Loading...
HomeMy WebLinkAbout2018-03-13 - MINUTES - REGULAR (2) ;SSR r� CITY OF SANTA CLARITA 4 City Council Regular Meeting Joint Meeting with Board of Library Trustees Hereinafter the titles Mayor, Mayor Pro Tern, Councilmember, City Manager, City Attorney, and City Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President, City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary -Minutes- Tuesday, March 13, 2018 6:00 PM City Council Chambers INVOCATION Councilmember Smyth delivered the invocation. CALL TO ORDER Mayor Weste called to order the Regular Joint Meeting of the City Council and Board of Library Trustees at 6:08 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE Boy Scout Troop 587 led the flag salute. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA Motion by McLean, second by Smyth,to approve the agenda, pulling item 10 for public comment. RESULT: APPROVED [UNANIMOUS] MOVER: Marsha McLean, Mayor Pro Tem SECONDER: Cameron o SmYth, Councilmember AYES: Weste,McLean,Kellar, Miranda, Smyth AWARDS AND RECOGNITIONS Mayor Weste and Council recognized the Salvation Army Santa Clarita Valley Corps for their tremendous impact on the community and presented Salvation Army Envoys Jerry and Laura Bloom, Advisory Board President Liz Seipel, and the Advisory Committee with a certificate. PRESENTATIONS Mayor Weste presented information on the 90th Anniversary of the St. Francis Dam Disaster; thanked City staff and SCVTV President Leon Worden for their work on the presentation; recognized members of Congress and Senate for their sponsorship of Legislation HR2156 and Legislation S 1926; invited Congressman Steve Knight's Representative Lisa Moulton and 5th District Supervisor Kathryn Barger's Representative Nicole Vartarian to present a certificate commemorating the 90th Anniversary of the St. Francis Dam disaster; received a proclamation from Senator Henry Stern, and a certificate from Senator Scott Wilk,Assemblyman Dante Acosta, and Assemblyman Tom Lackey; and invited Diane Erskine-Hellrigel and Alan Pollack to present a proclamation on behalf of the Santa Clarita Historical Society. PUBLIC PARTICIPATION Addressing the Council was Elaine Ballace regarding topics related to the Manufactured Home Park Hearing Officer and passport services; Evan Jonker, representing Topper's Pizza, regarding the Canyon Country Community Center; and Micah White regarding homelessness and Bridge to Home. One written comment card was received by Shawnee Badger,representing Los Angeles Community Choice Energy (LACCE), regarding renewable energy. STAFF COMMENTS City Manager Ken Striplin commented regarding the efficiency of the Public Hearing Officer, and stated he will not comment on the Canyon Country Community Center negotiations due to litigation, except that a resolution will be achieved; and stated Los Angeles County Housing Authority(LACHA) is responsible for funding the homeless shelter operations and encouraged Ms. White to contact LACHA to discuss her concerns. Mayor Weste inquired regarding Ms. Ballace's concern involving passports, and City Manager Ken Striplin responded that staff will provide Council with more information. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Councilmember Miranda recognized high school students Lucas Mendoza and Diego Hernandez for attending the meeting; and asked for an adjournment in memory of Al Hayward and presented a certificate to his wife Sue Hayward. Councilmember Smyth invited residents to attend the 25th Annual Cowboy Festival April 19-22 and encouraged residents to visit CowboyFestival.org for more information; and commented that the Annual SCV Dodger Day will be Saturday, May 12, and encouraged residents to visit 111 scvdodgerday.com to purchase tickets. Page 2 U- Councilmember Kellar commented regarding the Whittaker Bermite site; recognized Planning Commissioner Charles Heffernan and informed residents of the vacancy on the Planning Commission, and selection process. Mayor Pro Tem McLean commented regarding Los Angeles County's proposed Stormwater Fee that will appear on the 2018 ballot; commented regarding representing the North County Transportation Coalition meeting held by Los Angeles Mayor Eric Garcetti on March 9, discussing transportation improvements and enhancing transportation for the Olympics; commented regarding visiting a Teen Summit at the Newhall Community Center with Mayor Weste and the opportunity to discuss important topics with local officials; and commented regarding the free Santa Clarita Youth Arts Showcase at The Centre on March 24, from 11 a.m. to 3 p.m. Mayor Weste encouraged Cub Scout leaders to schedule City Hall tours; commented regarding participating in Read Across America; recognized the Santa Clarita Valley Senior Center's Celebrity Waiter fundraiser for raising $100,000 in support of seniors; commented regarding attending the 2018 Economic Development Outlook conference discussing the growth and development of the City's economy; commented regarding visiting a Teen Summit at the Newhall Community Center, and recognized the 50 Santa Clarita students who attended; commented regarding the St. Francis Dam; recognized the Filipino American Association of Santa Clarita Valley for 35 years of success; and commented regarding her attendance at a recent Elk Lodge award ceremony. CONSENT CALENDAR RESULT: APPROVED [UNANIMOUS] MOVER: Cameron Smyth,Councilmember SECONDER: Bob Kellar, Councilmember AYES: Weste, McLean, Kellar, Miranda, Smyth ITEM 1 APPROVAL OF REGULAR MEETING MINUTES—The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the February 27, 2018, Regular Meeting. ITEM 2 BUS STOP IMPROVEMENT PROJECT Removal and replacement of bus stop furniture at twenty-nine bus stops, including bus shelters, benches and trash receptacles. RECOMMENDED ACTION: City Council: 1. Award a contract to E.C. Construction Company for the purchase and installation of bus stop furniture, in an amount not to exceed $211,280. 2. Appropriate funds in the amount of$211,280 to expenditure account 12400-5201.002 and increase Miscellaneous Federal Grants revenue account 700.4424.009 by $169,024 and Page 3 Municipal Operator Service Improvement Program(MOSIP)revenue account 700.4424.007 by$42,256. 3. Authorize the City Manager or designee to execute all contract documents, or modify the award in the event that issues of impossibility of performance arise, subject to City Attorney approval. Mayor Weste commented regarding bus stop shelters at the cross streets of Wiley Canyon Road/Southbound Orchard Village Road, and Apple Street/Lyons Avenue. ITEM 3 AWARD OF CONTRACT FOR TRANSPORTATION DEVELOPMENT PLAN CONSULTANT This project will update the long-range transit needs study, completed in 2012,that will project future transit service requirements. The Transportation Development Plan(TDP)update is intended to present the service needs and corresponding financial plan necessary to meet projected needs. The TDP will encompass a ten year period, covering Santa Clarita Transit's fiscal years 2018 to 2028. RECOMMENDED ACTION: City Council: 1. Award a contract to Moore & Associates to update the transportation development plan in the amount of$184,759, and authorize a contingency of$15,241, for a total not to exceed $200,000. 2. Authorize the City Manager or designee to execute all contract documents, or modify the award in the event issues of impossibility of performance arise, subject to City Attorney approval. ITEM 4 AWARD CONTRACT FOR LANDSCAPE MAINTENANCE AT CITY TRANSIT FACILITIES Award of landscape maintenance services contract for all City transit facilities. RECOMMENDED ACTION: City Council: 1. Award a two-year contract to Oakridge Landscape Inc. to provide landscape maintenance services for all City of Santa Clarita(City) Transit facilities for an annual amount of$58,404; and authorize a 20 percent contingency in the annual amount of$11,681 for as-needed repairs, for a total two-year contract not to exceed $140,170. 2. Authorize the City Manager or designee to execute all contracts and associated documents, or modify the award in the event issues of impossibility of performance arise, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year, and execute all documents subject to City Attorney approval. Page 4 3. Authorize the City Manager or designee to execute up to three (3) additional one-year renewal options beginning in year three, not to exceed the annual amount of$70,085,plus the appropriate Consumer Price Index adjustment, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. ITEM 5 AWARD OF IRRIGATION MASTER VALVE AND FLOW SENSOR INSTALLATION CONTRACT Award a construction contract to American Landscape, Inc. for Phase I of the Irrigation Master Valve and Flow Sensor Installation(CIP Project No. R0018). RECOMMENDED ACTION: City Council: 1. Award a contract to American Landscape, Inc. to install irrigation master valve and flow sensors in the amount of$253,089; and authorize a 20 percent project contingency of $50,617 for a total contract amount not to exceed $303,706. 2. Authorize the appropriation of funds in the amount of$78,706 from Fund 357 to CIP Project No. R0018357-5161.001. 3. Authorize the City Manager or designee to execute all contracts and associated documents, or modify the award in the event issues of impossibility of performance arise, subject to City Attorney approval. ITEM 6 AWARD CONTRACT FOR PURCHASE AND DELIVERY OF LANDSCAPE MULCH Award contract to Foothill Soils to supply and deliver mulch in support of the City's Landscape Maintenance District operation as specified in Bid No. LMD-17-18-31. RECOMMENDED ACTION: City Council: 1. Award a two-year contract to Foothill Soils, Inc. for the purchase and delivery of mulch in support of the City of Santa Clarita's (City) Landscape Maintenance District(LMD) operation as specified in Bid No. LMD 17-18-31 for an annual amount not to exceed $125,000. 2. Authorize the City Manager or designee to execute all contracts and associated documents, or modify the award in the event other issues of impossibility of performance arise, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year, and execute all documents subject to City Attorney approval. 3. Authorize the City Manager or designee to execute up to three (3) additional one-year renewal options beginning in year three, not to exceed the base contract of$125,000 plus CPI adjustments, upon request of the contractor and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. Page 5 ITEM 7 LMD ZONES T68 & T69 - CONTRACT AUTHORITY INCREASE Increase in contract expenditure authority with Oakridge Landscape, Inc., resulting from the recent acceptance of additional landscape areas for maintenance within Landscape Maintenance District Zones T68 and T69. RECOMMENDED ACTION: City Council: 1. Approve a contract authorization increase in the amount of$35,623 to the current month-to- month landscape maintenance contract with Oakridge Landscape, Inc. for Landscape Maintenance District(LMD) Zones T68 (West Creek) and LMD Zone T69 (West Hills). 2. Authorize the City Manager or designee to execute all contracts and associated documents, and execute all documents subject to City Attorney approval. ITEM 8 AMEND EXISTING CONTRACT WITH PROJECT PARTNERS This item will provide additional project management for the Capital Improvement Projects division for 2018. RECOMMENDED ACTION: City Council: 1. Amend the existing contract with Project Partners for professional project management services rendered to the Capital Improvement Projects (CIP) division to increase the contract amount from the current amount of$49,000 to an amount not to exceed $115,000 for Fiscal Year 2017-18. 2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. ITEM 9 INCREASE CONTRACT AMOUNT FOR EXISTING BUILDING AND SAFETY CONTRACT SERVICES Increase funds for existing contract services for building plan review, building inspection, and permit-related professional services. RECOMMENDED ACTION: City Council: 1. Increase the existing contract amount for building plan review, building inspection, and other permit-related professional services from the previously approved amount of$990,000 to $1,090,000. 2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. Page 6 ITEM 10 CONTRACT FOR INSURANCE BROKERAGE SERVICES Consideration of a contract for the City of Santa Clarita's insurance brokerage firm. RECOMMENDED ACTION: City Council: 1. Award a five-year contract to ALLIANT/LBW/VINSA Insurance to provide insurance brokerage services for the City in the amount of$187,500, plus 10 percent contingency of $18,750, for a total amount not to exceed $206,250. 2. Authorize the City Manager or designee to execute all documents in accordance with the terms of the contract, subject to City Attorney approval. Addressing the Council on this item was Steve Petzold inquiring regarding Councilmember Miranda's professional relationship with LBW Insurance. Councilmember Miranda responded that the client relationship with LBW Insurance was terminated the day after his appointment. City Attorney Joseph Montes confirmed Councilmember can participate in voting on the item since the relationship was severed over 12 months ago. ITEM 11 CHECK REGISTER NO. 4 Check Register No. 4 for the Period 01/19/18 through 02/01/18 and 02/08/18. Electronic Funds Transfers for the Period 01/22/18 through 02/02/18. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 4. PUBLIC HEARINGS • ITEM 12 COMMUNITY NEEDS ASSESSMENT RESULTS Results of the Community Needs Assessment, related to the Community Development Block Grant(CDBG) Program. RECOMMENDED ACTION: City Council conduct a public hearing and receive information regarding the results of the annual Community Needs Assessment conducted as part of the Community Development Block Grant (CDBG)Program. Mayor Weste opened the public hearing. City Clerk Mary Cusick reported that all notices required by law have been provided. Page 7 Council waived the staff presentation. Councilmember McLean inquired regarding funds available to the City, and City Manager Ken Striplin commented that funds are similar to the amount provided last year. No requests to speak were received. Mayor Weste closed the public hearing. RESULT: APPROVED [UNANIMOUS] MOVER: Bob Kellar, Councilmember SECONDER: Bill Miranda, Councilmember AYES: Weste, McLean,Kellar, Miranda, Smyth PUBLIC PARTICIPATION II No requests to speak were received. ADJOURNMENT Mayor Weste adjourned the meeting in memory of Al Hayward at 7:13 p.m. MAYOR ATTEST: f` INAtibt- CITY CLERK Page 8