HomeMy WebLinkAbout2017-12-12 - AGENDA REPORTS - COMMUTER AND LOCAL BUS PURCHASE AND DELIVERY (2)O
Agenda Item: 9
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR 14)
CITY MANAGER APPROVAL: 41
DATE: December 12, 2017
SUBJECT: AWARD CONTRACTS TO MOTORCOACH INDUSTRIES AND
GILLIG CORPORATION FOR THE PURCHASE AND DELIVERY
OF COMMUTER AND LOCAL BUSES
DEPARTMENT: Neighborhood Services
PRESENTER: Adrian Aguilar
RECOMMENDED ACTION
City Council:
1. Authorize the City Manager or designee to execute a contract with Motor Coach Industries
for the purchase of three (3), 45 -foot Compressed Natural Gas (CNG) powered buses, in an
amount not to exceed $2,475,521, or modify the award in the event issues of impossibility of
performance arise, subject to City Attorney approval.
2. Authorize the City Manager or designee to negotiate and execute a contract with Gillig
Corporation for the purchase of six (6), 40 -foot CNG buses, in an amount not to exceed
$3,574,863, or modify the award in the event issues of impossibility of performance arise,
subject to City Attorney approval.
BACKGROUND
Santa Clarita Transit has a fleet replacement program that meets the Federal Transit
Administration's 12 -year life cycle for transit vehicles. Three of the City of Santa Clarita's
(City) commuter buses and six of the City's local buses have reached their useful life and are
scheduled to be replaced over the next 18 months. With approval of this action by Council, the
City will be able to replace a number of aging buses that have reached the end of their useful life
and take advantage of recent developments in engine technology to begin the process of
replacing older, less -efficient diesel -powered commuter buses with clean -burning Compressed
Natural Gas vehicles. The City's local transit fleet is composed of all CNG buses and this
purchase will allow the City to continue to improve fleet reliability, take advantage of new
vehicle designs and technology to improve the customer experience, reduce emissions within the
region, and improve the overall fuel economy of the City's bus fleet. The recommended action
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would also bring the City more in line with the desired capital replacement schedule where
approximately 1/12 of the transit fleet is scheduled for replacement each fiscal year.
In late 2013, the City partnered with Victor Valley Transit Authority, Antelope Valley Transit
Authority, Monterey -Salinas Transit, and Ventura County Transportation Commission to issue a
Request for Proposal (RFP) for the manufacture and delivery of commuter buses.
In late 2015, the City entered a similar partnership with Livermore Amador Valley Transit
Authority, City of Los Angeles, City of Norwalk, and the Gold Coast Transit to issue a RFP for
the manufacture and delivery of local transit buses.
Under these joint agency procurements, the partner agencies collaborated to establish design
specifications and listed quantities of the vehicles needed over the next five years. Bidders were
asked to submit fixed unit pricing for each vehicle and provide line -item pricing for optional
features such as bicycle racks, onboard camera systems, and fareboxes.
An evaluation panel, consisting of one representative for each participating agency, reviewed and
ranked the proposals submitted. Based on the recommendation of the evaluation panel, Victor
Valley Transit Authority, acting as the lead agency, negotiated and awarded a five-year contract
to Motor Coach Industries for the manufacture and delivery of commuter buses. Also acting as
the lead agency for the Transit bus procurement, Livermore Amador Valley Transit Authority
negotiated and awarded a five-year contact to Gillig Corporation for the manufacture and
delivery of local transit buses.
By partnering with other transit agencies, the City was able to share the costs associated with this
extensive process with multiple agencies. It also allows the partner agencies to negotiate pricing
based on a much larger procurement, further reducing costs. As an added measure, staff
conducted a price analysis to ensure the proposed pricing is within industry standards and is the
most advantageous to the City. The joint procurement approach to acquisition is prevalent
within the transit industry and is accepted by the Federal Transit Administration.
ALTERNATIVE ACTION
Direct staff to reissue a RFP for the procurement of three, 45 -foot CNG powered commuter
buses and six 40 -foot CNG powered transit buses.
2. Other action as determined by the City Council.
FISCAL IMPACT
There is no impact to the General Fund with this procurement. The City has programmed Federal
5307 transit grant funds to cover 80 percent of the total contractual cost of the buses, and the
remaining 20 percent required local match will come from Prop C Municipal Operator Service
Improvement Program (MOSIP) funds. Adequate funds are available in the Transit Automotive
Equipment Account 12400-5201.003.
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ATTACHMENTS
Local and Commuter Bus Price Summary
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9.a
Local and Commuter Bus Price Summary
November 2017
2017 Gillig Pricing
2017 MCI Pricing
Taxable
Base price
$
457,656.00
Vehicle base cost
$
693,246.58
Credit for Trapeze ITS System
$
(12,773.00)
Taxable amount
$
656,565.30
Credit for camera system
-821
Tax (9.5%)
$
65,580.06
Santa Clarita Additions
$
32,585.00
tire fees
$
15.75
Spare parts/tools
$
18,480.00
Tires
$
-
Passenger Counters
$
4,168.00
Disk brakes
$
3,206.00
Total Taxable amount
$
502,501.00
Bike racks
$
6,170.00
Farebox prewire
$
911.95
Non Taxable
Camera system
$
10,590.00
ADA equipment
$
30,255.00
3 -point seats
$
11,000.00
upgrade wheel chair restraints
$
4,005.00
Ricon upgrade
$
1,459.12
Credit for Trapeze ITS System
$
(11,332.00)
Passenger Counter system
$
3,620.00
Delivery
$
728.00
Spare parts/tools
$
14,000.00
Total non-taxable
$
23,656.00
Delivery
$
3,600.00
Travel and line inspection fees
$
3,400.00
Tax (9.5%)
$
47,737.60
Sub Cost per Bus
$
813,593.46
Sub Cost per Bus
$
573,894.60
Misc costs
Misc costs
Radio and WiFi equipment
$
2,500.00
Tires
$
5,000.00
AVL Installation Costs
$
4,500.00
AVL/Radio Install
$
5,000.00
Bike racks
$
2,500.00
Total Net Cost per Vehicle
$
820,593.46
misc items
$
1,000.00
Total buses to be purchased
3
Travel and line inspection fees
$
2,500.00
Total misc costs
$
16,000.00
Contingency
$
13,740.00
Total Net Cost per Vehicle
$
589,894.60
Total buses to be purchased
6
Contingency
$
35,495.00
Total Gillig Contract Amount
$ 3,574,862.57
Total MCI Contract Amount
$
2,475,520.38
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