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Home My WebLink About2017-12-12 - RESOLUTIONS - FY 2016-17 AND 2017-18 BUDGET (2)RESOLUTION 17-104 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING THE BUDGETS FOR FISCAL YEARS 2016-2017 AND 2017-2018 WHEREAS, the City Council of the City of Santa Clarita (City) may authorize amendments to the Fiscal Year 2016-2017 budget; and WHEREAS, the City Council of the City may authorize amendments to the Fiscal Year 2017-2018 budget. NOW, THEREFORE, the City Council of the City of Santa Clarita does hereby resolve as follows: SECTION 1. The budget for the Fiscal Year, commencing July 1, 2016, and ending June 30, 2017, shall be amended to incorporate budget adjustments detailed in Exhibit A. SECTION 2. The budget for the Fiscal Year, commencing July 1, 2017, and ending June 30, 2018, shall be amended to incorporate budget adjustments detailed in Exhibit A. SECTION 3. All obligations and expenditures shall be incurred and made in the manner provided by and pursuant to State law and City ordinances, resolutions, and policies relative to purchasing and contract. SECTION 4. The City Clerk shall certify to the adoption of this Resolution. PASSED, APPROVED, AND ADOPTED this 12th day of December 2017. ATTEST: CITY CLERK DATE: --46-1 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss. CITY OF SANTA CLARITA ) I, Mary Cusick, City Clerk of the City of Santa Clarita, do hereby certify that foregoing Resolution No. 17-104 was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the 12th day of December 2017, by the following vote: AYES: NOES: ABSENT: COUNCILMEMBERS: McLean, Kellar, Smyth, Miranda, Weste COUNCILMEMBERS: None COUNCILMEMBERS: None 2 CITY CLERK Exhibit A CITY OF SANTA CLARITA Mid -Year Budget Adjustments - By Fund FY 2017-2018 1'• rnmxlimrw U 1."'r Rnvomrn Hodnva Fund Title 01wrating CIP Transfers Out Total Expend. Adjustments Revenue Transfers In Total Revenue Adjustments 100 General Fund $ 508,540 $ $ 4,187.129 $ 4,695,669 $ 1.351 480 $ 1.061.587 $ 2,413,067 100 Personnel Budget Adjustnients L2,211,820) (2211820 601 General Fund -Capital Projects ]49 000 149,000 25 669 25 669 Subtotal General Fund 1,703,280 149,000 4,187,129 2 632849 1,351,480 1,087 256 1438,736 106 Pension Liability Fund 2,218,929 2,218,929 7218929 7,218.929 201 HOME 2,500 2,500 203 CDBG 7.182 (82,222 (89,404) (99,009) (99,00 229 Misc, Federal Grants 44,265 44,265 44,265 44,265 230 Gas Tax 41.000 105J77 146,177 441,449 441.449 233 TDA Art 8 St & Rd 15,735 15,735 L740A35 1,740,435 238 TDA Art 3 Bikewa19 007 l9 007 259 Misc Grants 90,000 9000 0 90,000 90,000 260 Prop C LOCal Return 8,449 8 449 261 Prop ALocal Reftm 1.0186 10.186 262 Proe A Safe Park Bonds (250,000) (250,000) 264 Measure R Local Return 6,337 6,337 266 Measure M Local Return 148,136 148,136 301 Eastside C B&T District 38,a88 38,888 303 Valencia B&T District 911,571 911.571 305 Park Dedication (882,730) 882.730 306 Developer Fees 270,000 61,587 331587_ 401,932 401,932 309 Public Library 33.110 10,429 43.539 82,517 82,517 330 Public Education & Government 17,500 17.50 (30,000) (30,000 351 Drainage Benefit Assessment Area 2.219 2,219 354_ SCLD- AdValorem 15,000 15,000 356 Stormwater Utili ty Fund 44,486 59,911 104.3_97 357 Landsc a Maintenance District 130,600 70,000 89,201 289,801 358 Open Space Preservation District 2.000,000 203,218 2,203 218 359 Streetlights Maintenance -S cl Le 167,539 167.539 392 Redevelopment Obligation Ret. Fund 88,792 88,792 393 City Housing Successor A encu 126.949 126.949 700 Transit Fund 543,553 1.576 858 2,120,411 1.018 555 1 018 555 721 Self -Insurance Fund 1,242,917 1 242 917 1,000,000 ] 000 000 723 Facilities Fund (2,000.000) 2 000 000 (600,000 (600,000) Non -GF Wrsonnel Budget Adiushnents 392 763 (392,763) TOTAL $ 925,953 $ 306,778 $ 7,706,185 $ 8,938,916 $ 978,715 $ 7,706,185 $ 8,684,900 Exhibit A CITY OF SANTA CLARITA Mid -Year Budget Adjustments - Personnel FY 2017-2018 4 Expenditure Item No. Fund Title of Request Increase/Reason for Requesting Mid -Year Adjustment (Decrease) Update Personnel budget, move CalPERS Unfunded Accrued Liability 100 Personnel adjustments (2,211,820) (UAL) appropriation to a new fiord, and other position control maintenance. l 106 Personnel adjustments 2,218,929 Move CalPERS Unfimded Accrued Liability (UAL) appropriation to a new fund. Update Personnel budget, move CalPERS Unfunded Accrued Liability Non -GF Personnel adjustments (392,763) (UAL) appropriation to anew fiord, and other position control maintenance. I Total (385,654) 4 Exhibit A Mid -Year Budget Adjustments - Operating & Maintenance FY 2017-2018 Item No. Fund Account Account Title Mid -Year Adjustment Reason for Requesting Mid -Year Adjustment 1 100 4711.306 Transfer In from Dev Fees Fund 61,587 Transfer the balance of FY2016-17 5% fire admin fees 2 100 4711,721 Transfer In from Self Insurance 1,000,000 Transfer to General Fund from Workers Compensation excess reserve 3 106 Various funds Transfer In from Various Funds 2,218,929 To account for FY2017-18 CalPERS UAL payment 4 106 Various funds Transfer In from Various Funds 5,000,000 Transfer to Pension Liability Fund to establish reserve 5 601 4711.100 Transfer In from the General Fund 25,669 Transfer to General Fund Capital for SCSC pool replaster and Aquatics drainage clearance 6 723 4711 100 Transfer In from the General Fund (600,000) Adjust transfer to Facilities TOTAL - TRANSFERS IN S 7,706,185 1 306 5501.100 Transfer Out to the General Fund 61,587 Transfer the balance of FY2016-17 5% fire admin fees 2 721 5501.100 Transfer Out to the General Fund 1,000,000 Transfer to General Fund from Workers Compensation excess reserve 3 Various funds 5501 .106 Transfer Out to Pension Liability 2,218,929 To account for FY2017-18 CaIPERS UAL payment 4 Various funds 5501.106 Transfer Out to Pension Liability 51000,000 Transfer to Pension Liability Fund to establish reserve 5 100 5501.,601 Transfer Out to Gen. Fund Capital 25,669 Transfer to General Fund Capital for SCSC pool replaster and Aquatics drainage clearance 6 100 5501.723 Transfer Out to Facilities Fund (600,000) Adjust transfer from the General Fund TOTAL - TRANSFERS OUT $ 7,706,185 FY 2016-2017 Budeet Amendment Fund Account Account Ti Title Budget Amendment Reason for Requesting Budget Amendment Additional transfer to Facilities Fund 1 723 4711,100 Transfer In from the General Fund 6,200,000 TOTAL - TRANSFERS IN $ 6,200,000 1 100 5501.723 Transfer Out to Facil i ties Fund 6,200,000 Additional transfer from the General Fund TOTAL - TRANSFERS OUT S 6,200,000 Exhibit A CITY OF SANTA CLARITA Mid -Year Budget Adjustments - Operating & Maintenance FY 2017-2018 Item # De t. P Division Title Fund Title of Request q Mil -Year On-going Reason for Requesting Mid -Year Adjustment Title Adjustment Cost New position will provide support for training and development administration. With New Position - the increase in recruitments (500%) and internal trainings Facilitated (200%) by Human 1 CM -1 Human Resources GF Administrative Analyst 48,210 96,420 Resources, current administrative support is directed towards the recruitment functions This position will allow the Training Analyst the opportunity to pursue higher-level training analysis and program development for the organization. 2 CM -2 Public Education and Government PEG Public Television Space Renovation 17,500 - Open area enclosure to secure public television equipments. 3 CM -3 Administration GF Secretary (Part-time to Full-time) 22,050 44,099 Fully fiord the Secretary position from40% to 100% FTE. CM TOTAL 87,760 140,519 Annexation Processing Estimated cost for two annexations, funds are needed for mapping, economic studies, 4 CD -1 Planning GF Services 33,663 LAFCO application Fees(EOS), Sphere oflnfluence amendment, and survey/outreach efforts. The City and the County are coordinating efforts to locate a large animal evacuation 5 CD -2 Community GF Large Animal Evacuation 58,000 center in the Santa Clarita area. In previous emergencies, large animals have been Preservation Center (City Share) evacuated to locations far from Santa Clarita. This effort wil I result in faster evacuations of large animals much closer to the City boundary. Senior Center CDBG Reduce grant funding for SCV Comm on A (4,905) - Reduce grant funding for Carousel Ranch CDBG Project Special Children of (975) _ Th e City's 2017-18 Annual Action Plan was brought before the City Council with 6 CD -3 the Vallev Pro am proposed allocations based on prior year estimates due to the late release from HUD. These adjustments are requested to account for the decrease in CDBG funding. There is Vocational Training Reduce grant finding for Prouram-CR CDBG Readv to Work Pro am (455) - a corresponding decrease in revenue. Transporting Hope- CDBG Reduce grant finding for Bovs & Girls Club Trans orti Ho e (847) 7 CD -4 Communty GF Litter and Debris Removal 17,000 17,000 For encampment clean-up. Preservation CD TOTAL 101,481 17,000 8 PW -1 Various Locations GF Janitorial Services 48,000 _ This request will fund the janitorial services contract, the proposed increase is attributed to the increase instate minimum wage effective Jan. ], 2018 City Council awarded a four-year contract for citywide street sweeping to Clean Sweep 9 PW -3 Stormwater SWF Street Sweeper - One-year 44,486 _ Environmental in 2013 The agreement included a one-year extension. Clean Sweep Maintenance contract extension Environmental submitted a proposal for a one-year extension, which was agreed upon by the City 10 PW -4 Street Maintenance Gas Tax Automotive Equipment 41,000 - Replacement ofvehicle#187. The City Council approved the purchase of the site for the Future Canyon Country 11 PW -5 CCCC Maintenance GF Maintenance of the newly 50,000 _ Community Center at the September 26 meeting. The site will temporarily be occupied acquired building by the current tenants and later be demolished.. The property will need to be maintained tntil it is demolished and construction begins - Parking Establish Base Budget For the The Newhall Parking Structure is currently in the construction stage. The new structure 12 12 PW -6 Structure GF Newhall Parking Structure 11,025 44,100 has an anticipated completion date of early 2018.Once completed, the structure will need to be maintained. FY 17-18 request is for three months operation. 13 PW -7 Building &Safety GF Expedite Plan Check Services 100,000 Building & Safety has a Funding need for additional contractual services due to increased construction activity, Cost will be paid by the customers. PW TOTAL 294,511 44,100 GF Convert 4 PTS Pre -School 29,092 58,184 Teacher to 65% FTE This request is to convert 4 primetime preschool teachers from 1000 PTS hours to 1352 GF Pre -School Teacher (G-18) 81,388 162,776 hcurs- This would allow consistency in teachers who have already participated and 14 RC -1 Child Development benefited from City trainings, including Harrassment Training, CPR/FA, and City's GF Pre-school Teacher (42,364) (84,728) policies and procedures. This would reduce turnover and would provide consistency in (PTS 1,308 hrs) curriculum flow. Request has a partial expenditure offset, GF Pre -School Teacher (9,932) (19,864) (PTS 282 hrs) RCS TOTAL t 29,092 58,184 Item# Dept Division Title f Fund Title of Request Title Mid -Year Adjustment On-going Cost Reason for Requesting Mid -Year Adjustment 15 NS -1 Public Library Pub Valencia Library Fire Alarm Lib Replacement 33,110 - This request would replace the fire alarm system at the Valencia Library, The sewer line for the aquatics building at Santa Clarita Park would not drain, causing 16 NS -2 Parks Facility GF Santa Clarita Park Aquatic 19,500 the sewer to back up into the locker rooms. The sewer line could not be mechanically Maintenance Building Sewer Line Repair cleared due to significant blockage and repair was required including excavation and Te lacementofa ortion ofthe sewer line. 17 NS -3 SCSC Maintenance GF Santa Clarita Sports Complex 25,000 - This request would fund new iron deck support, a new slide, new water valve, and Activity Pool Play Structure replace the fiberglass roof at the activity pool. Fluorescent Tube Recycle This request supports the safe disposal of Household Hazardous Waste (14HW) light GF Box 3,000 - tubes., Contract with Franchise Hauler does not at low for hazardous waste disposal. City most purchase the services of proper disposal of the light tubes. Thi%request prepares illegally dumped mattresses for disposal. Contract with GF Bed Bug Eradication 1,000 _ Residential Franchise Waste Hauler does not allow for bio -hazard waste. Bed bugs are cmnsmdcW a bio -hazard as they carry blood in their systems. The bed bugs are attached to the mattresses and most be treated by a professional prior to service by the hauler. This. request promotes non -motorized transportation through a public art bike rack GF Public Art Feature 5,000 _ located at the new C4. Having public art that serves as a functional location to store bicycles wi II encourage the public to use bicycles rather than automobiles to public localiord. Env Sery Program - 18 NS -4 C&D Forfeit This request funds second year of program to educate 5th & 6th graders on recycling and (Revenue Offset) cealogy Bridgeport Elementary, Leona H. Cox Community Elementary, Mint Canyon GF Discovery Cube Eco Classes 10,000 Cosmxt�ty Elementary, Mitchell Community Elementary, North Park Elementary School, Pico Canyon Elementary, and Pinetree Community Elementary Schools participated in the FY 16-17 program The Discovery Cube organization will choose the number ofschools based on interest and funding, Multi -Family Complex This request continues the support of survey performed by providing additional ongoing GF Diversion 10,000 - nutreach& signage. Outreach will include brochures, Flyers, magnets, and recycling bins and other materials to be provided to multi -family tenants, Thus request helps support the reduction orillegal dumping in SCV through outreach and Education & Outreach Illegal sflpiage, Staff have been notified by the Residential Franchise Waste Hauler that GF Dumping 18,000 Illegally dumped waste has been rising over the past 5 years by almost 750%. City staff received 717 requests in 2016 for illegally dumped items. The education and outreach are designed to promote programs that deter illegal dumping. TR Local Bus 241,140 241,140 This request is for Transit Services and Contract/Admin Fees for MV Transportation dub to the CPI Contractual Adjustment TR Dial ARide 70,68 0 70,680 19 NS -5 Transit +2.74% for Administration, Vehicle Maintenance and Operations (August CPI for the TR Commuter Services 94,801 94,801 LA-Riverside-Ortings County) +2.9196 for Fuel PPI (August PPI rate for LA -Riverside -Orange County PPI index for finished goods) TR Contract Admin Fees 136,932 136,932 This.request is to increase FY17-18 Reserve Project for Zone T-2 funding, The $20,000 LMD Zone T2 LMD Reserve Project Exp. 50,000 - orthis request is for design work during the current FY to expedite reserve project Old Orchard . . com[lvctiran in FYI 8-19. The remaining $30,000 will fund the completion of median reftrbishttrenl worksle Avenida Cappeln. LMD Zone 21 LMD 2017 Placenta Fire Slope 10600 This request is to address the replanting ofslopes damaged during the 2017 Placenta 20 NS -6 GVRResidential Damage , Fire. LMD Zone 29 LMD Landscape Maintenance - 5,000 5,000 Thus request is to support new landscape maintenance slopes areas adjacent to the Villa Metro Slope Areas Soledad Canyon Paseo Bridge at Villa Metro. LMD Zone T69 Additional Landscape LMD 65,000 65,000 This request is to support additional landscape improvements being turned over by the West Hills Improvements in new zone developer for LMD maintenance in zone T69. NS TOTAL 798,763 613,553 Council Contingency Land Acquisition - Drayton GF (11,478) - 21 ND -1 Property This request is to transfer funds froin mine Contingency account to ful I fund the ND -Administration Land Acquisition - Drayton GF 11,478 _ aeosilion of Assessor's Parcel Number 2836-030-044. Property ND TOTAL i 21 TOTAL OPERATING 1,311,607 873,356 Personnel Adjustments GRAND TOTAL $ (385,654) 925,953 (385;654)j� $ 487,702 1 Exhibit A CITY OF SANTA CLARITA Mid -Year Budget Adjustments - Capital Improvement Program FY 2017-2018 Item # Dept Project Name Project NLd-Year project Statin Reason for Requesting Mid -Year Adjustment NumberTitle Number " Request Prop APk Bond (250,000) Conceptual 1 PW Via Princessa Park Development P 53036 Funding swap, grant funds will be used for construction Dev Fee 250,000 Design Conceptual Adjust CDBG finding per 2017-18 Annual Action Plan End demeul 2 PW Universal Demo Project P4018 CDBG (82,222) revenue from the Department of Housing (HUD) is lower than original Design estimate. 3 PW Canyon Cow Communi y try Ty F3020 Facilities (2,000,000) ... Swap funding of land acquisition from Facilites Fund to Open Space Center Design Preservation District Fwd. OSPD 2,000,000 This new grant funding will be used to hire a consultant that will Systemic Safety Analysis Report Misc Gant 90,000 conduct a citywide analysis of pedestrian and bicycle collisions to 4 PW Program C0053 New Project identify high-risk roadway characteristics for pedestrians and cyclist,. TDA Art.3 10,000 create a prioritized project list ofsystemic countermeasures to address the issues, and provide guidance for future projects. This project will address maintenance needs for seven bridges M0127 Fed Grant 44,265 identified in the 2015 and 2016 Bridge Preventative Maintenance Program(BPMP) Certification Letters: Festividad Drive, Decoro 5 PW 2017-18 Bridge Preventative Drive, Haskell Canyon, Bouquet Canyon Road, Rodgers Drive, Soledad Maintenance Program - Design New Project Canyon Road and Atwood Boulevard. The BPMP is consistent with the City's commitment to address necessary repairs to maintain the integrity M0127 TDA Art, 3 5,735 of the City's infrastructure. Making necessary repairs will extend the useful life expectancy ofthe bridges. Santa Cl arita Sports Complex 6 NS Activity Pool Repairs -Activity M3033 GFCap 149,000 New Project This request will fund the replaster, pool tile, drain repair, and step Pool Re taster repair at the Activity Pool. Fire Station 150 Median Dev Fee This request will fund the median modification along Golden Valley 7 PW Modification M3034 (Fire Fees) 20,000 New Project Road at Fire Station#150 to allow emergency vehicles to turn left out o the station driveway. 8 PW Paseo Bridge Stairs S1049 LMD 70,000 New Project This project will build additional paseo bridge stairs at the bridge in West Creek/West Hills at Copper Hills and West Creek Dr. 8 TOTAL CIP 306,778