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HomeMy WebLinkAbout2018-05-08 - AGENDAS - REGULAR (2) CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING Tuesday, May 8, 2018 6:00 PM City Council Chambers 23920 Valencia Blvd. Santa Clarita, CA 91355 AGENDA Joint Meeting with Board of Library Trustees How to Address the City Council Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed. ______________________________________________________________________________ In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made 0 Valencia Boulevard, Suite 120, during normal business hours. These writings or documents will also be available at the meeting. ______________________________________________________________________________ INVOCATION Miranda CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA AWARDS AND RECOGNITIONS Charles Heffernan PRESENTATIONS Community Energy Partnership PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Page 2 CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 1. APPROVAL OF REGULAR MEETING MINUTES The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the April 24, 2018 Regular Meeting. 2. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 3. SECOND READING AND ADOPTION OF AN ORDINANCE REGARDING CITY SEAL, CITY LOGOS, AND OTHER CITY LOGOS - Second reading and adoption of an ordinance amending Title 1, Chapter 1.04 of the Santa Clarita Municipal Code establishing regulations for the use of the City Seal, City Logos, and other City logos. RECOMMENDED ACTION: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING CHAPTER 1.04 OF TITLE 1, OF THE SANTA CLARITA MUNICIPAL CODE ESTABLISHING REGULATIONS FOR THE USE OF THE CITY SEAL, CITY LOGOS, AND OTHER CITY LOGOS 4. SECOND READING AND ADOPTION OF AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING AND RESTATING CHAPTER 15.46 CONSTRUCTION AND DEMOLITION MATERIALS MANAGEMENT TO ALIGN WITH CURRENT AND FUTURE SANTA CLARITA GREEN BUILDING STANDARDS - This ordinance aligns Chapter 15.46 Construction and Demolition Materials Management to the 2016 and future Santa Clarita Green Building Standards Codes for consistent implementation of the requirements set forth by both codes. RECOMMENDED ACTION: City Council ado OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING AND RESTATING CHAPTER 15.46 OF TITLE 15, OF THE SANTA CLARITA MUNICIPAL CODE CONCERNING CONSTRUCTION AND DEMOLITION Page 3 MATERIALS MANAGEMENT TO ALIGN WITH CURRENT AND FUTURE 5. COORDINATED INTEGRATED MONITORING PROGRAM MEMORANDUM OF UNDERSTANDING AND CONTRACT AMENDMENTS - This item extends the contract to provide storm water testing to the current contractor for two additional years. The action also approves changes to the Memorandum of Understanding with the County of Los Angeles and Los Angeles County Flood Control to share costs and also appropriates funds from the Stormwater Utility Fund. RECOMMENDED ACTION: City Council: 1. Approve a two-year contract extension with Tetra Tech to provide stormwater monitoring services for implementation of the Coordinated Integrated Monitoring Program (CIMP) at a cost of $430,724 for each Fiscal Year (FY) 2018-19 and FY 2019-20 for a total two-year contract extension amount not to exceed $861,448. 2. Approve the changes to the Memorandum of Understanding (MOU) to share costs with the County of Los Angeles (County) and the Los Angeles County Flood Control District (Flood Control District) for the extended contract with Tetra Tech. If approved, the County and Flood Control District would reimburse the City of Santa Clarita (City) for their share of costs and a five-percent project administration for the total amount of $595,476. 3. Appropriate funds from the Stormwater Utility Fund Balance (Fund 356) to Expenditure Account 14600-5161.002 in the amount of $430,724 for each FY 2018- 19 and 2019-20. Increase Revenue Account 356-4621.001 by the amount of annual invoices of up to $276,202 and $21,536 for each FY 2018-19 and FY 2019-20. 4. Authorize the City Manager or designee to execute all documents, in accordance with the terms of the contract, subject to City Attorney approval. 6. EXTENSION OF TEMPORARY BIN AND ROLL-OFF BOX FRANCHISE AGREEMENTS - The Temporary Bin and Roll-off Box Franchise Agreements with A- V Equipment Rentals, Inc., USA Waste of California, Inc. (Blue Barrel/Waste Management), Burrtec Waste Industries, Inc., Consolidated Disposal Service, LLC dba Republic Services, Randfam, Inc. (Rent-A-Bin), and Araco Enterprises, LLC (Athens Environmental Services) will expire on June 30, 2018. Approval of the fourth and fifth amendments of the Agreements will extend the Temporary Bin and Roll-off Box Franchise Agreements to June 30, 2020. RECOMMENDED ACTION: City Council adopt a resolution approving fourth amendments with A-V Equipment Rentals, Inc.; USA Waste of California, Inc. (Blue Barrel/Waste Management); Burrtec Waste Industries, Inc.; Consolidated Disposal Service, LLC dba Republic Services; and Randfam Inc. (Rent-A-Bin); and a fifth amendment with Araco Enterprises, LLC (Athens Environmental Services), to extend the Temporary Bin and Roll-Off Box Franchise Page 4 Agreements to June 30, 2020. 7. ANNUAL LEVY OF ASSESSMENTS FOR OPEN SPACE PRESERVATION DISTRICT - Consideration and adoption of resolutions associated with the annual process of ordering, approving, and setting the public hearing on the annual levy of the Open Space Preservation District is required by the Landscaping and Lighting Act of 1972. RECOMMENDED ACTION: City Council: 1. Adopt a resolution initiating proceedings for the levy and collection of assessments within the Open Space Preservation District for Fiscal Year 2018-19. 2. Adopt a resolution declaring the City's intention to levy assessments, preliminarily approve an Engineer's Report in connection with the Open Space Preservation District for Fiscal Year 2018-19, and set a public hearing for June 26, 2018. 8. NEWHALL PARK RECREATION BUILDING ROOF REPLACEMENT, PROJECT M2011 - AWARD CONSTRUCTION CONTRACT - This project will include the removal and replacement of the rolled roof and roof sheathing, removal of asbestos, and replacement of fascia and ceiling boards, and rusted rain gutters on the Newhall Park recreation building. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for the Newhall Park Recreation Building Roof Replacement, Project M2011. 2. Award the construction contract to Dekan Construction in the amount of $169,963 and authorize a contingency in the amount of $25,494, for a total contract amount not to exceed $195,457. 3. Authorize the transfer of $65,000 from Building & Safety expenditure account 14100-5001.001 to account M2011601-5161.001 to provide for the construction contract, roofing material, asbestos testing, and project administration costs. Increase Transfers In and Transfers Out accounts 10019500-5501.601 and 601-4711.100 by $65,000. 4. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 9. AWARD A FOUR YEAR CONTRACT FOR THE OPERATION AND MAINTENANCE OF THE CITY'S BUS SYSTEM TO MV TRANSPORTATION - Award a four year contract to MV Transportation for the operation and maintenance of the City's local, commuter, and dial-a-ride bus service. Page 5 RECOMMENDED ACTION: City Council: 1. Award a four year contract for the operation and maintenance of the City of Santa exceed $86,695,121; $19,104,248 for Fiscal Year (FY) 2018-19; $21,595,588 for FY 2019-20; $22,611,149 for FY 2020-21, and $23,384,136 for FY 2021-22. 2. Amend the budget for FY 2018-19 to do the following: appropriate a total amount of $2,853,325 from fund balance of the Transit Fund (Fund 700) to increase expenditure accounts 12400-5161.016 ($2,277,038); 12400-5161.018 ($633,442); 12400- 5161.017 ($205,942); and reduce expenditure account 12400-5161.019 by $263,097. 3. Authorize the City Manager or designee to modify the award in the event issues of impossibility of performance arise; execute up to three (3) two-year renewal options not to exceed the cost of the previous year, plus an adjustment based on Consumer Price Index (CPI) with a minimum of two percent and a not to exceed an adjustment of three percent, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year; and execute all documents subject to City Attorney approval. 10. PLUM CANYON ANNEXATION, SECOND READING - Second reading to approve Prezone 18-001 (Master Case No. 18-020) for the annexation of the Plum Canyon annexation area. RECOMMENDED ACTION: City Council adopt an ordinance entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, APPROVING PREZONE 18- 001 (MASTER CASE NO. 18-020) FOR THE ANNEXATION OF THE PLUM CANYON ANNEXATION AREA. 11. AWARD PARKING ENFORCEMENT AND TRAFFIC CONTROL SERVICES CONTRACT - Award a contract for Parking Enforcement and Traffic Control Services. RECOMMENDED ACTION: City Council: 1. Award a one-year contract to Ace Parking for parking enforcement and traffic control services in an amount not to exceed $731,233 annually, with an option for four one- year renewals. 2. Modify the existing Data Ticket contract to include citation processing services only, in an amount not to exceed $150,000 annually. 3. Authorize the City Manager or designee to execute all documents, subject to review by the City Attorney. Page 6 12. REPLACEMENT OF CITY'S MAIN PHONE SYSTEM - The City of Santa Clarita's main phone system is nearly 20 years old and is no longer supported by the manufacturer. This item makes a recommendation to award a contract for a new, modern phone system that would serve City Hall, Corporate Yard, Sports Complex, and all park sites as well as integrate with the existing phone systems serving Santa Clarita Public Library and the Transit Maintenance Facility. RECOMMENDED ACTION: City Council: 1. Award a contract in the amount of $223,756 plus a 12 percent contingency in the amount of $26,850.72, for a total amount not to exceed $250,606.72 to IntelesysOne Inc. using the National Association of State Procurement Officials (NASPO) ValuePoint #AR627, addendum #7-14-70-09 for the purchase and installation of a Voice Over IP (VoIP) Mitel Phone system, inclusive of one year of support and maintenance, with options to renew annually. 2. Authorize the City Manager or designee to execute all contracts and associated documents, or modify the award in the event issues of impossibility of performance arise, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year, and execute all documents subject to City Attorney approval. 13. CHECK REGISTER NO. 8 - Check Register No. 8 for the Period 03/16/18 through 03/29/18 and 04/05/18. Electronic Funds Transfers for the Period 03/19/18 through 03/30/18. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 8. PUBLIC HEARINGS 14. ANNUAL PUBLIC HEARING REGARDING THE STORMWATER POLLUTION PREVENTION FEE AND INTRODUCTION AND FIRST READING OF AN ORDINANCE DETERMINING THE ANNUAL STORMWATER POLLUTION PREVENTION FEE FOR FISCAL YEAR 2018-19 - Determination and approval of the rates for the Stormwater Pollution Prevention Fee for Fiscal Year 2018-19. RECOMMENDED ACTION: City Council: 1. Conduct a public hearing on the Stormwater Pollution Prevention Fee for Fiscal Year 2018-19. 2. THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, DETERMINING THE ANNUAL STORMWATER POLLUTION PREVENTION Page 7 FEE FOR FISCAL YEAR 2018- 15. SUBMISSION OF THE DRAFT 2018-2019 ANNUAL ACTION PLAN AND THE COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING RECOMMENDATIONS - Approve submission of the Draft 2018-2019 Annual Action Plan and Community Development Block Grant funding recommendations. RECOMMENDED ACTION: City Council approve the Draft 2018-2019 Annual Action Plan and Community Development Block Grant Funding Recommendations and authorize the City Manager or designee to execute all required documents, subject to approval of the City Attorney. NEW BUSINESS 16. CONSIDERATION OF A RESOLUTION OPPOSING SENATE BILL 54 AND AUTHORIZING THE FILING OF AN AMICUS CURIAE BRIEF IN THE UNITED STATES V. STATE OF CALIFORNIA LAWSUIT - At the regular meeting of April 10, 2018, the City Council directed that an item be placed on a future City Council agenda to discuss consideration of a resolution opposing Senate Bill 54, Chapter 495, Statutes of 2017, known as the California Values Act. The Council further outlined that the resolution include direction to the City Attorney to file an amicus curiae brief in support of the federal government's position in the United States v. State of California lawsuit. RECOMMENDED ACTION: City Council discuss and provide direction regarding the attached resolution, which states amicus curiae brief, if and when appropriate. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS ADJOURNMENT In memory of Major Stephen Del Bagno FUTURE MEETINGS The next regular meeting of the City Council will be held May 22, 2018, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. Page 8 CERTIFICATION On May 3, 2018, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall. _____________________________ Mary Cusick City Clerk Santa Clarita, California Page 9