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HomeMy WebLinkAbout2018-05-22 - AGENDA REPORTS - STREET SWEEPING (2)Agenda Item: 15 CITY OF SANTA CLARITA ' AGENDA REPORT CONSENT CALENDAR t, CITY MANAGER APPROVAL: �1 DATE: May 22, 2018 SUBJECT: AWARD CONTRACT FOR CITYWIDE STREET SWEEPING DEPARTMENT: Public Works PRESENTER: Cruz Caldera RECOMMENDED ACTION City Council: Award a four-year contract to Clean Sweep Environment, Inc. for Citywide street sweeping in the amount of $925,470; authorize an annual 3 percent contingency in the amount of $27,764, for a total amount not to exceed $953,234; and authorize an option for a one-year renewal not to exceed $953,234, plus Consumer Price Index (CPI) increases. 2. Appropriate $192,100 from Stormwater Utility fund balance to expenditure account 14550- 5141.003 to increase the base budget on an ongoing basis, effective Fiscal Year 2018-19. 3. Authorize the City Manager or designee to execute all contracts and associated documents or modify the award in the event that issues of impossibility of performance arise, subject to City Attorney approval. BACKGROUND The City of Santa Clarita (City) takes pride in having clean streets throughout its communities. The City currently contracts with Clean Sweep Environmental, Inc. for street sweeping services of approximately 714.23 curb miles. This contractor is responsible for providing street sweeping services for all median curbs, cul-de-sacs, and 34 miles of bike trails. In addition, the contractor is responsible for a monthly sweep of all City -owned and/or leased parking lots with 25 or more parking spaces and performs 24 free -of -charge sweeping projects each contract year at the request of the City, not to exceed a total of 100 miles per contract year. These free -of -charge sweeps can be used at the City's discretion, but are typically used for special events and vehicle collision clean-ups. An invitation to bid was prepared and published on March 1, 2018, and posted on the City's Page 1 Packet Pg. 166 website, PlanetBids. Three bids were submitted to the City and opened by Purchasing on March 19. The results of the bids are shown below. Vendor Clean Sweep Environmental, Inc C1eanStreet Venco Location Rocklin, CA Gardena, CA Oxnard, CA Bid Amount $9255470.00 $1,135,003.29 $1,140,064.00 Staff recommends awarding the contract for street sweeping services to Clean Sweep Environmental, Inc., the lowest responsive bidder. The City currently has a working relationship with this contractor and is confident that it will continue to meet the City's high standards. The current base budget for street sweeping services is $761,134, inclusive of contingency. The service contract for Citywide street sweeping services was last bid in 2013, at which point a four- year contract was executed with a fifth year option. As a result of CPI increases and the State of California's minimum wage increase schedule, the current base budget will not provide sufficient funding for the recommended action. Therefore, the requested appropriation of $192,000 will create an annual ongoing base budget of $953,234, inclusive of contingency, and will adequately provide for the needed street sweeping services. ALTERNATIVE ACTION Other action as determined by the City Council. FISCAL IMPACT Upon approval of the recommended actions, adequate funds will be available in expenditure account 14550-5141.003 (Stormwater Utility Fund), effective Fiscal Year 2018-19, to support the recommended action. ATTACHMENTS Bid Proposal (available in the City Clerk's Reading File) Page 2 Packet Pg. 167 CITY OF SANTA CLARITA INVITATION FOR BID BID # GS -17-18-47 BID OPENING: March 19, 2018 The City of Santa Clarita invites sealed bids for: CITY WIDE STREET SWEEPING SERVICES Subtotal US$ SEE PRICE PROPOSAL Sales or Use Tax: US$ SEE PRICE PROPOSAL TOTAL: US$ SEE PRICE PROPOSAL 1 Return original of Bid to.- City of Santa Clarita Purchasing Agent 23920 Valencia Blvd., Suite 120 Santa Clarita, CA 91355-2196 2. Prices shall be D.D.P. City of Santa Clarita Receiving dock Incoterms 2000 or for the service rendered. 3. Bidder shall honor bid prices for ninety (90) days or for the stated contract period, whichever is longer. 4. Bids must be on this Bid form and signed by the vendor's authorized representative. This signature acknowledges the proposer has read and understands the requirements contained on pages 1 to 18 and Attachments A to F. 5. Questions should be submitted electronically to: litt ://www. lanetbids.coml orlall ortal.cirii?Com ars ID=16840# The last day for questions will be 1:00 PM, March 12, 2018. 6. The vendor is responsible for the accuracy and completeness of any solicitation form not obtained directly from the City. BIDDER TO READ I have, read, understood, and agree to the terms and conditions on all pages of this bid. The undersigned agrees to Furnish the commodity or service stipulated on this bid as stated above. ",I C Ntd e S I .1 c, CompanY!12Z_ n�� rL �l Address: Name (Print); Lojla, ,i'c'S Signature: Company Phone NoJVAS�900 Bid #GS-17-18-47rebid Title of Person Signing Bid—P'=" 6. PRICE PROPOSALS Contractor shall provide annual cost proposals for all of the listed options. The City of Santa Clarita reserves the right to use any of the following options, and to change at any time during the course of the contract. Option A Every Residential street once per month, trails weekly, Arterials and Industrial weekly, and all parking lots monthly. And an ahowance for Weekly during peak season (October, November, December, January) beginning of peak season will be determined by the City. Option B Every Residential street twice per month, trails weekly, Arterials and Industrial weekly, and all parking lots monthly. And an allowance for Weekly during peak season ( October, November, December, January) beginning of peak season will be determined by the City. Option A ReslC{entlal -'total 10 ti's Per Additional Curb Mile industrial — Total Per Additional Curb Mile Major Streets and Medians - Total Per Additional Curb Mile City Facilities Parking lots --Total Per Additional Square Foot !t qa , dr 0 3np 9'1 Option B a,q©G 3o !� a, li5o X 0— Trail System - Total Per Additional Linear Mile -- i �� _ ,3® "130- W 13uW Annual Total 4— - Descriptions of these items are in Section 2, Scope of Work. Bid # GS-17-18-47rebid 15 ADDENDUM #1 For City of Santa Clarita Request for Bid BID #GS -17-18-47 CITY WIDE STREET SWEEPING SERVICES March 6, 2018 This addendum must be included with the bid response. If you have already submitted a bid you must acknowledge this addendum to Purchasing via Planet Bids. If you wish to resubmit, you must remove your bid from Planet bids and re -submit back to Planet Bids. 1. See attached Street Sweeping schedule. Contractor's representative 3 S Ie/ Date Company Name Bid # GS-17-18-47add1 1 1 st-M/T/VV/Th/F 2"d-M/T/W/Th/F 3`d-M/T/W/Th/F j City of Santa Clarita 41"-M/T/W/Th/F Street Sweeping Fall Schedule -Weekly July 2018 August 2018 September 2018 Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa 1 2 3 5 6 7 1 2 3 4 1 8 9 10 11 1213 14 5 6 7 8 91011 2 4 5 6 7 8 15 1617 18 19 20 21 12 1314 15 1617 18 9 1011 12 1314 15 22 2324 25 26 27 28 19 2021 22232425 10 17 18 19 20 21 22 29 3031 26 2728, 29 30 31 23 24 25 26 2728 29 30 October 2018 November 2018 December 2018 Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa 1 2 3 4 5 6 1 2 3 1 7 8 910111213 4 5 6 7 8 910 2 3 4 5 6 7 8 14 1516 17 1819 20 11 13 14 1516 17 9 10 11 12 13 14 15 21 2223 24 25 26 27 18 1920 21 2324 16 17 18 19 20 21 22 28 2930 31 25 2627 28 29 30 23 24 26 27 28 29 30 31 January 2019 February 2019 March 2019 Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa 2 3 4 5 1 2 1 2 6 7 8 9 10 11 12 3 4 5 6 7 8 9 3 4 5 6 7 8 9 13 14 15 16 17 18 19 10 11 12 13 14 15 16 10 11 12 13 1415:1{ 20 22 23 24 25 26 17 19 20 21 22 23 17 18 19 20 2122 23 27, 28 29 30 31 24 2526 2728, 24 25 26 27 28 29 30 31 April 2019 May 2019 June 2019 Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa 1 2 3 4 5 6 1 2 3 4 1 7 8 910111213 5 6 7 8 91011 2 3 4 5 6 7 8 14 '1516 1.7 18 1920 12 1314 15 16 17 18 9 10 11 12 1315 16 21 2223 24 25 26 27 19 2021 22 23 24 25 17 18 19 20 2122 23 28 2930 26 28 29 30 31 24 25 26 27 28 29 30 Bid # GS-17-18-47add1 2 CleenSweep ©P%TZv=r4MAz 6910 28' Street North Highlands CA 95660 Office (916) 253-3900 Fax (916) 253-3921 Contractors experience: Clean Sweep Environmental is the current sweeping contractor and has provided this service Since July of 2009. Equipment: Clean Sweep Environmental will utilize the following equipment for this contract: Clean Sweep will purchase up to 3 new Tymco 600 CNG Sweepers. Please see the attached quotation from the Tymco dealer. These units may take up to 120 days to deliver. Here is the expected equipment plan to be used for this project: 3- 2018 Tymco 600 regenerative air CNG — These will be new units with 20 years of life 1-2013 Tymco 600 regenerative air CNG — Unit has 50,000 miles and 5,000 hours on body with 15 years of life. 1-2014, Tymco 210 regenerative air (this vehicle will be used for the trails and lots, this unit will be under 14,000 GVW and is not subject to rule 1186.1 because of its GVW). This unit has 20,000 miles and 1,000 hours on body. This unit has 15 years of life. Clean Sweep Environmental uses Trimble Enterprises @roads GPS Service Personnel: Clean Sweep Environmental experienced personnel are all 5 year plus experienced drivers that are highly trained and drug tested. Lance Soares 7145 Summerwood Court • Granite Bay, CA 95746 • (916) 869-1405 Employment PRESIDENT Clean Sweep Environmental PRESIDENT ARCO, Inc Education CESS WI CERTIFICATION International Erosion Control Association YEARS EMPLOYED 2002 - CURRENT N. Highlands, CA YEARS EMPLOYED 1998 - 2002 Sacramento, CA YEARS 2002 - CURRENT Reno, NV Obtained and maintained CESSWI certification for Erosions Control & BMP management. SHAM+ FILLER 1455 Lochbrae Rd, Apt 12 • Sacramento, CA 95815 • (916) 257-8644 Employment OPERATIONS MANAGER Clean Sweep Environmental YEARS EMPLOYED 2002 - CURRENT Rocklin, CA In charge of all employee activities. Schedules jobs with customers, communicates with employees, provides training for new employees, oversees all purchases of job materials and supplies, SITE SUPERVISOR Jenson Construction, Inc YEARS EMPLOYED 1998 - 2002 Loomis, CA Responsible for scheduling employee activities with customer. Supervising employees to make sure the schedule is followed. Education CESSWI CERTIFICATION International Erosion Control Association YEARS 2002 - CURRENT Reno, NV Obtained and maintained CESSWI certification for Erosions Control & BMP management. JACK GORMAN Employment GENERAL MANAGER Clean Sweep Environmental YEARS EMPLOYED: 2002 - CURRENT NHighlands, CA In charge of all employee operations and customer relations. Responsible for doubling customer base and revenue over the course of employment. PRESIDENT Gorman Enterprises YEARS EMPLOYED 1995 - 2002 Roseville, CA In charge of all company activities, including employee operations, customer relations, sales and marketing. Education CESSWI CERTIFICATION International Erosion Control Association YEARS 2002 - CURRENT Reno, NV Obtained and maintained CESSWI certification for Erosions Control & BMP management.. CERTIFICATE OF STATUS . ENTITY NAME: LANCE SOARES INCORPORATED FILE NUMBER: C2371119 FORMATION DATE: 01/01/2002 TYPE: DOMESTIC CORPORATION JURISDICTION: CALIFORNIA STATUS: ACTIVE (GOOD STANDING) I, DEBRA BOWEN, Secretary of State of the State,of California, hereby certify: The records of this office indicate the entity is authorized to exercise all of its powers, rights and privileges in the State of* California. No information is available from this office regarding the financial condition, business activities or practices of the entity. IN WITNESS WHEREOF, I execute this certificate and affix the Great Seal of the State of California this day of November 02, 2011. DEBRA BOWBN Secretary of State MXK NP -25 (REV 1/2007) -7t OSP W 99?37 Alex Padilla California Secretary of State Business Search - Entity Detail The California Business Search is updated daily and reflects work processed through Thursday, February 15, 2018_ Please refer to document Processing Times for the received dates of filings currently being processed. The data provided is not a complete or certified record of an entity. Not all images are available online. C2371119 LANCE SOARES INCORPORATED Registration Date: Jurisdiction: Entity Type: Status: Agent for Service of Process: Entity Address: Entity Mailing Address: 01/01/2002 CALIFORNIA DOMESTIC STOCK ACTIVE LANCE DOMINIC SOARES 7145 SUMMERWOOD COURT GRANITE BAY CA 95746 7145 SUMMERWOOD COURT GRANITE BAY CA 95746 7145 SUMMERWOOD COURT GRANITE BAY CA 95746 A Statement of Information is due EVERY year beginning five months before and through the end of January. Document Type jj File Date If PDF SI -NO CHANGE 09/20/2016 SI -COMPLETE 01/29/2008 AMENDMENT 04/05/2006 REGISTRATION 01/01/2002 * Indicates the information is not contained in the California Secretary of State's database. If the status of the corporation is "Surrender," the agent for service of process is automatically revoked. Please refer to California Corporations Code section 2114 for information relating to service upon corporations that have surrendered. - For information on checking or reserving a name, refer to Name Availability- - If the image is not available online, for information on ordering a copy refer to Information Requests. BID SECURITY FORMS FOR CHECK OR BOND TO ACCOMPANY BID NOTE: The following form shall be used in case check accompanies bid. Accompanying this Proposal is a *certified/cashier's check payable to the order of the r City pf Santa Clarita for: ��tb�ein kICLI5c 10 5tX Mitt r-a_cL _ dollars 6-c:les� ($ t ), this amount less than ten percent (10%) of the total amount of f e id. The proceeds of this check shall become the property of said AGENCY provided this Proposal shall be accepted by said AGENCY through action of its legally constituted contracting authorities, and the undersigned shall fail to execute a contract and furnish the required bonds within the stipulated time; otherwise, the check shall be returned to the undersigned. Project Name: City Wide Street Sweeping Services Bidder's Signature LCt iii 50aU'[O S j NX-- dr tt OJe6ZA SWW - y A V Lr"c.`7L CONTRACTOR `..T__ (09I C) c2s"- 6�- Address Noy-* -�J,A kj qLa City, State, Zip Cade a * Delete the inapplicable work. NOTE: If the bidder desires to use a bond instead of a check, the following form shall be executed. The sum of this bond shall be not less than ten percent (10%) of the total amount of the bid. Bid # GS-17-18-47rebid 17 ElEmmorlam— O O in E 'o, Lo 00 s. w C, c 'o c m > (V 0�; u E 0 o 'i w N CC < < ft'\X�1;44ti F - w 0 0 rrl 0 ru 0 -a co 0 rm C-0 ru 0 ru rm -0 ru rm I!- 0 CM It co N �5 OD C\l cl 0 co L O O u E Cr co 0 0 0 ru 0 -a co 0 rm cJ3 ru 0 RJ -M O _r rm -6 ru rm