HomeMy WebLinkAbout2018-01-23 - AGENDA REPORTS - AWARD OF STREETLIGHT TRANSITION CONTR (2)Agenda Item: 11
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL: 41
DATE: January 23, 2018
SUBJECT: AWARD OF STREETLIGHT TRANSITION SERVICES CONTRACT
DEPARTMENT: Neighborhood Services
PRESENTER: Kevin Tonoian
RECOMMENDED ACTION
City Council:
1. Award a contract for comprehensive streetlight transition services to Tanko Lighting for
$3,703,763, plus a twenty percent contingency of $740,750, for a total contract amount not to
exceed $4,444,513.
2. Appropriate funds in the amount of $4,444,513 from the Santa Clarita Lighting District
(Fund 354) to expenditure account number 12590-5161.001.
3. Authorize the City Manager or designee to execute all contracts and associated documents,
subject to City Attorney approval.
BACKGROUND
On May 23, 2017, the City Council approved a Purchase and Sale Agreement with Southern
California Edison (SCE) to acquire Santa Clarita's Streetlight System. A pre -hearing conference
with the California Public Utilities Commission (PUC) occurred on December 14, 2017, at
which time the Administrative Judge moved this matter forward to the full PUC Board for final
approval.
The process for transitioning system ownership to the City of Santa Clarita (City) requires
performance of an inventory audit and the conversion of existing streetlight fixtures to Light
Emitting Diode (LED) technology. On September 27, 2017, the City advertised a Request for
Proposal (RFP) identified as LMD 17-18-18 soliciting for streetlight transition services.
Page 1
Packet Pg. 51
Inclusive of the Santa Clarita Chamber of Commerce and the Valley Industrial Association, 341
potential vendors received notification of this solicitation, while 47 vendors downloaded the
RFP. Upon close of the solicitation on November 17, 2017, four vendors submitted proposals.
Proposer
Location
Alliance Building Solutions
San Diego, CA
Bear Electrical Solutions
Anaheim, CA
Siemens ITS
Austin, TX
Tanko Lighting
San Francisco, CA
In analyzing proposals to act as the City's consultant and perform the scope of work, of the four
proposals received, the proposal submitted by Alliance Building Solutions was incomplete and
determined to be non-responsive.
An evaluation team comprised of City staff from Special Districts, Technology Services and
Streets Maintenance, completed a review of each responsive proposal. Staff also held interviews
with each of the three responsive vendors to gather additional information prior to making a
recommendation.
While all three vendors demonstrate strong qualifications, the evaluation team determined Tanko
Lighting is the best overall vendor to provide streetlight transition services for the City.
Specifically, Tanko Lighting's (Tanko) project experience and planned approach for managing
transition services provides the best overall value for the City.
The following is a summary of the tasks Tanko will execute as the City's consultant on this
proj ect.
• Streetlight Audit — Independent of SCE, Tanko will conduct a separate audit of all
streetlights in Santa Clarita, provide a Geographic Information System (GIS) database of
the location of each streetlight, and identify additional poles eligible for purchase by the
City.
• Development of City Tag Numbering System — Tanko will develop a numbering system
to identify each streetlight in Santa Clarita, reconciled with SCE's current numbering
system. During the installation of the new LED lights, Tanko will install the new
numbering system.
• Inventory System — Tanko will create and provide the City with a geo-coded database, in
GIS format, of all City -owned streetlights inclusive of tag numbers, wattage of each light,
location, and other attributes of the location and the streetlight.
• Coordinate the purchase and installation retrofitted LED light fixtures.
o Tanko and City staff will jointly evaluate and finalize LED lights available for the
conversion. The selected LED fixture will be under warranty for ten years and
replaced during this period at no cost to the City.
Page 2
Packet Pg. 52
o Tanko will complete photometric and lighting design studies to specify the correct
streetlight fixture wattage for individualized locations.
o Tanko will sub -contract retrofit all LED light fixtures to Taft Electrical, a locally
based company in Santa Clarita. Taft Electrical will retrofit approximately 3,000
LED lighting fixtures per month. This pace will allow the City to incur
operational savings concurrent to accepting ownership of streetlights from SCE.
• Tanko will manage all change of ownership efforts associated with the streetlights
purchase from SCE, including ownership transfer, invoice reconciliation and
modification of rates the City pays for streetlight service, ensuring the reduced LED rate.
• Coordinate the filing of all SCE financial incentives that are available to the City - Based
on the number of streetlights and wattage, the City is eligible to receive up to $1.4 million
in rebates from SCE for retrofitting lights to LED. Under the proposed contract, Tanko
will prepare and file all rebate paperwork with SCE to help the City secure these
incentives.
Established in 2003 and identified by the United States Department of Energy as a qualified
Energy Services Company, Tanko is under contract with several cities for tasks listed in the
City's RFP including Simi Valley, Rancho Cucamonga, West Hollywood, Tustin, and Santa
Ana. Staff s subsequent due -diligence review of Tanko's professional references has confirmed
their work history meets the City's standards and performance expectations.
Staff recommends the City Council authorize the award of a contract with Tanko for $3,703,763,
plus twenty percent contingency of $740,750, for a total contract amount of $4,444,513 to
provide comprehensive streetlight transition services. Contingency does not represent any
guarantee of compensation under the terms of the recommended contract.
The identified contingency amount is necessary to fund potential costs associated with the
auditing and LED retrofit of additional streetlights identified for purchase during the joint
SCE/City "true -up" process. Any increase in the number of streetlights acquired will also
increase audit and retrofit costs associated with the contract with Tanko.
Finally, as streetlight maintenance services will not be necessary until later in 2018, the selection
of a vendor among the proposer's to provide ongoing maintenance will be brought back to City
Council for award consideration prior to the end of this fiscal year.
ALTERNATIVE ACTION
Other direction as determined by the City Council.
FISCAL IMPACT
There is no impact to the General Fund associated with this action. An appropriation of
$4,444,513 from the Santa Clarita Lighting District (Fund 354) to expenditure account number
Page 3
Packet Pg. 53
12590-5161.001 will fund costs associated with award of this contract. The City previously
approved a resolution allowing reimbursement for any acquisition -related cost incurred prior to
issuance of permanent financing at their May 23, 2017 meeting. All funds appropriated as part
of this action will be returned to the Santa Clarita Light District Fund Balance upon issuance of
permanent financing by the City Council and Public Financing Authority.
ATTACHMENTS
Tanko Lighting Proposal (available in the City Clerk's Reading File)
Tanko Pricing (available in the City Clerk's Reading File)
Page 4
Packet Pg. 54
PROPOSAL IN RESPONSE TO THE CITY OF
(RFP #LMD-17-18-18) FOR STREETLIGHT
TURNKEY SERVICES
November 16, 2017
Submitted by: Submitted to:
Copyright
City of Santa Clarita
Jason Tanko, President
November 16, 2017
Purchasing
Tanko Streetlighting, Inc.
By Tanko Lighting
23920 Valencia Blvd., Suite 120
220 Bayshore Boulevard
All rights reserved
San Francisco, CA 94124Santa Clarita, CA 91355-2196
CITY OF SANTA CLARITA | STREETLIGHT TURNKEY SERVICES | TANKO LIGHTING
CONTENTS
.......................................................................................................................................................................... 2
Contents
................................................................................................................................................................. 3
A. Cover Letter
........................................................................................................................................... 5
B. Statement of Qualifications
................................................................................................................................................................ 5
1. Experience
.................................................................................................................................................. 7
Key Staff Experience
............................................................................................................................................................. 8
2. Qualifications
................................................................................................................................................ 14
C. Project Understanding
.............................................................................................................................. 14
1. Understanding of Scope of Work
............................................................................................................................................................... 15
2. Work Plan
............................................................................................................................................ 15
A.Turnkey Services
................................................................................................................................... 26
B.On-Going Maintenance
..................................................................................................................... 32
3. Quality Control, Budget, and Schedule
....................................................................................................................................................... 32
4. Possible Issues
......................................................................................................................................................... 33
D. Tasks/Schedule
.................................................................................................................................... 33
1. Activities to Complete Tasks
..................................................................................................................................................... 34
2. Project Schedule
............................................................................................................................................................ 35
E. Cost Proposal
................................................................................................................................................................ 35
F. Appendices
............................................................................................................. 35
Appendix A Completed Proposal Form
......................................................................................................... 35
Appendix B Addenda Acknowledgements
........................................................................................................................... 35
Appendix C Reference Sheet
....................................................................................................................................... 35
Appendix D Resumes
Page 2 of 35
www.tankolighting.com | 220 Bayshore Blvd | San Francisco, CA 94124 | P 415.254.7579 | F 415.822.3626
CITY OF SANTA CLARITA | STREETLIGHT TURNKEY SERVICES | TANKO LIGHTING
A. COVER LETTER
Proposals shall include a letter signed by a principal or authorized representative who can make legally binding commitments for the company and
contain the following:
1. Identification of consultant, including name, address and telephone number.
2. Name, title, address, telephone number and email address of contact person during period of proposal evaluation.
y.
November 16, 2017
City of Santa Clarita
Purchasing
23920 Valencia Blvd., Suite 120
Santa Clarita, CA 91355-2196
DearCity of Santa Clarita,
the
City of Santa Clarita Request for Proposals (#LMD-17-18-18) for Streetlight Turnkey Services. Tanko Lighting acknowledges
receipt of the RFP documents. , its Addenda
Acknowledgements in Appendix B, and its Reference Sheet in Appendix C.
Tanko Lighting understands that the City is seeking to partner with a firm that can assist in auditing, design, acquisition
assistance, procurement, logistics management, installation coordination, rebate/rate change services, commissioning
services and ongoing maintenance. Tanko Lighting believes that it is the most qualified partner to assist the City with these
services.
Tanko Lighting is a national firm focused solely on providing professional services for turn-key municipal energy efficiency
streetlight conversion projects. The company has previously been or is currently involved with the energy efficiency
conversion of more than 350,000 streetlights throughout the nation and is actively developing projects for an additional
-three states, and fifty-five utilities. This
experience enables Tanko Lighting to appropriately translate technical information, market context, and industry standards
into appropriate, high quality and cost-effective projects for its customers.
Further, Tanko Lighting is well-entrenched in Southern California, providing turn-key streetlight acquisition and LED
conversion services for several municipalities in the region and successfully assisted the City of Santa Clarita with a steel
pole streetlight audit previously this year. This experience equips Tanko Lighting with the best context to ensure that the
will be efficient and successful.
415-254-7579; jason@tankolighting.com.
its typical approach to all municipal turn-key streetlight conversion
projects
A. Turnkey Services
o Task 1: Comprehensive GIS Audit of Existing Streetlights
o Task 2: Data Reconciliation
Page 3 of 35
www.tankolighting.com | 220 Bayshore Blvd | San Francisco, CA 94124 | P 415.254.7579 | F 415.822.3626
CITY OF SANTA CLARITA | STREETLIGHT TURNKEY SERVICES | TANKO LIGHTING
oTask 3: Cut-Over Cost Analysis
o Task 4: Design
o Task 5: Development of City Tag Numbering System
o Task 6: Streetlight Acquisition Support
o Task 7: Financial Analysis
o Task 8: Materials Procurement
o Task 9: Community Outreach and Notification
o Task 10: Logistics Management
o Task 11: Installation
o Task 12: Replacement Tag Installation
o Task 13: Waste Disposal
o Task 14: Commissioning
o Task 15: Rebate and Tariff Change Coordination
o Task 16: Training of City Staff
o Task 17: Final Reporting
B. On-Going Maintenance
Task 1: Pre-LED Conversion Maintenance Services
Task 2: Post-LED Conversion Maintenance Services
light LED design and conversion projects nationwide and
specifically under SCE, it can leverage its expertise to provide the necessary context and value to assist the City with all the
support, recommendations and coordination necessary to ensure the success of this project. Please let us know should you
have any questions. We look forward to your feedback.
Regards,
Jason Tanko, President
Enclosures
Page 4 of 35
www.tankolighting.com | 220 Bayshore Blvd | San Francisco, CA 94124 | P 415.254.7579 | F 415.822.3626
CITY OF SANTA CLARITA | STREETLIGHT TURNKEY SERVICES | TANKO LIGHTING
B. STATEMENT OF QUALIFICATIONS
The proposal should describe the qualifications of the firm in both staffing and experience in a manner that demonstrates competence to perform these
requested services.
1. Experience
-contractors that outline their technical and design experience. At a minimum, this
should include the project manager/principal agent, associates in charge when project manager/principal agent is unavailable, key personnel, firm size,
and an organization chart identifying only those who will perform work for the proposed project.
Tanko Lighting is a national firm focused solely on
providing professional services for turn-key municipal
streetlighting conversion projects. With decades of
experience serving this market, Tanko Lighting is the
municipal streetlight expert. Because of its technical
experience and national context, Tanko Lighting is
intimately familiar with industry standards and trends, as
infrastructure.
Tanko Lighting is a privately-held S corporation and a
financially stable company that has successively
operated profitably for more than a decade. As a
where streetlighting is integrated into the fabric of
privately-held company with just two shareholders,
everything it does.
Tanko Lighting is tightly controlled, enabling sound
financial and business decisions. Since 2010, the company has experienced rapid growth and expanded its core business
model all while maintaining zero long-term debt. With a clear understanding of its core competencies, significant knowledge
of the municipal streetlighting market, and sound leadership, Tanko Lighting continues to experience sustainable growth while
reinforcing its triple bottom line values: People, Planet, and Profit.
Tanko Lighting will utilize as its subcontractor for all field installation and maintenance
services for this project. role will include developing the Safety and Traffic Control Plans for the project,
converting the HPS fixtures to LED fixtures, providing proper environmental disposal, and maintaining the LED system over
time. Taft ElectricA/C-10 Contractors License Number is: 772245. It is expected that Taft Electric will devote 100 percent
approximately
twenty percent of the total contract amount, excluding sales tax (based on Tanko Lightings most competitive offer included
inits Cost Proposal).
for
project management or auditing is a subcontractor to the prime contractor. Tanko Lighting believes that this is not ideal, as
the firm responsible for coordinating all project elements should be the one that is directly responsible for all tasks and
contractually obligated to the City. Thus, Tanko Lighting has structured its team such that it is the prime contractor and its
only subcontractor Taft Electric is focused on a narrow scope of work installation services.
Page 5 of 35
www.tankolighting.com | 220 Bayshore Blvd | San Francisco, CA 94124 | P 415.254.7579 | F 415.822.3626
CITY OF SANTA CLARITA | STREETLIGHT TURNKEY SERVICES | TANKO LIGHTING
Please find a
projects nationwide can be provided upon request.
Number of Number of
City/Town City/Town
Fixtures Fixtures
Santa Clarita, CA 16,200 Rancho Cucamonga, CA 15,200
(Pole Inspection)
Santa Ana, CA 11,500 Simi Valley, CA 8,000
Fullerton, CA 6,600 Orange, CA 4,400
Tustin, CA 3,500 West Hollywood, CA 2,500
La Verne, CA 2,500 La Puente, CA 2,100
Bell, CA 1,600 Signal Hill, CA 1,300
Stanton, CA 1,300 Claremont, CA 1,300
Corona, CA 8,700
Vista, CA 2,200
Silicon Valley Power, Santa
Suisun City, CA 1,600 5,000
Clara, CA
Alameda Municipal Power,
Berkeley, CA 8,000 3,200
Alameda, CA
Vacaville, CA 5,000 Vallejo, CA 9,000
Hayward, CA 7,700 Fairfield, CA 8,000
Page 6 of 35
www.tankolighting.com | 220 Bayshore Blvd | San Francisco, CA 94124 | P 415.254.7579 | F 415.822.3626
CITY OF SANTA CLARITA | STREETLIGHT TURNKEY SERVICES | TANKO LIGHTING
Napa, CA 4,500 Modesto, CA 9,500
Lodi Electric Utility, Lodi,
Sonoma, CA 1,200 7,200
CA
San Bruno, CA 2,000 Morgan Hill, CA 2,500
Pleasanton, CA 5,600 Oakland, CA 37,000
Further, Taft Electric has completed several LED streetlight conversions for municipalities in Southern California, including for
the Cities of Lancaster, Santa Barbara, and Westlake. Additionally, Taft Electric has successfully completed several projects
for the City of Santa Clarita.
Key Staff Experience
Tanko Lighting is comprised of more than thirty talented professionals all with significant municipal streetlight conversion
experience. Please find below a detailed listing of the key staff members who will be actively engaged in this project. Please
find resumes in Appendix D.
Ian Canada will serve as the Project Manager for this project. Mr. Canada
will serve as the primary point of contact, responsible for coordinating
schedules, design, and coordination of deliverables. Mr. Canada has served
on a variety of Tanko Lighting projects during his tenure with the company.
Recent projects include the LED streetlight acquisition and/or conversion
projects for the Cities of Fullerton, CA, La Verne, CA, Claremont, CA, La
Puente, CA Meriden, CT, Darien, CT, and Montville, CT. Please find
additional information on Mr. Canada in his resume in Appendix D.
Please find below a list of additional key staff members of both Tanko
Lighting and Taft Electric who will be assigned to this project.
Staff Member Role
Jason Tanko, President Principal-in-Charge, engineer, technical support lead,
secondary contact (available when Primary Contact is
unavailable)
Nicole Kelner, Director of Project Ms. Kelner will serve as the project director, responsible
Management for compliance and deliverables.
Ian Canada, Project Manager Primary point of contact, responsible for coordinating
schedules, design, and coordination of deliverables
Jacqueline Engler, Project Associate Cost/benefit analysis, savings modeling, acquisition
support, rebate/rate change processing, project
management support
Rebecca Rodriguez, Lead GIS Data Oversight of data collection and management, GIS
processing and reporting
Selena Smith, Field Services Manager Lead on auditing, field commissioning, data collection
Page 7 of 35
www.tankolighting.com | 220 Bayshore Blvd | San Francisco, CA 94124 | P 415.254.7579 | F 415.822.3626
CITY OF SANTA CLARITA | STREETLIGHT TURNKEY SERVICES | TANKO LIGHTING
Dave Norwine, Traffic Division Manager, Contract oversight, compliance, quality assurance
Taft Electric
Brian Eberhard, Traffic Division Project Lead on field installation services, traffic control and safety
Manager, Taft Electric
Jason Tanko
President
Nicole Kelner
Director of PM
Lizzy Kay
Project Manager
Dave Norwine Rebecca Rodriguez Selena Smith Debra Halligan
Taft ElectricLead GIS AnalystField Services ManagerProject Associate
Brian Eberhard
Taft Electric
2. Qualifications
For your proposal to be considered, the firm must meet these minimum qualifications. Contractor to have verifiable experience completing similar LED
retrofit installation projects and/or managing municipal streetlight maintenance operations for at least three separate public agencies over the past two
years. Project information to be provided on Reference Sheet and should include project description, year completed, client name, along with a person
to contact and their telephone number.
Tanko Lighting holds electrical contractor licenses in the States of California (C-10 License Number 992782) and Arizona.
Additionally, Tanko Lighting is a Certifie
Management and Maintenance (DCAMM), a Qualified Vendor with the Connecticut Conference of Municipalities, a registered
Energy Services Company (ESCO) with the United States Department of Energy, and a registered Small Business Entity with
the Small Business Administration.
Since 1946, Taft Electric has been providing electrical installations for the commercial, industrial, transportation, institutional,
education, healthcare, and residential sectors. Taft Electric has completed several LED streetlight conversions for
municipalities in Southern California, including for the Cities of Lancaster, Santa Barbara, and Westlake. Additionally, Taft
Electric has completed several projects for the City of Santa Clarita. Class A/C-10 Contractors License Number
is: 772245.
As a municipal streetlighting expert, Tanko Lighting is uniquely qualified to assist the City with this project. Please find several
elements demonstrating Tan
Page 8 of 35
www.tankolighting.com | 220 Bayshore Blvd | San Francisco, CA 94124 | P 415.254.7579 | F 415.822.3626
CITY OF SANTA CLARITA | STREETLIGHT TURNKEY SERVICES | TANKO LIGHTING
Municipal Streetlight Conversion Experience:
streetlighting conversion projects is unsurpassed. The company has previously been or is currently involved with the
energy efficiency conversion of more than 350,000 streetlights nationwide.
spanned more than twenty-three states, and fifty-five utilities. Further, Tanko Lighting has conducted more pilot and
design projects than any of the competition most have led to subsequent conversion contracts, which shows the
including various sized projects (ranging from as large as 38,000+ fixtures to as few as 49 fixtures), as well as
incredibly complex projects, derived from such factors as square mileage/area, complicated data, inconsistent
existing design, and complex scopes of work.
Project Management Experience: Tanko Lighting utilizes the extensive experience and organizational skills of its in-
house project managers to develop project timelines, and manage ordering and installation schedules. This ability to
focus managing all aspects of the project contrasts with many of its competitors, which typically operate projects
has never paid any liquidated damages to a client for failing to complete a project. Further, it should be noted that
sfactory
performance.
Technical Knowledge: Tanko Lighting has significant technical expertise centered on municipal streetlighting
infrastructure. Led by an electrical engineer and licensed electrical contractor, Jason Tanko (President), Tanko
Lighting understands the field conditions and system constraints that are often involved with municipal streetlighting
projects. This enables the team to accurately design projects to prevent anticipated challenges, as well as quickly
respond with streamlined solutions in the event of technical difficulties during a
project.
Regional Context: Tanko Lighting has extensive experience particularly in the
Southern California region. Most of the streetlight system projects in this region
involve the acquisition of the system from Southern California Edison, as well as
the subsequent LED conversion of the acquired fixtures. Tanko Lighting is
below for more details) and understands the challenges and solutions to
expediting the acquisition process with SCE. Tanko lighting is one of only a few
asset transfer to the municipality and subsequently converted to LED and
currently holds the most SCE acquisition contracts with municipalities in the
region.
National Context:
and implementation of LED conversion projects provides tremendous national
context that will benefit the City by ensuring that the project is consistent with industry standards during each phase
of the project.
Experience with Acquisition Projects: There is a growing nationwide industry trend in which municipalities are
acquiring their streetlight infrastructure from their local private utility companies. This poses tremendous advantages
Page 9 of 35
www.tankolighting.com | 220 Bayshore Blvd | San Francisco, CA 94124 | P 415.254.7579 | F 415.822.3626
CITY OF SANTA CLARITA | STREETLIGHT TURNKEY SERVICES | TANKO LIGHTING
to the municipality, in that not only does it allow the municipality to control the management of the system within its
geographic borders, but it also involves tremendous cost savings particularly related to maintenance and energy
(as many utilities charge exorbitant fees for energy and maintenance rates for the systems). Further, once a
municipality acquires its system, it can reap additional savings benefits by converting to LED fixtures. Tanko Lighting
has been working with several municipalities nationwide to assist in their streetlight acquisition strategies from
investor-udes providing valuation, field data
collection, acquisition feasibility analysis, and acquisition negotiations with the utility on behalf of the client. Recent
projects involving acquisition support include the following municipalities:
West Hollywood, CA (2,300 fixtures)
o
Rancho Cucamonga, CA (15,000 fixtures)
o
Santa Ana, CA (11,500 fixtures)
o
Tustin, CA (3,500 fixtures)
o
Orange, CA (6,000 fixtures)
o
Bell, CA (1,672 fixtures)
o
Stanton, CA (1,159 fixtures)
o
Claremont, CA (1,500 fixtures)
o
La Verne, CA (1,979 fixtures)
o
Simi Valley, CA (8,325 fixtures)
o
La Puente, CA (2,100 fixtures)
o
Data Management: Tanko Lighting believes that utilizing data collection and analysis throughout all stages of a
project results in superior project management. Tanko Lighting has built its own in-house data team with the right
blend of both streetlighting technical expertise and data analysis skills to collect and reconcile accurate project data.
While competitors often subcontract data collection and management, Tanko Lighting retains these activities in-house
to better inform the design and project management processes. Field staff are provided devices that track the Global
Position System (GPS) coordinates and other characteristics of the existing fixtures for the audit phase, as well as
for the installation phase (installers track this information in real-time during the LED installation), which, when
compared with City data, streamlines the accuracy of the ordering and installation processes. Additionally, Tanko
Lighting utilizes the most state-of-the-art technology with the highest degree of spatial accuracy, and utilizes the
industry standard software to process data and provide shape files that are fully compatible with
-designed, streamlined, accurate, efficient and cost effective. Tanko
Data Reconciliation: Reconciling the audit data with
existing City records is critical to providing an accurate
most initial utility inventory records are highly inaccurate,
which can lead to overstating or understating the
quantity of existing assets. In countless projects, Tanko
Lighting has demonstrated its ability to reconcile audit
data, as well as provide substantiated evidence to utility
companies when field conditions vary from initial utility-
provided inventory records.
A Tanko Lighting Analyst performing a data reconciliation.
Page 10 of 35
www.tankolighting.com | 220 Bayshore Blvd | San Francisco, CA 94124 | P 415.254.7579 | F 415.822.3626
CITY OF SANTA CLARITA | STREETLIGHT TURNKEY SERVICES | TANKO LIGHTING
Financial Analysis: Tanko Lighting has conducted hundreds of financial analyses for municipalities nationwide,
representing thousands of fixtures, to ascertain the value of converting to energy efficient streetlight systems.
Leveraging its vast industry knowledge to accurately estimate relevant costs and savings and integrating the
LED Conversion Design: Any consultant can select streetlight fixtures from a catalog, but only an expert can walk
the City through its specific nuances and existing field conditions that warrant a customized approach to design. As
a streetlight design expert, Tanko Lighting has developed designs for both turn-key LED streetlight conversion
projects, as well as design-only streetlight projects, and is equipped to provide a comprehensive approach to the
design process. Because Tanko Lighting is involved with turn-key LED streetlight conversion projects nationwide, it
has tremendous context from which to base its LED design recommendations.
Tanko Lighting is product neutral and has worked with all the major LED streetlight manufacturers, including cobra
head, as well as decorative products. Yet, Tanko Lighting does not merely rely on manufacturers for information
related
Tanko Lighting utilizes industry standards (including Illuminating
Engineering Society (IES) RP8 standards) which typically involves
organizing the existing streetlight infrastructure by road classification (e.g.
arterial, collector, residential streets) and applying standard LED
replacement wattage recommendations based on the location of each
existing HPS fixture. Additionally, Tanko Lighting obtains client feedback
(from such stakeholders as safety coordinators and police officers),
considers areas of concern that are currently over or under-lit, and applies
project results in a comprehensive re-design that improves public safety
and meets the needs of the current system.
decorative fixtures by utilizing a custom design approach for these specific
fixture types, including unique designs for retrofit kits (which preserve
aesthetics, improve light quality, and significantly reduce costs over entire
replacement fixtures). Tanko Lighting believes that customized
Tanko Lighting has significant experience
approaches to design are so integral to successful projects that it employs
with decorative fixture LED replacements.
an in-house Design Project Manager to focus on this critical process. This
oversimplifies areas that are currently being over or under-lit.
Selective Subcontracting: Tanko Lighting is highly aware of its core competencies. It thus retains the essential
project activities (such as design, engineering, data collection/reconciliation, product procurement and project
management) in-house to ensure that the project is run cost-effectively, efficiently and successfully. Tanko Lighting
practices selective subcontracting, in that it sources out limited key project activities (such as installation and
maintenance) to qualified streetlight experts local to the project to obtain competitive pricing and prevent the project
from accruing unnecessary costs and change orders. Further, selective subcontracting allows Tanko Lighting the
flexibility to obtain additional installation resources as needed, and allows the City to invest in the local economy and
leverage local expertise by including local subcontractors in the project.
Page 11 of 35
www.tankolighting.com | 220 Bayshore Blvd | San Francisco, CA 94124 | P 415.254.7579 | F 415.822.3626
CITY OF SANTA CLARITA | STREETLIGHT TURNKEY SERVICES | TANKO LIGHTING
Additionally, it is important to note that some of Tanko
m with contractors such
that the firm responsible for project management or
auditing is a subcontractor to the prime contractor. Tanko
Lighting believes that this is not ideal, as the firm
responsible for coordinating all project elements should
be the one that is directly responsible for all tasks and
contractually obligated to the City. Thus, Tanko Lighting
has structured its team such that it is the prime contractor
and its only subcontractor Taft Electric is focused on
a narrow scope of work installation services.
Experience with Maintenance Projects: Tanko Lighting
Tanko
has extensive experience with assisting municipalities with maintaining their recently acquired and/or converted
streetlight systems over time. Whether assisting with warranty, HPS,
Some of Tanko
Mansfield, CT, Groton, CT, Chester, CT, Berlin, CT,
Meriden, CT, Vernon, CT, Wolcott, CT, Simi Valley, CA, Rancho Cucamonga, CA, La Puente, CA, Bell, CA, Darien,
CT, and East Lyme, CT.
It is important to note that one critical path aspect to performing quality maintenance services is controlling and
managing the data. Contractors who can remedy the service ticket in the field are plentiful; however, to properly
coordinate the logistics and accurately report results to the municipality, an experienced project manager with a
healthy respect for data is needed. With its GIS software, baseline municipal GIS records from the LED conversion,
and experience utilizing local subcontractors to respond to service tickets, Tanko Lighting is well-suited to maintain
Accessibility: As a mid-sized firm, Tanko Lighting provides its municipal clients with all the necessary resources to
successfully accomplish complex streetlighting projects without the challenges of a large, bureaucratic firm. This
enables every client to receive personal attention, with a primary Tanko Lighting point of contact (the Project Manager)
providing superior customer service through responsiveness, accessibility, and the agility to create expedited
decisions and solutions leading to effective results.
which results in clients having an
industry expert available at their fingertips.
s lies in its unique passion for streetlighting, which translates into a drive to ensure that projects are
successfully completed. Tanko Lighting is tremendously aware of how critical client satisfaction is to its success. Thus, Tanko
Lighting strives to make every client an enthusiastic reference for future work. Clients are receptive to this drive, to the point
City of West Hollywood, CA: A current project for the City of West Hollywood, CA, which involves the acquisition of
the streetlight system from Southern California Edison (SCE) and the LED conversion of the acquired fixtures. Tanko
gement resulted in such an accurate audit that SCE opted to utilize Tanko
valuation was based on actual current field conditions. Tanko Lighting is currently working with the City to develop a
Page 12 of 35
www.tankolighting.com | 220 Bayshore Blvd | San Francisco, CA 94124 | P 415.254.7579 | F 415.822.3626
CITY OF SANTA CLARITA | STREETLIGHT TURNKEY SERVICES | TANKO LIGHTING
municipalities in the region.
City of Rancho Cucamonga, CA: A current project for the City of Rancho Cucamonga, CA, which involves the LED
process such that as soon as SCE releases each batch of purchased fixtures, the City is being converted to LED
streetlights well ahead of the next batch
City of Berkeley, CA: A turn-key project for the City of Berkeley, CA, which involved the LED conversion of not only
7,000 cobra head fixtures (for which Tanko Lighting provided design recommendations with tremendous savings),
but also 1,100 decorative fixtures (which involved twenty different types of decorative fixtures for which Tanko Lighting
recommended LED retrofit kits) which saved the City approximately $500,000 in costs.
City of Modesto, CA: A turn-key project for the City of Modesto, CA, which involved the LED conversion of 9,800
cobra head fixtures. Tanko Lighting successfully convinced the City to segment the streetlight measure from a larger
project with an Energy Services Company (ESCO) involving multiple measures in a Standard Performance Contract.
This shift enabled the City to save $2.2 million in costs and expedite the LED conversion, such that the energy savings
were more rapidly achieved.
City of Oakland, CA: A project for the City of Oakland, CA, which involved in the LED conversion of 38,000 fixtures.
Tanko Lighting was initially involved with the original team, orchestrating the strategy and project management
approach for the awarded contractor. However, when the prime contractor defaulted on the project, its surety
company hired Tanko Lighting directly to clean up the mistakes, and re-audit, label, and data reconcile the entire
claims.
City of Brewer, ME: The City of Brewer is the first municipal streetlight acquisition with Emera Utility in Maine. Tanko
Lighting is working diligently with the City and Emera to develop a strategy for the acquisition. Tanko Lighting has
completed a comprehensive GIS audit of the existing inventory and is cross-
to confirm a complete data set that the City can refer to during the acquisition process. Tanko Lighting leverages the
experience working with other utilities through acquisition to guide the City throughout the transfer of ownership to
maximize potential savings. Once the City has acquired its system, Tanko Lighting will manage the design and
installation of the LED streetlight conversion to enable the City to gain significant energy savings.
City of Berlin, CT: A turn-key project for the City of Berlin,
CT, which involved an acquisition and LED conversion of
identified billing discrepancies involving overhead fixtures
that the Town was being charged for by its utility at the
underground (costlier) rate, resulting in significant cost
savings for the Tow
identified the current field conditions that substantiated the
valuation that the utility provided to the Town, which
enabled the Town to feel confident in the fair market value
of the assets it acquired from the utility.
Page 13 of 35
www.tankolighting.com | 220 Bayshore Blvd | San Francisco, CA 94124 | P 415.254.7579 | F 415.822.3626
CITY OF SANTA CLARITA | STREETLIGHT TURNKEY SERVICES | TANKO LIGHTING
City of Meriden, CT: A turn-key project for the City of Meriden, CT, which involvedthe LED conversion of 4,300
fixtures, as well as the maintenance of the system. Upon acquisition of its streetlight system from its utility, the City
inherited significant deferred maintenance issues that quickly resulted in substantial outage reports and citizen
complaints. Tanko Lighting successfully designed an approach that quickly addressed the maintenance needs of
these locations, while simultaneously proceeding with the LED conversion. This diverted a potential public relations
City of Geneva, NY: This is a turn-key streetlight acquisition and LED conversion project that Tanko Lighting is
implemen
comprehensive GIS audit was so accurate that NYSEG was willing to accept it,
and therefore reduce the timeframe for the acquisition completion by months.
City of Buffalo, NY: This completed project involved Tanko Lighting developing a feasibility analysis for the City of
Buffalo to determine whether it was practical to acquire its 33,000 streetlight fixtures from National Grid and convert
them to LED fixtures. This is one of the initial and largest acquisition and LED conversion projects in National
dozens of financial analyses for this project, including high and low acquisition costs, maintenance options (internal
vs. external maint
gained extensive experience with New York State utility tariffs through the course of this project.
in Appendix C.
C. PROJECT UNDERSTANDING
1. Understanding of Scope of Work
Provide a narrative which addresses the scope of work and shows understanding of the needs and requirements of the City of Santa Clarita.
ED
conversion, and ongoing maintenance of its streetlight system. Given its un
objectives for the project include:
To assist with the fair valuation and acquisition of the system from SCE
To provide a thorough design process that provides light level recommendations at a neighborhood level
To provide premium-quality, reliable products that meet or improve existing light levels
To provide technical and logistical support for the retrofit project
To coordinate the application process for any rebates and incentives for which the City is eligible
To provide thorough commissioning and reporting to finalize the LED conversion phase
To provide turn-key services throughout each phase of the project to reduce burden on City staff
To realize immediate, long-term savings for the City and its residents
To improve the quality of night-
Page 14 of 35
www.tankolighting.com | 220 Bayshore Blvd | San Francisco, CA 94124 | P 415.254.7579 | F 415.822.3626
CITY OF SANTA CLARITA | STREETLIGHT TURNKEY SERVICES | TANKO LIGHTING
2. Work Plan
Describe the approach to completing the tasks specified in the scope of work. The work plan shall be of such detail to demons
ability to accomplish the project objectives.
Tanko Lighting recognizes the comprehensive nature of the
offers an approach that will streamline tasks and provide seamless deliverables. Utilizing superior products and tremendous
e successful implementation of this project. Please find below
all the items
contained in the Scope of Work , but in a slightly altered order and with a few additional activities that Tanko
Lighting deems necessary to ensure the efficient completion of the project.
A.Turnkey Services
Task 1: Comprehensive GIS Audit of Existing Streetlights
Tanko Lighting will conduct a Geographic Inf
proper GIS audit is essential to equipping the client with a comprehensive and accurate understanding of its existing
infrastructure. The GIS audit is pivotal, as the information it provides enables appropriate design and product procurement.
The GIS audit also results in streamlined installation, as it identifies potential obstructions and other on-site challenges, as
well as enables Tanko Lighting to effectively manage the installation by knowing which replacement fixtures need to be
installed at every location ahead of time. Having this data prior to the installation phase is crucial when coordinating multiple
installation crews simultaneously. Further, by not subcontracting this critical service, Tanko Lighting minimizes costs.
It should be noted that Tanko Lighting utilizes the most state-of-the-
At Graybar, we have worked with ESCOs around the
art technology with the highest degree of spatial accuracy, and
country and there is no organization that is as
utilizes the industry standard software to process
professional, meticulous, and efficient as Tanko Lighting.
We have serviced over 300,000 streetlights with Tanko
-
Lighting and have had ZERO returns. Their audit is far more
known in the industry.
comprehensive than any other audits we have seen in the
marketplace and allows for municipalities to have a true
-field strategy (note
grasp on their lighting system. Utilizing Tanko Lighting
that some competitors offer aerial audits with minimal in-field
ensures that the job will be completed on schedule and all
analysis) that poses the following advantages:
parties involved will be well informed. There is no
organization that can implement a streetlighting solution
the initial visit. Since Tanko Lighting identifies and rectifies
any missing data or errors, its final error rate is significantly
Kristian Reyes, Manager
less than 1% - which is further rectified during the installation
Lighting and PowerSmart Solutions
and final commissioning phases of a project.
Graybar
Using trained auditors in the field at the onset of the project
enables Tanko Lighting to obtain the most definitive, up-to-
date data set possible. While Tanko Lighting supplements its field data with digital data sources (e.g. aerial imagery,
street-level imagery, and city/utility inventories), the integrity of its audit is never dependent on the age or accuracy
of available digital data sources.
-field approach provides the greatest access to the pole and fixture. In person, Tanko Lighting can
identify potential safety issues, such as leaning poles, exposed wiring, or structural damage, to the pole/arm/fixture.
Page 15 of 35
www.tankolighting.com | 220 Bayshore Blvd | San Francisco, CA 94124 | P 415.254.7579 | F 415.822.3626
CITY OF SANTA CLARITA | STREETLIGHT TURNKEY SERVICES | TANKO LIGHTING
Tanko Lighting can also verify pole numbers/labels and confirm any locations where numbers/labels are damaged or
missing.
Comprehensive access to the pole and fixture allows for a more conscientious design. Because Tanko Lighting
collects so much information that can only be gathered in person (e.g. fixture wattage, various height/distance
measurements of the light and street, and factors that inform lighting levels and distribution patterns), Tanko Lighting
can create a highly-customized design tailored to a city's specific lighting needs and identify any concerns from the
project start.
Collecting data in person gives Tanko Lighting the highest possible certainty of what is in the field. This precision
means that Tanko Lighting does not waste money on extra fixtures, and does not waste time ordering more at the
end of the project to make up for any shortfalls due to inaccurate data. This precision also minimizes sloppy design
(and inherent lower energy savings) which are more likely from a subcontracted audit.
Informing the City of which fixtures are eligible for purchase in the system and the quality of those assets, based on
the pole conditions identified through the audit.
Auditor Data Collection Screens
The preparation phase for the audit will involve the following activities
that are critical to the accuracy of the data collection:
Tanko Lighting working with City staff to clearly define audit
scope, including priority areas and/or City borders or other
areas containing non-City-owned fixtures
Tanko Lighting developing and providing to City staff for
of the data that will be collected during the audit
City staff providing Tanko Lighting with all available City and
utility records for existing inventory
d tools,
Tanko Lighting reviewing these data records to determine
refined over hundreds of similar streetlighting projects.
which should be utilized for the data reconciliation phase
Tanko Lighting initiating rate change processes with the
utility
Tanko Lighting developing audit maps, scheduling and dispatching auditors to the field
Once the preparation phase is complete, the audit will commence.
Tanko Lighting will collect data on the existing inventory and identify attributes on-site, including:
The horizontal Global Positioning System (GPS) coordinates (latitude, longitude) of each fixture location
Luminaire type
ID number
Approximate pole age (if determinable)
Luminaire wattage
Pole height, mounting type, and mast arm length
Pole type
Street or highway name
Approximate pole address
Physical attributes and/or issues such as electrical hazards, graffiti, tree obstructions, etc.
Page 16 of 35
www.tankolighting.com | 220 Bayshore Blvd | San Francisco, CA 94124 | P 415.254.7579 | F 415.822.3626
CITY OF SANTA CLARITA | STREETLIGHT TURNKEY SERVICES | TANKO LIGHTING
y
with a Weekly Audit Report (a Sample Weekly Audit Report can be provided upon request). The Weekly Audit Report will
enable the City to identify and address any immediate safety concerns, as well as other issues such as tree trimming that
may need attention prior to project installation.
Unlike other potential providers, Tanko Lighting is an industry expert focused solely on streetlighting. Tanko Lighting has built
its own in-house data team with the right blend of both streetlighting technical expertise and data analysis skills to collect and
reconcile accurate project data (note that Tanko Lighting never subcontracts out the audit services). Further, Tanko Lightin
field auditors have accurately collected data on tens of thousands of streetlight fixtures nationwide ensuring that City
will be conducted by highly qualified professionals with tremendous experience. This renders Tanko Lighting as the most
qualified to perform the GIS audit, as its staff is extremely experienced in the nuances and characteristics of all streetlight
installations.
Tanko Lighting understands that the City currently maintains ownership of approximately 300 decorative fixtures, as well as
approximately 1,000 highway safety fixtures. Further, SCE currently owns approximately 1,062 poles that are not currently
available for purchase. Tanko Lighting is recommending a complete audit of all fixtures in the City both currently owned by
the City and currently owned by SCE (regardless of purchasable status). This approach has been standard in all municipalities
sists
in billing corrections, as well as identification of additional acquirable assets that could result in additional savings for the City.
separate, enclosed envelope) includes costs for the adder
option of a complete audit of all fixtures currently owned by SCE.
Please note that Tanko Lighting can assign additional auditors to the field to expedite the audit process if necessary.
Deliverables:
Weekly Audit Reports: An overview map listing the locations completed during the data collection phase (showing
both weekly and comprehensive progress), along with a description of any issues that the City would need to devote
immediate attention to including electrical hazards, tree trimming needs, etc.
Task 2: Data Reconciliation
Tanko Lighting has developed a methodology to capture every streetlight asset owned by the municipality. Using precise GPS
technology and expert streetlighting GIS Analysts, Tanko Lighting reconciles every asset it locates in the field with each record
in the utility's invoice/inventory to ensure that it has identified and converted all eligible assets. Tanko Lighting shares this
information with its customers during the pre-conversion phases of the project so that the municipality knows exactly what
they own, and exactly which fixtures will be converted.
Simultaneously with the GIS audit, Tanko Lighting will conduct a thorough and detailed investigation of the existing
records, including utility billing records and maps. Tanko Lighting will reconcile these City records with the data from the City-
wide GIS audit to confirm o
referencing these various data sources results in extremely precise and clean data because most projects typically have a
utility billing discrepancy of approximately 5 10 percent of the inventory quantity. This results in cities being over-billed by
their utility. Tanko Lighting will identify discrepancies through the data reconciliation process, include this information in the
subsequent negotiations with the utility, and will assist with remedying the bills on behalf of the City.
The data reconciliation report will include the following items:
Analysis of locations confirmed during the audit
Page 17 of 35
www.tankolighting.com | 220 Bayshore Blvd | San Francisco, CA 94124 | P 415.254.7579 | F 415.822.3626
CITY OF SANTA CLARITA | STREETLIGHT TURNKEY SERVICES | TANKO LIGHTING
Analysis of locations appearing in the utility records but not in the confirmed audit records
Analysis of locations confirmed in the audit records but not in the utility records
-field
audit to update its inventory records prior to the final transfer of assets to each city, as it is the final documentation upon which
the acquisition purchase is based. As such, Tanko Lighting will need to reconcile against s final, updated inventory data.
Althou
to the City.
Deliverables:
Pre-Construction Existing Inventory GIS Records: Electronic GIS records (in an ArcGIS geodatabase format, as well
as Excel format) for all existing inventory in the City that has been reconciled with available utility and City records.
This information will be provided as part of the final GIS data submitted upon completion of the project.
Reconciliation Report: A concise report detailing any discrepancies found between records during the data.
Task 3: Cut-Over Cost Analysis
Tanko Lighting will assess cut-over costs from the SCE system, including fees and physical cut-over requirements (i.e. id
tags, lockouts, fuse kits, etc.). Tanko Lighting will use its extensive technical knowledge to ensure that any cut-over costs are
equitable for the City.
Deliverables:
Cut-Over Cost Report: A report validating any SCE cut-over costs with explanations as to how these costs were
optimized.
Task 4: Design
y
to reassess its entire streetlighting design and ensure that field conditions are optimized for all applications in the design. To
achieve this, Tanko Lighting routinely conducts municipal-wide design processes for each of its turn-key streetlighting projects.
Recent Tanko Lighting projects in which design processes were implemented include Lodi, CA, Lowell, MA, Somerville, MA,
West Hartford, CT, Alameda, CA, New London, CT, Berlin, CT, Meriden, CT, Fullerton, CA, Simi Valley, CA, Vernon, CT, and
Tanko Lighting utilizes Illuminating Engineering Society (IES) RP8 standards for roadways and right of ways. Additionally,
Tanko Lighting utilizes Trade Manual 12-12 for direction on light level equivalencies between HPS and LED and maintains a
working knowledge of all the latest publications and updates in the market. However, there are many instances when
municipal customers need to alter these standards to best meet their specific needs. Thus, Tanko Lighting uses these types
of industry accepted stand
closely with each municipality to develop customized proposed standards of comfort and functionality that match their needs.
o provide the City
on brand of fixture, photocell, replacement wattages, color temperatures, distribution patterns and other appropriate settings
and options to optimize the LED streetlight retrofit. The design will ultimately result in a Replacement Plan for all existing
Page 18 of 35
www.tankolighting.com | 220 Bayshore Blvd | San Francisco, CA 94124 | P 415.254.7579 | F 415.822.3626
CITY OF SANTA CLARITA | STREETLIGHT TURNKEY SERVICES | TANKO LIGHTING
following
elements:
Organizing the existing streetlight infrastructure by road
classification (e.g. arterial, collector, residential streets) and
applying standard LED replacement wattage
recommendations based on the location of each existing HPS
fixture.
Reviewing theoretical photometrics in relationship to existing
field conditions to confirm baseline fixture light levels
compared to replacement fixture light levels.
Addressing distribution pattern needs for specific roadway
types and neighborhood characteristics (such as cul-de-sac
locations) to ensure a tight light distribution pattern and
minimize backlighting.
to solicit feedback on areas that are currently over- or under-
lit and are public safety concerns
Reviewing additional data sets to identify potential areas in
need of special consideration, including:
Available data on pedestrian/vehicle and
bicycle/vehicle crash data for areas where light
levels and/or spacing have affected public safety
Available data on important localized land uses (e.g.
parks, schools, hospitals, etc.)
municipality with recommended replacement fixtures.
Available data on relative volumes of pedestrian
and bicycle activity
Available data on unique neighborhood characteristics
Incorporating the analysis of the additional data sets into the design recommendations.
preferred products, typical models and special considerations to its GIS inventory to produce maps of
the type and wattages by location, as well as an analysis of the total cost, incentives, savings, and payback for the
potential retrofit design.
Presenting the options and total cost/incentives/savings/payback to the City and obtain its final approval on design.
see sample in
Graphic 1 below), as well as replacement fixture distribution patterns (see sample in Graphic 2 below).
Graphic 1: Sample Photometric Layout of 50W
Graphic 2: Sample Photometric Layout of 19W
HPS Existing Fixture
LED Replacement Fixture
Page 19 of 35
www.tankolighting.com | 220 Bayshore Blvd | San Francisco, CA 94124 | P 415.254.7579 | F 415.822.3626
CITY OF SANTA CLARITA | STREETLIGHT TURNKEY SERVICES | TANKO LIGHTING
Standardization The City is ensured that there is a consistent design method resulting in wattage continuity on
its streets. Standardization also leads to a reduction in the variety of fixtures that the City must keep in its inventory
Safety Based on the most updated field conditions, the City can be assured that the design matches the
Efficiency The process takes a very thorough approach by examining all relevant field factors and thereby
maximizes the available savings by utilizing the most efficient design, while meeting light output needs
Streamlined Installation The process allows for the development of a detailed scope of work (via a map of all
replacements) by fixture for the installers to follow in the field which enables more efficient materials gathering
at the start of the day and results in more streamlined daily installations
Deliverables:
Replacement Plan Map: City-wide map with recommended LED replacement wattages for the City to review and
approve.
Task 5: Development of City Tag Numbering System
Tanko Lighting will develop a City pole ID numbering system and specify tag characteristics,
material and location on the pole for approval by the City. For cost estimation purposes, Tanko
Lighting is including its preliminary tag recommendation (see graphic to the right) that will consist
of five to seven digits. Tanko Lighting will determine the most sensible numbering sequence and
installation strategy in its recommendations to the City.
Deliverables:
Pole Labeling Recommendation: Specific tag characteristics, pole location, and
numbering sequence delivered to the City for approval.
preliminary pole label
Task 6: Streetlight Acquisition Support
recommendation.
Tanko Lighting will assist with City with acquiring its streetlight system from SCE. This work will involve Tanko Lighting
facilitating the transfer of ownership of the streetlights, as well as providing support throughout the acquisition process,
including cutover support and documentation.
An additional item that is important to note as part of Tanko
Tanko Lighting did an excellent job for the City of
Modesto. They were excellent to work with and the
results were also excellent.
acquisition of stand-alone streetlights so that they can purchase all
Jeff Barnes
streetlighting assets (including distribution pole-mounted fixtures).
Because the distribution pole-mounted fixtures have significantly
Traffic Engineer
lower assumed acquisition costs (Tanko Lighting believes these
City of Modesto, CA
assumptions are accurate based on multiple examples in both
California and in the Northeast under multiple utilities), including
ver the
next twenty years. If the City prefers this option, Tanko Lighting will provide support to pursue SCE on this issue and notify
the City of progress with other cities at no additional cost to the City.
Page 20 of 35
www.tankolighting.com | 220 Bayshore Blvd | San Francisco, CA 94124 | P 415.254.7579 | F 415.822.3626
CITY OF SANTA CLARITA | STREETLIGHT TURNKEY SERVICES | TANKO LIGHTING
Task 7: Financial Analysis
Tanko Lighting will utilize the reconciled data from the audit, as well as t preferences on fixtures, and/or other
products, to develop a financial analysis, which will include:
Baseline energy use, energy cost and operations and maintenance costs
Estimated retrofit energy use and operations and maintenance costs
Estimated sources of funding, including rebates
Calculation of estimated total conversion cost (remaining design tasks, product, and installation), energy reduction,
and simple payback
Fixed unit pricing encompassing all costs that locks in the pricing and shields the City from change orders
Estimated twenty-year projected savings and cash flows
published rates and operational hours, as well as
conservative estimates on energy rate increases,
savings and costs, which enables greater actual savings
than the model. These elements in conjunction with
the fact that streetlight measures are not subject to the
behavioral, weather, and other factors that can result in
shifts in expected savings enable minimal risk and
maximized return for the City. Based on the Tanko
associated with streetlighting measures are in line with
(or are often understated compared with) realized
energy savings upon completion of the project.
Tanko Lighting provides accurate financial analyses to enable sound project budgeting.
Because the use of the streetlight facilities is
indicators of consistency of savings. Given that the rated life of all the LED fixtures that Tanko Lighting will recommend is
greater than twenty years, as well as the consistency of the annual operating hours, the savings verified from the first-year
utility bills will be consistent for the rated life of the fixtures and will maximize return for the City for more than twenty years.
Tanko Lighting will present the financial analysis to the City for final review of all energy savings and construction cost
estimates to ensure accuracy and compliance.
Deliverables:
Financial Analysis: A report outlining baseline conditions, as well as estimated project costs and savings.
Task 8: Materials Procurement
-authorized vendor and will stage the receipt of
fixture shipments for installation in a manner that ensures the secured storage of materials at the designated storage location
for the project.
Tanko Lighting will be responsible for warranty work related only to materials and installation for a period of one year from the
The installation warranty will cover fixture or photocell failure and issues related to the installation, such as incorrect mounting
or wiring of fixture. The installation warranty will not cover issues unrelated to the installation, such as fuse failure,
Page 21 of 35
www.tankolighting.com | 220 Bayshore Blvd | San Francisco, CA 94124 | P 415.254.7579 | F 415.822.3626
CITY OF SANTA CLARITA | STREETLIGHT TURNKEY SERVICES | TANKO LIGHTING
knockdowns, wire shorting, disconnection of the pole or arm from power source, weather related damage, vandalism, Acts of
God, or unrelated capital work impacting the pole or fixture.
Upon installation, the City or its standard maintenance contractor will be responsible to serve as first-responder to all outages,
shall identify locations where warranty-related work is necessary, and will notify Tanko Lighting of the warranty-related
locations so that a remedy can be implemented. If the City selects Tanko Lighting as its maintenance subcontractor, Tanko
Lighting will serve as first-responder to all outages, per the scope of work outlined in the System Maintenance section below.
Deliverables:
Product Submittals: Upon approval of final project design, Tanko Lighting will provide the City with final product
submittal sheets for final approval. Once submittal sheets have been approved, Tanko Lighting will order the
materials.
Task 9: Community Outreach and Notification
Tanko Lighting believes that proper coordination of information and
outreach to stakeholders is an essential part of ensuring a successful
streetlight conversion project. To that end, Tanko Lighting will coordinate
with the City to help develop a community
outreach and notification plan prior to the commencement of any project
activities. The plan will ensure project awareness and minimize public
disturbance. Specifically, Tanko Lighting will develop the message and
Additionally, Tanko Lighting will coordinate the installation of
demonstration fixtures at one or mo re locations to be determined by the
onduct photopic/scotopic field light measurements before and after the
conversion of the demonstration fixtures to confirm that the theoretical design is appropriately meeting field conditions. It is
ase
of projects. While this approach is expedient, it is insufficient for collecting detailed field conditions because it only collects
data from one location the middle of the road. Proper design requires data collected from additional locations (including
from curb lines and other critical roadway locations) for a deeper analysis of photometric layouts and actual field conditions.
Deliverables:
Project Messaging and Schedule: Specific language, draft press release, and timelines related to project activities
to assist with notifying community members of the project.
Light Measurement Reports: Pre- and post-conversion photopic/scotopic field light measurements at
demonstration fixture locations.
Task 10: Logistics Management
Tanko Lighting will ens
main point of contact to develop an installation plan that minimizes inconvenience to the City and includes ordering schedules,
traffic control plan, no-fee encroachment permits, waste disposal procedures (that comply with all applicable State and Federal
laws), and installation and commissioning schedules as required to the City.
Page 22 of 35
www.tankolighting.com | 220 Bayshore Blvd | San Francisco, CA 94124 | P 415.254.7579 | F 415.822.3626
CITY OF SANTA CLARITA | STREETLIGHT TURNKEY SERVICES | TANKO LIGHTING
Tanko Lighting will maintain proper communication and coordination with installers to ensure installation quality, work and
public safety, compliance with project schedule and proper handling of waste. Tanko Lighting will facilitate a pre-construction
Kick-Off meeting with City staff and installers to review the traffic control plans, work safety, public safety and waste material
handling procedures and requirements prior to the start of installation. Tanko Lighting will also coordinate and participate in
bi-weekly progress meetings with City staff.
Deliverables:
Logistics Management Details: Ordering, traffic control plans, required permits, disposal strategy, pre-
construction meeting, ongoing meetings, installation and commissioning schedules.
Task 11: Installation
Tanko Lighting routinely partners with subcontractors for installation for its turn-key municipal streetlighting projects. Tanko
Lighting believes that this is an ideal way to utilize local knowledge and leverage taxpayer dollars back to the local economy.
As such, Tanko Lighting is very familiar with how to properly solicit, vet and manage qualified local subcontractors.
ures for
this project.
Taft Electric will provide installation, traffic control support, environmental disposal, and maintenance services for this project.
Taft Electric
including safety and traffic control, quality assurance, and all management of field staff. Taft Electric has ample local storage
facilities from which to safely store all equipment and materials needed for this project. Further, Taft Electric has the necessary
equipment, such as bucket trucks, traffic control signage, etc. necessary for a quality and safe installation. Finally, Taft Electric
has the experience with municipal lighting projects, having completed the first conversion of acquired streetlights under SCE
in the City of Lancaster, and qualified staff highly-trained in the nuances of electrical installation work and safety to ensure the
success of this project.
It is expected that each installation crew will install an average of forty to forty-five
fixtures per day, and Taft Electric has committed to providing as many crews as
necessary to . Completion of the project
commissioning (see Commissioning section below) will coincide at the end of the
installation phase to quickly address any errors, punch list items, or
troubleshooting needs. Taft Electric will supply all incidentals necessary to a
quality installation.
Utilizing the data from the audit and design process, Tanko Lighting will develop
installation maps and provide to installers and relevant City staff for accurate
project tracking. Tanko Lighting will work with the installer to coordinate
scheduling of police protection crews if necessary (actual cost for police protection
An additional fe
activities are not limited to the auditing phase but are integrated throughout
project implementation as a routine practice. Tanko Lighting can stay intimately
involved with the daily installation phase via its data collection protocols that are
required of all installers. Tanko Lighting will ensure that installers are equipped with handheld GPS devices and train them in
Page 23 of 35
www.tankolighting.com | 220 Bayshore Blvd | San Francisco, CA 94124 | P 415.254.7579 | F 415.822.3626
CITY OF SANTA CLARITA | STREETLIGHT TURNKEY SERVICES | TANKO LIGHTING
collecting relevant data on both the HPS fixtures being removed, as well as the LED fixtures being installed. Installers will be
-house data analysts will
review the data, reconcile it against the audit data, as well as City and SCE records, which will result in a precise understanding
-stamped data on every fixture
location. This not only enables Tanko Lighting to know every location where each crew has been, it also allows Tanko Lighting
to track the routes that each crew has used and any inefficiencies in the process. Tanko Lighting reviews this information
daily, which allows it to provide immediate instruction to crews on
experience with managing installation crews through data collection activities routinely integrated into the installation phase
ensures the accuracy and accountability of project partners. The diagram below describes the data flow for this project:
Project Data Flow
Tanko Lighting will use the installation data to provide Weekly Installation Reports to the City (a sample report can be provided
upon request). Tanko Lighting will also ensure that the City is notified, should it become evident that common errors are being
made routinely as part of the installation, and will develop a plan for addressing such issues.
Deliverables:
Installation Route Map: An overview map identifying the planned installation route by region/neighborhood.
Installation Maps: Maps with locations and fixture information used to dispatch installation crews and allow City
staff to track installation routes.
Weekly Installation Report: A detailed listing of the locations completed during the installation phase, along with
maps corresponding to locations.
Task 12: Replacement Tag Installation
Based on the City-approved City Tag Numbering System, Tanko Lighting will procure the obtain the replacement tags and
determine the most sensible numbering sequence. Tanko Lighting will ensure that its subcontractor, Taft Electric, installs the
pole labels on each pole at the time of installation. Please note that Tanko Lighting will not instruct crews to remove any
existing SCE labels (per th
Deliverables:
Updated Database: At the conclusion of the project, Tanko Lighting will provide an updated database that
includes the pole label numbers for each location.
Page 24 of 35
www.tankolighting.com | 220 Bayshore Blvd | San Francisco, CA 94124 | P 415.254.7579 | F 415.822.3626
CITY OF SANTA CLARITA | STREETLIGHT TURNKEY SERVICES | TANKO LIGHTING
Task 13: Waste Disposal
Tanko Lighting will ensure that Taft Electric manages all project waste disposal in compliance with
Demolition Materials Management Plan and all applicable State and Federal laws. Documentation of waste disposal will be
provided as part of the final project reporting documents.
Task 14: Commissioning
during both the audit and installation phases, approximately ninety-
five percent of the commissioning efforts take place during the time
The project was completed without a hitch and we've had
of installation. This is because Tanko Lighting can quickly validate
zero complaints to date. The best Project I've been
the installation data against the confirmed audit data (which is
responsible for.
validated against municipal records during the Data Reconciliation
David Daltorio, PE
phase) and accurately identify any locations where both data sets do
Town Engineer/Facilities Director
not match. This ensures tremendous precision that establishes a
Town of Hopkinton, MA
finite subset of the installation locations that require additional review.
Final data collection is obtained during the commissioning phase,
which includes a field inspection to confirm installations. This process
often includes capture of additional GPS locations and taking pictures at many locations to confirm installation status.
Upon completion of the installation, Tanko Lighting will ensure that the installers perform final inspection on all fixtures, correct
ko
Lighting will provide the City with a complete commissioning report outlining any errors and actions taken to correct errors.
Deliverables:
Commissioning Report: Detailed analysis of final installation verification and testing, including an outline of any
errors and actions taken to correct errors.
Task 15: Rebate & Tariff Change Coordination
Tanko Lighting will comply with all requirements to ensure
replacement LED luminaires receive rebates for which the
City is eligible. Tanko Lighting has extensive experience
working with utility rebate programs and SCE programs
in particular to document and verify rebates for City
streetlight conversion projects.
Tanko Lighting will prepare all necessary and required
documentation for the rebates and submit these to the
appropriate departments within SCE. Tanko Lighting will
follow up with SCE to confirm the materials have been
received and are in process. As the City will be the
recipient of the rebate, SCE will negotiate with the City
directly regarding the timing and issuance of the funds.
Therefore, if known, Tanko Lighting will provide the
Tanko Lighting assists with the
contact information for the SCE staff person processing
Page 25 of 35
www.tankolighting.com | 220 Bayshore Blvd | San Francisco, CA 94124 | P 415.254.7579 | F 415.822.3626
CITY OF SANTA CLARITA | STREETLIGHT TURNKEY SERVICES | TANKO LIGHTING
the application for the City staff to secure the final payment. If there are any inquiries from SCE to the City regarding the
submitted applications, Tanko Lighting will assist the City with responding to any questions.
Tanko Lighting will also coordinate with SCE on changing tariffs to the newly-installed LED fixture rates. Tanko Lighting will
prepare the necessary documentation, submit to SCE, confirm the materials have been received and obtain the timing for the
modification to be processed. If known, Tanko Lighting will provide the contact information for the appropriate party
addressing any rate changes for the City. Based on the timeframe provided by SCE, the City staff will need to confirm that
the modification appears in the City utility bills. If there are any inquiries from SCE to the City regarding the submitted
applications, Tanko Lighting will assist the City with responding to any questions.
Deliverables:
Rebate and Tariff Change Documentation: A compilation of copies of paperwork submitted and processed with
SCE regarding rebate applications and tariff changes.
Task 16: Training of City Staff
Tanko Lighting will develop and provide a training for City personnel in all aspects of installation, routine operation,
maintenance, and safety of the LED fixtures installed.
Deliverables:
Training Materials: Documentation of training curriculum presented during staff training.
Task 17: Final Reporting
r
this project. This includes:
Required SCE documentation
Pre-and post-construction records of newly installed LED streetlights in the form of electronic GIS format
(ArcMAP) records, including date of installation, new fixture installed, and updates on asset condition, as well
-conversion data (lamp type, wattage, pole type, etc.)
Environmental waste disposal documentation
Deliverables:
Final Reporting Documentation: Final requirements necessary to process the available rebates and tariff
changes with the City, as well as post-construction electronic GIS records for all newly-installed streetlights in the
City, including all wattages, badge numbers, locations, and other associate attributes, and environmental disposal
documentation.
B.On-Going Maintenance
Depending on how the acquisition process unfolds with SCE, the City may have a lapse in time from when it acquires to when
the fixtures are converted to LED. If pre-LED conversion maintenance services are needed, Tanko Lighting will provide them
per the following approach. If pre-LED conversion maintenance services are required, Tanko Lighting will provide immediate
assistance to ensure the functionality of the existing system, as well as the converted system, after the LED conversion takes
place. Because there may likely be deferred maintenance that the City is inheriting once it acquires, the City must strike a
balance between addressing its system needs while not unnecessarily devoting resources into the antiquated inventory prior
to the LED conversion. Tanko Lighting understands this balance and has successfully assisted other municipalities facing
Page 26 of 35
www.tankolighting.com | 220 Bayshore Blvd | San Francisco, CA 94124 | P 415.254.7579 | F 415.822.3626
CITY OF SANTA CLARITA | STREETLIGHT TURNKEY SERVICES | TANKO LIGHTING
the same maintenance challenges of recently-acquired
systems in such places as Mansfield, CT, Groton, CT, Chester,
CT, Berlin, CT, Meriden, CT, Vernon, CT, Wolcott, CT, Simi
Valley, CA, Rancho Cucamonga, CA, La Puente, CA Darien,
CT, and East Lyme, CT. Please note that Tanko Lighting will
also utilize Taft Electric for the maintenance services. This will
conversion and streamline dispatching and maintenance
services.
Tanko Lighting offers several Maintenance Services plans
(please note that details of other plans can be provided, upon
following approach for this project.
-going Maintenance services will include the following tasks:
Task 1: Pre-LED Conversion Maintenance Services
nversion,
the Pre-LED Conversion Maintenance Services period, prior to the completion of the LED conversion, will merely serve as a
stop-gap for the minimal number of repairs necessary until the LED conversion is complete. As such, Tanko Lighting will
perform the following limited activities for this phase on a time and materials basis as per the provided cost sheet:
Coordinate Repair Requests
Tanko Lighting will coordinate repair requests through the following mechanisms:
Online Repair Requests: Tanko Lighting will provide the City with a link to a website that will allow a user to interface
with an online form. The form will require the user to submit information about the location and observed issue(s).
Tanko Lighting will review any online form submissions each working day. Further, Tanko Lighting will provide the
-by personnel so that, if an emergency is
reported, Tanko Lighting will immediately dispatch an installer to respond to the location. If an emergency is reported,
Tanko Lighting will immediately dispatch an installer to respond to the location within two (2) hours of the received
report (please note that the actual remedy may require a longer duration to complete and that response times only
include the time to first arrive on scene, address any immediate obstructions/hazards, identify issues and develop
either a temporary or permanent remediation). For any issues reported, Tanko Lighting will compile the daily
submissions and provide an online work order management system (via an Arc GIS online link embedded on the
general public to review the status of their service requests, view reports and the GIS data on a secure website portal.
City staff will need to provide direction to Tanko Lighting on any locations for which it approves routine maintenance.
For any location in which the City approves routine maintenance, Tanko Lighting will dispatch an installer to respond
to the location within five (5) working days (unless the degree of repair dictates an alternative schedule to be
coordinated and approved by the City on a case-by-case basis).
Page 27 of 35
www.tankolighting.com | 220 Bayshore Blvd | San Francisco, CA 94124 | P 415.254.7579 | F 415.822.3626
CITY OF SANTA CLARITA | STREETLIGHT TURNKEY SERVICES | TANKO LIGHTING
Call Center Repair Requests: Tanko Lighting will provide the
City with a toll-free phone number by which callers can reach
a live operator at a Call Center twenty-four hours per day,
seven days per week. Call Center staff will have access to
the Online Repair Form and will guide each caller through
the questions and submit the responses via the Online Form
to Tanko Lighting. Tanko Lighting will review any online form
submissions each working day. If an emergency is reported,
Tanko Lighting will dispatch an installer to respond to the
location within two (2) hours of the received report (please
note that the actual remedy may require a longer duration to
complete and that response times only include the time to
Tanko Lighting works with local subcontractors to properly
install/maintain fixtures in the field and invest in the local
first arrive on scene, address any immediate
economy.
obstructions/hazards, identify issues and develop either a
temporary or permanent remediation). For any issues
reported, Tanko Lighting will compile the daily submissions and provide an online work order management system
the status of
each reported location) that allows the City and general public to review the status of their service requests, view
reports and the GIS data on a secure website portal. City staff will need to provide direction to Tanko Lighting on any
locations for which it approves routine maintenance via a response to the Weekly Report. For any location in which
the City approves routine maintenance, Tanko Lighting will dispatch an installer to respond to the location within five
(5) working days.
Remedy of Routine Repair Requests
The following characteristics will define a Routine Repair:
Replacement of a failed photocell
Replacement of a failed lamp (Note that any failed High Pressure Sodium lamps will be replaced a temporary
stop-gap LED fixture note that the manufacturer and wattage will be dependent upon material availability until
the location is converted to its permanent LED fixture. When possible, Tanko Lighting will attempt to utilize the
same LED fixture as per the design of the LED conversion, to mitigate the need to return to the location.)
Repair of loose wire
Dispatch the installer to respond to the location within five (5) working days of receipt of
request and remedy the fixture issue with the appropriate parts and materials
Ensure that any time a fixture is serviced, it is cleaned as necessary, broken lenses and covers replaced, and
the entire fixture assembly left in a clean, fully serviceable condition
Ensure that all waste materials generated from the maintenance services are properly disposed of in accordance
with all applicable laws and regulations
Provide a record of the location, date of the visit, identified issue, remedy, date of remedy completion, and any
additional notes
Respond to and abate graffiti on all streetlight components
Replace all damaged pull-box covers (assumed 10 per year)
Replace missing pole hand hole covers and repair damaged hand hole covers as needed
Replace pole identification tags as needed
Provide annual painting of portion of metal poles (assumed 30 per year) based on City-approved priority
Page 28 of 35
www.tankolighting.com | 220 Bayshore Blvd | San Francisco, CA 94124 | P 415.254.7579 | F 415.822.3626
CITY OF SANTA CLARITA | STREETLIGHT TURNKEY SERVICES | TANKO LIGHTING
Submit request for house side shields to the City for review; and furnish and install shields as authorized bythe
City (assumed 10 per year)
Provide quarterly streetlight system reviews and reports, including a summary of all system activities and night
checks
It should be noted that when required to perform service, the making and breaking of the electrical connection to the electrical
distribution network (whether for routine or emergency service) must be performed by the utility. Tanko Lighting will ensure
that its subcontractor is responsible for all coordination with the utility if repair of a streetlight outage requires involvement by
ity,
Tanko Lighting will so note on its monthly report and include the date and time of all verbal and written communication with
the utility.
Remedy of Emergency Repair Requests
The following characteristics will define an Emergency Repair:
Establishment of a safe and secure scene in the event of a pole knockdown or any electrical or other potential
hazard resulting from the streetlighting equipment, including exposed or damaged wires that constitute a danger
to the public (as determined by responding emergency personnel e.g. Sheriff), equipment damage that may
pose an immediate public danger (e.g. broken and hanging luminaire/mast arm).
Upon receipt of an emergency repair request, Tanko Lighting will:
Dispatch installer to respond to the location within two (2) hours of receipt of the request (please note that the
actual remedy may require a longer duration to complete and that response times only include the time to first
arrive on scene, address any immediate obstructions/hazards, identify issues and develop either a temporary or
permanent remediation)
Ensure that the subcontractor de-energizes streetlight fixtures that have been knocked down or conductors that
have been severed; makes repairs or alterations to streetlight structural components to protect the immediate
safety of the public
If possible, ensure the subcontractor remedies the fixture issue with the appropriate parts and materials
Ensure that anytime a fixture is serviced, it is cleaned as necessary, broken lenses and covers replaced, and the
entire fixture assembly left in a clean, fully serviceable condition
Ensure that all waste materials generated from the maintenance services are properly disposed of in accordance
with all applicable laws and regulations
Provide a record of the location, date of the visit, identified issue, remedy, date of remedy completion, and any
additional notes
In the event of a knockdown of a pole, Tanko Lighting will ensure that its subcontractor coordinates with the utility
regarding disconnection of power, removes and disposes of the pole and lighting fixture, retaining any
salvageable components, and ensures the site is secured in a safe manner. Tanko Lighting will ensure that its
subcontractor coordinates with the utility regarding the emergency cleanup and the retrieval of City-owned lighting
components
Once any hazardous conditions are remedied, if additional work is needed to properly restore function to the
fixture, within seven (7) working days following the date of emergency response, Tanko Lighting will supply to the
City a detailed written quotation of the cost and time required to restore the affected light fixture to fully operable
condition, including re-installation of the pole where applicable. Tanko Lighting shall commence such repairs
following approval and notification to proceed from the City
Page 29 of 35
www.tankolighting.com | 220 Bayshore Blvd | San Francisco, CA 94124 | P 415.254.7579 | F 415.822.3626
CITY OF SANTA CLARITA | STREETLIGHT TURNKEY SERVICES | TANKO LIGHTING
It should be noted that when required to perform service,
the making and breaking of the electrical connection to
the electrical distribution network (whether for routine or
emergency service) may be needed to be performed by
the utility. Tanko Lighting will ensure that its subcontractor
is responsible for all coordination with the utility if repair
of a streetlight outage requires involvement by the utility.
repair as the result of action or inaction by the utility,
Tanko Lighting will so note on its monthly report and
include the date and time of all verbal and written
communication with the utility.
Tanko Lighting provides seamless maintenance services.
Traffic Control
Tanko Lighting will ensure that the following traffic control activities are properly coordinated by the subcontractor:
Conduct operations to cause the least possible obstruction and inconvenience to public traffic. To the extent
possible, all traffic will be permitted to pass through the work area. The subcontractor will furnish, erect, and
maintain sufficient warning and directional signs, barricades and lights and furnish adequate warning to the public
equipped with suitable warning lights and reflective markings for working in daylight and dark.
If police details are required, the subcontractor will notify Tanko Lighting and Tanko Lighting will coordinate with
the City to obtain approval and schedule the details. Tanko Lighting will work closely with the City at the start of
the maintenance services contract to confirm police detail requirements and to ensure that they are minimized
while properly maintaining safe traffic control. Any costs resulting from police details will be the responsibility of
the City.
Reporting
Tanko Lighting will utilize the same live, online work order management system (via an Arc GIS online link embedded on the
include updates of the locations visited and remedies completed. The management system will be updated daily as feedback
is received and will provide a record of the location, date of the visit, identified issue, remedy, date of remedy completion, and
any additional notes. The advantage of the online work order management format is that it serves as virtually a real-time
snapshot of the activities in progress and will be available for the City to access at any time. Further, this system will allow
Tanko Lig
Task 2: Post-LED Conversion Maintenance Services
Once the City accepts the final completion of the LED conversion, Tanko Lighting will commence this task, which will include
the following services that will be charged to the City based on a monthly fee (the fee does not include any activities listed in
the Additional Services section below). It should be noted that if the City is interested in a higher level of maintenance services,
Tanko Lighting can work with the City to include a more robust scope of maintenance work for an additional cost.
Page 30 of 35
www.tankolighting.com | 220 Bayshore Blvd | San Francisco, CA 94124 | P 415.254.7579 | F 415.822.3626
CITY OF SANTA CLARITA | STREETLIGHT TURNKEY SERVICES | TANKO LIGHTING
Coordinate Repair Requests
Coordination of repair requests will be handled the same way as in the Pre-LED Conversion phase, with the exception that
the City will not need to pre-approve any routine maintenance reports, as Tanko Lighting will respond to all reports per the
response times as outlined in the Pre-LED Conversion phase above.
Remedy of Routine Repair Requests
Routine repair will be defined in the same way as in the Pre-LED Conversion
phase and routine repair requests will be handled per the same protocols and
response times as outlined in the Pre-LED Conversion phase above.
Remedy of Emergency Repair Requests
Emergency Repair will be defined in the same way as in the Pre-LED Conversion
phase and emergency repair requests will be handled per the same protocols and
response times as outlined in the Pre-LED Conversion phase above.
Remedy of Warranty Repairs
Tanko Lighting will serve as the First Responder and, if the repair issue is identified
because of a warranty issue (related to the LED conversion, such as a fixture or
photocell failure and issues related to the installation, such as incorrect mounting
or wiring of fixture), Tanko Lighting will work with the manufacturer and installer to
remedy the warranty issue. Further, Tanko Lighting will maintain appropriate
records for components to preserve warranty terms for the duration of the
maintenance agreement.
Traffic Control
Traffic control will be handled in the same way as outlined in the Pre-LED Conversion Phase above.
Additional Work
For any special and additional work not covered above by routine or emergency maintenance of fixture (including but not
limited to arm transfer service on utility poles, pole knockdown replacements, foundation replacements, starting aids, wire
inside pole, access hole covers, underground/overhead conductors and cables, tree trimming, loose anchor bolts, remedies
related to acts of vandalism, leaning poles, fuse replacements, repair/replacements of streetlight equipment due to storm
damage, police detail), Tanko Lighting will provide a detailed written quotation of the cost and time required to restore the
affected light fixture to fully operable condition, including re-installation of the pole where applicable. Tanko Lighting shall
commence such repairs following approval and notification to proceed from the City.
Materials Management
Tanko Lighting will purchase and maintain a fixture inventory within sixty miles of Santa Clarita of sufficient quantity to be able
to perform the routine service work described herein. Tanko Lighting warrants that products furnished conform to the
requirements specified, are of good merchantable quality and suitable for the purpose intended.
Tanko Lighting will access and store (if requested) the City-purchased inventory of spare fixtures to facilitate expedient fixture
replacement in case of failure. Tanko Lighting will monitor spare fixture inventory and recommend that the City consider
purchasing additional fixture stock as needed to maintain a sufficient fixture inventory.
Page 31 of 35
www.tankolighting.com | 220 Bayshore Blvd | San Francisco, CA 94124 | P 415.254.7579 | F 415.822.3626
CITY OF SANTA CLARITA | STREETLIGHT TURNKEY SERVICES | TANKO LIGHTING
Administrative Support
Tanko Lighting will provide supporting documentation to assist the City with its pursuit of third parties for any insurance claims,
including an itemized list of all relevant information regarding damages and repair costs as needed to process claims.
Reporting
Tanko Lighting will utilize the same reporting strategy as in the Pre-LED Conversion
phase.
3. Quality Control, Budget, and Schedule
Identify methods that proposer will use to ensure quality control as well as budget and schedule control
for the project.
Quality control is paramount to the successful implementation of any project and will
be a critical path item for the Tanko Lighting on this project.
extensive experience with successful municipal projects, its stellar reputation, and its
project will be appropriately managed with the utmost responsibility.
There are a variety of ways in which Tanko Lighting will integrate quality control into
Tanko Lighting follows Generally Accepted Accounting Principles (GAAP) for all corporate accounting activities and
this project will be no exception.
context from which to accurately determine costs and budgets associated with this project.
Tanko Lighting will leverage its knowledge of SCE acquisition projects to date to accurately forecast project schedules
based on precedent.
Tanko Lighting will maintain regular communication with the City to provide ongoing updates, identify any challenges,
and address any concerns.
Tanko Lighting will rely upon industry standards when identifying recommendations and estimates related to design
and costs this will ensure that the information provided by Tanko Lighting is based on best practices.
Tanko Lighting utilizes a proprietary time keeping system that tracks resource allocation and employee activities. This
will ensure that invoices are accurate, and that staff are utilizing their time in a most efficient manner.
4. Possible Issues
Identify any special issues, problems or risks that are likely to be encountered in this project and how the proposer would recommend addressing
them.
As with any comprehensive streetlight conversion project, potential challenges are bound to exist. However, Tanko Lighting
has the experience and expertise necessary to minimize challenges and solve them should they manifest. Below are several
Challenge: Defective Products
might be an issue.
Page 32 of 35
www.tankolighting.com | 220 Bayshore Blvd | San Francisco, CA 94124 | P 415.254.7579 | F 415.822.3626
CITY OF SANTA CLARITA | STREETLIGHT TURNKEY SERVICES | TANKO LIGHTING
Solution: By utilizing products produced by reputable manufacturers with excellent reliability and warranties
o
(who will be available long-term to support warranties), Tanko Lighting will enable the project to proceed with
the highest-quality fixtures available, and thereby minimize the risk of defects.
Challenge: System Wiring Issues: Tanko Lighting has occasionally witnessed system wiring issues such as faulty
wiring, bad connections, high impedance faults, bad fuses and wire theft because of installing new equipment on
older systems.
Solution: Comprised of streetlight experts, the Tanko Lighting can provide prompt technical and engineering
o
support to troubleshoot and accurately identify any potential system wiring problems and provide City staff
with recommendations. Tanko Lighting will maintain close communication with the Project Manager, installer
and City staff to provide expedited feedback if troubleshooting occurs. Finally, the Tanko Lighting will track
equipment returns per pole, which will help indicate whether a problem is related to a system malfunction as
opposed to an equipment malfunction.
Challenge: Rate Change and Rebate Delays: Any delays in rate changes or rebate payments could minimize the
benefits to the City.
Solution: As previously noted, Tanko Lighting has extensive experience working with utilities and is very
o
familiar with utility processes. Tanko Lighting will ensure that all applications are thorough and complete,
inclusive of all supporting documentation, at the time of submittal and will promptly respond to any utility
inquiries to minimize application delays.
Challenge: Negative Stakeholder Feedback: As with any large-scale streetlight conversion project, negative
stakeholder feedback can be an impediment.
Solution: To minimize negative feedback about the project reducing light, Tanko Lighting will ensure that all
o
literature and education
installations. If there are specific complaints about personal residences experiencing reduced light, Tanko
Lighting will positively frame the response that this is due to the design of the light fixtures, which minimize
unnecessary light pollution. Tanko Lighting will minimize the risk that stakeholders will complain about
increased light by recommending products that have a tight light distribution pattern and result in minimal
backlighting. Tanko Lighting will channel complaints to the appropriate City staff, work with City staff to
educate team members on appropriate responses to complaints, and will provide messaging to the City in
the event of escalated complaints.
Challenge: Significant Inherited Deferred Maintenance: Anytime a municipality acquires its streetlight system from
its utility, it runs the risk of inheriting the liability of deferred maintenance, which can lead to citizen complaints.
Solution: Tanko Lighting will help the City develop criteria to prioritize responses to outage reports during
o
the Pre-LED Conversion maintenance phase, as well as establish proper messaging to help manage citizen
expectations about the level of effort that will be devoted to the Pre-LED Conversion maintenance phase.
D. TASKS/SCHEDULE
Proposal shall include a detailed schedule which lists milestones and estimated completion dates of each of the tasks identified.
1. Activities to Complete Tasks
Sequentially outline the activities that would be undertaken in completing the tasks and specify who would perform them.
Page 33 of 35
www.tankolighting.com | 220 Bayshore Blvd | San Francisco, CA 94124 | P 415.254.7579 | F 415.822.3626
CITY OF SANTA CLARITA | STREETLIGHT TURNKEY SERVICES | TANKO LIGHTING
Please find a full description of the activities to support the project tasks in the Work Plan section above. Please find below
a table outlining the tasks and responsible parties.
Proposed Project Activities:
TaskResponsible Party
1. GIS AuditIan Canada (Project Manager), Drew Taylor (Lead IT/Data Analyst), Selena Smith (Field Services Manager)
2. Data ReconciliationDrew Taylor (Lead IT/Data Analyst)
3. Cut-Over Cost AnalysisJason Tanko (President), Ian Canada (Project Manager), Jacqueline Engler (Project Associate)
JasonTanko(President),IanCanada(ProjectManager),JacquelineEngler(ProjectAssociate),DrewTaylor(Lead
4. Design
IT/Data Analyst)
5. Development of City Tag Numbering SystemJason Tanko (President), Ian Canada (Project Manager), Jacqueline Engler (Project Associate)
6. Acquisition SupportJason Tanko (President), Ian Canada (Project Manager), Jacqueline Engler (Project Associate)
7. Financial AnalysisJason Tanko (President), Ian Canada (Project Manager), Jacqueline Engler (Project Associate)
8. Materials ProcurementIan Canada (Project Manager), Jacqueline Engler (Project Associate)
9. Community Outreach
Ian Canada (Project Manager), Jacqueline Engler (Project Associate)
NicoleKelner(DirectorofProjectManagement),IanCanada(ProjectManager),JacquelineEngler(Project
10. Logistics Management
Associate)
JasonTanko(President),NicoleKelner(DirectorofProjectManagement),IanCanada(ProjectManager),
11. InstallationJacquelineEngler(ProjectAssociate),DrewTaylor(LeadIT/DataAnalyst),DaveNorwine(TrafficDivision
Manager, Taft Electric), Brian Eberhard (Traffic Division Project Manager, Taft Electric)
IanCanada(ProjectManager),JacquelineEngler(ProjectAssociate),DrewTaylor(LeadIT/DataAnalyst),Dave
12. Replacement Tag Installation
Norwine (Traffic Division Manager, Taft Electric), Brian Eberhard (Traffic Division Project Manager, Taft Electric)
DaveNorwine(TrafficDivisionManager,TaftElectric),BrianEberhard(TrafficDivisionProjectManager,Taft
13. Waste Disposal
Electric)
IanCanada(ProjectManager),JacquelineEngler(ProjectAssociate),DrewTaylor(LeadIT/DataAnalyst),Dave
14. Commissioning & Final Punch List
Norwine (Traffic Division Manager, Taft Electric), Brian Eberhard (Traffic Division Project Manager, Taft Electric)
15. Rebate/Tariff ChangesIan Canada (Project Manager), Jacqueline Engler (Project Associate), Drew Taylor (Lead IT/Data Analyst)
16. City Staff Training
Jason Tanko (President), Ian Canada (Project Manager), Jacqueline Engler (Project Associate)
JasonTanko(President),NicoleKelner(DirectorofProjectManagement),IanCanada(ProjectManager),
17. Final Reporting
Jacqueline Engler (Project Associate), Drew Taylor (Lead IT/Data Analyst)
IanCanada(ProjectManager),JacquelineEngler(ProjectAssociate),DrewTaylor(LeadIT/DataAnalyst),Dave
On-Going Maintenance
Norwine (Traffic Division Manager, Taft Electric), Brian Eberhard (Traffic Division Project Manager, Taft Electric)
2. Project Schedule
Furnish a project schedule for completing the tasks in terms of elapsed weeks from the project commencement date.
Tanko Lighting is recommending an
savings which results in an installation schedule of two months
from commencement does not typically
allow a simultaneous acquisition of all fixtures, this schedule will be altered to match the monthly acquisition rate (e.g. if SCE
allows the City to acquire 2,500 fixtures per month, then the schedule will be altered to install 2,500 fixtures per month for the
duration of the acquisition).
rate in its LED streetlight conversion project in the City of Rancho Cucamonga, CA where Tanko Lighting is installing within
a few weeks of acquisition.
Page 34 of 35
www.tankolighting.com | 220 Bayshore Blvd | San Francisco, CA 94124 | P 415.254.7579 | F 415.822.3626
CITY OF SANTA CLARITA | STREETLIGHT TURNKEY SERVICES | TANKO LIGHTING
Proposed Project Schedule:
Month
TaskEstimated Completion Date 12345678
2MonthsfromNTP(includestimetogatherexistingCity
GIS Auditrecords;includesallCity-ownedfixturesandfixtures
purchasable from SCE)
Data Reconciliation4 Weeks after Audit completion
Cut-Over Cost Analysis2 weeks after Data Reconciliation
InitialCobraHeadDesignSubmission=4weeksafter
Design
Data Reconciliation
DevelopmentofCityTagNumbering
2 weeks from NTP
System
Acquisition SupportOngoing
Financial Analysis4 weeks after Data Reconciliation
Submittals to City = 1 week after City approval of Design;
Materials ProcurementOrdering = 1 week after City submittal approval;
Shipment of Fixtures = 2-4 weeks from order placement
Logistics Management2 weeks prior to Installation
Community Outreach
Commencement = 1 week from material receipt;
Installation
Substantial Completion = 2 months from commencement
Commissioning & Final Punch List4 weeks following Substantial Completion
Rebate/Rate Changes and Final
4 weeks following Substantial Completion
Reporting
City Staff Training2 weeks following Final Completion
On-Going MaintenanceOngoing
E. COST PROPOSAL
See Exhibit A for Cost Proposal Template A and B.
F. APPENDICES
Appendix A Completed Proposal Form
Appendix B Addenda Acknowledgements
Appendix C Reference Sheet
Appendix D Resumes
Page 35 of 35
www.tankolighting.com | 220 Bayshore Blvd | San Francisco, CA 94124 | P 415.254.7579 | F 415.822.3626
APPENDIXC
w9C9w9b/9{
PROPOSAL # LMD-17-18-18
{ƷƩĻĻƷƌźŭŷƷ ǒƩƓƉĻǤ {ĻƩǝźĭĻƭ
/źƷǤ ƚŅ {ğƓƷğ /ƌğƩźƷğͲ /ğƌźŅƚƩƓźğ
For your proposal to be considered, the firm must meet minimum qualifications. Contractor to have
verifiable experience completing similar LED retrofit installation projects and/or managing municipal
streetlight maintenance operations for at least three separate public agencies over the past two years.
Project information to be provided on wĻŅĻƩĻƓĭĻƭ {ŷĻĻƷ and should include project description, year
completed, client name, along with a person to contact and their telephone number
1. __________________________________________________________________________________
Name and Address of Owner / Agency
__________________________________________________________________________________
Name and Telephone Number of Person Familiar with Project
__________________________________________________________________________________
Contract Amount Type of Work Date Completed
2. __________________________________________________________________________________
Name and Address of Owner / Agency
__________________________________________________________________________________
Name and Telephone Number of Person Familiar with Project
__________________________________________________________________________________
Contract Amount Type of Work Date Completed
3. __________________________________________________________________________________
Name and Address of Owner / Agency
__________________________________________________________________________________
Name and Telephone Number of Person Familiar with Project
__________________________________________________________________________________
Contract Amount Type of Work Date Completed
22
APPENDIXD
Jason Tanko
President and Founder, Tanko Lighting
A life-long street light enthusiast, Jason Tanko created Tanko Streetlighting, Inc. (DBA:
technical support
for municipal street light projects. Given the need for street lighting-specific expertise, this quickly
expanded into project management services. Today, Tanko Lighting functions as a full-service street
lighting company, providing tailored, turnkey solutions for any street lighting project. Mr. Tanko
continues to lead the company, serving as President, and provides oversight on engineering, product
development, business development, and project management.
result of his extensive educational and professional
background. Prior to founding Tanko Lighting, Mr. Tanko enjoyed a long career in energy efficiency
and electrical engineering. As a Project Manager for Newcomb Anderson Associates, Mr. Tanko
implemented the highly-successful Power Savers program an energy efficiency program for small
businesses in San Francisco. During his tenure as an Electrical Engineer for the Massachusetts
Institute of Technology Lincoln Laboratory, Mr. Tanko designed energy efficient low and medium
voltage power and lighting systems. As an Electrical Engineer/Project Manager with Wilson
Construction Engineering Services, Mr. Tanko engineered and managed new construction and major
electrical infrastructure projects. Mr. Tanko served as a District Engineer for Puget Sound Energy, in
which he coordinated outage management, operations, budget and maintenance activities and
supervised line crews for East King County, WA. As a Senior Engineer with Boeing Commercial
Airplane Group, Mr. Tanko designed and drafted electrical systems for airplane equipment. During
his tenure as an Electrical Engineer/Designer with Team Engineering, Inc., Mr. Tanko designed and
drafted power distribution, lighting, and building control systems for commercial and public
buildings.
With a Bachelor of Science in Electrical Engineering (Seattle University), a Master of Business
Administration (Seattle University), a C-10 Electrical Contractor's License in the State of California,
and an A-17 Contractor's License in the State of Arizona, Mr. Tanko is well-versed in electrical
principles and has remarkable acumen for business.
Mr. Tanko has served on every Tanko Lighting project since the company's inception in 2003. The
majority of these projects have focused on municipal street lighting. A small sample of successful
projects involving Mr. Tanko include LED street light conversion projects for the Towns of Sharon,
MA; Winchester, MA; and the Cities of New London, CT; Somerville, MA; Lowell, MA; Berkeley, CA;
Santa Ana, CA; West Hollywood, CA; Vacaville, CA; Rancho Cordova, CA; Mountain View, CA;
Pleasanton, CA; Napa, CA; Hayward, CA; Vallejo, CA; and Morgan Hill, CA.
ǞǞǞ͵ƷğƓƉƚƌźŭŷƷźƓŭ͵ĭƚƒ
220 Bayshore Blvd | San Francisco, CA 94124 | P 415.254.7579 | F 415.822.3626
Nicole Kelner
Director of Project Management, Tanko Lighting
Ms. Kelner is a seasoned business and project developer, with more than eighteen years of
experience in project management, operations and development. Her expertise is centered on
compliance, energy, law, planning, cleantech, wireless and sustainability. Ms. Kelner directs all
company projects, and is responsible for performance and client satisfaction.
Prior to joining Tanko Lighting, Ms. Kelner served and a Project Manager and Market Lead with Sure
Site Consulting, where she led and trained staff, was responsible for profit and loss, budgets,
invoices, and managed multiple clients, vendors and consultants. As an Environmental Management
Supervisor with Pacific Gas & Electric, Ms. Kelner managed a multi-disciplinary team of thirteen
environmental professionals, implemented permitting for gas and electric projects, and strategically
facilitated a portfolio of over 3,400 assigned projects with multiple consulting firms. As Director of
Compliance with Solar Trust of America, Ms. Kelner managed all regulatory compliance for the
development and construction of 2,000 MW of solar power, acquired timely agency approvals for
the worlds largest solar power project (budgeted at over $3 billion), and developed highly-detailed
compliance trackers for over 800 complicated conditions in 21 fields. Ms. Kelner also held additional
positions with Earth Zone Consultants (Principal), Sustainable Spaces (General Manager), WFI
Consulting (Senior Planning Project Manager), Young & Associates (Senior Project Manager), and
Vetrano & Bravacos (Attorney).
Ms. Kelner holds a Bachelor in Business Marketing from George Washington University, a Juris
Doctor from the Delaware Law School Widener, and is currently a candidate for a Master of Business
Administration in Sustainability from the San Francisco Institute of Architecture. She also holds a
Certificate in Environmental Management & Renewable Technology from Merritt College, and is a
Leader in Energy & Environmental Design (LEED) Certified Green Building Professional.
Ms. Kelner is responsible for all current company projects, including projects for the Cities of
Leominster, MA, Everett, MA, Somerville, MA, Lowell, MA, Meriden, CT, Oakland, CA, and the Island
of Kauai, HI.
ǞǞǞ͵ƷğƓƉƚƌźŭŷƷźƓŭ͵ĭƚƒ
220 Bayshore Blvd | San Francisco, CA 94124 | P 415.254.7579 | F 415.822.3626
Ian Canada
Project Manager, Tanko Lighting
professional background is focused on organizational development, strategic
planning, and project management. He manages projects and client deliverables for Tanko
Lightings turn-key professional services.
Prior to joining Tanko Lighting, Mr. Canada worked in the logistics management, academics, and
retail fields. He served as a Logistics Specialist for Restoration Hardware, in which he
coordinated with cross-functional teams to investigate and resolve all inventory exceptions and
negative performance drivers. As an International Transportation Analyst for Mast Global
Logistics, Mr. Canada managed the logistics services from twelve countries to the domestic
distribution centers for six companies in the United States. As a Project Leader for Hong Kong
Polytechnic University, Mr. Canada led an international team of six to champion programs and
events that prepared college students to meet the demands of and bridge the cultural gap with
Western businesses. As a Recruiting Specialist for Designer Shoe Warehouse, Mr. Canada was
responsible for the on-boarding process, from relocation to orientation, for all new home office
employees and regional managers. As a Process Improvement Engineer with Baxter Bioscience,
Mr. Canada led a project management team whose objective was to increase production and
standardize processes.
Mr. Canada holds a Master of Science in Organizational Development from the University of San
Francisco, a Bachelor of Science in Industrial and Systems Engineering from the University of
Southern California, and is a Certified Project Management Professional.
company. Recent projects include the LED streetlight acquisition design, and/or conversion and
maintenance projects for the Cities of Santa Clarita, CA, Fullerton, CA, LaVerne, CA, Meriden, CT,
Darien, CT, and Montville, CT.
ǞǞǞ͵ƷğƓƉƚƌźŭŷƷźƓŭ͵ĭƚƒ
220 Bayshore Blvd | San Francisco, CA 94124 | P 415.254.7579 | F 415.822.3626
Jacqueline Engler
Project Associate, Tanko Lighting
Jacqueline Engler has extensive experience with energy efficiency feasibility analysis, project
implementation, and logistics management. She currently assists with the management,
implementation and coordination of projects.
Prior to joining Tanko Lighting, Ms. Engler co-founded and served as Operations Manager for Nova
Electric, in which she spearheaded the expansion of the electrical contracting company to include
an energy efficiency lighting consulting and installation division. Her tenure included developing
detailed energy usage, cost analysis, project payback, and cash flow feasibility analyses for LED
lighting retrofit projects, conducted lighting energy audits, and coordinated utility rebate
applications. Prior to this position, Ms. Engler served as Assistant Manager for Willis Management
Group, in which she conducted feasibility analyses and coordinated project logistics.
Ms. Engler holds a Bachelor of Science degree in Physics, with a Minor in Mathematics, from the
University of Nevada, Reno.
Ms. Engler has served on a variety of Tanko Lighting projects during her tenure with the company.
Recent projects include the LED streetlight acquisition and/or conversion projects for the Cities of
Santa Clarita, CA, Fullerton, CA, LaVerne, CA, Meriden, CT, Darien, CT, and Montville, CT.
ǞǞǞ͵ƷğƓƉƚƌźŭŷƷźƓŭ͵ĭƚƒ
220 Bayshore Blvd | San Francisco, CA 94124 | P 415.254.7579 | F 415.822.3626
Rebecca Rodriguez
Lead GIS Analyst, Tanko Lighting
Rebecca Rodriguez has extensive experience with Geographic Information Systems (GIS) focused on
urban street infrastructure. She currently serves as Tanko Lightings Lead GIS Analyst, responsible
for overseeing the companys data management services.
Prior to joining Tanko Lighting, Ms. Rodriguez served as a Research Fellow for the US Department of
Energys National Energy Technology Laboratory, where she performed lead mapping for a water
quality monitoring project, analyzed environmental impacts of shale oil/gas development and
hydraulic fracturing, and examined water management practices of the oil and gas industry. As a
Teaching Assistant with the Virginia Tech Geoscience Field Observations, Ms. Rodriguez explained
topographic and geologic map creation, and provided guidance to students with safety, as well as
outcrop sketches, data collection and feature identification. As a Research Assistant with Duke
University Geochemistry Laboratory, Ms. Rodriguez established the first-ever recycling program for
plastic sample vials and bottles, managed laboratory data, samples, analytical equipment and
supplies, supported climate reconstruction research via isotopic analysis of marine microfossils, and
analyzed major and trace chemical components of water, soil, and rock samples.
Ms. Rodriguez holds a Bachelor of Science degree in Earth and Ocean Sciences from Duke University
and a Master of Science in Geosciences from Virginia Tech.
Ms. Rodriguez has been involved in numerous projects during her tenure with Tanko Lighting,
including the Cities of Berkeley, CA; Oakland, CA; Santa Ana, CA; West Hollywood, CA; Lowell, MA;
Malden, MA; Meriden, CT; Warren, MA; Miami Lakes, FL; Simi Valley, CA; Geneva, NY; and
Londonderry, CT.
ǞǞǞ͵ƷğƓƉƚƌźŭŷƷźƓŭ͵ĭƚƒ
220 Bayshore Blvd | San Francisco, CA 94124 | P 415.254.7579 | F 415.822.3626
Selena Smith
Field Services Manager, Tanko Lighting
Selena Smiths professional background includes field surveying, administrative management,
and customer service. She manages field Geographic Information Systems auditing, as well as
in-field safety, commissioning and pole labeling efforts for Tanko Lightings turn-key
professional services.
Ms. Smiths original role with Tanko Lighting was as a Field Auditor, in which she performed field
surveys of existing municipal streetlighting inventories. Due to her technical knowledge, leadership
skills and professionalism, she soon transitioned into the companys Field Services Manager.
Prior to joining Tanko Lighting, Ms. Smith worked in the pharmacy, non-profit, and construction
and customer services fields. She served as Program Assistant/Case Manager with Arriba
Juntos, in which she assisted with administrative oversight for various programs for the non-
profit agency. Ms. Smith served as a Pharmacy Clerk with Target, in which she filled prescription
requests and provided ongoing customer service. As a Customer Service Specialist with
Bedrosian Tile & Marble, Ms. Smith provided inventory oversight and material sales. Ms. Smith
served as a Supply Specialist for the United States Army National Guard when she was on Active
Duty.
Ms. Smith holds a High School Diploma from Cordova High School in Rancho Cordova, CA, as well as
a Diploma from the High-Tech Institute Pharmacy Technician Program.
Ms. Smith has been involved in numerous projects since her tenure with Tanko Lighting, including
project for the following municipalities: Berkeley, CA, Oakland, CA, Simi Valley, CA, Sunnyvale, CA,
Londonderry, NH, Ayers, MA, and Mansfield, MA.
ǞǞǞ͵ƷğƓƉƚƌźŭŷƷźƓŭ͵ĭƚƒ
220 Bayshore Blvd | San Francisco, CA 94124 | P 415.254.7579 | F 415.822.3626