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HomeMy WebLinkAbout2018-06-12 - AGENDAS - REGULAR (2) CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING Tuesday, June 12, 2018 6:00 PM City Council Chambers 23920 Valencia Blvd. Santa Clarita, CA 91355 AGENDA Joint Meeting with Board of Library Trustees Successor Agency to the former Redevelopment Agency How to Address the City Council Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed. ______________________________________________________________________________ In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public i Suite 120, during normal business hours. These writings or documents will also be available at the meeting. ______________________________________________________________________________ INVOCATION McLean CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA PRESENTATIONS Heads Up Video Contest PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. Page 2 1. APPROVAL OF SPECIAL MEETING MINUTES The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the May 22, 2018 Special Meeting. 2. APPROVAL OF REGULAR MEETING MINUTES The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the May 22, 2018 Regular Meeting. 3. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 4. STATE LEGISLATION: ASSEMBLY BILL 1734 - Authored by Assembly Member Ian Calderon (D-57-Whittier), Assembly Bill 1734 extends the California Film and Television Tax Credit Program through June 30, 2025. RECOMMENDED ACTION: City Council adopt the Legislative Bill 1734 and transmit position statements to Assembly Member Ian Calderon, Santa Brown, and the League of California Cities. 5. STATE LEGISLATION: SENATE BILL 951 - Authored by Senator Holly Mitchell (D-30-Culver City), Senate Bill 951 extends the California Film and Television Tax Credit Program through June 30, 2025. RECOMMENDED ACTION: City Council adopt the LegislativSenate Bill 951 and transmit position statements to Senator Holly Mitchell legislative delegation, appropriate legislative committees, Governor Brown, and the League of California Cities. 6. STATE LEGISLATION: ASSEMBLY BILL 3162 - Authored by Assembly Member Laura Friedman (D-43-Glendale), Assembly Bill 3162 makes changes to the licensing process of alcoholism and drug abuse recovery and treatment facilities. RECOMMENDED ACTION: City Council Bill 3162 and transmit position statements to Assembly Member Laura Friedman, Santa Brown, and the League of California Cities. Page 3 7. STATE LEGISLATION: SENATE BILL 1317 - Authored by Senator Anthony Portantino (D-25- La Cañada Flintridge), Senate Bill 1317 requires the Department of Health Care Services (DHCS) to develop guidelines by January 1, 2020, on reporting unlicensed residential alcoholism or drug abuse treatment facilities to the State Legislature. RECOMMENDED ACTION: Senate Bill 1317 and transmit position statements to Senator Anthony Portantino state legislative delegation, appropriate legislative committees, Governor Brown, and the League of California Cities. 8. APPROVAL OF PROFESSIONAL SERVICES AGREEMENT FOR RING DOORBELL AND CAMERA REBATE PROGRAM - The Ring Video Doorbell and Camera Rebate Program includes a $100 subsidy for 500 Santa Clarita households to purchase select Ring, Inc. doorbells and cameras on a first-come-first-served basis. RECOMMENDED ACTION: City Council approve the Ring Doorbell and Camera Rebate Program Agreement between the City of Santa Clarita and Ring, Inc. and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 9. FIRST READING OF AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING TITLE 14 OF THE SANTA CLARITA MUNICIPAL CODE CONCERNING PARKS AND OTHER PUBLIC PLACES - Periodic reviews and updates of the City's Municipal Code are necessary. Changes are needed to language in Title 14 of the City's Municipal Code, Concerning Parks and Other Public Places, to ensure consistency, accuracy, and to ensure safe usage of parks and other public places. RECOMMENDED ACTION: ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING TITLE 14 OF THE SANTA CLARITA MUNICIPAL 10. APPROVAL OF FINAL TRACT MAP AND ACCEPTANCE OF OFFERS OF DEDICATION FOR TRACT NO. 60922-01 (SKYLINE RANCH) - This map is a subdivision of 475.85 acres into 263 residential lots and is located northwest of Sierra Highway at Adon Avenue. RECOMMENDED ACTION: City Council: 1. Approve Final Tract Map for Tract No. 60922-01. 2. Accept on behalf of the public the offer of dedication of easement for public use and road purposes, the offer of dedication of the right to restrict or prohibit any and all allowable uses within open space, the offer of dedication of the easement for covered storm drain, appurtenant structures, ingress and egress purposes, the offer of Page 4 dedication of the easement for sanitary sewers and sanitary sewer ingress and egress purposes, the offer of dedication of all sanitary sewers and appurtenant structures, and the offer of dedication of the easement for road/bridge maintenance and drainage purposes. 3. Make findings as follows: This project is consistent with the provisions of Sections 66474 and 66474.1 of the Subdivision Map Act and should be approved. 4. Instruct the Director of Administrative Services to endorse the Special Assessment Statement on the face of Final Tract Map for Tract No. 60922-01, which indicates all special assessments levied by the City of Santa Clarita are paid. 5. Instruct the City Clerk to endorse the Tract Map for Tract No. 60922-01, which embodies the approval of said map and the acceptance of the dedications shown thereon. 6. of Final Tract Map for Tract No. 60922-01, which provides for verification of substantial conformance with the Tentative Tract Map and all provisions of local ordinances and state laws applicable at the time of approval. 7. Instruct the City Surveyor to e Final Tract Map for Tract No. 60922-01, which provides for verification that the map is technically correct. 11. AWARD CONTRACTS FOR BUILDING PLAN REVIEW, BUILDING INSPECTION, AND PERMIT-RELATED PROFESSIONAL SERVICES - Award contracts to Interwest Consulting Group, Bureau Veritas/California Code Check, JAS Pacific, and Scott Fazekas & Associates, Inc. for building plan review, building inspection, and permit-related professional services. RECOMMENDED ACTION: City Council: 1. Award one-year contracts to Interwest Consulting Group, Bureau Veritas/California Code Check, JAS Pacific, and Scott Fazekas & Associates, Inc. for building plan review, building inspection and permit-related professional services for a combined total annual amount not to exceed $1,200,000 effective Fiscal Year 2018-19, and authorize the City Manager to execute up to two annual renewal options not to exceed $1,200,000. 2. Authorize the City Manager or designee to execute all contracts and associated documents, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year, subject to City Attorney approval. Page 5 12. SOLEDAD CANYON ROAD AND RUETHER AVENUE MEDIAN MODIFICATION, PROJECT C3017 - AWARD CONSTRUCTION CONTRACT - The proposed circulation improvement project will add a westbound left-turn lane at the Soledad Canyon Road and Ruether Avenue intersection, improving both the intersection capacity and the through traffic flow. The project will include modifying the existing median curb and gutter, asphalt, signage, and striping. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for the Soledad Canyon Road and Ruether Avenue Median Modification, Project C3017. 2. Award the construction contract to All American Asphalt, in the amount of $167,766, and authorize a contingency in the amount of $16,776, for a total contract amount not to exceed $184,542. 3. Appropriate funding in the amount of $126,000 from the Transportation Development Act (TDA) Article 8 Fund balance into expenditure account C3017233-5161.001. 4. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 13. TAX-SHARING RESOLUTIONS FOR SANITATION DISTRICT ANNEXATION NOS. 1091 AND 1093 - The Santa Clarita Valley Sanitation District provides wastewater treatment services within the District's service area. To provide wastewater treatment service to properties located outside the District's service area, the boundary must be expanded through the annexation process. RECOMMENDED ACTION: City Council: 1. Adopt the Santa Clarita Valley Sanitation District's resolutions approving and accepting the negotiated exchange of property tax revenues resulting from Santa Clarita Valley Sanitation District Annexation Nos. 1091 and 1093. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 14. AWARD CONTRACT FOR CITYWIDE SYSTEMIC SAFETY ANALYSIS REPORT PROGRAM, PROJECT C0053 - Award contract for consultant services to develop a Citywide Systemic Safety Analysis Report Program for pedestrian and bicycle collisions. The report will analyze contributing factors of pedestrian and bicycle collisions, develop countermeasures to reduce collisions, and identify future safety projects that will compete well in future grant opportunities. Page 6 RECOMMENDED ACTION: City Council: 1. Award a contract to Kimley-Horn and Associates, Inc. for the Citywide Systemic Safety Analysis Report Program, Project C0053, in an amount not to exceed $99,120. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 15. ANNUAL LEVY OF ASSESSMENTS FOR SPECIAL DISTRICTS - This required procedural matter orders, approves, and sets the public hearing for the annual levy of the Drainage Benefit Assessment Areas, Landscape and Lighting District, Golden Valley Ranch Open Space Maintenance District, and the Tourism Marketing District. RECOMMENDED ACTION: City Council: 1. Adopt resolutions initiating proceedings for the levy and collection of assessments for Fiscal Year 2018-19 for the Landscape and Lighting District, Drainage Benefit Assessment Areas, Vista Canyon Wastewater Standby District, and the Golden Valley Ranch Open Space Maintenance District. 2. Adopt resolutions declaring the City's intention to levy assessments, preliminarily approve Engineer's Reports for the Special Districts, and set a public hearing for June 26, 2018. 3. Adopt the annual report for the Tourism Marketing District and a resolution of intent to continue a business improvement area in the City of Santa Clarita (designated as the Tourism Marketing District) and set a public hearing for June 26, 2018. 16. HYDROPOINT DATA SYSTEMS SUBSCRIPTION RENEWAL - The recommended agreement renews subscription services necessary to support landscape operations to 722 weather-based irrigation controllers located throughout Santa Clarita. RECOMMENDED ACTION: City Council: 1. Award a five-year service agreement to HydroPoint Data Systems in an amount not to exceed $946,017 for wireless and data management services to support the -wide weather-based irrigation controller system. 2. Appropriate funds in the amount of $740,353 from the Landscape Maintenance District Fund Balance (357), $195,163 from Areawide Fund Balance (367), and $10,501 from Transit Fund Balance (700), for a total of $946,017, to the operational accounts identified in Attachment II, effective July 1, 2018. 3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. Page 7 17. CONTRACT AWARD TO INNOVATIVE INTERFACES INCORPORATED FOR INTEGRATED LIBRARY SYSTEM - Award a three year agreement to Innovative Interfaces Inc. for the RECOMMENDED ACTION: City Council: 1. Award a three-year agreement to Innovative Interfaces Inc. for the Santa Clarita not to exceed $99,167 per year, plus Consumer Price Index (CPI), plus up to two additional one- year renewal options beginning in year four, not to exceed the annual amount of $99,167, plus CPI. 2. Authorize the City Manager, or designee, to execute all associated documents subject to City Attorney approval; modify the award in the event that issues of impossibility of performance arise; and execute up to two one-year renewal options not to exceed the cost of the previous year plus an adjustment based on CPI. 18. SANTA CLARITA METROLINK STATION REPAIRS AND IMPROVEMENTS - Santa Clarita Metrolink repairs and improvements. RECOMMENDED ACTION: City Council: 1. Award a contract to Ramco General Engineering Contractors for repairs to the Santa Clarita Metrolink Station, in an amount not to exceed $25,850, and authorize a contingency of 10 percent in the amount of $2,585, for a total amount not to exceed $28,435. 2. Appropriate funds in the amount of $28,435 to expenditure account 12400-5201.002; and increase miscellaneous federal grants revenue account 700-4424.009 by $28,435. 3. Authorize the City Manager or designee to execute all contract documents, or modify the award in the event that issues of impossibility of performance arise, subject to City Attorney approval. 19. AWARD CONTRACT FOR FUEL AND FLUID MANAGEMENT AT THE TRANSIT MAINTENANCE FACILITY TO S & A SYSTEMS, INC. - Purchase, installation, and support of software and equipment upgrade for the Fleetwatch fuel and fluid management system. RECOMMENDED ACTION: City Council: 1. Award a contract to S & A Systems Inc. for the purchase, installation, and support of the Fleetwatch fuel and fluid management system in the amount of $182,805, which includes five years of annual software license and support fees, and authorize a contingency of 10 percent in the amount of $18,280 for a total contract not to exceed Page 8 $201,085. 2. Appropriate funds from Transit Fund Balance (700) in the amount of $201,085 to expenditure account 12400-5161.002 and increase Miscellaneous Federal Grants revenue account 700-4424.009 by $24,584 and Municipal Operator Service Improvement Program (MOSIP) revenue account 700-4424.007 by $176,501. 3. Authorize the City Manager or designee to execute all contracts and associated documents, or modify the award in the event that issues of impossibility of performance arise, subject to City Attorney approval. 20. PARKS JANITORIAL SERVICE CONTRACT AUTHORITY INCREASE - This item will increase contract expenditure authority for the current janitorial services contract with Servicon Systems, Inc. to increase janitorial services to seven days a week at park facilities. RECOMMENDED ACTION: City Council: 1. Approve a contract authorization increase in the amount of $183,195 for Fiscal Year (FY) 2018-19, for a total contract amount not to exceed $1,010,912 plus Consumer Price Index (CPI), and $76,317 for FY 19-20 for a total contract amount not to exceed $1,087,229 plus CPI, to the current janitorial services contract with Servicon Systems, Inc. for an increase in janitorial services at City park facilities. 2. Authorize the City Manager or designee to execute all contracts and associated documents, or modify the award in the event that issues of impossibility of performance arise, and execute all documents subject to City Attorney approval. 21. CONTRACT AWARD FOR POOL CHEMICALS - Award a contract to Waterline Technologies, Inc. for pool chemicals for an initial term of one year, with the option of two additional renewals, in an amount not to exceed $112,051 annually. RECOMMENDED ACTION: City Council: 1. Award a contract for Waterline Technologies, Inc. for pool chemicals for an initial term of one year, with the option of two additional annual renewals, in an amount not to exceed $112,051 annually, plus Consumer Price Index adjustments. 2. Appropriate ongoing funding in the amount of $17,051 from General Fund fund balance (Fund 100) to the Aquatics Expenditure Account 15104-5161.001 beginning in Fiscal Year 2018-19. 3. Authorize the City Manager, or designee, to modify the award in the event issues of impossibility of performance arise, subject to the City Attorney approval. Authorize City Manager, or designee, to execute all documents, subject to City Attorney approval, and execute two renewals at an annual cost not to exceed $112,051, plus the Page 9 cost of any Consumer Price Index (CPI) increases. 22. GENERAL MUNICIPAL ELECTION - NOVEMBER 6, 2018 - The City of Santa Clarita will hold its General Municipal Election on November 6, 2018, to elect three members of the City Council for seats currently held by Mayor Laurene Weste, Mayor Pro Tem Marsha McLean, and Councilmember Bill Miranda. RECOMMENDED ACTION: City Council: 1. Adopt a resolution calling and giving notice of the General Municipal Election to be held November 6, 2018, and re General Election. 2. Adopt a resolution adopting regulations for candidates for elective office. 3. Authorize the City Manager to reimburse Los Angeles County for costs of services performed up to amount budgeted for in the 2018-19 fiscal year budget. 23. RESOLUTION REQUESTING THE RENEWAL OF THE GENERAL SERVICES AGREEMENT WITH THE COUNTY OF LOS ANGELES FOR MISCELLANEOUS SERVICES - City Council adopt a resolution to renew the General Services Agreement between the City of Santa Clarita and the County of Los Angeles for miscellaneous services for an additional five-year term, ending June 30, 2023. RECOMMENDED ACTION: City Council adopt a resolution to renew the General Services Agreement between the City of Santa Clarita and the County of Los Angeles for miscellaneous services for an additional five-year term, ending June 30, 2023. Authorize the City Manager, or his designee, to sign all documents subject to City Attorney approval. 24. AWARD FINANCIAL SYSTEM NEEDS ASSESSMENT AND SOFTWARE SELECTION CONTRACT TO SOFTRESOURCES, LLC - Award a one-year contract to SoftResources, LLC for professional services relating to a requirements analysis, RFP development and management, vendor analysis, demonstration facilitation, final decision, and contract review of a new financial system and enterprise resource planning system (ERP). RECOMMENDED ACTION: City Council: 1. Award a one-year contract to SoftResources, LLC in the amount of $78,175 plus a 10 percent contingency in the amount of $7,818, for a total amount not to exceed $85,993 for professional services inclusive of a needs assessment and software selection to identify a new Enterprise Resource Planning (ERP), also known as Financial System. 2. Authorize the City Manager or designee to execute all contracts and associated Page 10 documents, subject to City Attorney approval. 25. DECLARING INTENT TO REIMBURSE EXPENDITURES FROM TAX- EXEMPT BONDS FOR THE ACQUISITION, DESIGN, CONSTRUCTION, INSTALLATION, AND IMPROVEMENT OF SHERIFF STATION FACILITIES - This item will declare the City's intent to reimburse certain expenditures from the proceeds of tax-exempt obligations expected to be issued to finance certain public facilities as required by United States Department of Treasury Regulations Section 1.150- 2. RECOMMENDED ACTION: City Council adopt a resolution of the City of Santa Clarita declaring its intent to reimburse certain expenditures from the proceeds of tax-exempt obligations expected to be issued to finance certain public facilities as required by United States Department of Treasury Regulations Section 1.150-2. 26. CHECK REGISTER NO. 10 - Check Register No. 10 for the Period 04/13/18 through 04/26/18 and 05/03/18. Electronic Funds Transfers for the Period 04/16/18 through 04/27/18. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 10. PUBLIC HEARINGS 27. FISCAL YEAR 2018-2019 ANNUAL OPERATING BUDGET AND CAPITAL IMPROVEMENT PROGRAM - The proposed Fiscal Year 2018-2019 budget was presented to the City Council along with the Planning Commission, the Parks, Recreation, and Community Services Commission, and the Arts Commission during the Joint Budget Study Session on May 7, 2018. In addition, on June 5, 2018, the Planning Commission made a finding by minute action, that the Draft Fiscal Year 2018-2019 RECOMMENDED ACTION: City Council and City Council acting as Successor Agency to the former Redevelopment Agency of the City of Santa Clarita conduct a public hearing on the proposed Fiscal Year 2018-2019 Annual Operating Budget and Capital Improvement Program and schedule the budget for adoption at the June 26, 2018, City Council Meeting. 28. ANNUAL ADJUSTMENT OF FEES AND AMENDMENTS TO THE FEE SCHEDULE - For Fiscal Year 2018-19, staff recommends Citywide fees and charges be increased by the December year-end Consumer Price Index (CPI) for the urban consumers of the Los Angeles, Long Beach, and Anaheim metropolitan areas. The percentage increase, as reported by the United States Department of Labor, is 3.6 Percent. RECOMMENDED ACTION: City Council: 1. Conduct the public hearing on the proposed fee adjustments. Page 11 2.Adopt a resolution establishing a schedule of fees and charges for City services. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS ADJOURNMENT FUTURE MEETINGS The next regular meeting of the City Council will be held June 26, 2018, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION On June 7, 2018, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall. _____________________________ Mary Cusick City Clerk Santa Clarita, California Page 12