HomeMy WebLinkAbout2018-03-13 - AGENDAS - REGULAR (2)
CITY OF SANTA CLARITA
CITY COUNCIL
REGULAR MEETING
Tuesday, March 13, 2018
6:00 PM
City Council Chambers
23920 Valencia Blvd.
Santa Clarita, CA 91355
AGENDA
Joint Meeting with
Board of Library Trustees
How to Address the City Council
Pursuant to Government Code section 54954.3 members of the public are afforded the
opportunities to address the City Council. You may address the Council once per meeting during
Public Participation on any matter within the Council's jurisdiction that is not listed on the
agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this
portion of the meeting begins. To address the Council regarding an item on the agenda, please
fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item.
Each person addressing the Council is given three minutes to speak (with double the time
allotted to non-English speakers using a translator) indicated by a colored light system on the
Council dais. If you wish to provide information to the Council, please present the City Clerk
with 10 copies. Otherwise, your materials will simply be added to the official record. Please note
use of City Council Chamber technology equipment to present electronic material during
meetings is not allowed.
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In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification
48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure
accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II)
Any writings or documents distributed to a majority of the members of the City Council
regarding any open session item on this agenda will be made available for public inspection in
ing normal business
hours. These writings or documents will also be available for review at the meeting.
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INVOCATION
Smyth
CALL TO ORDER
ROLL CALL
FLAG SALUTE
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further
information that may be needed. Council will also discuss each individual item during the course
of the meeting with the exception of the Consent Calendar, which may be approved in its entirety
by one motion, unless there is a request to pull an item for discussion. No action will be taken on
public agenda items during the Executive Meeting.
APPROVAL OF AGENDA
AWARDS AND RECOGNITIONS
Salvation Army
PRESENTATIONS
90th Anniversary of the St. Francis Dam Disaster
PUBLIC PARTICIPATION
This time has been set aside for the public to address the City Council on items NOT listed on
the agenda. The City Council will not act upon these items at this meeting other than to review
PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public
input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of
Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any
speaker cards received once the first speaker has begun will be heard at the end of the meeting
regardless if the ten person limit has been met.
STAFF COMMENTS
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and will be enacted by one
motion by the City Council. The items are not individually discussed by the City Council unless
a request is made by a member of the public or the Council, in which case, the item(s) will be
removed from the Consent Calendar and will be considered separately.
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1. APPROVAL OF REGULAR MEETING MINUTES The minutes of the City
Council are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the February 27, 2018 Regular Meeting.
2. BUS STOP IMPROVEMENT PROJECT - Removal and replacement of bus stop
furniture at twenty-nine bus stops, including bus shelters, benches and trash receptacles.
RECOMMENDED ACTION:
City Council:
1. Award a contract to E.C. Construction Company for the purchase and installation of
bus stop furniture, in an amount not to exceed $211,280.
2. Appropriate funds in the amount of $211,280 to expenditure account 12400-5201.002
and increase Miscellaneous Federal Grants revenue account 700.4424.009 by
$169,024 and Municipal Operator Service Improvement Program (MOSIP) revenue
account 700.4424.007 by $42,256.
3. Authorize the City Manager or designee to execute all contract documents, or modify
the award in the event that issues of impossibility of performance arise, subject to
City Attorney approval.
3. AWARD OF CONTRACT FOR TRANSPORTATION DEVELOPMENT PLAN
CONSULTANT - This project will update the long-range transit needs study, completed
in 2012, that will project future transit service requirements. The Transportation
Development Plan (TDP) update is intended to present the service needs and
corresponding financial plan necessary to meet projected needs. The TDP will encompass
RECOMMENDED ACTION:
City Council:
1. Award a contract to Moore & Associates to update the transportation development
plan in the amount of $184,759, and authorize a contingency of $15,241, for a total
not to exceed $200,000.
2. Authorize the City Manager or designee to execute all contract documents, or modify
the award in the event issues of impossibility of performance arise, subject to City
Attorney approval.
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4. AWARD CONTRACT FOR LANDSCAPE MAINTENANCE AT CITY TRANSIT
FACILITIES - Award of landscape maintenance services contract for all City transit
facilities.
RECOMMENDED ACTION:
City Council:
1. Award a two-year contract to Oakridge Landscape Inc. to provide landscape
maintenance services for all City of Santa Clarita (City) Transit facilities for an
annual amount of $58,404; and authorize a 20 percent contingency in the annual
amount of $11,681 for as-needed repairs, for a total two-year contract not to exceed
$140,170.
2. Authorize the City Manager or designee to execute all contracts and associated
documents, or modify the award in the event issues of impossibility of performance
arise, contingent upon the appropriation of funds by the City Council in the annual
budget for such Fiscal Year, and execute all documents subject to City Attorney
approval.
3. Authorize the City Manager or designee to execute up to three (3) additional one-year
renewal options beginning in year three, not to exceed the annual amount of $70,085,
plus the appropriate Consumer Price Index adjustment, upon request of the
contractor, and contingent upon the appropriation of funds by the City Council in the
annual budget for such fiscal year.
5. AWARD OF IRRIGATION MASTER VALVE AND FLOW SENSOR
INSTALLATION CONTRACT - Award a construction contract to American
Landscape, Inc. for Phase I of the Irrigation Master Valve and Flow Sensor Installation
(CIP Project No. R0018).
RECOMMENDED ACTION:
City Council:
1. Award a contract to American Landscape, Inc. to install irrigation master valve and
flow sensors in the amount of $253,089; and authorize a 20 percent project
contingency of $50,617 for a total contract amount not to exceed $303,706.
2. Authorize the appropriation of funds in the amount of $78,706 from Fund 357 to CIP
Project No. R0018357-5161.001.
3. Authorize the City Manager or designee to execute all contracts and associated
documents, or modify the award in the event issues of impossibility of performance
arise, subject to City Attorney approval.
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6. AWARD CONTRACT FOR PURCHASE AND DELIVERY OF LANDSCAPE
MULCH - Award contract to Foothill Soils to supply and deliver mulch in support of the
City's Landscape Maintenance District operation as specified in Bid No. LMD-17-18-31.
RECOMMENDED ACTION:
City Council:
1. Award a two-year contract to Foothill Soils, Inc. for the purchase and delivery of
(LMD) operation as specified in Bid No. LMD 17-18-31 for an annual amount not to
exceed $125,000.
2. Authorize the City Manager or designee to execute all contracts and associated
documents, or modify the award in the event other issues of impossibility of
performance arise, contingent upon the appropriation of funds by the City Council in
the annual budget for such Fiscal Year, and execute all documents subject to City
Attorney approval.
3. Authorize the City Manager or designee to execute up to three (3) additional one-year
renewal options beginning in year three, not to exceed the base contract of $125,000
plus CPI adjustments, upon request of the contractor and contingent upon the
appropriation of funds by the City Council in the annual budget for such fiscal year.
7. LMD ZONES T68 & T69 - CONTRACT AUTHORITY INCREASE - Increase in
contract expenditure authority with Oakridge Landscape, Inc., resulting from the recent
acceptance of additional landscape areas for maintenance within Landscape Maintenance
District Zones T68 and T69.
RECOMMENDED ACTION:
City Council:
1. Approve a contract authorization increase in the amount of $35,623 to the current
month-to-month landscape maintenance contract with Oakridge Landscape, Inc. for
Landscape Maintenance District (LMD) Zones T68 (West Creek) and LMD Zone
T69 (West Hills).
2. Authorize the City Manager or designee to execute all contracts and associated
documents, and execute all documents subject to City Attorney approval.
8. AMEND EXISTING CONTRACT WITH PROJECT PARTNERS - This item will
provide additional project management for the Capital Improvement Projects division for
2018.
RECOMMENDED ACTION:
City Council:
1. Amend the existing contract with Project Partners for professional project
management services rendered to the Capital Improvement Projects (CIP) division to
increase the contract amount from the current amount of $49,000 to an amount not to
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exceed $115,000 for Fiscal Year 2017-18.
2. Authorize the City Manager or designee to execute all contracts and associated
documents, subject to City Attorney approval.
9. INCREASE CONTRACT AMOUNT FOR EXISTING BUILDING AND SAFETY
CONTRACT SERVICES - Increase funds for existing contract services for building
plan review, building inspection, and permit-related professional services.
RECOMMENDED ACTION:
City Council:
1. Increase the existing contract amount for building plan review, building inspection,
and other permit-related professional services from the previously approved amount of
$990,000 to $1,090,000.
2. Authorize the City Manager or designee to execute all contracts and associated
documents, subject to City Attorney approval.
10. CONTRACT FOR INSURANCE BROKERAGE SERVICES - Consideration of a
contract for the City of Santa Clarita's insurance brokerage firm.
RECOMMENDED ACTION:
City Council:
1. Award a five-year contract to ALLIANT/LBW/VINSA Insurance to provide
insurance brokerage services for the City in the amount of $187,500, plus 10 percent
contingency of $18,750, for a total amount not to exceed $206,250.
2. Authorize the City Manager or designee to execute all documents in accordance with
the terms of the contract, subject to City Attorney approval.
11. CHECK REGISTER NO. 4 - Check Register No. 4 for the Period 01/19/18 through
02/01/18 and 02/08/18. Electronic Funds Transfers for the Period 01/22/18 through
02/02/18.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register
No. 4.
PUBLIC HEARINGS
12. COMMUNITY NEEDS ASSESSMENT RESULTS - Results of the Community Needs
Assessment, related to the Community Development Block Grant (CDBG) Program.
RECOMMENDED ACTION:
City Council conduct a public hearing and receive information regarding the results of
the annual Community Needs Assessment conducted as part of the Community
Development Block Grant (CDBG) Program.
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PUBLIC PARTICIPATION
This time has been set aside for any speakers that have turned in speaker cards and were not
heard in the first thirty minutes allotted to address the City Council on items that are NOT on the
agenda. No further speaker cards will be accepted once Public Participation begins. Speaker
cards may not be submitted relating to any items listed on the agenda.
STAFF COMMENTS
ADJOURNMENT
In memory of Al Hayward
FUTURE MEETINGS
The next regular meeting of the City Council will be held March 27, 2018, at 6:00 PM in the
Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA.
CERTIFICATION
On March 8, 2018, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified
City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall.
_____________________________
Mary Cusick
City Clerk
Santa Clarita, California
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