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Home My WebLink About2016-02-02 - AGENDAS - STUDY SESSION (2)CITY OF SANTA CLARITA City Council Planning Commission Parks, Recreation, and Community Services Commission Arts Commission Joint Study Session* Tuesday, February 2, 2016 5:30 P.M. Century Room, 1 st Floor, City Hall 23920 Valencia Blvd. Santa Clarita, CA 91355 AGENDA *Study Sessions are for the purpose of allowing the City Council, Commissioners, and staff to informally discuss and better understand major issues currently before the City. Pursuant to GC 54954.3 members of the public may directly address the legislative body concerning any item that has been described in the notice for the meeting. Following the presentation of the item the Mayor will inquire if any member of the public wishes to address the CouncillCommission on the item listed. Speakers will be given three (3) minutes to address the Council/Commission(s) on the item listed. Council/Commission(s) will not be taking comment on any other matter at this time. CALL TO ORDER ROLL CALL FLAG SALUTE ITEM 1 FISCAL YEAR 2016-2017 BUDGET — Each year the City goes through a budget process to develop the annual budget. This process takes approximately six months, typically beginning in January and culminating in June with the adoption of a balanced annual budget. The budget process involves the City Council, the Leadership Team, all City departments, and the community. RECOMMENDED ACTION: Receive the presentation on the state of the budget including the budget message and the City's fiscal status and outlook. ADJOURNMENT In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102.104 ADA Title f [) CERTIFICATION I, Kevin Tonoian, City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on January 28, 2016, between the hours of 9 a.m. and 5 p.m., the foregoing agenda was posted at City Hall. Kevin Tonft City Cler Santa Cla ita, Ca forma SACITY\CITY COUNCIL MTG RELATED ITEMS\Closed Session, Other Special Meetings, Study Session Agendas\20I6\Eebruary2, 2016 Study Session docx CITY OF SANTA CLARITA INTEROFFICE MEMORANDUM TO: Mayor Kellar and Members of the City Council Chair Ostrom and Members of the Planning Commission Chair Cruz and Members of the Parks, Recreation, & Community Services Commission Chair Rasmussen and Members of the Arts Commission i FROM: Kenneth W. Striplin, City Manager DATE: February 2, 2016 SUBJECT: FISCAL YEAR 2016-2017 BUDGET RECOMMENDED ACTION City Council; Planning Commission; Parks, Recreation, & Community Services Commission; and Arts Commission receive the presentation on the state of the budget, including the budget message and the City's fiscal status and outlook. BACKGROUND Each year the City goes through a budget process to develop the annual budget. This process takes approximately six months, typically beginning in January and culminating in June, with the adoption of a balanced annual budget. The budget process involves the members of the City Council Commissions, the Leadership Team, all City departments, and the community. Information on the budget process is being presented for review and discussion. KWS:SV:sk SABUDGET MANAGEMENT\Master Files\Annual Budget\FY 16-17 Budget\Presentations\4. Study Session Agenda Item memo 2-2-2016.doc h.� CITY OF SANTA CLARITA INTEROFFICE MEMORANDUM TO: Mayor Kellar and Members of the City Council Chair Ostrom and Members of the Planning Commission Chair Cruz and Members of the Parks, Recreation, & Community Services Commission Chair Rasmussen and Members of the Arts Conunission FROM: Kenneth W. Striplin, City Manager WAX DATE: February 2, 2016 SUBJECT: FISCAL YEAR 2016-2017 BUDGET RECOMMENDED ACTION City Council; Planning Commission; Parks, Recreation, & Community Services Commission; and Arts Commission receive the presentation on the state of the budget, including the budget message and the City's fiscal status and outlook. BACKGROUND Each year the City goes through a budget process to develop the annual budget. This process takes approximately six months, typically beginning in January and culminating in June, with the adoption of a balanced annual budget. The budget process involves the members of the City Council Commissions, the Leadership Team, all City departments, and the community. Information on the budget process is being presented for review and discussion. KWS:SV:sk SABUDGBT MANAGBMENTWaster PIles\Annual BudgeITY 16-17 BudgcAPresenlalionsA, Study Session Agenda Item memo 2-2-2016 doc Packet Pg. 2 7 E 0 Fiscal Year 2016-2017 Joint Budget Study Session City Council Planning Commission Parks, Recreation, and Community Services Commission Arts Commission Tuesday, February 2, 2016 Meeting Purpose E3 Provide an update on the state of the economy o Introduce the Fiscal Year 2016-2017 budget strategy and goals Review estimated General Fund revenues and base budget for the new Fiscal Year w -a Review the Budget Calendar 1 State of the City's Budget o General Fund Revenues are projected to increase o The City continues to maintain a healthy General Fund Operating Reserve AA SANTA CLARITA AL X kA HIGHEST GATING! � STANDARD&POOR'S RATINGS SERVICES State of the Economy o Continued declines in unemployment and increases in job growth o Increases in personal income o Growth and stabilization in consumption levels should result in positive impacts on consumer spending o Current state of the U.S. market is uncertain — serious one day losses in January shows continued risk o Global Economy 6 Santa Clarita's Budget Philosophy o The decisions made in good times are more important than decisions made during bad times o Always live below your means o Run a lean organization o Use conservative five-year projections o Employ full -cost recovery when setting fees o Diversify revenue o Use one-time money only for one-time expenses o When in doubt, contract out Fiscal Year 2016-2017 Budget Priorities o Santa Clarita 2020 ■ New facilities and services ■ Maintenance of existing City infrastructure o Increasing General Fund Operating Reserve to 20% 3 o The compilation of City Council goals and needs expressed by the community o Five-year focus o Includes existing work efforts such as new programs and facilities, and projects that sustain aging and existing infrastructure Increase GF Operating Reserve 20% 20 19 18 17 16 15 tK(0 ti °y0 4 Estimated General Fund Revenues Ptope+Sy Tarn {re++ $ales lex Property Tex Overhead Rafmbunuunenti Transrers In - Revenuestrom Sure Ogvelopmen{ Rornnvna Code fine F -.,hl w Fees r VLF TDT Other Rewnw Interesslntome Parks&Ret Real Property Transfer Tax I ILII II General Fund Base Budget PROS Transfers Out _ Contingency . City Attorney's Office Debt Services rspn Oepartmentnl. Communlq Development City Manager's Office dic Ssfcry Works 5 Next Steps o Council Committee Meeting: May 2 o Joint Budget Study Session: May 3 o Council Committee Meeting: May 9 o Planning Commission Meeting: June 7 o City Council Meeting (Public Hearing): June 14 E3 City Council Meeting (Adoption): June 28 A CITY OF SANTA CLARITA City Council/Planning Commission/ Parks, Recreation and Community Services Commission/Arts Commission Joint Study Session Tuesday, February 2, 2016 Call to Order: Mayor Kellar called the Study Session to order at 5:30 p.m. Roll Call Council: Planning Commission: Parks, Recreation and Community Services Commission: Arts Commission: Flag Salute: All Councilmembers were present. All Commissioners were present with the exception of Vice -Chair Burkhart and Commissioner Eichman. All Commissioners were present. All Commissioners were present, with the exception of Commissioners Choppe and Dow. Parks, Recreation and Community Services Commission Chair Cruz led the flag salute. ITEM 1 FISCAL YEAR 2016-2017 BUDGET — City Manager Ken Striplin provided an update on the state of the economy; introduced the Fiscal Year 2016-2017 budget strategy and goals; reviewed estimated General Fund revenues and base budget for the new Fiscal Year; and reviewed the Budget Calendar. Council and Commission members' comments included: the Castaic Animal Shelter; camera installation at the Skate Park; naming the future Pioneer Oil Refinery park; consideration of a winter event in Canyon Country; consideration of which Arts Master Plan action items can be implemented within the next fiscal year; contributions toward the Senior Center, an adult day care center, year round homeless services, parks facilities, and a transitional care unit; design of the future Via Princessa Extension; and the importance of Economic Development. Mayor Kellar indicated his interest in establishing a goal for increasing the General Fund Budget Reserve to 25% over the next several years. City Manager Ken Striplin discussed the 2020 Plan, a five-year plan document in which the City is entering the second year. SACITYWINUTES\2016Tebruary 2 2016 Study Session Notes.doc PUBLIC PARTICIPATION Addressing the Council and Commissions were Alan Ferdman, Christian Gadbois, and Bob Hoffa. ADJOURNMENT Mayor Kellar adjourned the Study Session at 6:28 p.m. Mary Cusick Deputy City Clerk SACITYWINUTES\2016\February 2 2016 Study Session Notes.doc