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Home My WebLink About2018-06-12 - AGENDA REPORTS - CONTR AWARD INNOVATIVE INTERFACES INCOPORATED FOR (2)17 ALTERNATIVE ACTION Other action as determined by the City Council. FISCAL IMPACT Sufficient funds, contingent upon the approval, will be appropriated as a part of the annual budget process. ATTACHMENTS Innovative Interfaces Incorporated Agreement (available in the City Clerk's Reading File) Page 2 Packet Pg. 267 18 Agenda Item: 18 CITY OF SANTA CLARITA AGENDA REPORT CONSENT CALENDAR CITY MANAGER APPROVAL: DATE: June 12, 2018 SUBJECT: SANTA CLARITA METROLINK STATION REPAIRS AND IMPROVEMENTS DEPARTMENT: Neighborhood Services PRESENTER: Adrian Aguilar RECOMMENDED ACTION City Council: 1. Award a contract to Ramco General Engineering Contractors for repairs to the Santa Clarita Metrolink Station, in an amount not to exceed $25,850, and authorize a contingency of 10 percent in the amount of $2,585, for a total amount not to exceed $28,435. 2. Appropriate funds in the amount of $28,435 to expenditure account 12400-5201.002; and increase miscellaneous federal grants revenue account 700-4424.009 by $28,435. 3. Authorize the City Manager or designee to execute all contract documents, or modify the award in the event that issues of impossibility of performance arise, subject to City Attorney approval. BACKGROUND The Santa Clarita Metrolink station serves approximately 215,000 passengers on an annual basis. The City of Santa Clarita (City) strives to provide safety and accessibility to our patrons using public transportation. This project would install 166 feet of metal rail fencing along the handicap ramp at Santa Clarita Metrolink Station, completing the existing ramp railing. The installation of the new fence will deter patrons from using unsafe passage through the landscape. This project will also replace the torn information bulletin kiosk boards with new style bulletin kiosk boards. The bulletin kiosk boards are located at the platform of the Santa Clarita Metrolink and provide transit rider information to patrons using public transportation. An invitation to bid was published on April 25, 28, and May 2, 2018, for The Santa Clarita Page 1 Packet Pg. 268 INNOVATIVE INTERFACES INCORPORATED SUBSCRIPTION LICENSE AGREEMENT This SubscriptionLicense Agreement (“License Agreement”) is entered into by and between Innovative Interfaces Incorporated, a Californiacorporation (“Innovative”), and the party identified as Clientbelow(“Client”), as of the “Effective Date” also set forth below. ClientCity of Santa Clarita Public Library Address23743 W. Valencia Blvd. Santa Clarita, CA 91355 ClientTechnical Name: Ryan James Contact: Phone: (661) 286-4091 Customer No.CU9972 Effective DateJuly 1, 2018 1.Definitions. “GTCs” means the Innovative Interfaces Incorporated Subscription License Agreement General Terms and Conditions in effect as of the time of execution of this License Agreement, a copy of which can be found here (https://www.dropbox.com/s/jayymddp0jlmy6y/Innovative%20Interfaces%20Inc.%20-- %20Online%20General%20Terms%20and%20Conditions%20%2805-01-17%29.doc?dl=0). “Support Terms” means the Innovative Interfaces Incorporated Maintenance and Support Terms and Conditions, as may be amended from time to time by Innovative, a copy of which can be found here (https://www.dropbox.com/s/rve1a70k5a4028x/innovative%20interfaces%20inc.%20-- %20online%20support%20terms%20%2801-24-17%29.doc?dl=0). “Hosting Terms” means the Innovative Interfaces Incorporated Hosting Termsand Conditions, as may be amended from time to time by Innovative,a copy of which can be found here (https://www.dropbox.com/s/1ns6x8e9j73cvry/Innovative%20Interfaces%20Inc.%20-- %20Online%20Hosting%20Terms%20%2805-01-17%29.doc?dl=0). 2.General. Innovative and Client agree that this License Agreement is a binding agreement between the partiesand is governed by the GTCs, Support Termsand, if the attached Pricing Exhibit indicates that Client has purchased hosting services, then the HostingTerms, all of which are made a part hereof. This License Agreement, theGTCs, Support Terms, Hosting Terms, if applicable, and all other exhibits, schedules and terms and conditions referenced by or in this License Agreement, the GTCs, Support Termsor Hosting Termstogether constitute the “Agreement.” Client acknowledgesand agrees that it has had the opportunity to review the Agreement, including without limitation, the GTCs, Support Terms and Hosting Terms, prior to the execution of this License Agreement. Innovative recommends that Client print a copy of each component of this Agreement for Client’s records. Unless otherwise specified, capitalized terms in this License Agreement have the same meaning as those in the GTCs. This Agreement is governed by and interpreted in accordance with the internal substantive laws ofthe State of New York, without regard to any other laws that would require the application of the laws of another jurisdiction. Application of the U.N. Convention on Contracts for the International Sale of Goods is hereby excluded. In consideration of Innovative’s grant to Client of a subscription license to the Software as described within Exhibit A, Client acknowledges, and the parties agree, that contemporaneously with Client’s first use of the Software identified in Exhibit A in a production environment, all other existing software subscription agreements and associated purchase orders between the parties, including but not limited to the Subscription License Agreement dated January 31, 2018 (“Prior Subscription Agreement(s)”), will be deemed to beimmediately terminated by the parties’ mutual written agreement. EXHIBITSTO LICENSE AGREEMENT APRICINGEXHIBIT In witness whereof, the parties have executed this Agreement by their duly authorized representatives as of the Effective Date. InnovativeClient City of Santa Clarita Public Library Innovative Interfaces Incorporated By: By: Name:Name: Title:Title: Date: Date: Exhibit A Pricing Exhibit 1.Fees.All Fees must be paid to Innovative within 30 days following receipt ofthe invoice.The Fees in any Pricing Exhibit are annual fees. 2.Term. Subject to the early termination provisions set forth in the GTCs, this Agreement will be effective for an initial term of three(3)years following the Effective Date (the “Initial Term”). This Agreement may be renewed annually up to two (2) times upon mutual written consent of both parties(each, a “Renewal Term” and, together with the Initial Term, the “Term”), unless either party gives the other not less than ninety (90) days’ prior written notice of its intent to terminate this Agreement effective as of the end of the then-current Term.Commencing upon year 2 andthereafter, Innovative will have the right to increase rates hereunder by a maximum percentage equivalent to the percentage increase in the Consumer Price Index (CPI-U) over the previous year. \[APPROVED SOFTWARE LICENSE QUOTE FOLLOWS THIS PAGE\] Pricing Exhibit Page 1 of 2 Date 12/29/2017 Quote #EST-INC6309 Innovative Interfaces, Inc. Payment Terms Net 30 5850 Shellmound Way Overall Contract Term (Months)36 Emeryville CA 94608 Contract Start Date Contract End Date Sales Rep Carrie Pearson Site Code Expires 6/30/2018 Bill ToShip To Santa Clarita Public LibrarySanta Clarita Public Library 23743Valencia Blvd23743Valencia Blvd Valencia CA 91355-2105Valencia CA 91355-2105 United StatesUnited States Currency US Dollar ItemItem CategoryQtyDescriptionOptionsUnit Price Polaris Success1Polaris Public Success Bundle73,089.75 Bundle - Public Polaris is an integrated library system solution to manage physical and digital resources and library patron accounts. Combines library operational workflows with open architecture and APIs for integration with external systems. Cloud hosted solution with web interface. Supports staff tasks and patron access services. Public Success Bundle includes Cataloging with Export Express, Circulation (including LEAP, Acqusitions with EDI, Serials, Responsive PAC, Collection Agency interface with Unique Management, Floating Collections, Outreach, RFID Integration, 5 SIP2 licenses for selfcheck, eContent Integration, Content Carousel, Community Profiles with FeatureIt, Staff-Facing eCommerce, Integration with 3rd Party Vendors & RESTful APIs. Simply Reports, 87 staff users, Spanish PAC Polaris DedicatedLicense - Term1Polaris Dedicated Cloud Hosting for16,208.4956...16,208.50 Hosting -Production Only or One Test/Training US/APACEnvironment Only. Polaris Dedicated hosting which includes Terminal services, PAC services, Reporting services, Screwdriver services Polaris ZMARCLicense - Term1Subscription to Polaris ZMARC1,409.43440...1,409.43 includes regular update files of MARC bibliographic records, including for Audio-Visual materials. Polaris AutomaticLicense - Term1Subscription to Polaris Automatic1,691.321281,691.32 Authority ControlAuthority Control includes automatic download of authority records when no local match is found during cataloging of a new record, plus weekly updates to the library's authority file. Polaris SyndeticsLicense - Term1Polaris Syndetics Subscription6,767.99999...6,768.00 Pricing Exhibit Page 2 of 2 Date 12/29/2017 Quote #EST-INC6309 Innovative Interfaces, Inc. 5850 Shellmound Way Emeryville CA 94608 ItemItem CategoryQtyDescriptionOptionsUnit Price Subscription Total Fees US$99,167.00