HomeMy WebLinkAbout2018-07-10 - AGENDA REPORTS - REGULAR MTG MINS (2)CITY OF SANTA CLARITA
City Council
Regular Meeting
Joint Meeting with
Board of Library Trustees
Successor Agency to the former Redevelopment Agency
Hereinafter the titles Mayor, Mayor Pro 1 em, Councilmember, City Manager, City Attorney, and City
Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President,
City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary
Tuesday, June 26, 2018
—Minutes—
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INVOCATION
Councilmember Kellar delivered the invocation.
CALL TO ORDER
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City Council Chambers
Mayor Weste called to order the Joint Regular meeting of the City Council, Board of Library
Trustees, and the Successor Agency to the former Redevelopment Agency at 6:03 p.m.
ROLL CALL
All Councilmembers were present.
FLAG SALUTE
Councilmember Kellar led the flag salute.
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further
information that may be needed. Council will also discuss each individual item during the course
of the meeting with the exception of the Consent Calendar, which may be approved in its entirety
by one motion, unless there is a request to pull an item for discussion. No action will be taken on
public agenda items during the Executive Meeting.
APPROVAL OF AGENDA
Motion by Smyth, second by McLean, to approve the agenda pulling item 13 for Council
questions, and items 8 and 9 for public comment.
I RESULT: APPROVED AGENDA I
AWARDS AND RECOGNITIONS
Mayor Weste and Council recognized staff from the Public Works Department for their work
that received recognition by the American Public Works Association (APWA) receiving the
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Project of the Year "Transportation Project" Award for the Golden Valley Bridge Widening
Project over SR -14, and the "Best Environmental Project for Open Space Trails Volunteer
Program" by the APWA High Desert Branch, and presented Assistant City Engineer Damon
Letz and Public Works staff with their awards.
PRESENTATIONS
Southern California Edison Representative, Elizabeth Seelman, recognized Council for their
sustainable energy efforts by joining the Community Energy Partnership and increasing
efficiency of existing infrastructure and pioneering energy-efficient projects and technologies
and presented City Council with a check in the amount of $53,192, representing the incentive the
City has received for energy reduction efforts.
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PUBLIC PARTICIPATION
Addressing the Council was Anita Kostas regarding the use of rodenticides in the Santa Clarita v
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Valley; Peggy Stabile, representing PFLAG Santa Clarita, thanking City Council for support and
recognition; Jacob Sola, representing students of College of the Canyons, regarding the organic c
subsidies and corn crops; and Lynne Plembeck, representing SCOPE, regarding the Gate King v
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Received one written comment card from Sally White.
STAFF COMMENTS
City Manager Ken Striplin commented that staff will reach out to Ms. Kostas; commented that
the Gate King project has gone through dozens of reviews and hearings by Council and has
hundreds of conditions of approval, along with the addition of open space behind the project.
Mayor Weste and Mayor Pro Tem McLean commented regarding the use of pesticides, open
space preservation, the need for native foliage, and the need for a slot under Sierra Highway for
the wildlife corridor.
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
Councilmember Miranda invited all to attend "Thursdays at Newhall" where the theme for July
is "Beach Party" and for more information and a complete entertainment lineup visit
thursdaysatnewhall.com.
Councilmember Smyth commented that all fireworks are illegal in Santa Clarita and invited all to
attend the first Concerts in the Park coming up on July 7.
Councilmember Kellar requested to adjourn tonight's meeting in memory of Robert "Mitch"
Davis.
Mayor Pro Tem McLean commented that the City hosted the San Fernando Valley Council of
Governments Mobility workshop where regional transportation needs were discussed;
participated in a conference call with water representatives held in Supervisor Kathryn Barger's
office to discuss the Los Angeles County Board of Supervisors' proposed Safe and Clean Water
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Program slated for the November 2018 ballot; commented fireworks are illegal, and there is a
$500 reward for information leading to illegal firework use, and a $1,000 fine for illegal
fireworks; and commented on the two brave men who recently lost their lives, a Long Beach
Department Fire Captain, and a 21 -year old man who drowned trying to save a 2 -year old.
Mayor Weste commented that the City of Santa Clarita's Arts and Events division is currently
seeking entries for two public art projects and craft show. Vendor applications are now open for
the City's 27th Annual Fine Craft Show, taking place on December 1-2, at Old Orchard Park and
interested applicants can apply online at SantaClaritaArts.com; and requested adjournment in
memory of Wendy Doss.
CONSENT CALENDAR
RESULT:
APPROVED [UNANIMOUS]
MOVER:
Bob Kellar, Councilmember
SECONDER:
Cameron Smyth, Councilmember
AYES:
Weste, McLean, Kellar, Miranda, Smyth
ITEM 1
APPROVAL OF REGULAR MEETING MINUTES — The minutes are submitted for approval
RECOMMENDED ACTION: City Council approve the minutes of the June 12, 2018, Regular
Meeting
ITEM 2
READING OF ORDINANCE TITLES
Government Code Section 36934 requires that all ordinances be read in full prior to Council
taking action on the ordinance. By listing the ordinance title on the Council agenda, Council
may determine that the title has been read.
RECOMMENDED ACTION:
City Council determine that the titles to all ordinances which appear on this public agenda have
been read and waive further reading.
ITEM 3
FEDERAL LEGISLATIVE ADVOCACY SERVICES: KADESH AND ASSOCIATES LLC
AND JAMISON AND SULLIVAN, INC.
The City of Santa Clarita contracts for federal legislative advocacy services exclusively related
to the City's opposition to the proposed large-scale CEMEX sand and gravel mine in the Soledad
Canyon area. The City Council is requested to extend the contracts with Kadesh and Associates
LLC and Jamison and Sullivan, Inc., on a month-to-month basis during the period July 1, 2018,
through September 30, 2018, in an amount not to exceed $15,000 for each firm, resulting in a
total expenditure not to exceed the amount of $30,000.
RECOMMENDED ACTION:
City Council :
1. Award contracts for the continuation of professional services with Kadesh and Associates
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LLC and Jamison and Sullivan, Inc., on a month-to-month basis during the period of July 1,
2018, through September 30, 2018, in an amount not to exceed $15,000 for each firm,
resulting in a total amount not to exceed $30,000.
2. Authorize the City Manager or his designee to execute contracts and associated documents
subject to City Attorney approval.
ITEM 4
JUVENILE INTERVENTION TEAM CIVILIAN INVESTIGATOR AGREEMENT
Council to consider awarding contract to Wachsmuth & Associates and Sabadin Intervention
Service to provide professional youth drug intervention services.
RECOMMENDED ACTION:
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1. Approve a one-year contract with Wachsmuth & Associates for an amount of $10,000 and c
Sabadin Intervention Service for an amount of $60,000 for Juvenile Intervention Team v
Civilian Investigator services, for a total amount not to exceed $70,000.
2. Authorize the City Manager or designee to execute up to three additional one-year renewal
options with Sabadin Intervention Service beginning in year two, not to exceed the annual
amount of $60,000.
3. Authorize the City Manager or designee to execute all contracts and associated documents,
subject to City Attorney approval.
ITEM 5
SANTA CLARITA VALLEY SHERIFF'S STATION, PROJECT F3023 - AWARD GRADING
CONTRACT
This item will award a contract for grading and required construction services for the new
Sheriff s station. This project is a joint effort between the City of Santa Clarita and Los Angeles
County to design and construct a new Sheriff's station on Golden Valley Road.
RECOMMENDED ACTION:
City Council:
Approve the plans and specifications for the Santa Clarita Valley Sheriff's Station Phase
III A Grading, including retaining walls, drainage improvements, traffic control, erosion
control, and demolition, Project F3023.
2. Award a contract for the Phase III A Grading to R.C. Becker and Son, Inc. in the amount of
$1,432,439, and authorize a contingency in the amount of $214,866, for a total contract
amount not to exceed $1,647,305.
3. Extend the current contract and authorize an increase expenditure authority for project
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management support services and enviromental monitoring support with MNS Engineers, in
the amount of $150,000.
4. Extend the current contract and authorize an increase expenditure authority for geotechnical
services during the grading phase with R. T. Frankian & Associates, in the amount of
$125,205, and authorize a contingency in the amount of $12,500, for a total contract amount
not to exceed $137,705.
5. Extend the current contract and authorize an increase expenditure authority for civil
engineering and surveying during the grading phase with Hunsaker & Associates, in the
amount of $27,850, and authorize a contingency in the amount of $2,785, for a total contract
amount not to exceed $30,635.
6. Award a contract for the leasing of a construction trailer to Design Space, in the amount of
$52,317, and authorize a contingency in the amount of $5,230, for a total contract amount not
to exceed $57,547.
7. Authorize an agreement with the Santa Clarita Valley Water Agency for the installation of
water infrastructure in the amount of $2,262,570.
8. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
ITEM 6
2017-18 FEDERAL OVERLAY PROGRAM, PROJECT M0124 - AWARD
CONSTRUCTION CONTRACT
Annual overlay projects are an integral part of the City's pavement management program and
provide pavement maintenance treatments to selected City streets. This project will resurface
McBean Parkway between Copper Hill Drive and Avenue Scott and Newhall Ranch Road
between Avenue Tibbitts and Valley Center Drive.
RECOMMENDED ACTION:
City Council:
1. Approve the plans and specifications for the 2017-18 Federal Overlay Program, Project
M0124.
2. Award the construction contract to All American Asphalt in the amount of $4,677,500 and
authorize a contingency in the amount of $233,875, for a total contract amount not to exceed
$4,911,375.
3. Reduce contingency from $840,713 to $233,875 for the construction contract awarded to
Toro Enterprises, Inc. for the locally funded overlay portion of Project M0124, awarded on
May 22, 2018.
4. Authorize the City Manager or designee to execute all documents, subject to City Attorney
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approval.
ITEM 7
APPOINTMENTS TO THE BOARD OF LIBRARY TRUSTEES
Consideration of appointments to the Santa Clarita Board of Library Trustees.
RECOMMENDED ACTION:
City Council adopt a resolution reappointing Mayor Weste and Councilmember Kellar to the
Santa Clarita Board of Library Trustees for three-year terms, expiring June 30, 2021.
Adopted Resolution No. 18-44
ITEM 8
APPROVE AWARD OF LIBRARY MATERIALS VENDORS
Approve award of expenditure authority to selected vendors to provide books and materials for
the Santa Clarita Public Library.
RECOMMENDED ACTION:
City Council:
Approve award of expenditure authority for ABDO Publishing, Baker & Taylor, Brodart Co.,
Cengage Learning, Inc., Children's Plus Inc., Ingram Library Services, LLC, and Midwest
Tape, LLC, to provide books and materials for the Santa Clarita Public Library, selected
through a competitive Request for Proposal process, for a total amount not to exceed
$800,000, annually. Vendor selection will be determined based on who can provide the
lowest price at the time of purchase.
2. Authorize the City Manager, or designee, to execute all associated documents, or modify the
award in the event that issues of impossibility of performance arise, subject to City Attorney
approval.
ITEM 9
SECOND READING OF AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
SANTA CLARITA, CALIFORNIA, AMENDING TITLE 14 OF THE SANTA CLARITA
MUNICIPAL CODE CONCERNING PARKS AND OTHER PUBLIC PLACES
Proposed changes to language in Title 14 of the City's Municipal Code, Concerning Parks and
Other Public Places, to ensure consistency, accuracy, and to ensure safe usage of parks and other
public places.
RECOMMENDED ACTION:
City Council adopt an ordinance entitled, "AN ORDINANCE OF THE CITY COUNCIL OF
THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING TITLE 14 OF THE SANTA
CLARITA MUNICIPAL CODE CONCERNING PARKS AND OTHER PUBLIC PLACES."
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Addressing the Council on this item was Benjamin Arsenault, Chris Werthe, Logan Smith, Mai
Do, and Diane Trautman.
A written comment card was submitted by Susann Rizzo and Sally White.
Adopted Ordinance No. 18-08
ITEM 10
ESTABLISH PARKING RESTRICTIONS OF COMMERCIAL VEHICLES ON RAILROAD
AVENUE
Establish parking restrictions of any commercial vehicles between the hours of 10:00 p.m. and
6:00 a.m. along both sides of Railroad Avenue, extending from 12th Street to 1,350 feet north of
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15th Street.
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RECOMMENDED ACTION:
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City Council adopt a resolution restricting parking of any commercial vehicle (of a gross vehicle
weight rating of 10,000 pounds) between the hours of 10:00 p.m. and 6:00 a.m. along both sides
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of Railroad Avenue, extending from 12th Street to 1,350 feet north of 15th Street.
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Adopted Resolution No. 18-45
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ITEM 11
AWARD CONTRACT FOR THE CITY OF SANTA CLARITA SEASONS MAGAZINE
Award a contract for the printing and mail preparation of the City of Santa Clarita SEASONS
magazine, which provides listings of sports, programs, and recreation offerings, as well as
information about what is happening in the City of Santa Clarita. SEASONS is mailed to every
household in the City on a quarterly basis.
RECOMMENDED ACTION:
City Council:
Award a contract to OWP Direct Mail Services, Inc. (Mellady Direct Marketing), a local
Santa Clarita business, for the printing and mail preparation of the City's SEASONS
magazine, for an initial term of one year, with the option for four additional renewals in the
amount of $165,304 and authorize a 10 percent contingency in the amount of $16,531, for a
total not to exceed $181,836.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval, and execute four renewals at a cost not to exceed $181,836, plus the cost of any
Consumer Price Index (CPI) increase.
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ITEM 12
NETWORK HARDWARE REPLACEMENT
Critical network equipment that safeguards the City's assets and allows staff to provide essential
services to the public have exceeded their useful life. As a result, support and maintenance are
no longer available, thereby making the equipment less secure and more vulnerable to cyber
attacks. This item makes a recommendation to award a contract for the replacement of these key
pieces of network infrastructure, including firewalls, to protect the City from such threats while
also enhancing the performance and capabilities of its network.
RECOMMENDED ACTION:
City Council:
1. Award a one-year contract to Lanair Group, LLC (Lanair), in the amount of $133,519 plus a
10 percent contingency in the amount of $13,352, for a total amount not to exceed $146,871
for networking hardware inclusive of firewalls, switches, and required accessories, in v
addition to professional services, support, and maintenance.
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2. Authorize the City Manager or designee to execute all contracts and associated documents, c
subject to City Attorney approval. v
ITEM 13
COUNCIL POLICIES
Draft policies for Council consideration are submitted for approval including the Purchasing
Policy and Right to Use City Property Policy.
RECOMMENDED ACTION:
City Council:
1. Approve the revised Purchasing Policy draft and delete Policy No. II -26, Environmentally
Preferable Purchasing Program.
2. Approve the City Manager Authority to Grant Rights to Use City Property Policy draft.
3. Approve the deletion of the House Sewer Laterals Policy.
Mayor Pro Tem McLean requested a few minor edits to the Purchasing Policy.
ITEM 14
CHECK REGISTER NO. 11
Check Register No. 11 for the Period 04/27/18 through 05/10/18 and 05/17/18. Electronic Funds
Transfers for the Period 04/30/18 through 05/11/18.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register No. 11.
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PUBLIC HEARINGS
ITEM 15
ANNUAL LEVY OF ASSESSMENTS FOR SPECIAL DISTRICTS
As an annual required procedure, staff presents for City Council's consideration the Final
Engineer's Reports for the various special districts and requests approval to provide the Los
Angeles County Auditor Controller necessary data for the assessments to appear on the Fiscal
Year 2018-19 Property Tax Rolls.
RECOMMENDED ACTION:
City Council:
1. Conduct a public hearing for the Landscaping and Lighting District; the Golden Valley
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Ranch Open Space Maintenance District; the Drainage Benefit Assessment Areas; the Vista
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Canyon Wastewater Standby District; and the Tourism Marketing District.
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2. Adopt resolutions approving the Engineer's Reports for the Fiscal Year (FY) 2018-19 annual
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levy of assessments for the continuation of maintenance for the Landscaping and Lighting
District; the Golden Valley Ranch Open Space Maintenance District; the Drainage Benefit
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Assessment Areas; the Vista Canyon Wastewater Standby District; and the Tourism o
Marketing District. co
Mayor Weste opened the public hearing.
Deputy City Clerk Amanda Santos reported that all notices required by law have been provided
Addressing the Council on this item was Alan Ferdman.
Mayor Weste requested staff comment on this item.
Deputy City Manager Darren Hernandez commented that the two Drainage Benefit Assessment
Districts (DBAA) have deficits; that there is an Landscape Maintenance District overlay in that
area which funds the water removal while the DBAA recovers from its negative balance; and
offered to meet with Mr. Ferdman at his convenience.
Mayor Pro Tem McLean commented on the $800,000 fine by the Los Angeles Regional Water
Quality Control Board for the past practice of returning the area groundwater.
Mayor Weste closed the Public Hearing.
Adopted Resolution Nos. 18-46, 18-47, 18-48, 18-49, and 18-50
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RESULT:
APPROVED [UNANIMOUS]
MOVER:
Cameron Smyth, Councilmember
SECONDER:
Marsha McLean, Mayor Pro Tem
AYES:
Weste, McLean, Kellar, Miranda, Smyth
ITEM 16
ANNUAL LEVY OF ASSESSMENTS FOR OPEN SPACE PRESERVATION DISTRICT
As an annual required procedure, staff presents for City Council's consideration the Final
Engineer's Report for the Open Space Preservation District and requests approval to provide the
Los Angeles County Assessor necessary data for the assessments to appear on the Fiscal Year
2018-19 Property Tax Rolls.
RECOMMENDED ACTION: d
City Council conduct a public hearing and adopt a resolution approving the Engineer's Report v
for the Fiscal Year 2018-19 Annual Levy of Assessments for the Open Space Preservation
District. �
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Mayor Weste opened the public hearing.
Deputy City Clerk Amanda Santos reported that all notices required by law have been provided.
Addressing the Council on this item was Wendy Langhans and Sandra Cattell in a neutral
position on this item.
Mayor Weste requested City Manager Ken Striplin respond to citizens' comments.
City Manager Ken Striplin commented that the City has a 10 -year strategy for funding pensions
and there is a cost allocation that goes across all funds. This is the portion of that allocation.
Mayor Weste closed the public hearing.
Adopted Resolution No. 18-51
RESULT:
APPROVED [UNANIMOUS]
MOVER:
Bob Kellar, Councilmember
SECONDER:
Cameron Smyth, Councilmember
AYES:
Weste, McLean, Kellar, Miranda, Smyth
UNFINISHED BUSINESS
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ITEM 17
FISCAL YEAR 2018-2019 ANNUAL OPERATING BUDGET AND CAPITAL
IMPROVEMENT PROGRAM
The City's budget totals $203 million. This includes funding for Capital Projects, Sheriff's
budget, Redevelopment Successor Agency, operations and maintenance, capital outlay, and debt
services. Fiscal Year 2018-2019 General Fund appropriations total $110.4 million. General Fund
revenues total $110.8 million.
RECOMMENDED ACTION:
City Council and City Council acting as Successor Agency to the former Redevelopment Agency
of the City of Santa Clarita:
1. Adopt Resolution Adopting the Annual Budget for Fiscal Year 2018-2019, Making
Appropriations for the Amounts Budgeted and Establishing Fiscal Policies.
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2. Adopt Resolution Adopting the 2018-2019 Capital Improvement Program.
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3. Adopt Resolution Approving and Adopting the Annual Appropriations Limit for the Fiscal c
Year 2018-2019.
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4. Adopt Resolution Electing to Receive All or a Portion of the Tax Revenues Pursuant to
Health and Safety Code (Community Development Law).
5. Adopt Resolution Adopting an Amendment to the Conflict of Interest Code.
6. Adopt Resolution Providing for Compensation of Employees and Amending the Position
Classification Plan.
7. Adopt Resolution between the Board of Administration California Public Employees
Retirement System and the City of Santa Clarita for Employer Paid Member Contributions.
City Manager Ken Striplin presented the staff report.
Addressing the Council on this item was Alan Ferdman and Tim Ben Boydston.
Councilmember Smyth requested that City Manager Ken Striplin respond to Mr. Ferdman's
statement.
City Manager Ken Striplin responded that the budget process is an extensive process where
Council meets numerous times to discuss the proposed budget in open and public meetings.
Mayor Weste requested City Manager Ken Striplin to discuss the Sheriff s Station funding, and
respond to the road network inquiry, and City Manager Ken Striplin responded that the City is
working on many roads such as Dockweiler Drive and Via Princessa at Golden Valley to
Rainbow Glen; and stated that many of the roadways Mr. Boydston is referring to are not
available as they are not City property, do not have a proposed development for them, and some
land is being cleaned up, such as the Whittaker-Bermite property.
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Mayor Pro Tem McLean commented that through "Call for Projects," the City has an
opportunity to request funds as needed for future roads.
Mayor Weste commented the budget is a never-ending cycle and congratulated staff for a
balanced budget.
Adopted Resolution Nos. 18-52, 18-53, 18-54 18-55, 18-56, 18-57, and 18-58
RESULT:
APPROVED [UNANIMOUS]
MOVER:
Bob Kellar, Councilmember
SECONDER:
Bill Miranda, Councilmember
AYES:
Weste, McLean, Kellar, Miranda, Smyth
PUBLIC PARTICIPATION II
Addressing the Council was Steve Petzold regarding library transition concerns, and a request for
a library consortium that allows borrowing books from other libraries; and Alan Ferdman
regarding public posting of the budget.
STAFF COMMENTS
Councilmember Smyth responded to Mr. Ferdman's comments.
Mayor Pro Tem McLean asked when the budget is available for public view and City Manager
Ken Striplin responded that the budget was posted on the City's website on June 7, as part of the
agenda packet before the first public hearing on June 12.
ADJOURNMENT
Mayor Weste adjourned the meeting in memory of Wendy Doss and Robert "Mitch" Davis at
7:55 p.m.
FUTURE MEETINGS
ATTEST:
CITY CLERK
MAYOR
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