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HomeMy WebLinkAbout2018-04-24 - AGENDAS - REGULAR (2) CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING Tuesday, April 24, 2018 6:00 PM City Council Chambers 23920 Valencia Blvd. Santa Clarita, CA 91355 AGENDA Joint Meeting with Board of Library Trustees How to Address the City Council Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed. ______________________________________________________________________________ In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made 0 Valencia Boulevard, Suite 120, during normal business hours. These writings or documents will also be available at the meeting. ______________________________________________________________________________ INVOCATION McLean CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA AWARDS AND RECOGNITIONS Santa Clarita Business Incubator Arbor Day Proclamation/Tree City USA Recognition PRESENTATIONS Traffic Safety Plan/Team Proclaim April 16 - 22, 2018, as Arts Week in Santa Clarita PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Page 2 CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 1. APPROVAL OF REGULAR MEETING MINUTES The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the April 10, 2018, Regular Meeting. 2. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 3. ORDINANCE REGARDING CITY SEAL, CITY LOGOS, AND OTHER CITY LOGOS - An ordinance amending Title 1, Chapter 1.04 of the Santa Clarita Municipal Code establishing regulations for the use of the City Seal, City Logos and other City logos. RECOMMENDED ACTION: City Council: 1. Introduce and pass to second reading an Ordinance entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING CHAPTER 1.04 OF TITLE 1, OF THE SANTA CLARITA MUNICIPAL CODE ESTABLISHING REGULATIONS FOR THE USE OF THE CITY SEAL, CITY LOGOS, AND OTHER CITY LOGOS. 2. Adopt City of Santa Clarita Policy II-12.1, rescinding the Use of City Logo Policy II- 12, once the ordinance becomes effective. 4. FY 2017-18 CITYWIDE MAJOR THOROUGHFARE MEDIAN TURF REMOVAL - MAGIC MOUNTAIN PARKWAY, PROJECT B0015 - AWARD CONSTRUCTION CONTRACT - This project will remove all remaining median turf, modernize irrigation, and install landscaping on Magic Mountain Parkway from Railroad Avenue to Fairways/Avignon Drive. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for the FY 2017-18 Citywide Major Page 3 Thoroughfare Median Turf Removal Magic Mountain Parkway, Project B0015. 2. Award the construction contract to Martinez Landscape Co., Inc., in the amount of $404,393 and authorize a contingency in the amount of $40,439, for a total contract amount not to exceed $444,832. 3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 5. CITYWIDE GUARDRAIL UPGRADE, PROJECT M0121 - AWARD DESIGN CONTRACT - This action will fund the design of the Citywide Guardrail Upgrade project. This project will design upgrades to 30 existing guardrails and end treatments that are damaged or need attention due to age. This project is federally funded with Highway Safety Improvement Program (HSIP) funds. RECOMMENDED ACTION: City Council: 1. Award the design contract to Kimley-Horn and Associates, Inc. for the Citywide Guardrail Upgrade, Project M0121, in the amount of $146,785 and authorize a contingency in the amount of $14,678 for a contract amount not to exceed $161,463. 2. Appropriate Miscellaneous Federal Grant funds (229) in the amount of $5,000 to expenditure account M0121229-5161.001 and increase revenue account 229- 4424.009 by $5,000. 3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 6. INTRODUCTION AND FIRST READING OF AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING AND RESTATING CHAPTER 15.46 CONSTRUCTION AND DEMOLITION MATERIALS MANAGEMENT TO ALIGN WITH CURRENT AND FUTURE SANTA CLARITA GREEN BUILDING STANDARDS - This Ordinance aligns Chapter 15.46 Construction and Demolition Materials Management to the 2016 and future Santa Clarita Green Building Standards Codes for consistent implementation of the requirements set forth by both codes. RECOMMENDED ACTION: ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING AND RESTATING CHAPTER 15.46 CONSTRUCTION AND DEMOLITION MATERIALS MANAGEMENT TO ALIGN WITH CURRENT AND FUTURE SANTA Page 4 7. AWARD CONTRACT FOR CONSULTANT TO PREPARE THE ENVIRONMENTAL IMPACT REPORT FOR THE PRINCESSA CROSSROADS PROJECT (MASTER CASE NO. 17-104) - Award a contract to Psomas for the preparation of an Environmental Impact Report for Princessa Crossroads (Master Case No. 17-104). Princessa Crossroads is a proposed development in the vicinity of the northeast corner of the future intersection of Golden Valley Road and Via Princessa. This project includes 925 residential units, 680,000 square feet of new commercial space, and involves the gap closure of Via Princessa between Sheldon Avenue and Golden Valley Road. RECOMMENDED ACTION: City Council: 1. Award a contract for the preparation of the Princessa Crossroads Environmental Impact Report (Master Case 17-104) to Psomas in the amount of $306,646 and authorize a contingency in the amount of $45,996, for a total contract amount not to exceed $352,642. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 8. AWARD CONTRACT FOR THE REPLACEMENT OF OLD TOWN NEWHALL LIBRARY BOILER - Award contract and appropriate funds for the replacement of the Old Town Newhall Library boiler. RECOMMENDED ACTION: City Council: 1. Award a contract to Honeywell International, Inc. for the replacement of the Old Town Newhall Library boiler in the amount of $95,687, plus a 10 percent contingency in the amount of $9,569, for a total amount not to exceed $105,256. 2. Authorize the appropriation of $105,256 from Public Library fund balance (Fund 309) to Public Library expenditure account 12051-5161.001. 3. Authorize the City Manager, or designee, to execute the contract and associated documents, contingent upon the appropriation of funds by City Council, subject to City Attorney approval. Page 5 9. RESOLUTION ADOPTION TO DESIGNATE THE LOW CARBON TRANSIT OPERATIONS PROGRAM (LCTOP) FUNDS FROM THE CALIFORNIA DEPARTMENT OF TRANSPORTATION - The Low Carbon Transit Operations Program (LCTOP) is one of several programs that are part of the Transit, Affordable Housing, and Sustainable Communities Program established by the California Legislature in 2014 via Senate Bill 862. The LCTOP was created to provide operating and capital assistance for transit agencies to reduce greenhouse gas emissions and improve mobility, with a priority on serving disadvantaged communities. As a requirement for funding, a City Council adopted resolution must be submitted. RECOMMENDED ACTION: City Council adopt a resolution authorizing the City Manager or designee to execute any actions necessary for the purpose of obtaining financial assistance provided by the Fiscal Year 2017-2018 California Department of Transportation Low Carbon Transit Operations Program. 10. RESOLUTION AUTHORIZING SUBMITTAL OF A GRANT APPLICATION TO THE STATE OF CALIFORNIA NATURAL RESOURCES AGENCY FOR ENVIRONMENTAL ENHANCEMENT AND MITIGATION PROGRAM FUNDING - Grant submittal for the acquisition of property in the Angeles National Forest Connector Conceptual Area Protection Plan (CAPP). RECOMMENDED ACTION: City Council adopt a resolution authorizing submittal of the Acquisition Project, also known locally as the Borax Mine property, for an Environmental Enhancement Mitigation (EEM) Program grant application of $500,000 to the California Natural Resources Agency and California Department of Transportation (Caltrans). 11. FOURTH OF JULY 2018 FIREWORKS SHOW CONTRACT - Award contract for the Fourth of July 2018 fireworks show for the City of Santa Clarita. RECOMMENDED ACTION: City Council: 1. Award a contract to Exposhows Inc. for the July 4, 2018, fireworks show, for an initial term of one year, with the option for two additional renewals in an amount not to exceed $25,000 annually. 2. Authorize the City Manager or designee, to execute all documents, subject to City Attorney approval, and execute two renewals at an annual cost not to exceed $25,000 plus the cost of any Consumer Price Index (CPI) increases. 12. PHYSICAL RECORDS MANAGEMENT SYSTEM - The City of Santa Clarita has a responsibility to track and manage official City records. The existing system is more than 12 years old and is no longer supported by the manufacturer. This item makes a recommendation to award a contract for a new physical records management system. Page 6 RECOMMENDED ACTION: City Council: 1. Award a contract in the amount of $83,555, plus a 10 percent contingency in the amount of $8,356, for a total amount not to exceed $91,911 to Spacesavers Systems Inc. dba Infolinx System Solutions using the U.S. General Services Administration (GSA) contract #GS-35F-092AA for the purchase of a new physical records management system and one year of technical support and maintenance. 2. Authorize the City Manager or designee to execute all contracts and associated documents, or modify the award in the event issues of impossibility of performance arise, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year, and execute all documents subject to City Attorney approval. 13. CHECK REGISTER NO. 7 - Check Register No. 7 for the Period 03/02/18 through 03/15/18 and 03/22/18. Electronic Funds Transfers for the Period 03/05/18 through 03/16/18. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 7. PUBLIC HEARINGS 14. PLUM CANYON PREZONE AND ANNEXATION - FIRST READING: MASTER CASE NO. 18-020; PREZONE 18-001; AND ANNEXATION 18-001 - Adopt a resolution approving Master Case No. 18-020, adopting a Negative Declaration and authorizing the City Manager, or designee, to submit an application to the Local Agency Formation Commission requesting annexation of approximately 3,118.8 acres of land to the City of Santa Clarita for the Plum Canyon Annexation Area RECOMMENDED ACTION: City Council: 1. Conduct the public hearing; 2. Adopt a resolution approving Master Case No. 18-020, adopting a Negative Declaration and authorizing the City Manager, or designee, to submit an application to the Local Agency Formation Commission requesting annexation of approximately 3,118.8 acres of land to the City of Santa Clarita for the Plum Canyon Annexation Area; and 3. E OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, APPROVING PREZONE 18-001 (MASTER CASE NO. 18-020) FOR THE PLUM CANYON ANNEXATION. Page 7 NEW BUSINESS 15. UNSCHEDULED VACANCY ON THE PLANNING COMMISSION - City Council consider an appointment to fill one unscheduled vacancy on the Planning Commission. RECOMMENDED ACTION: Councilmember Kellar submit a nomination for City Council approval of appointment to fill one unexpired term of office on the Planning Commission. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS ADJOURNMENT FUTURE MEETINGS The next regular meeting of the City Council will be held May 8, 2018, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION On April 19, 2018, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall. _____________________________ Mary Cusick City Clerk Santa Clarita, California Page 8