HomeMy WebLinkAbout2017-12-12 - AGENDA REPORTS - FY 2017-18 MID-YEAR BUDGET (2)Agenda Item: 15
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR 14)
CITY MANAGER APPROVAL: 41
DATE: December 12, 2017
SUBJECT: FISCAL YEAR 2017-2018 MID -YEAR BUDGET ADJUSTMENTS
DEPARTMENT: Administrative Services
PRESENTER: Carmen Magana
RECOMMENDED ACTION
City Council and City Council acting as Successor Agency to the Former Redevelopment
Agency of the City of Santa Clarita:
1. Adopt a resolution amending the budgets for Fiscal Years 2016-2017 and 2017-2018.
2. Adopt a resolution amending the classification plan and salary schedules, and for providing
changes to benefit contributions for employees and retirees of the city.
BACKGROUND
As the organization approaches the middle of the fiscal year, City of Santa Clarita (City) staff
evaluates the adopted budget, revenue projections, and economic conditions for the remainder of
the fiscal year. It is standard procedure to perform a mid -year review of the City's budgetary and
financial position to ensure any deviations from the initial budget projections are proactively
addressed. Staff also reviews requests for appropriations to address new priorities that are
unfunded or underfunded.
Revenues
Recommended mid -year revenue budget additions total $8,684,900. By fund, the revenue
adjustments are as follows:
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General Fund
$2,438,736
Internal Service Fund
$1,000,000
Bridge & Thoroughfare Districts Fund
$950,459
Gas Tax Fund
$441,449
Developer Fees Fund
$401,932
City Housing Successor Agency
$126,949
Redevelopment Obligation Ret. Fund
$88,792
Public Library Fund
$82,517
Various Grant Funds
$16,249
Other Revenue Funds
$5,723,699
Transit Funds
($2,585,882)
Total Proposed Revenue Adjustments $8,684,900
In the General Fund, the recommended revenue increase of $2,438,736 includes increases in
development revenues by $757,791. Continued growth in residential activities and large projects,
including the development for Vista Canyon, Sand Canyon Plaza and Needham Ranch, attributes
to this revenue increase. The recommended adjustments also include increases in sales tax for
$300,000 and property tax for $300,000. Increase in building, construction, and fuel prices
contribute to the projected increase in sales tax, and the annexations of West Hills and West
Creek areas contribute to the increase in property tax. Also included are increases in expedited
fees for plan checks for $80,000, code enforcement parking violations by $70,000, and
reimbursements from the State by $54,640. The absence of hosting the national events, such as
the Amgen Tour of California and Wings for Life World Run next spring, contributes to the
recommended reduction in Transient Occupancy Tax revenue by $188,936.
The recommended increase in the Internal Service Fund for $1 million is to recognize the
transfer of excess revenue in the workers compensation actuarially determined reserve to the
General Fund. The Gas Tax Fund revenue increase of $441,449 accounts for new state revenue
estimates. The recommended revenue increases in the Bridge and Thoroughfare Districts Fund
for $950,459 is mainly attributed to developer fees from the Tourney Place development for
$580,000, and $320,000 reimbursement payment from Los Angeles County (County) for the
Newhall Ranch Road Bridge project. This is the second of eight scheduled reimbursement
payments from the County.
The recommended increase to the Developer Fees Fund of $401,932 is to account for year-to-
date collections in developer contributions for the fire district and law enforcement impact fees.
The recommended revenue increase of $82,517 in the Public Library Fund accounts for the
increase in property tax revenue to reflect current data available from the Los Angeles County
Auditor's Office.
The recommended increases to the Redevelopment Obligation Retirement Fund and the City
Housing Successor Agency Fund for $88,792 and $126,949 respectively, represent sale of the
redevelopment block property to Laemmle Theater and the 20 percent of successor agency loan
payment, or $44,468 year-to-date receipts.
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The recommended revenue increases of $16,249 in Various Grant Funds include $99,009
reduction in the Community Development Block Grant funding, increase of $44,265 for the
2017-18 bridge preventative maintenance project, and $90,000 for the state -funded Systematic
Safety Analysis Report Program (SSARP). This program was established in 2016, with the intent
to assist local agencies in performing collision analysis, identifying safety issues on roadway
networks, and developing a list of systemic low-cost countermeasures that can be used to prepare
future Highway Safety Improvement Program (HSIP) and other safety program applications.
Recommended revenue decreases in the Transit Funds for $2,585,882 include an $845,447 net
reduction to account for updated METRO funding marks, and a reduction of $1,740,435 in
Transportation Development Act (TDA) Article 8 (Street and Road) to correct the budget in
alignment with project budgets.
In Other Revenue Funds the recommended revenue increases of $5,723,699 includes transfers to
the Pension Liability Fund from General Fund and Special Revenue Funds for $7,218,929;
transfers to the General Fund from the Self Insurance Fund for $1 million; a decrease in transfers
to the Facilities Fund from the General Fund for $600,000; decreases in the Park Dedication
Fund for $882,730 to adjust the current revenue estimates in Quimby fees, an increase in HOME
revenue collections for $2,500; and a $15,000 increase in the Special Districts Fund for traffic
signal inspections.
Expenditures
Recommended mid -year expenditure budget additions total $8,938,916. By fund, the
expenditure adjustments are as follows:
General Fund
$2,632,849
Pension Liability Fund
$2,218,929
Open Space Preservation District
$2,203,218
Transit Fund
$2,136,146
Internal Service Fund
$1,242,917
Special Districts Fund
$563,956
Developer Fees Fund
$331,587
Gas Tax Fund
$146,177
Public Library Fund
$43,539
Various Grant Funds
($205,139)
Other Revenue Funds
($2,375,263)
Total Proposed Expenditure Adjustments $8,938,916
In the General Fund, the recommended expenditure budget adjustments of $2,632,849 include
the following: A $600,000 reduction in transfers to the Facilities Fund. There is $25,669 in
transfers needed to the General Fund Capital Projects in order to fund the current capital
improvement program; as well as $100,000 for expedited plan check services paid for by
applicants. Additionally, the City is contributing $58,000 for the large animal evacuation center;
this a coordinated effort between the City and County. Budget adjustments also include $50,000
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for building maintenance at the new Canyon Country Community Center location; $48,210 is for
an Administrative Analyst position in Human Resources to provide for citywide training and
development support; and another $48,000 for a current janitorial contract for various City
facility locations as a result of the new state minimum wage increases. Additionally, $47,000 is
for the Environmental Services waste diversion and public outreach programs; $44,500 is needed
for the sewer line and pool repairs at the Aquatic Center; $33,663 is for new annexation
processing services; and $29,092 is for primetime preschool teachers, to provide consistency in
flow of school curriculums. An additional $22,050 is for the conversion of a part-time to full
time secretary position; $17,000 for encampment litter and debris removal, and finally $11,025
for maintenance of the new parking structure in Old Town Newhall.
The recommended expenditure adjustment in the Open Space Preservation District Fund
includes a $2 million funding swap for the Canyon Country Community Center land acquisition.
Transit funds expenditure budget appropriations of $2,136,146 includes a Consumer Price Index
(CPI) adjustment to MV Transportation's contractual agreement for $543,553. An additional
$10,000 is for a citywide analysis of high-risk roadway characteristics for pedestrians and
cyclists, and $5,735 is for local match funding for the 2017-18 bridge preventive maintenance
grant program.
The recommended expenditure increase of $1,242,917 in the Internal Service Fund includes $1
million transfer to the General Fund. In the Special Districts Fund, a $70,000 budget increase is
recommended to build additional paseo bridge stairs at the West Creek Bridge at Copper Hill and
West Creek Drive.
Adjustments to the Developer Fee Fund include a transfer of $61,587 to the General Fund to
account for the City's share of administrative fee revenue for fire district fees collected during
Fiscal Year 2016-2017. Also included is funding for the Via Princessa Park Development for
$250,000, and $20,000 for median modification that would allow emergency vehicles to turn left
out of the fire station 9150 driveway.
The recommended expenditure increase in Gas Tax Fund includes $41,000 for the replacement
of a vehicle in street maintenance. The recommended increase in Public Library Fund includes
the replacement of the fire alarm system at the Valencia Library for $33,110.
The recommended expenditure reductions of $205,139 in the Various Grant Funds include: A
decrease in Community Development Block Grant funding for the Universal Demonstration Park
project in the amount of $82,222, due to changes in actual Housing and Urban Development
(HUD) allocated funding. There was also a funding swap reduction of $250,000 for the Via
Princessa Park Development. Additionally, there was increase of $90,000 for the Systematic
Safety Analysis Report Program for pedestrian and bicycle safety, as well as an increase of
$44,265, for design work of the 2017-18 bridge preventive maintenance project.
The expenditure reduction of $2,375,263 in Other Revenue funds includes a $2 million funding
swap from the Facilities Fund for the Canyon Country Community Center land acquisition, and
$17,000 in Public Education and Government Fund for area enclosure and storage of public
television's equipment.
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Amendment to the Fiscal Year 2016-2017 Budget
Upon review of the General Fund revenues and expenditures for the year ending June 30, 2017,
and in anticipation of funding needs for future facilities outlined in the Santa Clarita 2020 Plan, it
is staff's recommendation to amend the Fiscal Year 2016-2017 budget by $6.2 million to transfer
funds from the General Fund to the Facilities Fund.
Amend the Classification Plan and Salary Schedules and Provide Changes to Benefit
Contributions for Employees and Retirees of the City
This resolution amends the City's classification plan and salary schedule provides changes to
City -paid benefit contributions for active and retired employees effective January 2018.
ALTERNATIVE ACTIONS
Other actions as determined by the City Council.
FISCAL IMPACT
Approval of the Fiscal Year 2017-2018 mid -year budget adjustments will increase estimated
revenues for all funds by $8,684,900 and budgeted expenditures by $8,938,916. Additionally, the
Fiscal Year 2016-2017 budget will be amended by $6.2 million.
ATTACHMENTS
Resolution Amending the Budgets for Fiscal Years 2016-2017 and 2017-2018
Resolution Amending the Classification, Cafeteria, and Salary Schedules
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RESOLUTION 17-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SANTA CLARITA, CALIFORNIA, AMENDING THE BUDGETS
FOR FISCAL YEARS 2016-2017 AND 2017-2018
WHEREAS, the City Council of the City of Santa Clarita (City) may authorize
amendments to the Fiscal Year 2016-2017 budget; and
J
WHEREAS, the City Council of the City may authorize amendments to the Fiscal Year v
2017-2018 budget. Lo
NOW, THEREFORE, the City Council of the City of Santa Clarita does hereby resolve
as follows:
SECTION 1. The budget for the Fiscal Year, commencing July 1, 2016, and ending June
30, 2017, shall be amended to incorporate budget adjustments detailed in Exhibit A.
SECTION 2. The budget for the Fiscal Year, commencing July 1, 2017, and ending
June 30, 2018, shall be amended to incorporate budget adjustments detailed in Exhibit A.
SECTION 3. All obligations and expenditures shall be incurred and made in the manner
provided by and pursuant to State law and City ordinances, resolutions, and policies relative to
purchasing and contract.
SECTION 4. The City Clerk shall certify to the adoption of this Resolution.
PASSED, APPROVED, AND ADOPTED this 12th day of December 2017.
MAYOR
ATTEST:
CITY CLERK
DATE:
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STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF SANTA CLARITA )
I, Mary Cusick, City Clerk of the City of Santa Clarita, do hereby certify that the
foregoing Resolution was duly adopted by the City Council of the City of Santa Clarita at a
regular meeting thereof, held on the 12th day of December 2017, by the following vote:
AYES: COUNCIL,MEMBERS:
NOES: COUNCIL,MEMBERS:
ABSENT: COUNCIL,MEMBERS:
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CITY CLERK
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Exhibit A
CITY OF SANTA CLARITA
Mid -Year Budget Adjustments - By Fund
FY 2017-2018
- Expenditure Budget Revenue Budget
Fund
Title
Operating
CIP
Transfers Out
Total Expend.
Adjustments
Revenue
Transfers In I
Total Revenue
Adjustments
100
General Fund $
508,540 $
-
$ 4,187,129
$ 4,695,669
$
1,351,480
$ 1,061,587
$ 2,413,067
100
Personnel Budget Adjustments
2,211,820
2,211,820
601
General Fund -Capital Projects
149,000
149,000
25,669
25,669
Subtotal General Fund
(1,703,280)
149,000
4,187,129
2,632,849
1,351,480
1,087,256
2,438,736
106
Pension Liability Fund
2,218,929
-
-
2,218,929
7,218,929
7,218,929
201
HOME
2,500
2,500
203
CDBG
7,182
82,222
89,404
99,009
99,009
229
Misc. Federal Grants
-
44,265
44,265
44,265
44,265
230
Gas Tax
41,000
-
105,177
146,177
441,449
441,449
233
TDA Art 8 St & Rd
15,735
15,735
1,740,435
1,740,435
238
TDA Art 3 Bikeway
19,007
19,007
259
Misc Grants
90,000
90,000
90,000
90,000
260
Prop C Local Return
8,449
8,449
261
Prop ALocal Return
10,186
10,186
262
Prop A Safe Park Bonds
(250,000)
(250,000)
-
-
264
Measure R Local Return
6,337
6,337
266
Measure M Local Return
148,136
148,136
301
Eastside Cyn B&T District
38,888
38,888
303
Valencia B&T District
911,571
911,571
305
Park Dedication
-
-
(882,730)
(882,730)
306
Developer Fees
-
270,000
61,587
331,587
401,932
401,932
309
Public Library
33,110
10,429
43,539
82,517
82,517
330
Public Education & Government
17,500
17,500
30,000
30,000
351
Drainage Benefit Assessment Area
-
-
2,219
2,219
-
-
-
354
SCLD - AdValorem
-
-
-
15,000
15,000
356
Stormwater Utility Fund
44,486
59,911
104,397
357
Landscape Maintenance District
130,600
70,000
89,201
289,801
358
Open Space Preservation District
-
2,000,000
203,218
2,203,218
359
Streetlights Maiinenance-Spcl Levy
-
167,539
167,539
-
-
392
RedevelopmentObligation Ret. Fund
88,792
88,792
393
City Housing Successor Agency
126,949
126,949
700
Transit Fund
543,553
1,576,858
2,120,411
(1,018,555)
(1,018,555)
721
Self -Insurance Fund
-
1,242,917
1,242,917
1,000,000
1,000,000
723
Facilities Fund
(2,000,000)
-
(2,000,000)
(600,000)
(600,000)
Non -GF Personnel Budget Adjustments
392,763
392,763
TOTAL $
925,953 $
306,778
$ 7,706,185
$ 8,938,916
$
978,715
S 7,706,185
$ 8,684,900
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Exhibit A
CITY OF SANTA CLARITA
Mid -Year Budget Adjustments - Personnel
FY 2017-2018
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Expenditure
Item No.
Fund
Title of Request
Increase/
Reason for Requesting Mid -Year Adjustment
(Decrease)
Update Personnel budget, move Ca1PERS Unfunded Accrued Liability
100
Personnel adjustments
(2,211,820)
(UAL) appropriation to a new fund, and other position control
maintenance.
1
106
Personnel adjustments
2,218,929
Move Ca1PERS Unfunded Accrued Liability (UAL) appropriation to a
new fund.
Update Personnel budget, move Ca1PERS Unfunded Accrued Liability
Non -GF
Personnel adjustments
(392,763)
(UAL) appropriation to a new fund, and other position control
maintenance.
1
Total
(385,654)
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Exhibit A
Mid -Year Budget Adjustments - Operating & Maintenance
FY 2017-2018
Item No.
Fund
Account
Account Title
Mid -Year
Adjustment
Reason for Requesting Mid -Year Adjustment
1
100
4711.306
Transfer In from Dev Fees Fund
61,587
Transfer the balance of FY2016-175%fire admin fees
2
100
4711.721
Transfer In from SelfIusurance
1,000,000
Transfer to General Fund from Workers Compensation excess reserve
3
106
Various funds
Transfer In from Various Funds
2218,929
To account for FY2017-18 CaIPERS UAL payment
4
106
Various funds
Transfer In from Various Funds
5,000,000
Transfer to Pension Liability Fund to establish reserve
5
601
4711.100
Transfer In from the General Fund
25,669
Transfer to General Fund Capital for SCSC pool replaster and Aquatics drainage clearance
6
723
4711.100
Transfer In from the General Fund
(600,000)
Adjust transfer to Facilities
TOTAL - TRANSFERS IN
$ 7,706,185
1
306
5501.100
Transfer Out to the General Fund
61,587
Transfer the balance of FY2016-17 5% fire admin fees
2
721
5501.100
Transfer Out to the General Fund
1,000,000
Transfer to General Fund from Workers Compensation excess reserve
3
funds
5501.106
Transfer Out to Pension Liability
2,218,929
To account for FY2017-18 CalPERS UAL payment
4
various
5501.106
Transfer Out to Pension Liability
5,000,000
Transfer to Pension Liability Fund to establish reserve
5
100
5501.601
Transfer Out to Gen. Fund Capital
25,669
Transfer to General Fund Capital for SCSC pool replaster and Aquatics drainage clearance
6
100
5501.723
Transfer Out to Facilities Fund
(600,000)
Adjust transfer from the General Fund
TOTAL - TRANSFERS OUT
$ 7,706,185
FY 2016-2017 Budget Amendment
'
Fund
Account
Account Title
Budget
Amendment
Reason for Requesting Budget Amendment
1
723
4711.100
Transfer In from the General Fund
6,200,000
Additional transfer to Facilities Fund
TOTAL - TRANSFERS IN
$ 6,200,000
1
100
5501.723
Transfer Out to Facilities Fund
6,200,000
Additional transfer from the General Fund
TOTAL - TRANSFERS OUT
$ 6,200,000
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Exhibit A
CITY OF SANTA CLARITA
Mid -Year Budget Adjustments - Operating & Maintenance
FY 2017-2018
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blmd
Mid -Year
On-going
Item#
Dept.
Division Title
Title of Request
Reason for Requesting Mid -Year Adjustment
Title
Adjustment
Cost
New position will provide support for training and development administration. With
the increase in recruitments (500% and internal training facilitated (200%) by Human
1
CM -1
Human ResourcesGF
New Position -
48,210
96,420
Resources, current administrative support is directed towards the recruitment functions.
Adninisfrative Analyst
This position will allow the Training Analyst the opportunity to pursue higher-level
training analysis and program development for the organization.
Public Education
Public Television Space
2
CM -2
PEG
17,500
-
Open area enclosure to secure public television equipments.and
Goverrrnent
Renovation
3
CM -3
Administration
GF
Secretary
22,050
44,099
Fully food the Secretary position from 40% to 100% FTE.
(Part-time to Full-time)
CM
TOTAL
87,760
140,519
Estimated cost for two annexations, funds are needed for mapping, economic studies,
4
CD -1
Planning
GF
Annexation Processing
33,663
-
LAFCO application fees(EOS), Sphere of Influence amendment, and survey/ou treach
Services
efforts.
The City and the County are coordinating efforts to locate a large animal evacuation
Community
Large Animal Evacuation
center in the Santa C7arita area. In previous emergencies, large animals have been
5
CD -2
Preservation
GF
Center (City Share)
58,000
-
evacuated to locations far from Santa Clarita. This effort will result in faster evacuations
of large animals much closer to the City boundary.
Senior Center
Reduce grant funding for SCV
CDBG
Corona, on Aging
(4,905)
-
Reduce grant fimding for
The City s 2017-18 Annual Action Plan was brought before the City Council with
Carousel Ranch
CDBG
Project Special Children of
(975)
-
proposed allocations based on prior year estimates due to the late release from HUD.
6
CD -3
the Valley Program
These adjustments are requested to account for the decrease in CDBG finding. There is
a corresponding decrease in revenue.
Vocational Training
CDBG
Reduce grant finding for
(455)
-
Program -CR
Ready to Work Program
Transporting Hope-
Reduce grant funding for
Boys & Girls Club
CDBG
Transporting Hope
(847)
7
CD -4
Community
GF
Litter and Debris Removal
17,000
17,000
For encampment clean-up.
Preservation
CD
TOTAL
101,481
17,000
This request will fund tbejanitorial services contract, the proposed increase is attributed
8
PW -1
Various Locations
GF
Janitorial Services
48,000
_
to the increase in State minimunwage effective Jan. 1, 2018.
City Council awarded a four-year contract for citywide street sweeping to Clean Sweep
Stormwater
Street Sweeper - One-year
Environmental in 2013. The agreement included a one-year extension. Clean Sweep
9
PW -3
Maintenance
SWF
contract extension
44,486
Environmental submitted a proposal for a ono -year extension, which was agreed upon by
the City.
10
PW -4
Street Maintenance
Gas Tax
Automotive Equipment
41,000
-
Replacement ofvehicle #187.
The City Council approved the purchase of the site for the future Canyon Country
Maintenance of the newly
Community Center at the September 26 meeting. The site will temporarily be occupied
11
PW -5
CCCC Maintenance
GF
acquired building
50,000
_
by the current tenants and later be demolished. The property will need to be maintained
until it is demolished and construction begins.
The Newhall Parking Structure is currently in the construction stage. The new structure
Newhall Parking
Establish Base Budget for the
12
PW -6
Structure
GF
Newhall Parking Structure
11,025
44,100
has an anticipated completion date of early 2018.Once completed, the structure will
need to be maintained. FY 17-18 request is for three months operation.
Building & Safety has a finding need for additional contractual services due to
13
PW -7
Building & Safety
GF
Expedite Plan Check Services
100,000
-
increased construction activity. Cost will be paid by the customers.
PW
TOTAL
294,511
44,100
Convert 4 PTS Pre -School
GF
Teacher to 65% FTE
29,092
58,184
This request is to convert 4 primetime preschool teachers from 1000 PTS hours to 1352
GF
Pre -School Teacher (G-18)
81,388
162,776
hours. This would allow consistency in teachers who have already participated and
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Child Development
benefited from City trainings, including Harrassment Training CPR/FA, and City's
GF
Pre -School Teacher
(42,364)
(84,728)
Policies and procedures. This would reduce turnover and would provide consistency in
(PTS 1,308 has)
curriculum flow. Request has a partial expenditure offset
Pre -School Teacher
GF
(9,932)
(19,864)
(PTS 282 firs)
RCS
TOTAL
29,092
58,184
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Item#
Dept.
Division Title
Fund
Title of Request
Mid -Year
On-going
Reason for Requesting Mrl-Year Adjustment
Tai
Adjustment
Cost
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NS -1
Public Library
Pub.
Valencia Library Fire Alarm
33,110
-
This request would replace the fire alarm system at the Valencia Library.
Lib.
R eplacement
The sewer line for the aquatics building at Santa Clarita Park would not drain, causing
16
NS -2
Parks Facility
GFGF
Santa Clarita Park Aquatic
19,500
-
the sewer to backup into the locker rooms. The sewer line could net be mechanically
Maintenance
Building Sewer Line Repair
cleared due to significant blockage and repair was required including excavation and
replacement of a portion of the sewer line.
Santa Clarita Sports Complex
This request would fund new iron deck support, a new slide, new water valve, and
17
NS -3
SCSC Maintenance
GF
Activity Pool Play Structure
25,000
-
replace the fiberglass roof at the activity pool.
Fluorescent Tube Recycle
This request supports the safe disposal of Household Hazardous Waste (F HW) light
GF
3,000
-
tubes. Contract with Franchise Hauler does net allow for hazardous waste disposal.
Box
City must purchase the services of proper disposal of the light tubes.
This request prepares illegally dumped mattresses for disposal. Contract with
GF
Bed Bug Eradication
1,000
_
Residential Franchise Waste Hauler does not allow for bio -hazard waste. Bed bugs are
considered a bio -hazard as they carry blood in their systems. The bed bugs are attached
to the mattresses and mist be treated by a professional prior to service by the hauler.
This request promotes non -motorized transportation through a public art bike rack,
GF
Public Art Feature
5,000
_
located at the new C4. Having public art that serves as a functional location to store
bicycles will encourage the public to use bicycles rather than automobiles to public
locations.
Em Sery Program -
18
NS -4
C&D Forfeit
This request funds second year of program to educate 5th & 6th graders on recycling and
(Revenue Offset)
ecology. Bridgeport Elememary Leona H. Cox Community Elernentary Mint Canyon
GF
Discovery Cube Eco Classes
10,000
_
Community Elemantary, Mitchell Community Elementary, North Park Elemantary
School, Pico Canyon Elementary, and Pinetree Community Elememary Schools
participated in the FY 16-17 program The Discovery Cube organization will choose the
number of schools based on interest and finding.
Multi -Family Complex
This request continues the support of survey performed by providing additional ongoing
GF
10,000
-
outreach & signage. Outreach will include brochures, flyers, magnets, and recycling
Diversion
bins and other materials to be provided to multi -family tenants.
This request helps support the reduction of illegal dumping in SCV through outreach and
Education & Outreach Illegal
signage. Staff have been notified by the Residential Franchise Waste Hauler that
GF
Dun418,000
n
-
illegally dumped waste has been rising over the past 5 years by almost 750%. City staff
received 717 requests in 2016 for illegally dumped items. The education and outreach
are designed to promote programs that deter illegal dumping.
TR
Local Bus
241,140
241,140
This request is for Transit Services and Contract/Adnrin Fees for MV Transportation
due to the CPI Contractual Adjustment
TR
Dial A Ride
70,680
70,680
19
NS -5
Transit
+2.74% for Adnrin i stration, Vehicle Maintenance and Operations (August CPI for the
TR
Corn anter Services
94,801
94,801
LA -Riverside -Orange County)
+2.91% for Fuel PPI (August PPI rate for LA -Riverside -Orange County PPI index for
finished goods)
TR
Contract Admin Fees
136,932
136,932
This request is to increase FY17-18 Reserve Project for Zone T-2 funding. The $20,000
LMD Zone T2
of this request is for design work during the current FY to expedite reserve project
Old Orchard
LMD
Reserve Project Exp.
50,000
-
construction in FY18-19. The remaining $30,000 will fund the completion of median
refurbishment work along Avenida C ela.
LMD Zone 21
LMD
2017 Placenta Fire Slope
10,600
_
THs request is to address the replanting of slopes damaged during the 2017 Placenta
20
NS -6
GVR Residential
Damage
Fire.
LMD Zone 29
Landscape Maintenance -
This request is to support new landscape maintenance slopes areas adjacent to the
Villa Metro
LMD
Slope Areas
5,000
5,000
Soledad Canyon Pasco Bridge at Mnlla Metro.
LMD Zone T69
Additional Landscape
This request is to support additional landscape improvements being turned over by the
West Hills
LMD
Improvements in new zone
65,000
65,000
developer for LMD maintenance in zone T69.
NS
TOTAL
798,763
613,553
Council Contingency
GF
Land Acquisition - Drayton
(11,478)
-
Property
This request is to transfer fiords from Council Contingency account to fully fund the
21
ND -1
acquisition of Assessor's Parcel Number 2836-030-044.
Land Acquisition - Drayton
ND -Administration
GF
Property11,478
-
ND
TOTAL
-
21
TOTAL OPERATING
1,311,607
873,356
Personnel Adjustments
(385,654)
(385,654)
GRAND TOTAL
$ 925,953
$ 487,702
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15.a
Exhibit A
CITY OF SANTA CLARITA
Mid -Year Budget Adjustments - Capital Improvement Program
FY 2017-2018
J
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Packet Pg. 109
Project
Md -Year
Item#
Dept
Project Name
bund Tifl
Project Statu,.
Reason for Requesting Mid -Year Adjustment
Number -
Request FI�
Prop APk
Bond
(250,000)
Conceptual
1
PW
Ya Princessa Park Development
53036
Finding swap, grant funds will be used for construction.
Dev Fee
250,000
Design
Adjust CDBG funding per 2017-18 Annual Action Plan. Entitlement
Conceptual
2
PW
Universal Demo Project
P4018
CDBG
(82,222)
Design
revenue fromthe Department of Housing (HUD) is lower than original
estimate.
Facilities
(2,000,000)
Carryon Country Comnnnrity
Swap funding of land acquisition from Facilites Fund to Open Space
3
PW
Center
F3020
Design
Preservation District Fund.
OSPD
2,000,000
This new grant finding will be used to hire a consultant that will
Mise Grant
90,000
conduct a citywide analysis of pedestrianand bicycle collisions to
Systemic Safety Analysis Report
4
PW
Program
C0053
New Project
identify, high-risk roadway characteristics for pedestrians and cyclist,
create a prioritized project list of systemic countermeasures to address
TDA Art.3
10,000
the issues, and provide guidance for future projects.
This project will address maintenance needs for seven bridges
M0127
Fed Grant
44,265
identified in the 2015 and 2016 Bridge Preventative Maintenance
Program (BPMF) Certification Letters: Festividad Drive, Decoro
2017-18 Bridge Preventative
Drive, Haskell Canyon Bouquet Canyon Road, Rodgers Drive, Soledad
5
PW
Maintenance Program- Design
New Project
Canyon Road and Atwood Boulevard The BPMP is consistent with the
City's corrnutment to address necessary repairs to mairdain the integrity
M0127
TDA Art 3
5,735
of the City's infrastructure. Making necessary repairs will extend the
useful life expectancy of the bridges.
Santa Clarita Sports Complex
6
NS
Activity Pool Repairs - Activity
M3033
GFCap
149,000
New Project
This request will fund the replaster, pool tile, drain repair, and step
Pool Replaster
repair at the Activity Pool.
This request will fund the median modification along Golden Valley
7
PW
Fire Station 150 Median
M3034
Dev Fee
20,000
New Project
Road at Fire Station #150 to allow emergency vehicles to turn left out of
Modification
(Fire Fees)
the station driveway.
This project will build additional paseo bridge stairs at the bridge in
8
PW
Paseo Bridge Stairs
51049
LMD
70,000
New Project
West Creek/West Hills at Copper Hills and West Creek Dr.
8
TOTAL CIP
306,778
J
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Packet Pg. 109
15.b
RESOLUTION 17-
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING THE CLASSIFICATION
PLAN AND SALARY SCHEDULES AND PROVIDING CHANGES TO BENEFIT
CONTRIBUTIONS FOR THE EMPLOYEES AND RETIREES OF THE CITY
WHEREAS, Section 37206 of the Government Code requires the City Council to prescribe the
time and method of paying salaries, wages and benefits for employees of the City; and
WHEREAS, the City Council has authorized and directed, under provisions of the Municipal
Code of the City of Santa Clarita, Section 2.080.060, the City Manager to prepare a proposed salary
plan for all employees of the City; and
WHEREAS, pursuant to California Code of Regulations, Title 2, Section 570.5, Ca1PERS w
requires governing bodies of local agencies contracting with Ca1PERS to approve and adopt a >_
J
publicly available pay schedule for every employee position in accordance with public meeting v
laws; and
WHEREAS, the City Council desires to amend and consolidate the City's classification plan
and salary schedules for all regular, seasonal, temporary and part-time positions into one publicly
available pay schedule.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Santa Clarita as
follows:
SECTION 1. The attached Classification Plan and Salary Schedule effective January 1, 2018,
is hereby approved and adopted in accordance with the requirements of California Code of
Regulations, Title 2, Section 570.5. This plan includes classifications and salaries for the following
Regular, unrepresented positions; City Manager and Councilmember positions; Service Employees'
International Union (SEIU) represented positions; and part-time, temporary, seasonal (PTS) positions.
The Classification Plan and Salary Schedule will be posted on the City's website, and will be made
available for public inspection for not less than five (5) years. Any amendments or revisions to the
Classification Plan and Salary Schedule shall be submitted to the City Council for approval and
adoption.
SECTION 2. The City's Classification Plan and Salary Schedule is hereby amended effective
January 1, 2018, to provide for the following classification changes:
(A) A new classification of Preschool Teacher shall be established (salary grade 18)
(B) A new classification of Parks Manager shall be established (salary grade 57)
(C) A new classification of City Engineer shall be established (salary grade 70)
(D) The classification of Building Official shall be eliminated (salary grade 62)
(E) The classification for PTS Jobs Skills Training Program shall be eliminated
Packet Pg. 110
15.b
SECTION 3. The City's Classification Plan and Salary Schedule is hereby amended effective
January 1, 2018, to provide for the following salary changes:
(A) The salary grade for the City Building Official shall be adjusted from 63 to 62
(B) The salary grade for the Landscape Maintenance Administrator shall be adjusted from
50 to 45
(C) The salary grade for the Deputy City Manager shall be adjusted from 76 to 78
(D) The hourly salaries for PTS Sports Attendant and PTS Youth Employment Services
will be increased to meet the California minimum wage rate of $11 per hour
(E) The starting salary for the salary range for PTS Office Clerk will be increased to meet CU
the California minimum wage rate of $11 per hour _J
a
U
(F) The following PTS positions will have hourly salaries increased to better reflect market D
salaries: PTS Crossing Guard, PTS Camp Counselor, PTS Recreation Leader I; PTS N
Preschool Teacher's Aide; PTS Inclusion Aide I; PTS Rookie Lifeguard
(G) The following PTS positions will move from a three-step salary plan to a two-step
salary plan and will have hourly salaries increased to better reflect market salaries:
PTS Lifeguard I; PTS Lifeguard II; PTS Lifeguard III: PTS Assistant Pool Manager;
PTS Pool Manager
SECTION 4. Effective January 2018, the City -paid benefit contribution for all active
employees will be adjusted as shown below. Active employees include City Council members,
regular unrepresented employees, and regular employees covered by the Service Employees'
International Union (SEIU) who are actively working for the City. Effective January 1, 2018, there
will be two tiers for City -Paid benefit allowances: Tier 1 is for employees hired into regular, benefitted
positions prior to January 1, 2018 and Tier 2 is for employees hired into regular, benefitted positions
on or after January 1, 2018.
For active employees hired before January 1, 2018 (TIER 1) who enroll in a City -provided
health insurance plan, the maximum monthly City -paid cafeteria and supplemental allowances for
each employee will be based on the type of health coverage selected (i.e., employee only, employee
plus one, or family) as shown below.
• Employee only coverage: Up to $1,426.12 per month to cover health, dental, and vision
premiums
• Employee plus one coverage: Up to $1,426.12 per month to cover health, dental, and vision
premiums
• Employee family coverage: Up to $1,546.98 per month to cover health, dental, and vision
premiums
Packet Pg. 111
15.b
For active employees hired on or after January 1, 2018 (TIER 2) who enroll in a City -provided
health insurance plan, the maximum monthly benefit allowance will be based on a benefit usage based
structure. Under this structure, the maximum City -paid monthly benefit allowance for each employee
will be based on the benefit coverage each employee elects (i.e., employee only, employee plus one, or
family). Under this plan, each benefit type (i.e., health, dental, and vision) will be looked at separately
when determining the maximum benefit allowance available to employees. The benefit usage based
maximum amounts for each benefit are tied to the lowest cost plans available to City employees who
reside in Santa Clarita. For 2018, these plans are PERS Select PPO for health, California Dental
Network for dental, and EyeMed for vision.
The maximum allowance for health will be:
Employee only coverage: $573.22 per month
Employee plus one coverage: $1,146.42 per month
Employee family coverage: $1,490.36 per month
The maximum allowance for dental will be:
Employee only coverage: $13.70 per month
Employee plus one coverage: $23.20 per month
Employee family coverage: $36.50 per month
The maximum allowance for vision will be:
Employee only coverage: $7.86 per month
Employee plus one coverage: $15.60 per month
Employee family coverage: $20.12 per month
Active employees hired prior to January 1, 2011, will receive a monthly taxable cash amount
of $1,016.58 less any applicable health, dental, and vision premiums. Active employees hired on or
after January 1, 2011, who are not enrolled in a City -provided health insurance plan, will receive a
monthly taxable cash amount of $286.60 less any applicable dental and vision premiums. This
amount is equal to half of the employee only rate for the lowest cost Ca1PERS' health insurance plan
available to City employees who reside in Santa Clarita. For 2018, this plan is PERS Select PPO.
Cafeteria, supplemental allowance, and taxable cash will be pro -rated for part-time, regular
employees.
Notwithstanding the language of this Resolution, if the amounts of SEIU benefits are different
than in a Memorandum of Understanding and/or Side Letter Agreement, these documents will govern
over the language of this Resolution.
Changes to future benefit contributions for active employees will be subject to City Council
approval.
SECTION 5. Effective January 2018, the retiree health care contribution for City Council
members and regular employees, both unrepresented and SEIU, hired prior to January 1, 2008 and
retiring from the City before January 1, 2012, will be a monthly medical benefit up to $1,016.58.
Effective January 2018, the retiree health care contribution for City Council members and regular
employees, both unrepresented and SEIU, hired prior to January 1, 2008 and retiring from the City on
or after January 1, 2012, will be a monthly medical benefit up to the employee plus one dependent
Packet Pg. 112
rate for the lowest cost health insurance plan offered by Ca1PERS. For 2018, this plan is Health Net
Salud Y Mas HMO. This monthly maximum rate will be $808.64 effective January 1, 2018. This
maximum amount includes the minimum employer health premium contribution under the Public
Employees' Medical and Hospital Care Act (PEMHCA). Retirees include City Council members,
regular unrepresented employees, and regular employees covered by the SEIU who left in good
standing from the City and retired from Ca1PERS within 120 days of leaving the City.
The actual amounts for each individual retiree are based on the costs of the City -provided
health insurance plan selected by the retiree, any applicable vesting schedules, and any applicable
provisions in the SEIU Memorandum of Understanding. The surviving spouses or other dependents
of retirees are only eligible for the Ca1PERS minimum contribution. Changes to future retiree
healthcare contributions will be subject to City Council approval. Notwithstanding the language of
this Resolution, if the amounts of SEN benefits are different than in a Memorandum of
Understanding and/or Side Letter Agreement, these documents will govern over the language of this
Resolution.
SECTION 6. All prior resolutions and parts of resolutions in conflict with this resolution are
hereby rescinded.
SECTION 7. The City Clerk shall certify to the adoption of this Resolution.
PASSED, APPROVED, AND ADOPTED this 12th day of December 2017.
MAYOR
ATTEST:
CITY CLERK
DATE:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF SANTA CLARITA )
15.b
I, Mary Cusick, City Clerk, of the City of Santa Clarita, do hereby certify that the foregoing
Resolution was duly adopted by the City Council of the City of Santa Clarita at a regular meeting
thereof, held on the 12th day of December 2017, by the following vote:
AYES:
COUNCILMEMBERS:
NOES:
COUNCILMEMBERS:
ABSENT:
COUNCILMEMBERS:
City Clerk
Packet Pg. 113
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