HomeMy WebLinkAbout2018-06-12 - AGENDA REPORTS - RESO - RENEWAL OF GEN SERVICES AGMT WITH LACO FOR (2)23
ATTACHMENTS
Resolution
General Services Agreement (available in the City Clerk's Reading File)
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RESOLUTION NO. 18- _______
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA,
CALIFORNIA, REQUESTING RENEWAL OF THE GENERAL SERVICES AGREEMENT
WITH THE COUNTY OF LOS ANGELES FOR MISCELLANEOUS SERVICES
WHEREAS, the City of Santa Clarita (City) and the County of Los Angeles, by and
through their respective legislative bodies on July 1, 2013, entered into an agreement whereby
the County of Los Angeles agreed to provide miscellaneous services, including animal control,
prosecution of City ordinances, direct assessment collection, and a variety of public works
activities with the City of Santa Clarita; and
WHEREAS, the existing General Services Agreement between the City and the
County of Los Angeles will expire on June 30, 2018, request the Board of Supervisors to renew
said agreement and said Board of Supervisors agrees to renew said agreement; and
WHEREAS, the City Council of the City states its intent and desire to renew said
agreement for an additional five-year term.
NOW, THEREFORE, the City Council of the City does hereby resolve as follows:
SECTION 1. The Board of Supervisors of the County of Los Angeles be requested to
into between the City and the County of Los Angeles, effective July 1, 2018.
SECTION 2. The City Clerk shall certify to the adoption of this Resolution.
PASSED, APPROVED, AND ADOPTED this __day of ________ 2018.
______________________________
MAYOR
ATTEST:
_______________________________
CITY CLERK
DATE:__________________________
Attachment: Resolution (RESOLUTION REQUESTING THE RENEWAL OF THE GENERAL SERVICES AGREEMENT WITH THE COUNTY OF LOS
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STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF SANTA CLARITA )
I, Mary Cusick, City Clerk of the City of Santa Clarita, do hereby certify that the
foregoing Resolution was duly adopted by the City Council of the City of Santa Clarita at a
th
regular meeting thereof, held on the __ day of ________ 2018, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
______________________________
CITY CLERK
Attachment: Resolution (RESOLUTION REQUESTING THE RENEWAL OF THE GENERAL SERVICES AGREEMENT WITH THE COUNTY OF LOS
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Agenda Item: 24
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: June 12, 2018
SUBJECT: AWARD FINANCIAL SYSTEM NEEDS ASSESSMENT AND
SOFTWARE SELECTION CONTRACT TO SOFTRESOURCES, LLC
DEPARTMENT: Administrative Services
PRESENTER: Benny Ives
RECOMMENDED ACTION
City Council:
1. Award a one-year contract to SoftResources, LLC in the amount of $78,175 plus a 10 percent
contingency in the amount of $7,818, for a total amount not to exceed $85,993 for
professional services inclusive of a needs assessment and software selection to identify a new
Enterprise Resource Planning (ERP), also known as Financial System.
2. Authorize the City Manager or designee to execute all contracts and associated documents,
subject to City Attorney approval.
BACKGROUND
The City of Santa Clarita's (City) current Enterprise Resource Planning (ERP), Financial System,
implemented in 2006, has become outdated and is in need of replacement. The system houses
nearly 20 years of Finance, Human Resources, and Purchasing data. The current system has
several feature shortcomings and inefficiencies in its ability to meet the City's needs as it relates
to modern accounting practices, mandated state/federal regulations, and City borne best practice
guidelines.
Due to the complexities and intricate design of ERP systems, it is staff's recommendation that
industry experts be contracted to assist staff in the selection of an up-to-date ERP system by
performing these key functions: conducting a requirements analysis, RFP development and
management, vendor analysis, software demo/proof of concept, final decision, and contract
review.
As part of due diligence, City staff requested proposals from some of the top firms in the
industry. Three proposals, ranging in cost between $78,000 - $90,000, were received. All three
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