HomeMy WebLinkAbout2018-06-26 - AGENDA REPORTS - NETWORK HARDWARE REPLACEMENT (2)
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Agenda Item: 12
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: June 26, 2018
SUBJECT: NETWORK HARDWARE REPLACEMENT
DEPARTMENT: Administrative Services
PRESENTER: Benny Ives
RECOMMENDED ACTION
City Council:
1. Award a one-year contract to Lanair Group, LLC (Lanair), in the amount of $133,519 plus a
10 percent contingency in the amount of $13,352, for a total amount not to exceed $146,871
for networking hardware inclusive of firewalls, switches, and required accessories, in
addition to professional services, support, and maintenance.
2. Authorize the City Manager or designee to execute all contracts and associated documents,
subject to City Attorney approval.
BACKGROUND
The City of Santa Clarita (City) maintains several datacenters for the purposes of interconnecting
City facilities and staff in order to provide essential services to its residents. Among the most
important is the datacenter located at City Hall, which serves as the epicenter for the
applications, staff connections, remote connections, and security safeguards. The majority of the
networking equipment, inclusive of firewalls and switches, was replaced more than 10 years ago.
Eighty percent of this equipment has reached its end of life, meaning no further maintenance or
support is available from the manufacturer. The remaining equipment, most notably the security
components, will reach their end of life in fall 2018.
ment of key networking
infrastructure is necessary and commonplace. This item will replace all key infrastructure that
interconnects facilities, while enhancing performance to critical systems at City Hall.
Additionally, this new equipment will allow the City to take advantage of a future high-speed
Internet broadband connection of 1 gigabits per second and greater.
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On July 11, 1995, the City Council approved the use of competitive and co-operative purchasing
agreements. This process permits the City to place orders against a competitively awarded,
existing public agency contract. The National Association of State Procurement Officials
(NASPO) ValuePoint #MNWNC-108, addendum #7-15-70-34-003, was competitively solicited
and awarded on April 4, 2015, through March 31, 2020, allowing the City to take advantage of
an existing competitive procurement process to purchase the new networking hardware.
Staff finds the NASPO contract through Lanair Group, LLC, provides the most competitive
pricing and highest quality solution. The initial cost of $133,519 covers networking hardware
inclusive of firewalls, switches, and required accessories in addition to professional services,
s
staff to conclude they are the best partner to implement the new networking hardware.
ALTERNATIVE ACTION
1. Do not approve contract with Lanair Group, LLC.
2. Other action as determined by the City Council.
FISCAL IMPACT
Adequate funds are available in Information Resources/Computer Replacement expenditure
accounts 12203-5201.002 and 12203-5161.002.
ATTACHMENTS
Lanair Networking Hardware Quote
Lanair Professional Services Quote
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12.a
Attachment: Lanair Networking Hardware Quote (NETWORK HARDWARE REPLACEMENT)
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12.a
Attachment: Lanair Networking Hardware Quote (NETWORK HARDWARE REPLACEMENT)
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12.b
Attachment: Lanair Professional Services Quote (NETWORK HARDWARE REPLACEMENT)
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12.b
Attachment: Lanair Professional Services Quote (NETWORK HARDWARE REPLACEMENT)
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