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HomeMy WebLinkAbout2018-06-12 - AGENDA REPORTS - GEN MUNI ELECTION - NOVEMBER 6, 2018 (2)22 Candidates will file nomination papers with the City Elections Official (City Clerk). The Candidate Filing Period will open on Monday, July 16, and close on Friday, August 10, 2018. If any incumbent does not file by this deadline, the filing period is extended until Wednesday, August 15, 2018, when candidates, other than incumbents, may file. Section 13307 of the Elections Code allows each candidate to prepare a statement to be printed in the sample ballot that is mailed to each registered voter. This section of the Elections Code also allows the City to estimate the cost of the Candidates' Statements and require each candidate filing a statement to pay a deposit in advance for his or her pro-rata share as a condition of having the statement included in the voter's pamphlet. Overpayments shall be refunded within 30 days following the election. In the event of underpayment, the candidate will be billed for his or her pro-rata share of actual costs. Section 10262 requires that the Elections Official conducting the election shall conduct the canvass, which shall be completed no later than the fourth Friday after the election (November 30, 2018). The City Elections Official shall certify the results to the City Council no later than the next regularly scheduled City Council meeting following presentation of the 28- day canvass of the returns from the Los Angeles County Registrar-Recorder/County Clerk, or at a special meeting called for this purpose, to declare the results and to install the newly elected councilmembers. Based on the Election Cost Estimate Calculator provided by the Los Angeles County Registrar- Recorder/County Clerk, the estimated cost of services provided by the County for the consolidated election is $211,000, based on certain factors, including but not limited to, number of seats being voted upon, number of registered voters, and number of permanent vote by mail voters. ALTERNATIVE ACTION No alternative actions have been identified by staff. FISCAL IMPACT Upon adoption of the Fiscal Year 2018-19 Budget, adequate funds will be appropriated to conduct the November 6, 2018, Election. ATTACHMENTS Resolution Calling the Election and Requesting Consolidation Resolution Adopting Regulations for Candidates Pertaining to Statements Page 2 Packet Pg. 279 22.a RESOLUTION NO. 18-____ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 6, 2018, FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS RELATING TO GENERAL LAW CITIES AND REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES TO CONSOLIDATE WITH THE GENERAL ELECTION TO BE HELD ON THE DATE PURSUANT TO SECTION 10403 OF THE ELECTIONS CODE WHEREAS, under the provisions of the laws relating to general law cities in the State of California, a General Municipal Election shall be held on November 6, 2018, for the election of Municipal Officers. NOW, THEREFORE, the City Council of the City of Santa Clarita, California, does hereby resolve as follows: SECTION 1. That pursuant to the requirements of the laws of the State of California relating to General Law Cities, there is called and ordered to be held in the City of Santa Clarita, California, on Tuesday, November 6, 2018, a General Municipal Election for the purpose of electing three members of the City Council for the full term of four years. SECTION 2. That pursuant to the provisions of Section 10002 of the Elections Code of the State of California, this City Council hereby requests the Registrar of Voters of the County of Los Angeles to conduct the General Municipal Election for the City of Santa Clarita. SECTION 3. That the ballots to be used at the Election shall be, in form and content, such as may be required by law. SECTION 4. That the City Clerk, in coordination with the Registrar Recorder/County Clerk, is hereby authorized, instructed and directed to procure and furnish any and all official ballots, notices, printed matter and all supplies, equipment and paraphernalia that may be necessary in order to properly and lawfully conduct the Election. SECTION the same day when the polls shall be closed, except as provided in Section 14401 of the Elections Code of the State of California. SECTION 6. That in all particulars not recited in this resolution, the Election shall be held and conducted as provided by law for holding municipal elections and pursuant to the provisions of Section 10418 of the Elections Code. Attachment: Resolution Calling the Election and Requesting Consolidation (General Municipal Election - November 6, 2018) Њ Packet Pg. 280 22.a SECTION 7. That notice of the time and place of holding the Election is given and the City Clerk is authorized, instructed and directed to give such further or additional notice of the Election, in time, form and manner as required by law. SECTION 8. That the City Council of the City of Santa Clarita desires the canvass of said Election to be made by the Los Angeles County Registrar of Voters. SECTION 9. That the City of Santa Clarita shall reimburse the County of Los Angeles, Registrar of Voters for the cost of services performed relative to the conduct of the General Municipal Election, after completion of all work and upon presentation to the City of a properly detailed bill. SECTION 10. That the City Clerk is hereby directed to forward a certified copy of this resolution to the Board of Supervisors and the Los Angeles County Registrar Recorder/County Clerk. SECTION 11. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions. th PASSED, APPROVED, AND ADOPTED this 12 day of June 2018. ______________________________ MAYOR ATTEST: _______________________________ CITY CLERK DATE:__________________________ STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss. CITY OF SANTA CLARITA ) I, Mary Cusick, City Clerk of the City of Santa Clarita, do hereby certify that the foregoing Resolution No. 18- __ was duly adopted by the City Council of the City of Santa th Clarita at a regular meeting thereof, held on the12 day of June 2018, by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ______________________________ Attachment: Resolution Calling the Election and Requesting Consolidation (General Municipal Election - November 6, 2018) CITY CLERK Ћ Packet Pg. 281 22.b RESOLUTION NO. 18- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATE STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 6, 2018 WHEREAS, Section 13307 of the Elections Code of the State of California provides that the governing body of any local agency adopt regulations pertaining to material prepared by any candidate for a municipal election, including costs of the candidate statement. NOW, THEREFORE, the City Council of the City of Santa Clarita, California, does hereby resolve as follows: SECTION 1. GENERAL PROVISIONS. That pursuant to Section 13307 of the Elections Code of the State of California, each candidate for elective office to be voted for at an Election to be held in the City of Santa Clarita on November 6, 2018 on an appropriate form provided by the City Clerk. The statement may include the name, age, occupation of the candidate, education and qualifications expressed by the candidate himself or herself. The statement shall not include party affiliation of the candidate, nor membership or activity in partisan political organizations. The statement shall be filed, in typewritten form, in the office of the City Clerk at the time the candidate nomination papers are filed. Except as provided for in Section 13309, the statement may be withdrawn, but not changed, during the period for filing nomination papers and until 5:00 p.m. of the next working day after the close of the nomination period. SECTION 2. FOREIGN LANGUAGE POLICY. Pursuant to the Federal Voting Rights Act, candidate statements will be translated into all languages required by the County of Los Angeles (County) languages: Armenian, Chinese, Cambodian/Khmer, Farsi, Hindi, Japanese, Korean, Spanish, Tagalog/Filipino, Thai, and Vietnamese. A. only those voters who are on the County voter file as having requested a voter information guide in a particular language. B. The County will make the voter SECTION 3. PAYMENT A. Translations: Attachment: Resolution Adopting Regulations for Candidates Pertaining to Statements (General Municipal Election - November 6, 2018) Њ Packet Pg. 282 22.b 1. The candidate shall not be required to pay for the cost of translating the uage as specified in Section 2 above pursuant to federal and/or state law. 2. The candidate shall be required to pay for the cost of translating the reign language that is not required as specified in Section 2 above, pursuant to federal and/or state law, but is requested as an option by the candidate. B. Printing: 1. T statement in English in the main voter pamphlet. 2. The candidate shall be required to pay for the cost of printing the statement in Spanish in the main voter pamphlet. The City Clerk shall estimate the total cost of the candidates statements filed pursuant to Section 13307 of the Elections Code, including costs incurred as a result of complying with the Voting Rights Act of 1965 (as amended), and require each candidate filing a statement to pay in advance to the City his or her estimated pro rata share as a condition of having his or her statement included in the sample ballot/voter information guide. In the event the estimated payment is required, the estimate is just an approximation of the actual cost that varies from one election to another election and may be significantly more or less than the estimate, depending on the actual number of candidates filing statements. Accordingly, the City Clerk is not bound by the estimate and may, on a pro rata basis, bill the candidate for additional actual expense or refund any excess paid depending on the final actual cost. In the event of underpayment, the City Clerk may require the candidate to pay the balance of the cost incurred. In the event of overpayment, the City Clerk shall prorate the excess amount among the candidates and refund the excess amount paid within 30 days of the election. SECTION 4. MISCELLANEOUS. The City Clerk shall comply with all recommendations and standards set forth by the California Secretary of State regarding occupational designations and other matters relating to elections. SECTION 5. ADDITIONAL MATERIALS. No candidate will be permitted to include additional material in the sample ballot package. SECTION 6. That the City Clerk representative a copy of this resolution at the time nominating petitions are issued. SECTION 7. That this resolution shall apply only to the election to be held on November 6, 2018, and then shall be of no further force and effect. Attachment: Resolution Adopting Regulations for Candidates Pertaining to Statements (General Municipal Election - November 6, 2018) Ћ Packet Pg. 283 22.b SECTION 8. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions. th PASSED, APPROVED, AND ADOPTED this 12 day of June 2018. ______________________________ MAYOR ATTEST: _______________________________ CITY CLERK DATE:__________________________ STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss. CITY OF SANTA CLARITA ) I, Mary Cusick, City Clerk of the City of Santa Clarita, do hereby certify that the foregoing Resolution No. 18-___ was duly adopted by the City Council of the City of Santa th Clarita at a regular meeting thereof, held on the 12 day of June 2018, by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ______________________________ CITY CLERK Attachment: Resolution Adopting Regulations for Candidates Pertaining to Statements (General Municipal Election - November 6, 2018) Ќ Packet Pg. 284 23 Agenda Item: 23 CITY OF SANTA CLARITA AGENDA REPORT CONSENT CALENDAR CITY MANAGER APPROVAL: DATE: June 12, 2018 SUBJECT: RESOLUTION REQUESTING THE RENEWAL OF THE GENERAL SERVICES AGREEMENT WITH THE COUNTY OF LOS ANGELES FOR MISCELLANEOUS SERVICES DEPARTMENT: Administrative Services PRESENTER: Lance O'Keefe RECOMMENDED ACTION City Council adopt a resolution to renew the General Services Agreement between the City of Santa Clarita and the County of Los Angeles for miscellaneous services for an additional five- year term, ending June 30, 2023. Authorize the City Manager, or his designee, to sign all documents subject to City Attorney approval. BACKGROUND Upon incorporation, the City of Santa Clarita (City) entered into a General Services Agreement with the County of Los Angeles (County) to provide several miscellaneous services. These collection, business license services, traffic signal maintenance, industrial waste, and a variety of public works activities. This agreement is scheduled to expire on June 30, 2018, and is renewable for an additional five years. The City intends to continue to contract these services with the County, and as such recommends to renew the existing contract through June 30, 2023. ALTERNATIVE ACTION Other action as determined by the City Council. FISCAL IMPACT Page 1 Packet Pg. 285