of Calsense, Rain Master, Weather -Trak and LEIT irrigation
control systems and equipment. Should Special Districts choose a different controller, the contractor shall
make available employees or representatives for product training at no cost to City.
Bid # LMD-17-18-17 12
1.11 Contractor shall provide cellular and/or radio communication to each crew foreman and have the
ability to connect to City Inspectors and Special Districts representatives.
1.12 The contractor, and or subcontractors, must possess the following licenses at time of bid
submission; C-27. The contractor or subcontractor must identify a staff member certified or licensed as a
qualified applicator through the California Department of Pesticide Regulation. The contractor shall (when
required) have an Arborist identified by the International Society of Arboriculture (ISA) / or have a contract
with a Certified Arborist on a need basis. The contractor must identify a staff member who is a certified
landscape irrigation auditor (CLIA). The bidder will submit copies of the licenses, and certificates or
subcontractor information sheets, indicating licenses held with bid submission.
1.13 The contractor will be required to obtain and pay for any permits that may be required for the
performance of any tasks under this contract with the exception of oak tree permits.
2. LANDSCAPED AREAS TO BE MAINTAINED
2.01 The LIVID areas to be maintained under the provisions of this Agreement are specifically identified
in Exhibit D. (Inventory Lists and Area Maps).
2.02 Contractor must acknowledge personal inspection of the Zone's irrigation system, turf, and planter
areas and evaluate the extent to which the physical condition thereof will affect the services to be provided.
Contractor accepts the premises in their present physical condition, and agrees to make no demands upon
LIVID for any improvements or alterations to irrigation, turf, and landscaped areas thereof.
2.03 Estimated square footages are provided by LIVID for all areas to be maintained on the attached
Exhibit D (Inventory Lists). However, it is the responsibility of Contractor to verify by inspection and observe
the various area characteristics.
3. CERTIFICATIONS/REPORTS/RECORDS
3.01 Payroll and Prevailing Wage Report: Contractor shall complete a Payroll and Prevailing Wage
Certification Report which shall be made available to LIVID concurrent with the monthly invoicing.
Contractor shall provide the required information in a form acceptable to Special Districts. The City is
requesting that one monthly bill be submitted by the contractor to Special Districts for the maintenance. The
monthly payment will not be made until such report is received and approved by Special Districts. Vendor to
provide sample of monthly bill with bid response.
3.02 Maintenance Function Report: Contractor shall maintain and keep current a report that records
when all Periodic, Seasonal, and Additional Work maintenance functions performed by Contractor's
personnel were completed. Said report shall be in a form and content acceptable to Special Districts and will
be made available to Special Districts upon request. The monthly payment may not be made if such report is
requested and not made available or is in a form that is unacceptable to Special Districts.
3.03 Certification of Specialty Type Maintenance: When applicable, Contractor shall include with the
monthly invoice those specialty type maintenance items completed. The following information shall include
but not be limited to:
a. Quantity and complete description of all commercial and organic fertilizer(s) used.
b. Quantity and label description of all grass seed used.
C. Quantity and complete description of all soil amendments used.
Bid # LMD-17-18-17 13
d. A valid licensed California Pest Control Advisor's recommendations and copies of
corresponding Agricultural Commissioners Pesticide Use Reports signed by a licensed
California Pest Control Operator for all chemical, disease and pest control work
performed. The report shall be accompanied by a listing of each material used, quantity
used, and the location of use, the date used, the applicators name and the license
number.
3.04 Company Financial Records: The contractor may be required to supply the City with their financial
records through a reputable independent auditor, such as Dunn & Bradstreet.
3.05 Violation Records: The awarded contractor shall not have two (2) or more Cal -OSHA sustained
complaints or four (4) or more California State Contractor Board sustained complaints within the past four
(4) years. A bid response from the awarded vendor that does not meet these requirements may be
considered a non-responsive bid, and the City of Santa Clarita will proceed to the next lowest bidder. Please
supply this information on Exhibit A, Violation Records.
4. ADDITIONAL WORK
4.01 Special Districts may arrange for additional Contractor personnel to cover additional work needed
due to extraordinary incidents such as vandalism, Acts of Nature or third party negligence for which
Contractor will be compensated. Regularly occurring "bad weather" is not considered an Act of Nature for
the purposes of this contract.
4.02 Prior to performing any extra work, Contractor shall prepare and submit a written description of
the work with an estimate including the hours and skill level of labor and a list of materials. No work shall
commence without the written authorization from Special Districts. Costs for additional work shall not
exceed the labor rate identified on the Additional Pricing Sheet #1 (see page 45). For material it shall be
Contractor's cost plus no more than 15%. The contractor will maintain and submit copies of invoices to
demonstrate the contractors cost.
4.03 When a condition exists wherein there is imminent danger of injury to the public or damage to
property, Special Districts may verbally authorize the work to be performed upon receiving a verbal estimate
from Contractor. However, within 24 hours after receiving such verbal authorization, Contractor shall
submit a proposal to be approved by Special Districts.
4.04 All extra work shall commence on the specified date established, and Contractor shall proceed
diligently to complete said work within the time allotted. All invoices submitted by Contractor for extra work
shall include a detailed itemization of labor and/or materials.
4.05 All invoices submitted by the contractor for extra work shall include a detailed itemization of labor
and/or materials and specific zone(s) identified. All invoices for extra work and items must be submitted
biweekly to Special Districts.
5. CONTRACTOR'S LIABILITIES
5.01 All damages resulting from Contractor's operation within the LMD areas shall be repaired or
replaced at Contractor's expense within 48 hours.
Bid # LMD-17-18-17 14
5.02 All such repairs or replacements shall be completed within the following time limits.
a. Irrigation damage shall be repaired or replaced within one (1) watering cycle.
b. All damages to shrubs, trees, turf, or ground cover shall be repaired or replaced within
five (5) working days or sooner as directed by Special Districts.
C. All concrete walkway, block walls, light poles, or any appurtenances, shall be repaired.
5.03 All repairs or replacements shall be completed in accordance with the following maintenance
practices.
a. Trees Minor damage such as bark lost from impact of mowing equipment shall be
remedied by a qualified tree surgeon or arborist. If damage results in loss of a tree, the
damaged tree shall be removed and replaced at Contractor's expense to comply with
the specific instructions of Special Districts.
b. Shrubs Minor damage may be corrected by appropriate pruning as required in Section
18, "Shrub and Ground Cover Care," of the Specifications. Major damage shall be
corrected by removal of the damaged shrub and replacement to comply with the
provisions in Section 18 "Shrubs and Ground Cover Care" of the Specifications.
C. Chemicals Any damage resulting from chemical operations, either spray drift or lateral
leaching shall be corrected in accordance with the aforementioned maintenance
practices. Any soil damaged from chemical application shall be reconditioned or
replaced.
6. INTERPRETATION OF THE MAINTENANCE SPECIFICATIONS
6.01 Should any misunderstanding arise, Special Districts will interpret this Agreement. If the Contractor
disagrees with the interpretation of Special Districts, Contractor shall continue with the work in accordance
with Special District's interpretation. Within 30 days after receipt of the interpretation, Contractor may file a
written request for a hearing before a Disputes Review Panel as provided hereinafter. The written request
shall outline in detail the area of dispute.
6.02 The Disputes Review Panel will be appointed by Special Districts and will be composed of not less
than three (3) Qualified personnel or representatives having experience in the administration of grounds
maintenance contracts. The panel will convene within one (1) week of appointment in order to hear all
matters related to the dispute. The hearing will be informal and formal rules of evidence will not apply. The
Panel will submit its recommendation to Special Districts for consideration, within one (1) week following
the conclusion of the hearing. Special Districts shall render an interpretation based upon review of the
Panel's recommendation. Special Districts' decision shall be final.
7. OFFICE OF INQUIRIES AND COMPLAINTS
7.01 Contractor shall at all times, have some responsible person(s) employed by the Contractor to
take the necessary action regarding all inquiries and complaints that may be received from the
Homeowners Associations, property owners, and tenants within said LIVID or from Special Districts
personnel, representatives or patrons using the facility. This person(s) shall be reachable 24 hours per
day. An answering service shall be considered an acceptable substitute to full time coverage, provided
Contractor is advised of any complaint within one (1) hour of receipt of such complaint by the answering
service. Neither answering machines nor voicemail are acceptable. The telephone of said Contractor shall
be on the exchange or exchanges of said District(s) or a toll free number, and in no case shall the people
of said District(s) be required to pay a toll charge to telephone said Contractor. During normal working
hours, Contractor's Foreman or an employee of Contractor, at the supervisory level, who is responsible
Bid # LMD-17-18-17 15
for providing maintenance services, shall be available for notification by telephone or radio
communication.
7.02 Whenever immediate action is required to prevent impending injury, death, or property damage
to the LIVID being maintained, Special Districts may authorize such action to be taken by a third -party
work force and shall charge the cost thereof as determined by the Administrator, against the Contractor,
or may deduct such cost from an amount due to Contractor from Special Districts.
7.03 Contractor shall maintain a written log of all complaints, the date and time thereof, and the
action taken pursuant thereto or the reason for non action. The log of complaints shall be available for
inspection by Special Districts at all reasonable times.
7.04 All complaints shall be addressed as soon as possible after notification; but in all cases within 24
hours, to the satisfaction of Special Districts. If any complaint is not resolved within 24 hours, Special
Districts shall be notified immediately of the reason for not resolving the complaint followed by a
written report to Special Districts within five (5) days. If the complaints are not resolved within the time
specified or to the satisfaction of Special Districts, Special Districts may correct the specific complaint and
the total cost incurred will be deducted from the payments owing to the Contractor from Special Districts.
8. SAFETY
8.01 Contractor agrees to perform all work outlined in this Agreement in such a manner as to meet all
California Landscape Industry Standards for safe practices during the maintenance operation for medians
and parkways and to safely maintain stored equipment, machines, and materials or other hazards
consequential or related to the work; and agrees additionally to accept the sole responsibility for
complying with all local, City, State or other legal requirements including but not limited to, full
compliance with the terms of the applicable O.S.H.A. and CAL O.S.H.A. Safety Orders at all times so as to
protect all persons, including Contractor's employees, agents of the City, vendors, members of the public
or others from foreseeable injury, or damage to their property. Contractor shall inspect all potential
hazards at the LIVID areas covered by this Agreement and keep a log indicating date inspected and action
taken.
8.02 It shall be Contractor's responsibility to inspect, and identify, any condition(s) that renders any
portion of the LIVID premises unsafe, as well as any unsafe practices occurring thereon. Special Districts
shall be notified immediately of any unsafe condition that requires major correction. Contractor shall be
responsible for making minor corrections including, but not limited to:
a. filling holes in turf areas and paving;
b. using barricades, signs, caution tape or traffic cones to alert patrons of the existence of
hazards;
C. replace valve box covers so as to protect members of the public or others from injury.
During hours of operations, Contractor shall obtain emergency medical care for any member of the public
who is in need thereof, because of illness or injury occurring on the premises. Contractor shall cooperate
fully with the City in the investigation of any accidental injury or death occurring on the premises,
including a complete written report thereof to Special Districts within five (5) days following the
occurrence.
Bid # LMD-17-18-17 16
9. HOURS AND DAYS OF MAINTENANCE SERVICES
9.01 The hours of maintenance service shall be 7:00 a.m. to 3:30 p.m. on those days maintenance is to
be provided pursuant to the work schedule approved in advance by Special Districts. No work will be
performed on City Legal Holidays unless authorized by Special Districts Administration in advance.
(Exhibit 1) Blowers, lawnmowers, chainsaws or other mechanical equipment with a decibel level above 65
decibels cannot be used before 7:00 a.m., Monday through Friday within the City of Santa Clarita.
9.02 Contractor shall provide on site staffing to perform the required maintenance to meet required
California Industry Standards anytime between Monday through Friday. However, if the contractor can
accomplish the same work using the same amount of hours in a shorter service schedule, then the Special
Districts Division can modify their maintenance schedule. Alternate days or any changes in the days and
hours of operation heretofore prescribed shall be subject to approval by the Special Districts Division.
9.03 Per State of California Labor Code, Contractor is directed to the following prescribed requirement
with respect to the hours of employment. A legal day's work shall constitute eight (8) hours of labor
under this Agreement, and said Contractor shall not require or permit any laborer, worker or mechanic, or
any subcontractor employed by him to perform any of the work described herein to labor more than 8
hours during any one day or more than 40 hours during any one calendar week, except as authorized by
Labor Code Section 1815, under penalty of paying to the City the sum of $25 for each laborer, worker, or
mechanic employed in the execution of said Agreement by him, or any subcontractor under him, upon
any of the work included in said Agreement for each calendar day during which such laborer, worker or
mechanic is required or permitted to labor more than 8 hours in any one calendar day or 40 hours in any
one calendar week, in violation of the provisions of Section 1811 to 1815, inclusive, of the Labor Code of
the State of California.
10. MAINTENANCE SCHEDULES
10.01 Contractor shall, within ten (10) days after the effective date of this Agreement, submit a
premises work schedule to Special Districts for review and approval. Said work schedule shall be set on an
annual calendar identifying and delineating the time frames for the required functions by the day of the
week, morning, and afternoon.
10.02 Contractor shall submit revised schedules when actual performance differs substantially from
planned performance. Said revisions shall be submitted to Special Districts for review, and if appropriate,
approval, within five (5) working days prior to scheduled time for the work.
10.03 The above provisions are not construed to eliminate Contractor's responsibility in complying with
the requirements to notify Special Districts for maintenance.
10.04 Contractor shall notify Special Districts, in writing, at least two (2) weeks prior to the date and
time of all maintenance operations.
a. Fertilization;
b. Turf Aerification;
c. Turf Renovation/Verticutting;
d. Turf Reseeding;
e. Micro-Nutrients/Soil Amendments;
f. Spraying of Trees, Shrubs or Turf;
g. Aesthetic Tree and Shrubbery Pruning;
h. Preventative disease control;
Bid # LMD-17-18-17 17
i. Seasonal color. Transplanting small and medium sized plants;
j. Lane closures for median or parkway maintenance prior notification is required;
k. Fire protection of the natural slopes area maintenance. Contractor at his cost shall be
responsible for all inclusive weed abatement, maintaining the brushed slope areas
throughout the year in accordance with the below -identified height of weeds, dead wood
removal in accordance with the 100' distance from dwellings or structures requirements
pursuant to County fire code.
These slope areas are hillside areas and are designed to meet the Los Angeles County
Ordinances for fire retardation. These areas generally occur in sloping terrain with gradients
ranging 10 percent to 100 percent. Slopes are either manufactured or natural. The natural
slopes have been brushed to remove certain plant materials. Manufactured slopes have
been hydromulched or planted in accordance with applicable County Ordinances. Use of
these areas by the residents should be minimal.
Contractor shall perform, under the terms of this agreement, the following services for the
maintenance of the natural slopes, which requires that the weeds and native brush be:
(1) Clipped to a height of 2 to 4 inches for a distance of at least 100 feet from a
dwelling or structure and all debris removed from the site.
(2) Dead wood from woody plants shall be trimmed when the area is brushed.
Apply water within the cleared zone only as needed during fire season to
maintain sufficient moisture content for sustenance of the plants and to inhibit
combustion. Remove all debris from this operation off the LIVID property.
Weeding shall commence immediately following the rainy season once the
growth of weeds has reached a maximum of 12 inches in height or
(3) When the County Fire Marshall has determined that a fire hazard condition
exists. The required weeding shall be completed as soon as possible following
its commencement and shall be completed throughout an LIVID within a
maximum period of 30 days.
(4) Contractor shall be responsible for maintaining the brushed slope areas
throughout the year in accordance with the above -identified height of weeds,
dead wood removal and distance from dwellings or structures requirements.
This may require that certain areas will need additional brushing as directed by
the County Fire Marshall. If the Fire Marshall determines additional brushing is
necessary the contractor will be paid additional compensation at the rate
specified in the form of bid. Contractor at his expense shall remove weeds to a
distance of 30 feet measured from any sidewalk adjacent to a fire protection
area twice a year.
Where reference is made to weeding, brushing, or clearing within 100 feet of a
structure, it is intended that the space between the structure and the private property
line is the responsibility of the owner of the property except where Special Districts has
accepted an easement to maintain a portion of the private lot. As an example, assume a
private residential lot has a depth of 100 feet, the rear or side of which abuts a fire
protection slope. Assume that the structure is set back 20 feet from the property line
abutting this slope. The Contractor's responsibility is within the portion or balance of
the 100 feet outside of the private property boundary, or, in this case, 80 feet.
However, Special Districts is responsible for those areas where an easement has been
accepted by Special Districts over a portion of a private lot. Consult with Special
Bid # LMD-17-18-17 18
Districts for any questions regarding these areas.
The maintenance of the manufactured slopes requires that the planted slopes be
weeded on a regular basis throughout the year. Planted slopes which were not
hydroseeded shall be kept weed free at all times and the use of chemicals is permitted.
Planted slopes that were hydroseeded require weed removal by hand as the use of
chemicals is not permitted. The removal of weeds by hand shall be performed each
month from March through November during the term of the maintenance contract.
Contractor shall program the irrigation system to deliver sufficient moisture within the
root zone of trees and shrubs to sustain growth. Contractor shall be responsible for any
damage to slope areas caused by excessive watering practices or to plant material
caused by lack of water. Plants and trees shall be fertilized in accordance with the
requirements of Sections 18 and 19 of these Specifications
I. Other Items as Determined by Special Districts.
10.05 Said maintenance services shall be performed in compliance with the Maintenance Program
(Exhibits E -E5) attached hereto. Failure to complete special services in accordance with the schedules set
forth on Exhibits E and E1 will result in Contractor becoming liable to Special Districts for liquidated
damages ($150 per day) without written notice commencing automatically upon the first day following
the final date such work was to be completed.
11. CONTRACTOR'S STAFF
11.01 Contractor shall provide sufficient number of personnel to satisfy daily and/or weekly
requirements for high quality landscape maintenance. Contractor's staff MUST be employees of the
contractor except subcontractors identified in the response to this bid. Contractor must perform all work
in accordance with the specifications set forth herein. Contractor's employees, whether assigned to any
one Zone or as part of a crew serving any number of Zones shall include at least one individual crew
foreman who speaks and comprehends the English language.
11.02 Special Districts may at any time give Contractor written notice to the effect that the conduct or
action of a designated employee of Contractor is, in the reasonable belief of Special Districts Staff,
detrimental to the interest of the public using the premises, Contractor shall meet with representatives of
Special Districts to consider the appropriate course of action with respect to such matter and Contractor
shall take reasonable measures under the circumstances to assure Special Districts that the conduct and
activities of Contractor's employees will not be detrimental to the interest of the public patronizing the
LIVID covered under this Agreement.
12. SIGNS/IMPROVEMENTS
12.01 Contractor shall not post signs or advertising matter upon the premises or improvements
thereon, unless prior approval therefore is obtained from LIVID Special Districts.
13. UTILITIES
13.01 Special Districts shall pay for all utilities associated with the maintenance of the LMDs. However,
water usage shall not exceed the amount required to comply with irrigation schedules established by the
Bid # LMD-17-18-17 19
Contractor and approved by Special Districts. Contractor will be required to manage the scheduling of the
controllers. Contractor shall pay for all excessive utility usage due to Contractor's failure to monitor
irrigation system malfunctions or unauthorized increases in the frequency of irrigation. These activities
may include, but are not limited to watering during a rain storm and/or watering the day after rain and/or
watering during a special event. The excess cost will be determined by comparing current usage with
historical usage for the same time period. The excess to be deducted from payments to Contractor from
Special Districts will be presented to Contractor by Special Districts prior to actual deduction to allow for
explanations.
14. NON-INTERFERENCE
14.01 Contractor shall not interfere with the public use of the LIVID areas covered under this
Agreement, and shall conduct its operations as to offer the least possible obstruction and inconvenience
to the public or disruption to the peace and quiet of the area within which the services are performed.
15. USE OF CHEMICALS
15.01 At the contractor's expense, one maintenance worker called for in these specifications shall
apply chemicals such as herbicides and pre -emergents. The City of Santa Clarita will pay the contractor's
price for the chemicals plus no more than a 15% mark up. All work involving the use of chemicals shall be
in compliance with all Federal, State, and local laws and will be accomplished by a Certified Applicator
under the direction of a Licensed Pest Advisor. Contractor, in complying with the California Food and
Agricultural Code, shall provide a copy of a valid Pest Control Operator's License and valid Pest Control
Advisor's License, or a copy of said licenses from a sub -contractor to Special Districts prior to using
chemicals within the area.
15.02 A listing of proposed chemicals to be used including; commercial name, application rates, and
type of usage shall be submitted to Special Districts for approval. The listing will be accompanied by
copies of Material Safety Data Sheets (MSDS) for all chemicals that may be used in binder or booklet form.
No work shall begin until written approval of use is obtained from Special Districts. The contractor shall
consider the effects chemical application has on the environment. The contractor shall use the least toxic
chemicals in the lowest quantity that will be effective in achieving the needed result.
15.03 Chemicals shall only be applied by those persons possessing the training in chemical application
or a valid California Applicator's Certificate. Application shall be in strict accordance with all governing
regulations.
15.04 Records of all operations stating dates, times, methods of application, chemical formulations,
applicators names and weather conditions shall be made and retained in an active file for a minimum of
three (3) years. Contractor shall provide a chemical use report and a copy of the PCA recommendation to
Special Districts for each application (site specific) made during each month. This shall be in addition to
the copy of the usage summary that is provided to the Agricultural Commissioner.
15.05 All chemicals requiring a special permit for use must be registered with the County Agricultural
Commissioner's Office and a permit obtained with a copy to Special Districts.
15.06 All regulations and safety precautions listed in the "Pesticide Information and Safety Manual"
published by the University of California shall be adhered to.
Bid # LMD-17-18-17 20
15.07 Chemicals shall be applied when air currents are still; preventing drifting onto adjacent property
and preventing any toxic exposure to persons whether or not they are in or near the area of application.
16. STORAGE FACILITIES
16.01 Special Districts shall not provide any storage facilities for the Contractor. Any Contractors
storage facilities must be located outside of the boundaries of the Zone for which landscape maintenance
services are performed, unless Special Districts determines it would be in the best interests of Special
Districts to waive this restriction.
17. TURF CARE
17.01 Contractor shall perform the following services under the terms of this agreement;
a. Mowing: Turf to be mowed with an adequately sharpened rotary or reel type mower
equipped with rollers, to ensure a smooth surface appearance without scalping.
(1) All warm season grasses (Bermuda and St. Augustine) to be cut at % inch
through 1 inch height throughout the year. Subject to change.
(2) All cool season grasses (Blue Grass and Fescues) to be cut at 1 % inch and 2
inches during April through November, and at 2 inches during December to
March of each year. Subject to change.
(3) The mowing heights may be adjusted by Special Districts during periods of
renovation.
(4) Unless mulching mowers are used; all grass clippings will be collected and
removed from the site on the same day the area is mowed. All clipping
removed to be properly disposed of in green waste containers only.
(5) A mowing schedule will be established and maintained. This schedule will
provide that all areas will be mowed not less than once a week during the
summer, and once every two weeks during the winter. This schedule will be
submitted to Special Districts for approval. Refer to items 1 and 2 in this
section for turf length ranges.
b. Edging: With each mowing, the edge of the grass along sidewalks, curbs, shrub, flower beds,
and walls shall be trimmed to a neat and uniform line. Where trees and shrubs occur in turf
areas, all grass shall be removed 14 to 24 inches from the trunks of trees and away from the
drip line of shrubs by use of power scythe, approved chemicals, or small mowers as required.
Trim around all sprinkler heads as necessary in order to provide maximum water coverage.
Edging will be done concurrent with each mowing.
(1) The edge of the turf shall be trimmed around value boxes, meter boxes,
backflow devices, or any structures located within the turf areas.
(2) All turf edges are to be maintained to prevent grass invasion into adjacent
shrub, flower, and ground cover bed areas.
(3) All clippings shall be removed from site the same day area is edged.
(4) After mowing and edging is completed, all adjacent walkways are to be swept
clean by power blower or broom.
(5) Newly planted trees in lawn areas shall have tree guards installed if necessary
to avoid damage.
(6) Trees in lawn areas shall have a minimum of 14 to 24 inches mulched clearance
where applicable.
Bid # LMD-17-18-17 21
c. Weed Control: Control turf weeds as needed and in accordance with the specialized
maintenance program (Exhibits E -E5). Hand removal of noxious weeds or grasses will be
required as necessary. All mulch brought in by the LMD will be disbursed by the contractor
on site to control weed growth.
d. Insect/Disease Control: Eliminate all insect or disease affecting turf areas as they occur.
e. Aerating: Aerate all turf areas two (2) times annually, once in the spring and once in the fall
prior to the over -seeding operations. Aerate all turf by using %-inch tines, removing 2 -inch
cores of soil with an aerator machine at not more than 6 -inch spacing once over. Special
Districts is to be notified at least two (2) weeks prior to the exact date of aerating.
f. Thatch Removal: Verticut all turf areas two (2) times annually, once in the spring and once in
the fall prior to the over -seeding operations. Equipment will consist of standard renovating
or vertical mowing types. Special Districts is to be notified at least two (2) weeks prior to the
exact date of renovation.
a. Irrigation: Irrigation, including hand watering and bleeding of valves during an emergency
situation as required to maintain adequate growth rate and appearance and in accordance
with a schedule most conducive to plant growth. Contractor to provide Special Districts with
a written winter and summer irrigation schedule in accordance with the recommendations
on Exhibits E -E5 (Irrigation Program) provided for this purpose. Special Districts shall have
the ability to change the irrigation schedule as the need develops. Adequate soil moisture
will be determined by programming the automatic sprinkler controllers as follows:
(1) Consideration must be given to the soil conditions, seasonal temperatures, wind
conditions, humidity, minimizing runoff, and the relationship of conditions
which affect day and night watering. This may include daytime watering during
winter weather to prevent icy conditions and manual operation of the irrigation
system during periods of windy or inclement weather. During freezing and/or
windy conditions, automatic irrigation will be discontinued. No watering
medians in windy conditions, to avoid drift and wetting vehicles.
(2) In areas where wind creates problems of spraying water into private property or
road right-of-ways, the controllers shall be set to operate during the period of
lowest wind velocity which would normally occur at night (between the hours
of 7:00 p.m. and 6:00 a.m.).
(3) Contractor shall be responsible for monitoring all irrigation systems within the
jurisdiction of this Specification and correct for: coverage, adjustment, clogging
of lines, and removal of obstacles, including plant materials which obstruct the
spray. Monitoring shall be spelled out for all systems to be at least 1x monthly.
(4) Check systems, as needed, for optimum performance and adjust and/or repair
any sprinkler heads causing excessive runoff, including slope areas, or which
throw directly onto roadway paving or walks (where sprinkler heads can be
adjusted) within the LIVID areas covered under this Agreement.
(5) All controllers shall be adjusted as needed for optimum performance
considering the water requirements of each remote control valve (sprinkler
station). "Smart" or "weather based" controllers shall be configured to water
Bid # LMD-17-18-17 22
in the "optimized" or "automatic scheduling engine" when available. Plant
establishment periods do not apply to this requirement and should be
scheduled accordingly. Contractor is responsible for adjusting the controller
parameters/attributes in order to irrigate efficiently and each valve shall be
customized for the needs of the slant material. Excessive waterine or
excessive runoff shall not be permitted.
(6) Irrigation system will be controlled by Contractor in such a way as not to cause
an excessively wet area which could interfere with the Contractor's ability to
mow all turf.
(7) Contractor shall observe and note any deficiencies occurring from the original
design and review these findings with Special Districts, so necessary
improvements can be considered.
(8) Contractor shall repair all leaking or defective valves immediately upon
occurrence, or within 24 hours following notification from Special Districts of
such a deficiency.
(9) A soil probe shall be used to a depth of 12 inches to determine the water
penetration by random testing of the root zones. Contractor shall file a monthly
statement with Special Districts certifying that all irrigation systems are
functioning properly.
(10) Contractor will provide their own irrigation receiver and transmitter for control
of the Rain Master, Calsense, LEIT (solar), WeatherTrak or other controllers not
listed. The City requires the Promax universal remote irrigation control unit for
its use in field testing and operation of all irrigation systems for the LIVID areas.
Use of this device will conserve water consumption, provide for more cost
effective maintenance of irrigation systems, and assure all parties concerned
that the automatic system is operating at maximum efficiency. Special
Districts' inspectors will use this device in their inspections to verify that
irrigation systems are functioning properly. The bleeding of valves and hand
watering are to be used in emergency or testing situations.
Fertilization: Turf shall be fertilized with a turf type commercial fertilizer at a minimum of
four (4) times a year. (See Exhibit E -E5). All fertilizer used shall be granular. Fertilizer type
can be suggested by Contractor, determined by soil analysis or at the direction of Special
Districts. All turf areas fertilized shall be thoroughly irrigated immediately following
fertilization. Fertilizer applications must be approved by Special Districts prior to application.
The City of Santa Clarita will pay the contractors price for the fertilizer plus no more than a
15% mark up. The contractor shall provide the labor to apply the fertilizer.
Turf Reseeding: Contractor shall twice each year, once in the fall and once in the spring,
overseed all turf areas after verticutting (dethatching), aerification and overseed all bare
spots, as needed, throughout the remainder of the year to re-establish turf to an acceptable
quality. (See Exhibit E -E5). When Contractor reseeds turf, they will aerify, verticut, seed and
top dress (spread evenly over the entire area to a uniform depth of %-inch) in this sequence.
Special Districts may require the use of sod when deemed necessary. Contractor shall be
entitled to additional compensation, (extra) for the cost of the sod only, provided that the
loss of turf was not due to the negligence of Contractor.
Over seeding shall be sown at a rate of 6 pounds per 1,000 square feet and reseeding of
Bid # LMD-17-18-17 23
bare areas shall be sown at a rate 8 pounds per 1,000 square feet. The seed used in over
seeding or new turf establishment shall be approved by LIVID staff prior to installation.
Typically, Fescue and Fescue blends are required.
18. SHRUB AND GROUND COVER CARE
18.01 Contractor shall perform at his sole expense under the terms of this agreement the
following services:
a. Pruning: Manually select prune shrubbery throughout the year to encourage healthy
growth habits, and to encourage growth to the natural shape of the plant according to its
species and appearance with the exception of roses, which shall be pruned no later than
January. All shrubs shall be free of dead wood, weak, diseased, insect infested and damaged
limbs at all times. Remove all clippings the same day shrubbery is pruned. Pruning is not
done during flowering, during new growth emerging or during the hottest time of the year
(July -August) unless directed by Special Districts. No balls, squares or unusual shapes are
permitted under this bid. All natural selective pruning is required following the natural habit
of the particular plant.
b. Trimming: Restrict growth of shrubbery and ground cover to areas behind curbs and
walkways, and within planter beds by trimming, as necessary, or upon notice by Special
Districts. All trimming practices are subject to change as directed by Special Districts.
c. Renovation: Renovate ground covers according to prescribed practices in the
industry as needed to maintain a healthy vigorous appearance and growth rate. When
ground covers and perennials have grown where they completely fill the space in
which they were planted and have started to deteriorate, i.e., less flowering, dying out,
smaller plants, they shall be renovated. (Renovation shall include removing said plants,
amending the soil, dividing plants as necessary and replanting to maintain a healthy,
vigorous appearance and growth rate.)
d. Disease and Insect Control: Maintain free of disease and insects and treat when
needed pursuant to Section 20.
e. Weed Control: All ground cover and shrub beds are to be kept weed free at all
times. Methods for control shall incorporate the following:
(1) Mulch application to 3" layer maximum (approx. 1600 cubic yards/year
(2) Hand removal
(3) Cultivation
(4) Chemical eradication using non -residual herbicides
f. Shrub and Ground Cover Replacement: All damaged, diseased (untreatable), or dead shrubs
and ground covers whose damage was a natural condition/causes, will be replaced under
the terms of "additional work" as described in Section 4 of this bid document. All shrubs
shall be guaranteed to live and remain in healthy condition for no less than ninety (90) days
from the date of acceptance of the job by the Special Districts Administrator or qualified
representative.
Bid # LMD-17-18-17 24
g. Fertilization: Apply balanced fertilizer two (2) times per year to provide a healthy color in all
plants with foliar feedings if applicable. The fertilizer shall be applied once during the
months of March or April and once during the months of September or October. Contractor
will cultivate around plants where needed. Fertilizer shall be appropriate for plant type and
season (time of year) and approved by LIVID staff prior to installation. The Contractor shall
provide the Director with a fertilization schedule, with two (2) weeks notification prior to the
proposed fertilization.
h. Irrigation: Irrigate, including hand watering and bleeding of valves, in emergency situations
where automatic systems are not functioning as required to maintain adequate growth rate
and appearance. Section 17, Paragraph g, concerning irrigation practices shall apply to
shrubs and ground covers.
i. Diversion requirements: In keeping with State mandated requirements, the LIVID strives to
exceed diversion obligations to keep green waste from the landfills. The Contractor shall
mulch and use on site 95% of the green waste generated by T-46 Northbridge. Contractor
requirements for this program shall include a Vermeer 1500 chipper or equivalent for use on
site at a minimum of twice per week.
Recycling: Recycling of plant debris by composting and/or maintaining a minimum 2 -inch
layer of mulch under all trees, shrubs and groundcovers and a minimum 3 -inch layer in all
open areas is strongly encouraged. Mulch purchased by the LIVID will be disbursed with the
above specifications by the contractor who will provide the labor his expense.
19. TREE CARE
19.01 Contractor under the terms of this agreement shall perform the following services:
Tree Maintenance
(1) All trees 12' (feet) tall or less shall be maintained free of all dead, diseased and
damaged branches back to the point of breaking as per contract. Wound
dressings are never used on any tree pruning cuts. All sucker growth is to be
removed from trees as it occurs.
(2) Maintain an 8 -foot clearance for branches overhanging walks, 8 -foot for public
sidewalks.
(3) Report insects and tree diseases to Special Districts Inspector.
(4) Stake and support all replacement trees and replace stakes which have been
broken or damaged on existing trees.
(5) Tree stakes shall be pentachloraphena treated pole pine, not less than 8 feet in
length for 5 gallon size trees and not less than 10 feet for 15 gallon trees sizes
(two per tree), no galvanized stakes.
(6) Commercially available tree rubber ties are to be used unless there is a need
for guy wires. All trees tied in two locations — top and bottom. Stakes will not
be placed closer than 12 inches from the top tie on the tree trunk.
(7) Stakes and ties will be placed so no chafing of bark occurs and shall be checked
frequently and retied to prevent girdling.
Bid # LMD-17-18-17 25
(8) Broken branches are to be removed immediately whether they are in the tree
or on the ground.
b. Fertilization: Apply fertilizer within drip line at least once per year (during the months of
March or April) to provide a healthy color in all plants. Fertilizer should, at the direction of
LIVID, be a balanced organic 10-6-4 ratio with trace element. Contractor shall provide Special
Districts with two (2) weeks notification prior to the fertilizer application.
c. Permits: If a permit is required for tree pruning, Contractor will obtain a permit prior to
commencement of work by Contractor.
Tree Replacement: All trees permanently damaged as a result of action or inaction by the
contractor will be replaced as provided for under Section 5 with the identical species of tree
existing previously, unless otherwise notified in writing by Special Districts. The need for and
the size of replacement will be determined by Special Districts at the monthly maintenance
inspection meeting or upon written notification. Size of the replacement shall be of a like
size. Substitutions will require prior written approval by Special Districts. Original plans and
specifications should be consulted to insure correct identification of species. All newly
planted trees are the responsibility of the Contractor to maintain and guarantee healthv
establishment.
Olive Tree Spraying: Ornamental olive trees shall be sprayed to prevent fruit set by use of
"Maintain," "Florel" or other approved product. Two (2) applications shall be required 7-10
days apart. The first application shall be applied when % to % of the olive blooms are open
(sometime between April 1 and May 10). Both spray applications shall be put on using a
power sprayer with a minimum of 150 p.s.i. pressure. The Landscape Maintenance District's
Tree Maintenance contractor will provide most of the chemical applications to trees. If the
landscape contractor provides this service it will be considered "extra work cost" (refer to
Exhibit E -E5).
Oak Tree Pruning Permit: All cuts over 2 inches in diameter on Oak Trees will be done by the
Landscape Maintenance Tree Maintenance contractor. All other cuts on Oak Trees shall be
made to ISA standards with an Oak Tree Pruning Permit per City Municipal Code by the
landscape contractor or their subcontractor. Special Districts will procure Oak Tree Permits
once work is approved.
g. Tree Pruning/Trimming: All tree trimming/pruning will be done in accordance with the
standards established by the International Society of Arboriculture (ISA) and ANSI 300 Best
Management pruning practices.
20. USE OF INTEGRATED PEST MANAGEMENT (I.P.M.)
20.01 Special Districts will provide the materials (Biological insects) necessary for integrated
pest management (IPM) and contractor at his under the terms of this agreement will provide the labor.
a. Integrated Pest Management (IPM): Integrated pest management (IPM) is a pest
management strategy that focuses on long-term prevention or suppression of pest problems
with minimum impact on human health, the environment, and non -target organisms.
Preferred pest management techniques include encouraging naturally occurring biological
control; using alternate plant species or varieties that resist pests; selecting pesticides with a
lower toxicity to humans or non -target organisms; adopting cultivating, pruning, fertilizing,
or irrigation practices that reduce pest problems; and changing the habitat to make it
Bid # LMD-17-18-17 26
incompatible with pest development. Pesticides are used as a last resort when careful
monitoring indicates that they are needed according to pre -established guidelines. When
treatments are necessary, the least toxic and most target -specific pesticides are chosen.
Implementing an integrated pest management program requires a thorough understanding
of pests, their life histories, environmental requirements, and natural enemies, as well as
establishment of a regular, systematic program for surveying pests, their damage, and other
evidence of their presence. IPM has been mandated on Federal property since 1996 by
Section 136r_1 of Title 7, United States Code, and is cited in Title 41 of the Code of Federal
Regulations (102-74.35) as a required service for agencies subject to the authority of the
General Services Administration. The Contractor will develop an IPM program for work
covered by this statement of work.
b. Chemical Application: All work involving the use of chemicals will be accomplished by a State
of California Certified or Licensed pest control operator. A written recommendation by a
person possessing a valid California Pest Control Advisor License is required prior to chemical
application.
c. Permits: All chemicals requiring a special permit for use must be registered by the
Contractor with the County Agricultural Commissioner's Office and a permit obtained with a
copy to Special Districts, prior to use. A copy of all forms submitted to the County
Agricultural Commissioner shall be given to Special Districts on a timely basis.
d. Compliance with Regulations: All regulations and safety precautions listed in the "Pesticide
Information and Safety Manual" published by the University of California will be adhered to.
e. Pest Control: Control of ground squirrels, gophers, and other burrowing rodents by trapping
and/or eradication will be provided by Special Districts. Contractor is not responsible for
this service. Whenever holes are visible upon the surface, these holes shall be filled and
securely tamped to avoid moisture runoff entering the holes by the County Agricultural
Department who will provide pest control for Special Districts. This procedure shall be
followed in all areas, especially within all slope areas. Contractor is responsible for notifying
Special Districts upon detecting a need for rodent control.
21. GENERAL CLEAN-UP
21.01 Contractor shall at his sole expense under the terms of this agreement perform the following
services:
a. Trash Removal/Receptacles: The contractor shall empty all trash cans and replace all trash
bags a minimum of three (3) times per week (trash bags provided by City). The contractor
shall provide a trash pick-up schedule for the approval by Special Districts. The contractor
shall pick up trash and accumulated debris from site per contract, and clean trash
receptacles as needed. In addition, dog feces are also to be removed from the walkways
located within the Paseo system in the LIVID areas. The contractor shall fill all doggie bag
holders a minimum of twice a week (doggie bags provided by City).
b. Concrete/Asphalt Median Strip Maintenance: Contractor is responsible for weed and grass
removal within the crack(s) on the asphalt, and stamped concrete median strip areas, if any,
at all times.
c. Curb and Gutter Maintenance: Contractor is responsible for removal of weeds and grass
Bid # LMD-17-18-17 27
from curb and gutter expansion joints at all times.
d. Walkway and Driveway Maintenance: Walkways, paseos and driveways, if any, will be
cleaned immediately following mowing and edging and cleaned by use of power sweeping or
blower equipment at a minimum of once per week or as needed. This includes removal of
all foreign objects from surfaces such as:
(1)
Gum,
(2)
Animal feces,
(3)
Grease,
(4)
Paint,
(5)
Graffiti,
(6)
Glass and debris
All walkway and driveway cracks and expansion joints shall be maintained weed and grass
free at all times.
e. Drain Maintenance: All drains and catch basins shall be free of silt and other debris at all
times.
f. Removal of Leaves: Accumulations of leaves that cannot be incorporated into mulch layers
shall be removed and properly disposed of not less than once per week.
g. Diversion: The Contractor will be responsible for creating and implementing a written
program to divert all green waste from landfills. The program should include, but not be
limited to, mulching and composting. The contractor shall report the total tons of green
waste generated and the number of tons diverted from the landfill annually to the City's
Environmental Services Office. The goal will be at least 85% diversion.
h. Tennis courts: Tennis Courts are to be swept clean by power blower or broom a minimum of
once per week. The tennis courts must be cleaned with a water broom once each month.
22. WATER MANAGEMENT AND IRRIGATION SYSTEM MAINTENANCE OR REPAIR
22.01 All irrigation systems within the LIVID areas designated in these specifications will be repaired and
maintained as required for operation by the Contractor. For all irrigation repairs, including main lines and
all irrigation parts reimbursed at no more than a 15% mark up over the contractor's cost. The Contractor
must provide invoices upon request of Special District Staff. Failure to provide copies of invoices may
result in delay of payments to Contractor. The contractor shall adhere to the Irrigation Association, Best
Management Practices (BMP'S) at: http://www.irrigation.org/gov/pdf/IA BMP APRIL 2005.pdf.
a. Scope of Responsibility: The contractor shall maintain (repair or replace as needed) and keep
operable all irrigation equipment consisting of:
(1) sprinkler heads,
(2) valves,
(3) PVC piping,
(4) quick couplers,
(5) risers,
Bid # LMD-17-18-17 28
(6) automatic and battery powered controllers,
(7) valve boxes, quick coupler boxes,
(8) backflow prevention devices,
(9) irrigation controller programming,
b. Replacement Requirements: Replacements will be of original materials or substitutes
approved by Special Districts in writing prior to any installation.
c. Extent of Responsibility: Contractor will be responsible for immediate maintenance (repair
or replacement) of all irrigation systems. Contractor will be responsible at all times for hand
watering and the bleeding of valves in emergency situations as required to sustain and
prevent loss of turf, trees, annuals, perennial plants, and ground covers when automatic
systems are not functioning.
d. Ordinances: All materials and workmanship will be in accordance with the applicable City
Plumbing Ordinances. Where the provisions of the specifications exceed such requirements,
the specifications shall govern.
e. Controllers: The contractor will be responsible for the control of Smart Water Application
Technologies (SWAT) certified weather -based controllers or equivalent, controller
programming through the contractors office via a desk top or any wireless computer, or
hand held device. The LIVID will provide a password for access.
f. Inspections: Landscape Maintenance District Consultants/Inspectors will spot check
controller schedules on each inspection of a district to assure compliance with irrigation
program standards. Contractor shall conduct a complete irrigation system inspection for
each district at minimum of twice a year.
22.02 Water Budgets - In order to ensure efficient and responsible water management with regards to
landscape irrigation, the City of Santa Clarita Special Districts office requires the following:
When water budgets have been established for each individual service area within a Landscape
Maintenance District Zone (specifically water meter and/or point of connection), CONTRACTOR shall not
exceed the Maximum Applied Water Allowance (MAWA) as established by State Assembly Bill 1881,
Model Water Efficient Landscape Ordinance (MWELO).
Formula:
MAWA = (ETo) (0.62) [(0.7 x LA) + (0.3 x SLA)
MAWA = Maximum Applied Water Allowance (gallons per year)
ETo = Reference Evapotranspiration (inches per year)
0.62 = Conversion Factor (to gallons)
0.7 = ET Adjustment Factor (ETAF)
LA = Landscape area including SLA (square feet)
0.3 = Additional water allowance for SLA
SLA = Special landscape area (square feet)
When water budgets and/or tiered rate structures are enforced by individual water purveyors such as;
Valencia Water Company, Newhall County Water District, Santa Clarita Water Division or Castaic Lake
Water Agency, CONTRACTOR shall not exceed the monthly allocation(s) as set forth by the service
provider for each individual service area within a Landscape Maintenance District Zone, specifically water
meter and/or point of connection.
Bid # LMD-17-18-17 29
Failure to comply with these requirements will result in a probationary period of up to 60 days to allow
for corrective actions. Failure to comply with water budgets within this time frame may lead to monetary
penalties up to the costs of the excessive use which exceeds the water budget(s), efficient tier, or any
"penalty" tier the City of Santa Clarita is subjected to.
23. MAINTENANCE AND REPAIR OF WALKWAYS, SERVICE ROADS AND DRAINAGE SYSTEMS
23.01 Walkways and Service Roads: All walkways and service roads, if any, shall be maintained by
Contractor so as to keep the integrity of the walking or driving surface in a safe, unimpaired condition.
The contractor may not use subcontractors not included with the bid submission without the written
approval of Special District Staff. Any unsafe condition of a walkway or service road shall be reported
immediately to the LIVID Inspector or directly to the City.
a. Contractor may be responsible for total replacement or repair on walkways or any
hardscaped area, or if any plant damage occurs due to Contractor's negligence or by
accidental damage within his maintenance operation.
b. Contractor shall be responsible for sweeping/blowing all walkways and paseos within the
contract boundaries at a minimum of once per week or as necessary or as requested by
Special Districts. All debris must be collected and removed.
c. Disposal of debris by blowing into roadways, sidewalks, or other areas is prohibited and may
be cause for contract termination.
23.02 Drainage Systems: The following services shall be provided by Contractor at their expense per
Contract Agreement except as otherwise provided for:
a. All LIVID area surface drains ("V" ditches), shall be kept clear of debris at all times so that
water will have an unimpeded passage to its outlet. Contractor will not flush dirt or debris
into the stormdrain system per the City's National Pollutant Discharge Elimination System
(N.P.D.E.S.) permit. All debris will be collected and disposed of properly.
b. All LIVID area sub -surface drains (except storm drains), if any, shall be periodically flushed
with water to avoid build-up of silt and debris. All inlets to sub -surface drains shall be kept
clear of leaves, paper, and other debris to ensure unimpeded passage of water. Every
attempt will be made to prevent debris from continuing into the City's Stormdrain system
including the use of sand bags, straw bales or other Best Management Practices (B.M.Ps)
c. Disposal of green waste or other debris into catch basins, drains or stormdrains is prohibited.
Such action could result in termination of maintenance contract.
24. MAINTENANCE INSPECTIONS
24.01 Contractor shall: Weekly perform a maintenance inspection of all facilities within the LIVID during
daylight hours. Such inspection shall be both visual and operational. The operational inspection shall
include operation of all sprinklers, lighting and other mechanical systems to check for proper operational
condition and reliability. Contractor is required to input non -contractual service request information into
the City's reporting system at: www.santa-clarita.com/e-service.
24.02 Monthly; meet on site with an authorized representative of Special Districts for a walk-through
inspection. Said meeting shall be at the convenience of Special Districts and may include residents of the
community. Special Districts may notify the appropriate local representatives of the time and place of
each walk-through inspection at least one (1) week prior to such inspection. In addition, bi-weekly interim
Bid # LMD-17-18-17 30
inspections may be made by Special Districts. Any corrective work required as a result of a monthly
inspection or any "interim" inspection by Special Districts shall be accomplished to the satisfaction of
Special Districts within 3 working days of the notification of deficiencies, except in the case of a leaking
valve, which must be repaired within 24 hours following notification.
25. GRAFFITI ERADICATION AND CONTROL
25.01 Contractor may be responsible to remove small amounts of graffiti (licensed plate size) as it
appears upon any of the walkways, Paseo overpasses and underpasses, walls, or any appurtenant
structures or equipment within the areas under Contractor's maintenance. Special Districts Inspector will
be informed of all graffiti immediately upon discovery. Contractor is required to input graffiti information
into the City's reporting system at: www.santa-clarita.com/e-graffiti.
25.02 The contractor may be required to remove small amounts of debris which would fit into a small
pickup truck. In such cases the dump fee may be invoiced to Special Districts. Removal of larger items
would be considered as an "additional work" item and subject to the terms of Section 4.
25.03 All materials and processes used in graffiti eradication shall be non -injurious to surfaces and
adjacent District property and approved by CAL -OSHA. Materials and processes used must be approved
by LM prior to use.
26. NATURAL AREAS MAINTENANCE
26.01 Natural areas are open space areas that have minimal usage due to the sloping character of the
land and the rugged landscape materials that are native to the land. Contractor will provide periodic
maintenance, according to routine scheduling, consisting of debris removal as directed by Special
Districts.
27. SEASONAL COLOR AREAS
27.01 Annuals (flowers) shall be replaced three (3) times per year during the months of October, March,
and June with appropriate varieties for each season to be approved by Special Districts prior to planting.
Plant size shall be 4 -inch pots when possible. The price of the annual color plants plus no more than a 15%
markup will be paid by the City; contractor, under the terms of this agreement shall provide the labor.
28. IRRIGATED STREET TREE WELLS
28.01 Contractor is responsible to keep tree wells within LIVID areas weed -free and maintain tree well
irrigation system in accordance with Section 22 of these Specifications. Maintenance of trees in street
tree wells shall be in accordance with Section 19 or these Specifications.
Bid # LMD-17-18-17 31
C. SAMPLE CONTRACT
MAINTENANCE AGREEMENT (SAMPLE)
BETWEEN
THE CITY OF SANTA CLARITA AND
FOR
THIS MAINTENANCE AGREEMENT ("Agreement") is made by and between the CITY OF SANTA
CLARITA, a general law city and municipal corporation ("CITY") and , ("CONTRACTOR").
The Parties agree as follows:
1. CONSIDERATION.
A. As partial consideration, CONTRACTOR agrees to perform the work listed in the SCOPE
OF SERVICES, below; and
B. As additional consideration, CONTRACTOR and CITY agree to abide by the terms and
conditions contained in this Agreement; and
C. As additional consideration, CITY agrees to pay CONTRACTOR on a basis an
amount set forth in the attached Exhibit " ," which is incorporated by reference, for
CONTRACTOR's services. CITY will pay such amount promptly, but not later than thirty
(30) days after receiving CONTRACTOR's invoice.
2. TERM. The term of this Agreement will be from 120 , to 120 The
Agreement may be renewed upon mutual consent of the parties.
3. SCOPE OF SERVICES.
A. CONTRACTOR will perform services listed in the attached Exhibit "
B. CONTRACTOR will, in a workmanlike manner, furnish all of the labor, technical,
administrative, professional and other personnel, all supplies and materials, equipment,
printing, vehicles, transportation, office space and facilities, and all tests, testing and
analyses, calculation, and all other means whatsoever, except as herein otherwise
expressly specified to be furnished by CITY, necessary or proper to perform and
complete the work and provide the professional services required of CONTRACTOR by
this Agreement.
4. PREVAILING WAGES.
A. If required by applicable state law including, without limitation Labor Code
§§ 1720 (as amended by AB 975 (2001)), 1771, 1774, 1775, and 1776, CONTRACTOR
must pay its workers prevailing wages. It is CONTRACTOR's responsibility to interpret
and implement any prevailing wage requirements and CONTRACTOR agrees to pay any
penalty or civil damages resulting from a violation of the prevailing wage laws. In
accordance with Labor Code § 1773.2, copies of the prevailing rate of per diem wages
are available upon request from CITY's Engineering Division or the website for State of
California Prevailing Wage Determination at www.dir.ca.aov/DLSR/PWD. A copy of the
prevailing rate of per diem wages must be posted at the job site.
Bid # LMD-17-18-17 32
B. If this contract is subject to state prevailing wage requirements of the California Labor
Code including Sections 1770 and 1773, and the City's California Department of
Industrial Relations (DIR) approved Labor Compliance Program. All covered work
classifications required in performance of this contract will be subject to prevailing wage
provisions. The Contractors and its subcontractors shall pay not less than the state wage
rates. Contractor shall further adhere to the requirements contained in the City of Santa
Clarita's Labor Compliance Program. A copy of the Labor Compliance Program is
available for review upon request at the Office of the City Clerk. All pertinent state
statues and regulations, including, but not limited to those referred to in this contract and
in the City's Labor Compliance Program, are incorporated herein as though set forth in
their entirety. Additionally, the Contractor is responsible for obtaining a current edition of
all applicable state statues and regulations and adhering to the latest editions of such.
C. Protection of Resident Workers
The City of Santa Clarita actively supports the Immigration and Nationality Act (INA),
which includes provisions addressing employment eligibility, employment verification, and
nondiscrimination. Under the INA, employers may hire only persons who may legally
work in the United States (i.e., citizens and nationals of the U.S.) and aliens authorized to
work in the U.S. The employer must verify the identity and employment eligibility of
anyone to be hired, which includes completing the Employment Eligibility Verification
Form (1-9). The Contractor shall establish appropriate procedures and controls so no
services or products under the Contract Documents will be performed or manufactured
by any worker who is not legally eligible to perform such services or employment.
5. FAMILIARITY WITH WORK.
A. By executing this Agreement, CONTRACTOR represents that CONTRACTOR has:
Thoroughly investigated and considered the scope of services to be performed;
and
Carefully considered how the services should be performed; and
iii. Understands the facilities, difficulties, and restrictions attending performance of
the services under this Agreement.
B. If services involve work upon any site, CONTRACTOR warrants that CONTRACTOR has
or will investigate the site and is or will be fully acquainted with the conditions there
existing, before commencing the services hereunder. Should CONTRACTOR discover
any latent or unknown conditions that may materially affect the performance of the
services, CONTRACTOR will immediately inform CITY of such fact and will not proceed
except at CONTRACTOR's own risk until written instructions are received from CITY.
6. INSURANCE.
A. Before commencing performance under this Agreement, and at all other times this
Agreement is effective, CONTRACTOR will procure and maintain the following types of
insurance with coverage limits complying, at a minimum, with the limits set forth below:
Bid # LMD-17-18-17 33
Type of Insurance
Commercial general liability:
Business automobile liability
Workers compensation
Limits (combined sinale
$1,000,000
$1,000,000
Statutory requirement
B. Commercial general liability insurance will meet or exceed the requirements of ISO -CGL
Form No. CG 00 01 11 85 or 88. The amount of insurance set forth above will be a
combined single limit per occurrence for bodily injury, personal injury, and property
damage for the policy coverage. Liability policies will be endorsed to name City, its
officials, and employees as "additional insureds" under said insurance coverage and to
state that such insurance will be deemed "primary" such that any other insurance that
may be carried by City will be excess thereto. Such insurance will be on an "occurrence,"
not a "claims made," basis and will not be cancelable or subject to reduction except upon
thirty (30) days prior written notice to City.
C. Automobile coverage will be written on ISO Business Auto Coverage Form
CA 00 01 06 92, including symbol 1 (Any Auto).
D. CONTRACTOR will furnish to City duly authenticated Certificates of Insurance
evidencing maintenance of the insurance required under this Agreement, endorsements
as required herein, and such other evidence of insurance or copies of policies as may be
reasonably required by City from time to time. Insurance must be placed with insurers
with a current A.M. Best Company Rating equivalent to at least a Rating of "A:VII."
Certificate(s) must reflect that the insurer will provide thirty (30) day notice of any
cancellation of coverage. CONTRACTOR will require its insurer to modify such
certificates to delete any exculpatory wording stating that failure of the insurer to mail
written notice of cancellation imposes no obligation, and to delete the word "endeavor"
with regard to any notice provisions.
E. Should CONTRACTOR, for any reason, fail to obtain and maintain the insurance required
by this Agreement, City may obtain such coverage at CONTRACTOR's expense and
deduct the cost of such insurance from payments due to CONTRACTOR under this
Agreement or terminate. In the alternative, should CONTRACTOR fail to meet any of the
insurance requirements under this agreement,
F. City may cancel the Agreement immediately with no penalty.
G. Should Contractor's insurance required by this Agreement be cancelled at any point prior
to expiration of the policy, CONTRACTOR must notify City within 24 hours of receipt of
notice of cancellation. Furthermore, CONTRACTOR must obtain replacement coverage
that meets all contractual requirements within 10 days of the prior insurer's issuance of
notice of cancellation. CONTRACTOR must ensure that there is no lapse in coverage.
7. TIME FOR PERFORMANCE. CONTRACTOR will not perform any work under this Agreement until:
A. CONTRACTOR furnishes proof of insurance as required under Section 6 of this
Agreement; and
B. CITY gives CONTRACTOR a written Notice to Proceed.
C. Should CONTRACTOR begin work in advance of receiving written authorization to
proceed, any such professional services are at CONTRACTOR's own risk.
Bid # LMD-17-18-17 34
8. TERMINATION.
A. CITY may terminate this Agreement at any time with or without cause
B. CONTRACTOR may terminate this Agreement upon providing written notice to CITY at
least thirty (30) days before the effective termination date.
C. Should the Agreement be terminated pursuant to this Section, CITY may procure on its
own terms services similar to those terminated.
D. By executing this document, CONTRACTOR waives any and all claims for damages that
might otherwise arise from CITY's termination under this Section.
9. INDEMNIFICATION.
CONTRACTOR agrees to indemnify and hold CITY harmless from and against any claim, action,
damages, costs (including, without limitation, attorney's fees), injuries, or liability, arising out of the
performance of this agreement by CONTRACTOR. Should CITY be named in any suit, or should any
claim be brought against it by suit or otherwise, arising out of performance by CONTRACTOR of services
rendered pursuant to this Agreement, CONTRACTOR will defend CITY (at CITY's request and with
counsel satisfactory to CITY) and will indemnify CITY for any judgment rendered against it or any sums
paid out in settlement or costs incurred in defense otherwise.
10. INDEPENDENT CONTRACTOR. CITY and CONTRACTOR agree that CONTRACTOR will act as
an independent contractor and will have control of all work and the manner in which is it performed.
CONTRACTOR will be free to contract for similar service to be performed for other employers while under
contract with CITY. CONTRACTOR is not an agent or employee of CITY and is not entitled to participate
in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision
in this Agreement that may appear to give CITY the right to direct CONTRACTOR as to the details of
doing the work or to exercise a measure of control over the work means that CONTRACTOR will follow
the direction of the CITY as to end results of the work only.
11. NOTICES.
A. All notices given or required to be given pursuant to this Agreement will be in writing and
may be given by personal delivery or by mail. Notice sent by mail will be addressed as
follows:
To CITY: City of Santa Clarita
23920 Valencia Boulevard, Suite 300
Santa Clarita, CA 91355
To CONTRACTOR: Name
Address
City
B. When addressed in accordance with this paragraph, notices will be deemed given upon
deposit in the United States mail, postage prepaid. In all other instances, notices will be
deemed given at the time of actual delivery.
C. Changes may be made in the names or addresses of persons to whom notices are to be
given by giving notice in the manner prescribed in this paragraph.
12. TAXPAYER IDENTIFICATION NUMBER. CONTRACTOR will provide CITY with a Taxpayer
Identification Number.
Bid # LMD-17-18-17 35
13. WAIVER. A waiver by CITY of any breach of any term, covenant, or condition contained in this
Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other term,
covenant, or condition contained in this Agreement, whether of the same or different character.
14. CONSTRUCTION. The language of each part of this Agreement will be construed simply and
according to its fair meaning, and this Agreement will never be construed either for or against either party.
15. SEVERABLE. If any portion of this Agreement is declared by a court of competent jurisdiction to be
invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion
of the court to render such portion enforceable and, as so modified, such portion and the balance of this
Agreement will continue in full force and effect.
16. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of reference only
and will not affect the interpretation of this Agreement.
17. WAIVER. Waiver of any provision of this Agreement will not be deemed to constitute a waiver of any
other provision, nor will such waiver constitute a continuing waiver.
18. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the
laws of the State of California, and exclusive venue for any action involving this agreement will be in Los
Angeles County.
19. AUTHORITY/MODIFICATION. This Agreement may be subject to and conditioned upon approval
and ratification by the Santa Clarita City Council. This Agreement is not binding upon CITY until executed
by the City Manager. The Parties represent and warrant that all necessary action has been taken by the
Parties to authorize the undersigned to execute this Agreement and to engage in the actions described
herein. This Agreement may be modified by written agreement. CITY's City Manager may execute any
such amendment on behalf of CITY.
20. ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that this Agreement, agreements
ancillary to this Agreement, and related documents to be entered into in connection with this Agreement
will be considered signed when the signature of a party is delivered by facsimile transmission. Such
facsimile signature will be treated in all respects as having the same effect as an original signature.
21. EFFECT OF CONFLICT. In the event of any conflict, inconsistency, or incongruity between any
provision of this Agreement, its attachments, the purchase order, or notice to proceed, the provisions of this
Agreement will govern and control.
22. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood, explosion,
war, terrorist act, embargo, government action, civil or military authority, the natural elements, or other
similar causes beyond the Parties' control, then the Agreement will immediately terminate without
obligation of either party to the other.
23. ENTIRE AGREEMENT. This Agreement and its one attachment constitutes the sole agreement
between CONTRACTOR and CITY respecting maintenance. To the extent that there are
additional terms and conditions contained in Exhibit " " that are not in conflict with this Agreement,
those terms are incorporated as if fully set forth above. There are no other understandings, terms or
other agreements expressed or implied, oral or written.
24. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest laws and
regulations including, without limitation, CITY's conflict of interest regulations.
(SIGNATURES ON NEXT PAGE)
Bid # LMD-17-18-17 36
IN WITNESS WHEREOF, the parties hereto have executed this contract the day and year first
hereinabove written.
FOR CONTRACTOR:
By: Sample Only - Do Not Sign
Print Name & Title
Date:
FOR CITY OF SANTA CLARITA:
KENNETH W. STRIPLIN, CITY MANAGER
By:
Date:
ATTEST
By:
Date:
APPROVED AS TO FORM:
JOSEPH M. MONTES, CITY ATTORNEY
By:
City Attorney
Date:
Bid # LMD-17-18-17 37
0
PRICING SCHEDULE
Bid # LMD-17-18-17
Annual Maintenance Contract For Landscape Maintenance Zones T-33, T-65, T -65A
Use this form for reference ONLY. Pricing must be entered into line items section of PlanetBids. If the number
entered on this page conflicts with what is entered on Planetbids, the number entered on Planetbids shall govern.
Item Project Site Monthly Total
No. Maintenance Cost Annual cost
1. LIVID Zone T65 a) x12mos b)
2. LIVID Zone T65A a) x12mos b)
3. LIVID Zone T33 a) x12mos b)
4. Total (add lines 1b through 3b) $
Total bid amount, annually, in legibly printed words:
Bid # LMD-17-18-17 38
ADDITIONAL PRICING SHEET #1
Bid # LMD-17-18-17
Annual Maintenance Contract For Landscape Maintenance Zones T-33, T-65, T -65A
Do NOT include this pricing in the cost of your bid response.
Hourly labor rates to be used in performing the work required in the specifications for annual landscape
maintenance. These rates will not be used in evaluating the bid, but shall be used in evaluating cost estimates for
"additional" or "extra" work requested by the City under this contract.
Extra/Additional work by the CONTRACTOR, shall not exceed the labor rates as listed below:
Skill Level Hourly cost After hour emergency
Irrigation Laborer $40.00 per hour $65.00 per hour
Landscape Laborer $30.00 per hour $45.00 per hour
QAC/QAL Herbacide and Pesticide Applicator $30.00 per hour N/A
Please note: pricing increase allowance will be according to Consumer Price Index (see
Section A, "Bid Instructions, Item #34)
Please initial to verify acknowledgement of labor rates -
(initial)
Bid # LMD-17-18-17 39
ADDITIONAL PRICING SHEET #2
Bid # LMD-17-18-17
Annual Maintenance Contract For Landscape Maintenance Zones T-33, T-65, T -65A
Do NOT include this pricing in the cost of your bid response. Please list the unit price, EXCLUDING part/material
costs, for the following tasks. These rates will not be used in evaluating the bid, but may be used in evaluating cost
estimates for additional work requested by the City under this contract.
Bid # LMD-17-18-17 40
EXTENDED PRICE
LINE
DESCRIPTION
UNIT OF
UNIT PRICE
QUANTITY
(unit price x
MEASURE
quantity)
1
1 square foot
500 sq. ft.
Price for landscaped
median maintenance with
turf.
2
1 square foot
1000 sq. ft.
Price for landscaped
median maintenance for
shrubs and ground cover.
3
1 square foot
500 sq. ft.
Price for landscaped,
irrigated slope
maintenance.
4
One gallon
(5) Five
Installation of shrub, one
gallon container.
5
Five gallon
(5) Five
Installation of shrub, five
gallon container.
6
24 inch box
(2) Two
Installation of tree - 24 inch
tree
box container.
7
15 gallon tree
(2) Two
Installation of tree -15
gallon container
Bid # LMD-17-18-17 40
DESIGNATION OF SUBCONTRACTORS
Bid # LMD-17-18-17
Annual Maintenance Contract For Landscape Maintenance Zones T-33, T-65, T -65A
City of Santa Ciarita, California
Subcontractor DBE STATUS:
Age of firm: Certifying Agency:
Dollar Value of Work
Annual Gross Receipts:
Location and Place of Business
Bid Schedule Item Nos: Description of Work
License No. Exp. Date: / /
Phone ( )
Subcontractor DBE STATUS:
Age of firm: Certifying Agency:
Dollar Value of Work
Annual Gross Receipts:
Location and Place of Business
Bid Schedule Item Nos: Description of Work
License No. Exp. Date: / /
Phone ( )
Subcontractor DBE STATUS:
Age offirm: Certifying Agency:
Dollar Value of Work
Annual Gross Receipts:
Location and Place of Business
Bid Schedule Item Nos: Description of Work
License No. Exp. Date: / /
Phone ( )
NOTE: A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements
of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in this
chapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5 of the Labor Code. It is
not a violation of this section for an unregistered contractor to submit a bid that is authorized by Section 7029.1 of the
Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is
registered to perform public work pursuant to Section 1725.5 of the Labor Code at the time the contract is awarded.
Bid # LMD-17-18-17 41
REFERENCES
Bid # LMD-17-18-17
Annual Maintenance Contract For Landscape Maintenance Zones T-33, T-65, T -65A
City of Santa Clarita, California
The following are the names, addresses, and telephone numbers of three public agencies for which
BIDDER has performed work of a similar scope and size within the past 3 years:
1.
Name and Address of Owner/ Agency
Name and Telephone Number of Person Familiar with Project
Contract Amount Type of Work Date Completed
2.
Name and Address of Owner/ Agency
Name and Telephone Number of Person Familiar with Project
Contract Amount Type of Work Date Completed
3.
Name and Address of Owner / Agency
Name and Telephone Number of Person Familiar with Project
Contract Amount Type of Work Date Completed
The following are the names, addresses, and telephone numbers of all brokers and sureties from whom
BIDDER intends to procure insurance bonds:
Bid # LMD-17-18-17 42
ACKNOWLEDGEMENT & ACCEPTANCE OF BID SPECIFICATIONS
Bid # LMD-17-18-17
Annual Maintenance Contract For Landscape Maintenance Zones T-33, T-65, T -65A
By providing the three (3) required signatures below, the Contractor acknowledges full
understanding, complete agreement to, and accepts in its entirety, all Bid Specifications for the
Annual Maintenance Contract For Landscape Maintenance Zones T-33, T-65, T -65A. The
Contractor will be expected to perform maintenance practices and uphold the standards herein
to the established specifications throughout the length of the contract.
*Supervisor's Signature: Date:
*Estimator's Signature: Date:
*Owner's Signature: Date:
*All three signatures required
Bid # LMD-17-18-17 43
BID SECURITY FORMS FOR CHECK OR BOND TO ACCOMPANY BID
Bid # LMD-17-18-17
Annual Maintenance Contract For Landscape Maintenance Zones T-33, T-65, T -65A
NOTE: The following form shall be used in case check accompanies bid.
Accompanying this Proposal is a *certified/cashier's check payable to the order of the City of Santa
Clarita for: dollars ($ ), this amount
being not less than ten percent (10%) of the total amount of the first contract year (365 days) of this bid.
The proceeds of this check shall become the property of said AGENCY provided this Proposal shall be
accepted by said AGENCY through action of its legally constituted contracting authorities, and the
undersigned shall fail to execute a contract and furnish the required bonds within the stipulated time;
otherwise, the check shall be returned to the undersigned.
Project Name: Annual Maintenance Contract For Landscape Maintenance Zones T-33, T-65, T -65A
Bidder's Signature
CONTRACTOR
Address
City, State, Zip Code
* Delete the inapplicable work.
NOTE: If the bidder desires to use a bond instead of a check, the following form shall be executed. The
sum of this bond shall be not less than ten percent (10%) of the total amount of the bid.
Bid # LMD-17-18-17 44
PROPOSAL GUARANTEE BID BOND
Bid # LMD-17-18-17
Annual Maintenance Contract For Landscape Maintenance Zones T-33, T-65, T -65A
City of Santa Clarita, California
KNOW ALL MEN BY THESE PRESENTS that as BIDDER,
and , as SURETY, are held and firmly bound
unto the City of Santa Clarita, as AGENCY, in the penal sum
of dollars ($ ), which is ten percent
(10%) of the total of first contract year (365 days) amount which is bid by BIDDER, to AGENCY for the
above -stated project, for the payment of which sum, BIDDER and SURETY agree to be bound, jointly and
severally, firmly by these presents.
THE CONDITIONS OF THIS OBLIGATION ARE SUCH that, whereas BIDDER is about to submit a bid to
AGENCY for the above -stated project, if said bid is rejected, or if said bid is accepted and the contract is
awarded and entered into by BIDDER in the manner and time specified, then this obligation shall be null
and void, otherwise it shall remain in full force and effect in favor of AGENCY.
IN WITNESS WHEREAS, the parties hereto have set their names, titles, hands, and seals, this
day of 20_.
BIDDER
SURETY*
Subscribed and sworn to this day of 20
NOTARY PUBLIC
*Provide BIDDER and SURETY name, address, and telephone number and the name, title, address, and
telephone number for authorized representative.
IMPORTANT - Surety Companies executing Bonds must appear on the Treasury Department's most current
list (Circular 570, as amended) and be authorized to transact business in the State where the project is
located.
Bid # LMD-17-18-17 45
FAITHFUL PERFORMANCE BOND
Bid # LM D-17-18-17
Annual Maintenance Contract For Landscape Maintenance Zones T-33, T-65, T -65A
City of Santa Clarita, California
KNOW ALL MEN BY THESE PRESENTS that , as
CONTRACTOR, AND , as SURETY, are held and
firmly bound unto the City of Santa Clarita, as AGENCY, in the penal sum of
dollars ($ ), which is one -
hundred (100%) percent of the total amount for the above -stated project, for the payment of which sum,
CONTRACTOR and SURETY agree to be bound, jointly and severally, firmly by these presents. For service
contracts of a continuing nature, the bond shall be in the amount equal to the amount of the initial
contract term. Thereafter, the bond shall be in an amount equal to the annual value of such contract. The
term of the bond shall cover the initial contract term. Thereafter, CONTRACTOR and SURETY must submit
a new or renewed bond covering each subsequent annual renewal of the contract.
THE CONDITIONS OF THIS OBLIGATION ARE SUCH that, whereas CONTRACTOR has been awarded and is
about to enter into the annexed Contract Agreement with AGENCY for the above -stated project, if
CONTRACTOR faithfully performs and fulfills all obligations under the contract documents in the manner
and time specified therein, then this obligation shall be null and void, otherwise it shall remain in full force
and effect in favor of AGENCY; provided that any alterations in the obligation or time for completion made
pursuant to the terms of the contract documents shall not in any way release either CONTRACTOR or
SURETY, and notice of such alterations is hereby waived by SURETY.
IN WITNESS WHEREOF, the parties hereto have set their names, titles, hands, and seals, this day of
.20 .
CONTRACTOR*
SURETY*
Subscribed and sworn to this day of 120.
NOTARY PUBLIC
*Provide CONTRACTOR/SURETY name, address, and telephone number and the name, title, address, and telephone number of authorized
representative.
Bid # LMD-17-18-17 46
DOCUMENTS CHECKLIST
Bid # LMD-17-18-17
Annual Maintenance Contract For Landscape Maintenance Zones T-33, T-65, T -65A
In addition to the items requested for the proposal the following documents are required to be
completed and submitted by the proposer.
DO NOT send more information than is requested.
DO send the REQUESTED information.
With Bid Proposal (All Bidders)
✓ Request for Proposal Invitation page filled out
✓ Any addendum published through Planetbids — signed form and acknowledgement through
planet bids
✓ Bidder's Bond -MUST be received at City Hall prior to bid due date
✓ Designation of Subcontractors form — if none, write "nlo"; Do NOT leave blank
✓ Reference Page
✓ Price Schedule —use this form for reference ONLY. Pricing must be entered into line items section of PlanetBids
✓ Additional Pricing Page -Do NOT include this pricing in the cost of your bid response. Fill out form and return
with bid
✓ Required certificates/licenses - see statement of work and Format
✓ Acknowledgement & Acceptance of Bid Specifications
✓ Exhibit A - Violation Records — must be completed
✓ Exhibit B — Staff — must be completed
✓ Exhibit H-1 through H-3 — Staffing Structure— must be completed
With Agreement (Awardee only)
❑ Contract Agreement
❑ Insurance Requirements — Return only if Awardee
❑ Bond for Faithful Performance
❑ Certification of Public Liability and Property Damage Insurance
❑ Certification of Worker's Compensation Insurance
❑ Certification of Fire and Extended Coverage Insurance
Prior to Starting Work (Awardee only)
❑ Maintenance Meeting
❑ Emergency Contact Information
Bid # LMD-17-18-17 47
CITY OF SANTA CLARITA
INVITATION FOR BID
BID # LMD-17-18-17
BID OPENING: October 25, 2017
The City of Santa Clarita invites electronically sealed bids for:
Annual Maintenance Contract For Landscape Maintenance Zones T-33, T-65, T -65A
1. Bids must be ELECTRONICALLY received at:
htt www. lanetbids.com ortal ortal.cfm?Com an ID=16840#
2. Prices shall be D.D.P. City of Santa Clarita Receiving dock Incoterms 2000 or for the service
rendered.
3. Bidder shall honor bid prices for Ninety (90) days or for the stated contract period, whichever is longer.
4. Bids must be on this Bid form. Submission of a proposal acknowledges the proposer has read and
understands the requirements contained on pages 1 to 47, Exhibits A to H.
5. Bid Questions. Questions should be submitted electronically to:
http://www.Qlanetbids.com/portal/portal.cfm?Comr)anylD=16840#
The last day for questions will be 10:00 AM, October 18, 2017.
6. The vendor is responsible for the accuracy and completeness of any solicitation form not obtained directly
from the City.
Name (Print): G r-Qr�- aaC Company: 5�CtLiC'E r`c"
Email: C �-� ���� (-0mAddress:
Company Phone No.: a 4 City:
State/Zip: _ CIA- f q)3 S-0
Bid # LMD-17-18-17
ADDENDUM #1
For
City of Santa Clarita Invitation to Bid
LMD-17-18-17
Annual Maintenance Contract For Landscape Maintenance Zones T-33, T-65, T -66a
October 16, 2017
This addendum must be acknowledged via Planet Bids and should be included with the bid
response.
There was a non -mandatory, pre-bid meeting on October 9, 2017 beginning at 9:00 AM. The
meeting was located at City Hall, 23920 Valencia BI, Santa Clarita, CA 91355 - Council
Chambers Conference Room, Suite 105.
Attending staff:
• Martin McKnight - LMD Specialist, Project Manager
• Wayne Smith - Project Development Coordinator
• Christine Saunders - Project Technician
• Heather Andrews - Buyer
The following vendors were in attendance:
• Tony Moon — Far East Landscape & Maintenance Inc.
• Alfredo — Mechanical Premier
• Andre Bouweraerts — Oakridge Landscape Inc.
• Dave Colburn — Stay Green Inc.
The following was reviewed:
• See attached meeting agenda for discussed items. Attachment A.
• Stay Green has had the contract for the last five years.
• No mandatory site walks through.
• Bid competitively but appropriately, be mindful of the scope of work.
• Make sure to read the irrigation section in the scope of work. You have the right to charge us for
materials, labor cannot be billed separately. Abnormal repairs must be approved by City staff.
• If an irrigation brake is under a City tree speak to City staff.
• Contractor is responsible for irrigation repair, even of the controller.
The following questions were asked and answered:
Q) Will you award all three zones together?
A) Yes
Bid # LMD-17-18-17
Q) Do you really want staff reports on all three zones? Do you really want separate staff for all three
zones?
A) Yes. If you have an account manager that will handle all three zones, then list him.
Unless specifically stated you can use crew members for all three zones.
Q) Is there a required number of employees?
A) We require you to write down the man power for each zone. We require certain special
positions for each zone. Propose what you think there need to be to do the job.
Q) Is there a current contract amount?
A) That is listed in the scope of work.
amounts.
Q) Are you ok with the condition now?
A) Yes,
Do not base your bid on current staffing levels
Q) Did you renew the last contract?
A) Yes, for the maximum number of times allowed.
Q) Is the contractor responsible for the monitoring of the controller?
A) Yes. Seethe section in the scope of work. If you see plants decline you need to be able
to check the controller for alerts and notify the City of an issues.
Q) What brand of controller do you use?
A) Weather Track.
Q) How many controllers are there in the three zones?
A) Less than 20.
Q) Is the contractor responsible for irrigation control wires?
A) From the Edison meter to the controller is an electrician's responsibility. From the
Controller to the valves the contractor's irrigation tech is required.
Q) What is the SQFT of the area?
A) Look at the exhibit maps.
Lrnn-� Oock
Contractor's representative
�. f-GP,� Irl. C
Compan e
10 a<<
Date
Bid # LMD-17-18-17 2
Pre -Bid Meeting Addendum 1- Attachment A
City of Santa Clarita
SPECIAL DISTRICTS
Landscape Maintenance Districts
Pre Bid Meeting LMD 17-18-17
Monday October 9, 2017
23920 Valencia Blvd, Suite 204
AGENDA
1. Welcome
• Landscape maintenance for LMD Zones T-65 (Fair Oaks
Ranch Phase 1) T65A (Fair Oaks Ranch Phase 11 and
111) and T33 (Canyon Park) Seco Villas
• Meeting agenda- Discuss Contract- Two (2) year contract
w/ 3 additional One (1) year renewals.
2. Introductions
• Special Districts
• Purchasing
• Labor Compliance
3. Presentations
• Purchasing — policy, bid dates, questions,
• Labor Compliance requirements
• Special Districts — LMD history, bid package assembly,
location sites.
• LMD Zone T65 - $60,000/yr
• LMD Zone T65A - $80,000/yr
• LMD Zone T33 - $40,000/yr
4. Close
• Emphasize — read your bid packages and understand
them.
• Thank everyone for coming.
S;LMD/Bids/PRE-BIDMEET2D08-1
ADDENDUM #2
For
City of Santa Clarita invitation to Bid
LMD-17-18-17
Annual Maintenance Contract For Landscape Maintenance Zones T-33, T-65, T -65a
October 19, 2017
This addendum must be acknowledged via PlanetBids and should be included with the bid response.
Please replace the three map pages in the "LMD-17-18-17 Exhibits" document with the pages attached
to this addendum. Note the updated area of the map for T65A.
Taking into consideration any additional time that may be needed to submit your bid with the new
information, we have decided to extend the bid opening to Friday, October 27, 2017. Please see the
updated language below:
Bids must be received electronically before 11:40 AM on Friday, October 27, 2017 by the Purchasing
Agent of the City of Santa Clarita. Specifications for this electronic bid may be viewed at:
http://www.planetbids.com/portal/i2ortal.cfm?ComoanylD=16840#
G V -nm- CIS -L -k
Contractor's representative
r2 -stir\ Inc.
Compan4arkk
Bid # LMD-17-18-17
Ec)L4
Date
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PROPOSAL GUARANTEE BID BOND
Bid # LMD-17-18-17
Annual Maintenance Contract For landscape Maintenances Zones T-33, T-65, T -NA
City of Santa Clarks, CGI&Mia
KNOW ALL MEN BY THESE PRESENTS that Stay Green. Inc. as BIDDER,
and AMCO Insurance Company . as SURETY, are held and firmly bound
unto the City of Santa Clarke, as AGENCY, In the penal sum
of Ten Percent of the Total Amount of the Bid dollars IS 10% of Bid I. which is ten percent
(30%) of the total of first contract year (36S days) amount which is bid by BIDDER, to AGENCY for the
above -stated project, for the payment of which sum, BIDDER and SURETY agree to be bound, jointly and
severally, firmly by these presents.
THE CONDITIONS OF THIS OBLIGATION ARE SUCH that, whereas BIDDER is about to submit a bid to
AGENCY for the above -stated project, if said bid is rejected, or If said bid is accepted and the contract Is
awarded and entered into by BIDDER In the manner and time specified, then this obligation shall be null
and void, otherwise it shall remain in full force and effect in favor of AGENCY.
IN WITNESS WHEREAS, the parties hereto have set their names, titles, hands, and seals, this
23rd day of October 2017
BIDDER Stay Green, Inc., 26415 Summit Circle, Santa Cladta, CA 91350 - (661) 291-2800
SURETY' AMCO Insurance C"pany, 7777 Alvarado Road, Suite 201, La Mesa, CA 91942 - (310) 975-5503
E.
725S.
CA 90017 -
Subscribed and sworn to this day of . 20__.
NOTARY PUBLIC SEE ATTACHED ACKNOWLEDGMENT
'Provide BIDDER and SURETY name, address, and telephone number and the name, title, address, and
telephone number for authorized representative.
IMPORTANT- Surety Companies executing Bonds must appear on the Treasury Department's most current
list (Circular 570, as amended) and be authorized to transact business In the State where the project Is
located.
gide LMb-n-18.17 45
CAfJPM" ALL-PURPOSE ACIKNOW11ADOM IM CAM CODE § 1180
A notary plc or other officer comple ft this certificate verifies only the Ider ft of the Individual who signed the
document to which this certificate Is attached, and not the trathfcrireas, accuracy, or valldlty of that document.
State of California )
County of Los Angeles )
On October 23, 2017
before me, Yalonda M Eubank, Notary Public
Here Insert Name and Tltie of the Officer
personally appeared __._. Dennis E Langer
Names) of Signers)
who proved to me on the basis of satisfactory evidence to be the pmon(e) whose names) Ware
subscribed to the within Instrument and acknowledged to me that hafshelthey executed the same in
hislherAhek authorized capaclty1les), and that by hEs baftelr signatures) on the instrument the parsan(s),
or the entity upon behalf of which the person(s) acted, executed the Insbument.
YALONDA M.EUBANK
Notary Public - California
o Los Angeles Courtly i
Commission # 2152316
M Comm. Expires May 7, 2020
Place Notary Seal Above
I cedffy under PENALTY OF PERJURY under the laws
of the State of California that the foregoing paragraph
Is true and corracL
WITNESS my hand and
OPTIONAL
Signature of *66 Pubffc
Yalanda M. EyKank, Notary Public
Though this section Is cptbr* completing this lnkw atlan can dater aftenWw of the document or
fraudulent reattachment of this form to an unintended document
Description of Attached Document
Title or Type of Document" Bid Bond
Document pM& October 23, 017 Number of Pages:
Signer(a) Other Than Named Above: None
CaPacity(ies) ChdrB'
ed s
Signer's Name: ennr§ n r
❑ Corporate Officer — TM*):
❑ Partner — ❑ IJmtted ❑ General
❑ Individual IM Attorney In Fact
❑Trustee 0 Guardian or Conservator
0 Other.
Signer Is Representing:
Signer's Name:
❑ Corporate Officer — Title(s):
❑ Partner — 0 Urnited ❑ General
❑ Individual ❑ Attorney in Fact
❑ Trustee ❑ Guardian or Conservator
❑ Other.
Signer Is Representing:
02015 National Notary Association • www.NatbnaiNotwy.org • 1.8OD4JS NUrARY (i-800-B7t3.8827) Item #5907
Power of Attorney
KNOW ALL MEN BY THESE PRESENTS THAT
Nationwide Mutual Insurance Company an Ohio corporation AMCO Insurance Company. an Iowa cogmmlk m
National Casualty Company, an Ohio corporation Allied Property and Casualty Mstuanas Company. an Tetra corporation
hereinafter referred le ammilly as the 'Company' and collectively, as'lhe Companies" doe* hereby mala. constitute and appoint
PAUL £. BOUCHER JANINA MONROE LAURA PLAISANT
TIMOTHY JAMES NOONAN DENNIS f:. LANGER JEFFREY D. PREPOST
MICHELLE HAASE
LOS ANGELES CA
each in their individual capacity. Its bue and kWful allorney4M-Tact, with fuel power and authority to supe, seal, and ox ute on Its bohalf any and all bands and
undedskinps. and other obkolory Instruments of similar nature, in peneltics not exceeding the sum of
TEN MILLION AND N0/100 DOLLARS
5 10,000,000.00
.and to bind the Company thereby, as Tully and to the soma extent as it such Instruments wore signed by the duly authorized aff1cms of the Company and a8 acts
of said Attorney pursuant to the authority green are hereby ratified and confirmed.
This power of attorney Is mads and executed pursuant In and by authority of the following resotullon duty adopted by the hoard of directors of the Company:
"RESOLVED. that the president. crony vice president be, and each hereby is, authorized and empowered to appoint atlameys-in-fact of the Company.
and to authorize them in execute and deliver an behalf of the Company any and alt bonds, forms, applications, memorandums, undertakings.
mcogi tzances. transfers. contracts of indemnity. policies, contracts guaranteeing the fidelity of persons holding positions of public or private trust, and other
writings obligatory In nature that the business of the Company may require; and to modify or mm**. with or without cause, any such appointment or
authority. provided. however, that the authority granted hereby strap in noway limit the authority at other duly authorized agents to sign and countersign any
of said documents on behalf of the Company'
'RESOLVED FURTHER, that such aftemeys in -fact shag have full power and authority to execute and deliver any and all such documeals and to bind the
Company subject to the terms and *nilall rns of the power of attorney Issued to Sher, and to affix the seal of the Company ftmlo: provided, however, that
saki seal shall not be necessary for the validity of any such documents'
This paver of allomey is signed and sealed underand by the following bylaws duly adopted by the board of dreclors of the Company
Execution of lnstnmpt!it Any viae president. any asaWanl secretary or any assistant Iraasraer shell have the power and authority to signor attest as
approved documents, instruments, contracts, or other papers in connection with the operation of the business of the company in adtlSon to the chairman or
IN !ward, the chief executive a[Rcer, pres:denl, treasurer or secretary; provided, hmvevar the signature of any of them may be printed, engraved, or
stamped on any approved document, contract, instrument or other papers of the Company.
IN WITNESS WHEREOF, the Company has caused this inslnrmenl to sealer! d duly a0esled 6y the argnalum of its officer da 1Mh day of
February 2011
�=� wlk� Antonio C. Wbruhoae, Vita President of Natbrhwtdo Mutual Insurance Can
National
i4� � '� Casually Company. AMCO Insurance Company. Alliod Property and Casua�Insurance Company
/';tiFAT.� / ie ACKNOWLEDGMENT
*SE
• ' / ' / STATE OF NEW YORK, COUNTY OF NEW YORK: ss
,� �. On this 1 Btt+, fore me cwne ft alcove -named oftcer for the
day of February ,2!)17 be
Company aforesaid, to me personally known to be the officer described In and who executed the
f �whp� p�deg Instrument, and he acknowledged Ohm execution of the some. and being by me duty
1 ►' I u+,! W tr,, raw. des and says, that he is the officer of the Company aforesaid. that the seal affixed
hereto is die corporate seal of said Company, and the said corporate seal and his signature aware
1 ' duly allixed and subscribed to said Instrument the authority and direction of said Company
"� �"•"'r BARRY T eAS815
Notary Pueec, Stals or New York ~�
No, 02BMMOD
Qualified In New Yak Carly Nd"y Pubk
Commission Expires April 30.2019 err cwwaww E"Oes
CERTIFICATE A0430.2010
1, Peng H. SheN Asebtard Secretary of the Company, do hereby cnrlity Sisal the foregoing is a full, true and coned copy of the original power of allorney Issued
by the Company; that the resolution Included therein Is a true and dossed transcript from the minutes of In meetin1ls of the boards of directors ectors and the some has
not been revoked or amended In any manner, that said Antonio C. Albenesa was on IIs date of the execution of the foregoing power of attorney the duly elected
ofRcer of the Company, and the corporate seal and his signalum as oUer were duty affixed and subscribed to the said Instrument by the sulhodly of said board
of directors; and the foregoing power of attorney is sill In full fore and effect.
IN WIT EW -Pave hereunto subscribed my name as Assistant Secretary, rind affhad the carpo Id Company Ihis day of
This power of etlomey expires. APA 30 2019
Assistant Secretary
BD.I 11x1-17100
28370
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT CML CODE § 1189
A notary public or other officer complatln this carttAcate verifies onty the identity of the Individual who signed the
document to which this certificate Is attached, and not the Wthfulneas, accraacy, or validity of that document
State of California }
County of Los Angeles )
On!']C\-obc,C' a0VIbeforeme,
Date H66 insert Name and True of the Officer
personally appeared c� CSS i r a V-, O �� I es
Name(s) of Signer(s)
who proved to me on the basis of satisfactory evidence to be the peraon(s) whose name(s) Is/are
subscribed to the within Instrument and acknowledged to me that he/sheAhay executed the same in
his/herAhelr authorized capacity(les), and that by his/her/thelr signature(s) on the instrument the person(s),
or the entity upon behalf of which the person(a) acted, executed the Instrument.
Place Notary Seal Above
I certify under PENALTY OF PERJURY under the laws
of the State of Callfomia that the foregoing paragraph
is true and correct.
WITNESS my hand and official seal.
Signature J
rgnature of Notary Public
OPTIONAL
Though this section is optional, completing this information can deter alteration of the document or
fraudulent reattachment of this form to an unintended document:
Description of Attached DocumentD� d
-nUe or Type of Document: 1 f �P Document Date:
Number of Pages: Igner(s) Other Than Named Above:
Cepacity(les) Claimed by Signer(s)
Signer's Name:
❑ Corporate Officer — Title(s):
❑ Partner — ❑ Limited ❑ General
❑ IndMdud ❑ Attorney In Fact
❑ Trustee ❑ Guardian or Conservator
❑ Other.
Signer Is
Representing:
Signer's Name:
❑ Corporate Officer — Title(s):
❑ Partner — ❑ Limited ❑ General
❑ Individual ❑ Attorney in Fact
❑ Trustee
❑ Other.
SIgner Is
❑ Guardian or Conservator
Representing:
CM14 National Notary Association • www.Nagona[Notary.org • 14MO-US NOTARY (1-80D-876-6827) item #5907
DESIGNATION OF SUBCONTRACTORS
Bid # LMD-17-18-17
Annual Maintenance Contract For Landscape Maintenance Zones T-33, T-65, T -65A
City of Santa Clarita, California
Subcontractor
Age of firm:
DBE STATUS:
CertifVIng Agency:
Dollar Value of Work
Annual Gross Receipts:
Location and Place of Business
N il-�r
Bid Schedule Item Nos:
Description of Work
License No.
Exp- Date: Phone { j
Subcontractor
DBE STATUS:
Dollar Value of Work
Age of firm:
Cerd in Agency:
Annual Gross Receipts.
Location and Place of Business
Bid Schedule Item Nos:
Description of Work
License No.
Exp. Date: / /
Phone( j
Subcontractor
DBE STATUS:
DollarValu of Work
Age of firm:
Certifying Agency:
Annual Gross Receipts:
Location and Place of Business
K14
Bid Schedule Item Nos:
Description of Work
License No.
Exp. Date: / /
I Phone( j
NOTE: A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements
of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in this
chapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5 of the Labor Code. It is
not a violation of this section for an unregistered contractor to submit a bid that is authorized by Section 7029.1 of the
Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is
registered to perform public work pursuant to Section 1725.5 of the Labor Code at the time the contract is awarded.
Bid # LMD-17-18-17 41
REFERENCES
Bid # LMD-17-18-17
Annual Maintenance Contract For Landscape Maintenance Zones T-33, T-65, T -65A
City of Santa Clarita, California
The following are the names, addresses, and telephone numbers of three public agencies for which
BIDDER has performed work of a similar scope and size within
i�thin the past 3 years: ,r� 4 j
1. lfnr 1c Zn Prlas V'eS 2n9l�� 1i (e In1Vd,
Na and Address of Owner/ Agency
-bL-A - SasI
Name and Telephone Number of Person Familiar with Project
�t 00 Sctn�GCCZCe Mat rnkj21or\C-e -fit- c,
Amount Type of Work Date Completed
z. r t5 L -
Name an ddress of Owner / Agency
GID Pa(rriS�-\ 8�16-�4'E'AC-)-0CeLAU _
Name and Telephone Number of Person Familiar with Project
(-AX oa-A—oo QCA C- Ck O -P— VY\W n�-,OX%Clr, C -e L�l �61 t8
Contract Amount Type of Work Date Completed
3. L +ItiY,f,',e C-Xaf t -I-c, Q D0 8- r
Name aid Address of Owner/ Agency
Waw-,. -'@rn0Av-\ (-P- l- Qsu-(A��A
Name arKOTelephone Number of Person f=amiliar with Project
C6 C -C -e a
Contract Amount Type of Work
CA 91S -M
' 4 Old.
Ln On ce
Date Completed
The following are the names, addresses, and telephone numbers of all brokers and sureties from whom
BIDDER intends to procure insurance bonds:
Bid * LMD-17-18-17 42
D. PRICING SCHEDULE
Bid # LMD-17-18-17
Annual Maintenance Contract For Landscape Maintenance Zones T-33, T -6S, T -65A
Use this form for reference ONLY. Pricing must be entered into line items section of PlanetBids. If the number
entered on this page conflicts with what is entered on Planetbids, the number entered on Planetbids shall govern.
Item Project Site
No.
Monthly Total
Maintenance Cost Annual cost
�(
I(,5"7-
1. LMD Zone T65 a)J J r Ua- x12mos bj 1 L4 o d l
2. LMD Zone T65A a 5'9 5 6Q�xl2mos b) 70 a=
f-
3. LMD Zone T33
4. Total (add lines 1b through 3b)
a z7 d D Gf x12mos b)A 3^ )0 00
$. i ( ULAJ
Total bid amount, annually, in legibly printed words: 0 &, h t Sh r r-PrA , s i ty
4 J61ICkrS CV) N0/(60
Bid # LMD-17-18-17 3B
ADDITIONAL PRICING SHEET #1
Bid # LMD-17-18-17
Annual Maintenance Contract For Landscape Maintenance Zones T-33, T -6s, T -65A
Do NOT include this pricing in the cost of your bid response.
Hourly labor rates to be used in performing the work required in the specifications for annual landscape
maintenance. These rates will not be used in evaluating the bid, but shall be used in evaluating cost estimates for
"additional" or "extra" work requested by the City under this contract.
Extra/Additional work by the CONTRACTOR, shall not exceed the labor rates as listed below:
Skill Level Hourly cost After hour emergengy
Irrigation Laborer $40.00 per hour $65.00 per hour
Landscape Laborer $30.00 per hour $45.00 per hour
QAC/QAL Herbacide and Pesticide Applicator $30.00 per hour N/A
Please note: pricing increase allowance will be according to Consumer Price Index (see
Section A, "Bid Instructions, Item #34)
Please initial to verify acknowledgement of labor rates -lu (initial)
Bld * LME] -17-18-17 gg
ADDITIONAL PRICING: SHEET #2
Bid # LMD-17-18-17
Annual Maintenance Contract For Landscape Maintenance Zones T-33, T-65, T -65A
Do NOT Include this pricing in the cost of your bid response. Please list the unit price, EXCLUDING part/material
costs, for the following tasks. These rates will not be used in evaluating the bid, but may be used in evaluating cost
estimates for additional work requested by the City under this contract.
Bid * LMD-17-18-17 4D
EXTENDED PRICE
LINE
DESCRIPTION
UNIT OF
UNIT PRICE
QUANTITY
(unit price x
MEASURE
quantity)
1
1 square foot
500 sq. ft.
Price for landscaped
� ff ��
(-OL
3 0 00
median maintenance with
f
.
turf.
2
1 square foot
1000 sq. ft.
Price for landscaped
median maintenance for
'
(�D �oc
shrubs and ground cover.
3
1 square foot
500 sq. ft.
Price for landscaped,
irrigated slope
maintenance.
4
One gallon
(5) Five
Installation of shrub, one
gallon container.
10-00
0,0d
0o
5
Five gallon
(5) Five
Installation of shrub, five
gallon container.
-00
1 S�- 00
6
24 inch box
t1
(2) Two
Installation of tree - 24 inch
box container.
tree
t� OO
JaS.
�- U0
7
15 gallon tree
(2) Two
Installation of tree -15p
3 9 b oo
I T,
gallon container
Bid * LMD-17-18-17 4D
dCa STACONTRACTORS OARD
ACTIVE UcENsE
_,_346620
—CORP
STAY -GREEN INC
--- C27 C61ID49
u....o. 12/31/2018
www.cslb.ca.gov i&
ACKNOWLEDGEMENT & ACCEPTANCE OF BID SPECIFICATIONS
Bid # LMD-17-18-15
Annual Maintenance Contract For Landscape Maintenance Zones T-3-1 I 1 tvi, T - (d 5 A
By providing the three (3) required signatures below, the Contractor acknowledges full
understanding, complete agreement to, and accepts in its entirety, all Bid Specifications for the
Annual Maintenance Contract For Landscape Maintenance Zones T2, T3, T4, TS, T6, And T7. The
Contractor will be expected to perform maintenance practices and uphold the standards herein
to the established specifications throughout the length of the contract.
*Supervisors
*Estimato
*Owners
*Ali three signatures required
610 0 LMO-17 18-15 M
a
Exhibit A
Violation Records
1) Please attach the last six (6) months of tailgate safety meeting sign in sheets and topics
covered.
2) In the year of 2010, what was the longest stretch of days worked without an accident in
the landscape maintenance division?
a. -3& 5-
3) Please provide any sustained complaints made to your company within the past four
(4) years tN
o Call-Osha.
a. o(kt,
4)s ' Please provide any sustained complaints made to your company within the past four
(4) years to the California State Contractor Board in regards to your C-27 license.
a. YN0 C\L
EXHIBIT B
Provide information on any and all applicable crewmembers. This includes the supervisor, crew foreman,
certified arborist (if applicable), chemical applicator, irrigation specialist, etc.
1] Name I' 1 I -I Job Title t� �"�,�,.�I✓
Licenses/Certificates Ce -U-(-�, Gkm+cc.,
2) Name :3 U—x— Job TitleyC'l
Licenses/Certificates �-e{ kl �� GL-erc� Cyu 1 �«A) r
3) Name s U Job Title L5P(a\ V
4) Name ,//ern`, Job Title�If'r C��'� 6'sLl
O U1cV6- CP,r'} )�►t-j
5) Name -z CA V Job Title 9W-b4y C-4 ` til', _ Moiflcge�
Licenses/Certificates-.- C� f�'� I .Yt n o1 G���� +C&' l C
6) N
Licenses/Certificates
Job Title
7) Name Job Title
Licenses/Certificates
\Z j
EXHIBIT H-1
Provide information on staffing structure and the number of hours per week for each crewmember that will
be dedicated to each LIVID Zone. Please use the following structure. Feel free to add attachments if
additional space is necessary.
LIVID Zone T-65
Supervisors j�
CrewmemberTitle, Title— rrVIV VYff-- Qty. of Weekly Hours
CrewmemberTitle Aci a ar t irQty. of Weekly Hours
CrewmemberTitle P►rl) UC 4 071 Mon Qty, of Weekly Hours_
Crew lit
CrewmemberTitleb? Q.111 OL n Qty. of Weekly Hours -L Z
CrewmemberTitle (e7OLI Qty, of Weekly Hours
CrewmemberTitle � �, t II -_A,-�' � Qty. of Weekly Hours
CrewmemberTitle 1iJf� 'iii h _ Qty. of Weekly Hours
CrewmemberTitle Qty. of Weekly Hours
Crew lit
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
Specialty Positions
CrewmemberTitle (' C) + A-
Qty. of Weekly Hours
CrewmemberTitle
Qty, of Weekly Hours
*Attach additional pages as necessary for additional personnel.
EXHIBIT H-2
LIVID Zone T -65A
Supervisors
CrewmemberTitle PcLovr\-� I' 1
CrewmemberTtle_ kcoyl -� PIrM (Am r—
CrewmemberTitle 1i roALIG" do V� ifN1QG1�
Crew #1
Qty. of Weekly Hours C—
Qty. of Weekly Hours
Qty. of Weekly Hours
Crewmember Title -6-CmCAn Qty, of Weekly Hours ZO
Crewmember Title Gad Qty. of Weekly HoursyO
Crewmember Title —Tc (1 01+ Qty, of Weekly Hours
CrewmemberTitle .5 (-1-L K Qty, of Weekly Hours Z
Crewmember Title Qty. of Weekly Hours
Crew #2
Crewmember TV
Crewmember Titl
Qty- of Weekly Hours
Qty. of Weekly Hours
Crewmember Title
Qty. of Weekly Hours
Crewmember Title
Qty. of Weekly Hours
Crewmember Title
Qty, of Weekly Hours
Specialty Positions
Crewmember Title
Qty. of Weekly Hours
Crewmember Title
Qty. of Weekly Hours
Specialty Positions
�l
Crewmember Title rC �i(f t T
Qty. of Weekly Hours
Crewmember Title
Qty. of Weekly Hours
EXHIBIT H-3
LIVID Zone T-33
Supervisors
Crewmember Title 6U-OUJ)61 A— m qty, of Weekly Hours
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stay Green Inc.
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To whom it may concern,
I, Richard Angelo, the founder and Executive Chairman of Stay Green Inc. give full permission
and consent to Jessica Rosales, Estimator for Stay Green, to sign any binding documents on my
behalf. If you have any questions please feel free to contact me with the phone number below.
Sign: Date: 10,2517
17
NL"AN %%YA
Rich Angelo, Executive Chairman/Founder
Tel: (800)858-5508 Ext 107
www.staygreen.com
Stay Grccn Inc.
26415 Suauuir i MIC, Sana Clarim, CA 91350 • (800) 858-5508 • (661) 291-2800 . F;m (661) 705.2089
W%VN •.srasgrecn.com • C•27. C•61 Liccmc #346620