HomeMy WebLinkAbout2018-01-09 - AGENDA REPORTS - REGULAR MTG MIN (2)CITY OF SANTA CLARITA
City Council
Regular Meeting
Joint Meeting with
Board of Library Trustees
Successor Agency to the former Redevelopment Agency
Hereinafter the titles Mayor, Mayor Pro 1 em, Councilmember, City Manager, City Attorney, and City
Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President,
City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary
Tuesday, December 12, 2017
—Minutes—
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INVOCATION
Councilmember Smyth provided the invocation.
CALL TO ORDER
Mayor Weste called the Regular Meeting to order at 6:36 p.m.
ROLL CALL
All Councilmembers were present.
FLAG SALUTE
Councilmember Smyth led the flag salute.
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City Council Chambers
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further
information that may be needed. Council will also discuss each individual item during the course
of the meeting with the exception of the Consent Calendar, which may be approved in its entirety
by one motion, unless there is a request to pull an item for discussion. No action will be taken on
public agenda items during the Executive Meeting.
APPROVAL OF AGENDA
Motion by Smyth, second by Kellar, to approve the agenda, pulling Item 15 for Council
comment and staff presentation, and Items 13 and 14 for a separate vote.
RESULT: APPROVED AGENDA
PUBLIC PARTICIPATION
One written comment card was received by Doug Fraser regarding mobile home rent increases
and appreciation of the new rules.
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STAFF COMMENTS
There were none.
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
Councilmember Smyth invited all to attend the City of Santa Clarita's 30th Anniversary
celebration on December 15, 2017, at City Hall.
Councilmember Kellar commented on attending Triumph Foundation fundraiser held at Route
66 recently, where money was raised to help people with spinal cord injuries.
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Mayor Pro Tem McLean commented on attending a West Ranch Town Council meeting on
APPROVED [UNANIMOUS]
December 6 to learn about issues on that area of the community; commented on attendance at the
Bob Kellar, Councilmember
Mayor's Round Table on December 8, along with Councilmember Miranda, where the future of
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transportation and the upcoming Olympics was discussed; announced that on December 13, she
Smyth, Weste, Kellar, McLean, Miranda
will attend the Safe Clean Water Stakeholders Advisory Committee meeting as an Alternate,
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which is initiative to fund regional stormwater capture programs, and will continue to advocate
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on behalf of the City so that residents will not pay double tax for stormwater; and announced that
the Friends of the Library are looking for new members to join, and if interested, visit
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santaclaritalibrary. com
Mayor Weste invited all to view art and photos at the 30th Anniversary celebration on
December 15, 2017, in the Century Room.
CONSENT CALENDAR
RESULT:
APPROVED [UNANIMOUS]
MOVER:
Bob Kellar, Councilmember
SECONDER:
Bill Miranda, Councilmember
AYES:
Smyth, Weste, Kellar, McLean, Miranda
ITEM 1
APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval
RECOMMENDED ACTION: City Council approve the minutes of the November 28, 2017,
Special Meeting.
ITEM 2
APPROVAL OF REGULAR MEETING MINUTES — The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the November 28, 2017,
Regular Meeting.
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ITEM 3
READING OF ORDINANCE TITLES
Government Code Section 36934 requires that all ordinances be read in full prior to Council
taking action on the ordinance. By listing the ordinance title on the Council agenda, Council
may determine that the title has been read.
RECOMMENDED ACTION:
City Council determine that the titles to all ordinances which appear on this public agenda have
been read and waive further reading.
ITEM 4
SANTA CLARITA 2018 LEGISLATIVE PLATFORM c
On November 20, 2017, the City Council Legislative Committee reviewed the draft platform and v
recommends that the City Council adopt the Santa Clarita 2018 Legislative Platform. This
document will provide guidance to staff on legislative and regulatory issues of interest to the
City Council and assist staff in conducting legislative advocacy at the federal and state levels. c
RECOMMENDED ACTION: v
City Council accept the recommendation of the City Council Legislative Committee and adopt a
the Santa Clarita 2018 Legislative Platform. o
ITEM 5
FEDERAL LEGISLATION: S. 1993 & H.R. 4086
United States Senator Dianne Feinstein (D -CA) and United States Representative Adam Schiff
have introduced legislation (S. 1993 and H.R. 4086) to expand the Santa Monica Mountains
National Recreation Area to include portions of the Rim of the Valley Corridor. It is
recommended that the City Council support S. 1993 (Feinstein) and HR 4086 (Schiff).
RECOMMENDED ACTION:
City Council:
1. Adopt the Legislative Committee's recommendation to support S. 1993 (Feinstein) and H.R.
4086 (Knight).
2. Transmit position statements to Senator Dianne Feinstein, Representative Adam Schiff,
Representative Steve Knight, Senator Kamala Harris, members of applicable congressional
committees, other Members of Congress, administration officials and interested
organizations, as appropriate.
Mayor Weste commented that Senator Feinstein introduced S. 1993 and Representative Schiff
introduced HR 4086, along with Senator Knight' support of the Rim of the Valley, and when
approved, both the Rim of the Valley and the City's open space will be a tremendous benefit for
the protection of the Santa Clarita Valley.
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ITEM 6
FEDERAL LEGISLATIVE ADVOCACY SERVICES: KADESH AND ASSOCIATES LLC
AND JAMISON AND SULLIVAN, INC.
The City of Santa Clarita retains two Washington, D.C. based federal advocacy firms, Kadesh
and Associates LLC and Jamison and Sullivan, Inc., to assist the City in advocating against
efforts to site a large-scale sand and gravel mine in Soledad Canyon. The City Council is
requested to authorize an extension of professional services contracts with Kadesh and
Associates LLC and Jamison and Sullivan, Inc., for the period of January 1, 2018, to June 30,
2018.
RECOMMENDED ACTION
City Council
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1. Award contracts for the continuation of professional services with Kadesh and Associates
LLC and Jamison and Sullivan, Inc., for the period of January 1, 2018 through June 30, 2018, v
in the amount of $60,000 for each firm, resulting in a total amount of $120,000.
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2. Authorize the City Manager or his designee to execute contracts and associated documents, o
subject to City Attorney approval. v
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ITEM 7
AWARD SERVICE CONTRACT FOR LANDSCAPE MAINTENANCE FOR LANDSCAPE N
ZONES T-65 (FAIR OAKS RANCH), T -65A (THE RANCH AT FAIR OAKS), AND T-33
(CANYON PARK)
Consideration of a maintenance service contract for LMD Zones including Fair Oaks Ranch, The o
Ranch at Fair Oaks, and Canyon Park.
RECOMMENDED ACTION: 2
City Council: s
1. Award a two-year contract to Stay Green Inc. to provide maintenance services for Landscape
Maintenance District Zones T-65 (Fair Oaks Ranch), T -65A (The Ranch at Fair Oaks), and
T-33 (Canyon Park) in an annual amount of $165,000, and authorize expenditures for as -
needed work in the annual amount of $24,750, for a total two year contract amount not to
exceed $379,500.
2. Authorize the City Manager or designee to execute all contracts and associated documents, or
modify the awards in the event other issues of impossibility of performance arise, contingent
upon the appropriation of funds by the City Council in the annual budget for such Fiscal
Year, and execute all documents subject to City Attorney approval.
3. Authorize the City Manager or designee to execute up to three additional one-year renewal
options not to exceed the bid amounts, plus the appropriate Consumer Price Index
adjustment, upon request of the contractor.
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ITEM 8
APPOINTMENT TO THE BOARD OF LIBRARY TRUSTEES
Consideration of appointment to the Santa Clarita Board of Library Trustees.
RECOMMENDED ACTION:
City Council adopt a resolution reappointing Councilmember Marsha McLean to the Santa
Clarita Board of Library Trustees for a three-year term, expiring June 30, 2020.
Adopted Resolution No. 17-102
ITEM 9
AWARD CONTRACTS TO MOTORCOACH INDUSTRIES AND GILLIG CORPORATION
FOR THE PURCHASE AND DELIVERY OF COMMUTER AND LOCAL BUSES
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Award contracts to MCI and Gillig for the purchase and delivery of three CNG powered
commuter buses and six CNG powered local buses.
RECOMMENDED ACTION:
City Council:
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1. Authorize the City Manager or designee to execute a contract with Motor Coach Industries
for the purchase of three (3), 45 -foot Compressed Natural Gas (CNG) powered buses, in an
amount not to exceed $2,475,521, or modify the award in the event issues of impossibility of
performance arise, subject to City Attorney approval.
2. Authorize the City Manager or designee to negotiate and execute a contract with Gillig
Corporation for the purchase of six (6), 40 -foot CNG buses, in an amount not to exceed
$3,574,863, or modify the award in the event issues of impossibility of performance arise,
subject to City Attorney approval.
ITEM 10
INTELLIGENT TRANSPORTATION SYSTEMS PHASE VII, PROJECT C0052 - AWARD
DESIGN CONTRACT
This project will implement the next generation of Intelligent Transportation Systems
Technologies to better manage traffic operations during events and incidents using state-of-the-
art technology to enhance everyday operations. The technologies include bicycle detection, fiber
optic gap closure, controller upgrades, signal synchronization, enhanced detection, and dynamic
message signs. The project will be integrated into the City's Traffic Management Center and
share information with the County's Information Exchange Network.
RECOMMENDED ACTION:
City Council:
1. Award the design contract to Kimley-Horn and Associates, Inc., for the Intelligent
Transportation System Phase VII, Project C0052 in the amount of $382,116, and authorize a
contingency in the amount of $38,212, for a total contract amount not to exceed $420,328.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney
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approval.
ITEM 11
2016-17 HIGHWAY SAFETY IMPROVEMENT PROGRAM FOR SECO CANYON ROAD
AND GARZOTA DRIVE TRAFFIC SIGNAL MODIFICATION, PROJECT C4014 - AWARD
CONSTRUCTION CONTRACT
This project will modify the traffic signal at the intersection of Seco Canyon Road and Garzota
Drive to provide protected left -turn phasing for northbound and southbound movements. This
project will also install Americans with Disabilities Act compliant pedestrian ramps and upgrade
both traffic signal equipment and infrastructure.
RECOMMENDED ACTION: c
City Council: v
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1. Approve the plans and specifications for the 2016-17 Highway Safety Improvement Program
for Seco Canyon Road and Garzota Drive Traffic Signal Modification, Project C4014. c
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2. Award the construction contract to Comet Electric, Inc., in the amount of $183,929 and
authorize a contingency in the amount of $18,393, for a total contract amount not to exceed
$202,322.
Authorize the transfer of $20,000 in General Fund -Capital from the Skate Park Expansion
Joints Project expenditure account M3031601-5161.001 to expenditure account C4014601-
5161.001.
4. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
ITEM 12
CANYON COUNTRY COMMUNITY CENTER, PROJECT R3007 - AWARD
STORMWATER INFILTRATION SYSTEM DESIGN CONTRACT
This item will award a contract for the design of an underground Regional Stormwater
Infiltration Best Management Practice System and all associated structures and supporting
facilities for a proposed community center in Canyon Country.
RECOMMENDED ACTION:
City Council:
1. Award the Regional Stormwater Infiltration Best Management Practice System design
contract to Psomas for the Canyon Country Community Center, Project R3007, in the
amount of $176,550, and authorize a contingency in the amount of $26,500, for a total
contract amount not to exceed $203,050.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
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Item 13 was moved to Items Pulled for a Separate Vote.
Item 14 was moved to Items Pulled for a Separate Vote
ITEM 15
FISCAL YEAR 2017-2018 MID -YEAR BUDGET ADJUSTMENTS
As the organization approaches the middle of the fiscal year, it is standard procedure to perform
a mid -year review of the City's budgetary and financial position to ensure any deviations from
the initial budget projections are proactively addressed. Staff also reviews requests for
appropriations to address new priorities that are unfunded or under -funded. v
RECOMMENDED ACTION: a
City Council and City Council acting as Successor Agency to the Former Redevelopment c
Agency of the City of Santa Clarita: v
1. Adopt a resolution amending the budgets for Fiscal Years 2016-2017 and 2017-2018.
2. Adopt a resolution amending the classification plan and salary schedules, and for providing
changes to benefit contributions for employees and retirees of the city.
Administrative Services Director Carmen Magana presented a staff report.
Mayor Pro Tem McLean commented regarding the gas tax fund revenue increase and inquired if
the City would be required to return the funds if SB 1 is repealed. City Manager Ken Striplin
commented that a budget adjustment would be requested if necessary to reflect what is
happening at the State level.
Councilmember Smyth requested and Mayor Pro Tem McLean concurred that legislative staff
review the measure to see if there would be a claw back of funds should SB 1 be repealed.
Adopted Resolution Nos. 17-104 and 17-105
ITEM 16
CHECK REGISTER NO. 24
Check Register No. 24 for the Period 10/27/17 through 11/09/17 and 11/16/17. Electronic Funds
Transfers for the Period 10/30/17 through 11/10/17.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register No. 24.
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ITEMS PULLED FOR A SEPARATE VOTE.
Mayor Weste recused herself from voting on these items due to the proximity of her property to
the subject matter.
ITEM 13
PLACERITA RANCH EIR CONTRACT
Award contract for Placerita Ranch (Ravello) Environmental Impact Report consultant.
RECOMMENDED ACTION:
City Council award a contract to Michael Baker International in the amount of $257,345, plus a
10% contingency of $25,735 for a total contract cost of $283,080, and authorize the City
Manager to execute the contract and associated documents subject to City Attorney approval.
RESULT: APPROVED [4 TO 01
MOVER: Cameron Smyth, Councilmember
SECONDER: Bob Kellar, Councilmember
AYES: Cameron Smyth, Bob Kellar, Marsha McLean, Bill Miranda
RECUSED: Laurene Weste
ITEM 14
PARKING IN OLD TOWN NEWHALL
With the continued revitalization and development of Old Town Newhall, and in keeping with
the vision of the Old Town Newhall Specific Plan, there is a need for a plan to create and fund
additional parking facilities. Based on Council direction and input from the public, new parking
standards will be implemented in the Urban Center Zone (Main Street area) and a Parking in
Lieu Fee will be implemented.
RECOMMENDED ACTION:
City Council:
1. Adopt the Negative Declaration prepared for the project;
2. Conduct a second reading and adopt an ordinance entitled: "AN ORDINANCE OF THE
CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, APPROVING
MASTER CASE 17-027, CONSISTING OF SPECIFIC PLAN AMENDMENT 17-001
(ZONING AMENDMENT), AMENDING THE OLD TOWN NEWHALL SPECIFIC
PLAN;"
Conduct a second reading and adopt an ordinance entitled: "AN ORDINANCE OF THE
CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, ADDING
CHAPTER 17.51.010(G) OF TITLE 17 OF THE SANTA CLARITA MUNICIPAL CODE
CONCERNING THE ESTABLISHMENT OF A PARKING IN LIEU FEE APPLYING TO
THE URBAN CENTER ZONE OF THE OLD TOWN NEWHALL SPECIFIC PLAN
AREA;" and
4. Adopt a resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SANTA CLARITA, CALIFORNIA, ESTABLISHING THE PARKING IN LIEU FEE
AS REQUIRED BY CHAPTER 17.51.010(G) OF THE SANTA CLARITA MUNICIPAL
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CODE."
RESULT: APPROVED [4 TO 0]
MOVER: Cameron Smyth, Councilmember
SECONDER: Bob Kellar, Councilmember
AYES: Cameron Smyth, Bob Kellar, Marsha McLean, Bill Miranda
RECUSED: Laurene Weste
Adopted Resolution No. 17-103
Adopted Ordinance Nos. 17-15 and 17-16
PUBLIC HEARINGS
ITEM 17
FIRST READING OF AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
SANTA CLARITA, CALIFORNIA, ADDING SECTION 17.38.075 OF CHAPTER 17.38 TO
TITLE 17 OF THE SANTA CLARITA MUNICIPAL CODE ESTABLISHING A SENIOR
MOBILEHOME PARK OVERLAY ZONE
The City Council will consider the adoption of a Senior Mobilehome Park Overlay Zone.
RECOMMENDED ACTION:
City Council:
1. Conduct a Public Hearing;
2. Provide direction on the percentage of senior units to be maintained in senior mobilehome
parks; and
3. Approve Master Case No. 17-039, and introduce and pass to second reading an ordinance
entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA
CLARITA, CALIFORNIA, ADDING SECTION 17.38.075 OF CHAPTER 17.38 TO TITLE
17 OF THE SANTA CLARITA MUNICIPAL CODE ESTABLISHING A SENIOR
MOBILEHOME PARK OVERLAY ZONE."
Mayor Weste opened the public hearing.
City Clerk Mary Cusick announced that all notices required by law have been provided.
Housing Program Administrator Erin Lay presented information on the Senior Mobilehome
Overlay Zone proposal.
Addressing the Council in support was Ruth Abejon and Carol Fish.
Mayor Weste closed the public hearing.
Councilmember Kellar requested that staff respond to issues raised by the speakers and City
Manager Ken Striplin responded that staff will reach out to Ms. Abej on.
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Council commented regarding community preservation issues and requested that staff address
these issues.
Mayor Weste requested that City Attorney Joseph Montes highlight the potential consequences
of the different options of 80%, 90%, and 100% senior -only housing and Mr. Montes responded
that an 80% requirement is the floor that is required by federal law for senior housing, which
preserves the status quo of the three parks. If 90% is chosen, then the next set of leases would
need to only go to at least one senior resident occupying the space until the 90% threshold is
achieved. If 100% is chosen, then all leases going forward would need to have at least one
resident aged 55 or older; however a consequence would be if a non -senior lives with a senior
and the senior moves out, the non -senior would not be able to continue to live there.
Council concurred that their preference is for the 90% compromise and Councilmember Kellar
made a motion to approve the recommended action with a 90% senior mobilehome overlay zone
Mr. Montes indicated that the copy of the 90% Ordinance in the agenda packet was missing one
sentence on page two of Exhibit B attached to the 90% ordinance, handed out, and read the
missing sentence from section E, which states: "The park owner shall provide notice to the City
when a new lease is signed and shall certify that the lease complies with the requirements of
Subsection (D) herein."
Councilmember Kellar made an addition to his motion to include the additional sentence above
into the ordinance.
RESULT: ADOPTED AS AMENDED [UNANIMOUS]
MOVER: Cameron Smyth, Councilmember
SECONDER: Marsha McLean, Mayor Pro Tem
AYES: Smyth, Weste, Kellar, McLean, Miranda
PUBLIC PARTICIPATION II
There was none.
ADJOURNMENT
Mayor Weste adjourned the meeting at 7:22 p.m.
ATTEST:
CITY CLERK
MAYOR
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