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Home My WebLink About2018-01-23 - AGENDAS - REGULAR (2)CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING Tuesday, January 23, 2018 6:00 PM City Council Chambers 23920 Valencia Blvd. Santa Clarita, CA 91355 AGENDA Joint Meeting with Board of Library Trustees How to Address the City Council Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk's Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours. These writings or documents will also be available for review at the meeting. INVOCATION Kellar CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA AWARDS AND RECOGNITIONS Recognize Don Fleming as a founding member of Santa Clarita Valley Economic Development Corporation Proclaim January 2018 as Homeowners' Exemption Awareness Month PRESENTATIONS Parks, Recreation, and Community Service Commission Goals Annual Update of the Santa Clarita Valley Economic Development Corporation PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Page 2 PUBLIC HEARINGS SANTA CLARITA LANDSCAPE AND LIGHTING DISTRICT ANNEXATION NO. 2018-1 PUBLIC HEARING - Public Hearing related to Annexation No. 2018-1 for the purpose of annexing specific parcels throughout the City, including the Needham Ranch and Newhall Crossings Projects, into Santa Clarita Landscape and Lighting District No. 1. RECOMMENDED ACTION: City Council: 1. Conduct a public hearing and open and review ballots. 2. Adopt a resolution approving the Engineer's Report for annexing parcels including the Needham Ranch Project, Master Case Nos. 16-042 (Newhall Crossings), 16-077 (Starbucks on Newhall Ranch Road), 16-132 (Black Bear Diner), 17-165 (Eternal Valley Memorial Park), and various commercial and residential parcels into Landscape and Lighting District No. 1 Zone 28 (Newhall), Zone 2008-1 (Major Medians) and Streetlight Maintenance District (SMD), if no majority protest exists, and order levies beginning Fiscal Year 2018-19. If a majority protest exists, no action will be required. CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 2. APPROVAL OF SPECIAL MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the January 9, 2018 Special Meeting. 3. APPROVAL OF REGULAR MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the January 9, 2018 Regular Meeting. Page 3 4. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 5. SECOND READING OF AN ORDINANCE PERTAINING TO LIBRARY TRANSITION - Second reading and adoption of an ordinance pertaining to Santa Clarita Public Library (SCPL) transition. RECOMMENDED ACTION: City Council adopt an Ordinance entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING SANTA CLARITA MUNICIPAL CODE SECTIONS 2.75.030 AND 2.75.040 TO ADD CERTAIN LIBRARY CLASSIFICATIONS TO THE PERSONNEL SYSTEM BUT EXCLUDE THE CITY LIBRARIAN AND PTS LIBRARY AIDE FROM THE COMPETITIVE SERVICE." 6. CALIFORNIA PUBLIC UTILITIES COMMISSION RESOLUTION: SOUTHERN CALIFORNIA GAS COMPANY - The California Public Utilities Commission proposes a resolution, which orders the Southern California Gas Company to implement an emergency moratorium on new and commercial and industrial customer gas connections from January 11, 2018, until further action by the Commission, or March 31, 2018, whichever is earlier. It is recommended that the City Council oppose the proposed moratorium. RECOMMENDED ACTION: City Council oppose the proposed California Public Utilities Commission Resolution G- 3536, related to imposing a moratorium on Southern California Gas Company, and transmit position statements to the California Public Utilities Commission and Santa Clarita's state legislative delegation. 7. CONTRACT EXTENSION WITH THE SANTA CLARITA VALLEY ECONOMIC DEVELOPMENT CORPORATION - This item would approve a contract extension for the Santa Clarita Valley Economic Development Corporation (SCVEDC) to continue the City's financial contribution to the SCVEDC's business attraction and retention activities for three additional years. RECOMMENDED ACTION: City Council: 1. Authorize expenditures for the renewal of support for the Santa Clarita Valley Economic Development Corporation for three consecutive Fiscal Years (FY 2018-19, FY 2019-20, and FY 2020-21), in the amount of $200,000 annually. 2. Authorize the City Manager or his designee to negotiate and execute a three-year renewal agreement with the Santa Clarita Valley Economic Development Page 4 Corporation, subject to City Attorney approval. 8. APPROVAL OF REAL PROPERTY PURCHASE OF 0.24+/- ACRES IN THE CITY OF SANTA CLARITA; LOS ANGELES COUNTY ASSESSOR'S PARCEL NUMBER 2831-018-028 - Purchase of real property, 0.24 +/- acres of land with a 4,598 square foot building in the City of Santa Clarita. RECOMMENDED ACTION: City Council: 1. Approve the purchase of real property, 0.24 +/- acres of land with a 4,598 square foot building in the City of Santa Clarita; County of Los Angeles, Assessor's parcel number 2831-018-028, at a total cost of $1,425,000; which includes the property purchase price of $1,400,000 and $25,000 for title, escrow, taxes and due diligence costs. 2. Appropriate $1,425,000 from the Public, Educational, and Governmental (PEG) Fund Balance (Fund 330) to Expenditure Account 12205-5201.004, for the purchase of the property and due diligence costs. 3. Authorize the City Manager, or designee, to execute all documents, subject to City Attorney approval. 9. 2018 COMMUNITY SERVICES AND ARTS GRANTS - For approximately 28 years, the City of Santa Clarita has provided funds for community organizations through the Community Services and Arts Grants program. RECOMMENDED ACTION: City Council: 1. Approve the 2018 Community Services and Arts Grants Committee's program funding recommendations in an amount not to exceed $91,369 for Community Services Grants and $88,631 for Arts Grants, for a total of $180,000. 2. Direct staff to execute Grant Program Agreements with the agencies approved for funding. 3. Authorize the City Manager, or designee, to sign all documents pursuant to City Attorney approval. 10. AWARD OF CONTRACT FOR PARKS LANDSCAPE MAINTENANCE - Consideration to award a two-year contract with three, one-year incremental renewal options to Stay Green Inc., for park landscape maintenance services. RECOMMENDED ACTION: City Council: 1. Award a two-year contract to Stay Green Inc. to provide contractual landscape maintenance services to Northbridge Park, Chesebrough Park, David March Park, Page 5 Pacific Crest Park, Fair Oaks Park, Copper Hill Park, Duane Harte Park at River Village, Golden Valley Park and West Creek Park for an annual amount of $322,735 for base services, plus $112,957 to be utilized as -needed for unforeseen circumstances and repairs, for a total two-year amount not to exceed $871,384. 2. Appropriate additional funds for five months of landscape maintenance services for Fiscal Year 2017-18 as follows: $14,469 from the Council Contingency expenditure account 19300-5401.001 to expenditure account 12600-5161.010; and $28,215 from LMD Fund Balance (Fund 357) to the following expenditure accounts: Fair Oaks Park $8,268 (12556-5161.010), Northbridge Park $4,502 (12520-5161.010), Chesebrough Park $5,039 (12521-5161.010), Copper Hill Park $5,737 (12563- 5161.010) and Golden Valley Park $4,669 (12567-5161.010). Commencing in Fiscal Year 2018-19, approve additional ongoing base budget funding in the amount of $34,726 from the General Fund (Fund 100) to expenditure account 12600-5161.010; and $67,717 from the LMD Fund Balance (Fund 357) to the following expenditure accounts to support annual landscape maintenance service as follows: Fair Oaks Park $19,843 (12556-5161.010), Northbridge Park $10,805 (12520-5161.010), Chesebrough Park $12,094 (12521-5161.010), Copper Hill Park $13,769 (12563-5161.010) and Golden Valley Park $11,206 (12567-5161.010) contingent upon the appropriation of funds by the City Council. 4. Authorize the City Manager or designee to execute all contracts and associated documents or modify the award in the event issues of impossibility of performance arise, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year. 5. Authorize the City Manager to execute up to (3) three additional one-year renewal options beginning in year three in the amount of $303,360, plus $112,957 for as - needed repairs, for a total of $416,317 per year, plus the appropriate Consumer Price Index adjustment, upon request of the contractor. 11. AWARD OF STREETLIGHT TRANSITION SERVICES CONTRACT - On May 23, 2017, the City Council approved a Purchase and Sale Agreement with Southern California Edison (SCE) to acquire Santa Clarita's Streetlight System. The process for transitioning system ownership to the City includes performance of an inventory audit and the conversion of existing streetlights fixtures to light emitting diode (LED) technology. RECOMMENDED ACTION: City Council: 1. Award a contract for comprehensive streetlight transition services to Tanko Lighting for $3,703,763, plus a twenty percent contingency of $740,750, for a total contract amount not to exceed $4,444,513. 2. Appropriate funds in the amount of $4,444,513 from the Santa Clarita Lighting Page 6 District (Fund 354) to expenditure account number 12590-5161.001. 3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. 12. FISCAL YEAR 2016-17 COMPREHENSIVE ANNUAL FINANCIAL REPORT AND OTHER RELATED REPORTS - FISCAL YEAR 2016-17 COMPREHENSIVE ANNUAL FINANCIAL REPORT AND OTHER RELATED REPORTS - The City's independent audit firm, Vavrinek, Trine, Day & Co., LLP, has completed the City's annual audit for fiscal year ending June 30, 2017. Based on the audit performed, Vavrinek, Trine, Day & Co., LLP issued an unmodified "clean" audit opinion letter which reflects the best level an organization can receive on its financial statements. RECOMMENDED ACTION: City Council approve the Comprehensive Annual Financial Report and other related reports for fiscal year ending June 30, 2017. 13. CHECK REGISTER NOS. 26 AND 1 - Check Register No. 26 for the Period 11/24/17 through 12/07/17 and 12/14/17. Electronic Funds Transfers for the Period 11/27/17 through 12/08/17. Check Register No. 1 for the Period 12/08/17 through 12/21/17 and 12/28/17. Electronic Funds Transfers for the Period 12/11/17 through 12/21/17. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register Nos. 26 and 1. NEW BUSINESS 14. CLIMATE CHANGE DISCUSSION AND LETTER - At the January 9, 2018, regular City Council meeting, Council Member Smyth requested that the City Council discuss, at the January 23, 2018, regular City Council meeting, sending a letter encouraging the City's federal legislative delegation to sponsor and/or support measures that will acknowledge the serious threat posed by climate change and reduce greenhouse gas emissions in a clear, transparent, and effective way. RECOMMENDED ACTION: City Council discuss and provide direction to staff regarding sending a letter to each of the City's Federal Legislative Delegation encouraging them to sponsor and/or support measures that will acknowledge the serious threat posed by climate change and reduce greenhouse gas emissions in a clear, transparent, and effective way. 15. COUNCIL COMMITTEE APPOINTMENTS - On an annual basis, the Mayor and City Council undertake a discussion in open session for the purpose of updating the Council Committee Appointments List. RECOMMENDED ACTION: City Council: Review, discuss, make changes to, and approve the City Council Committee Appointments list for 2018. Page 7 2. Direct the City Clerk to update the City's Form 806 based on the appointments made, delegate the City Manager as signatory on said form, and direct the City Clerk to place updated Form 806 on the City's website. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS ADJOURNMENT In memory of Frank Andrews and Betty Seldner FUTURE MEETINGS The next regular meeting of the City Council will be held February 13, 2018, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION On January 18, 2018, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall. Mary Cusick City Clerk Santa Clarita, California Page 8