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HomeMy WebLinkAbout2018-09-11 - AGENDAS - JOINT REGULAR (2)AGENDA Joint Meeting with Board of Library Trustees How to Address the City Council Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk's Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours. These writings or documents will also be available at the meeting. INVOCATION Smyth CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA AWARDS AND RECOGNITIONS Recognition of Deputies/Officers First Response at Newhall Fire Recognition of Finance Awards Proclaim September as Suicide Prevention Month PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. Page 2 APPROVAL OF SPECIAL MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the August 28, 2018 Special Meeting. 2. APPROVAL OF REGULAR MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the August 28, 2018 Regular Meeting. 3. TRANSIT MAINTENANCE FACILITY ROOF REPAIR AND RESURFACING AT BUILDINGS A AND B, PROJECT F1022 - APPROVE PROJECT SPECIFICATIONS AND AWARD CONSTRUCTION CONTRACT - Remove and replace predetermined wet areas of the roofs on the administration (Building A) and maintenance (Building B) buildings at the Transit Maintenance Facility and resurface both roofs with a durable roof membrane coating to help seal and protect the roof. RECOMMENDED ACTION: City Council: 1. Approve the project specifications for the Transit Maintenance Facility roof repair and resurfacing at buildings A and B. 2. Award the construction contract to Western Waterproofing Company, Inc., in the amount of $599,622 and authorize a contingency in the amount of $59,962, for a total contract amount not to exceed $659,584. 3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 4. RESOLUTION DESIGNATING OFFICIALS AUTHORIZED TO FILE APPLICATION TO THE CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES TO OBTAIN FINANCIAL ASSISTANCE RELATING TO DISASTERS - The resolution authorizes City Council to designate approved agents every three years to execute and file applications to the California Governor's Office of Emergency Services (Cal OES) as required by the Robert T. Stafford Disaster Relief and Emergency Assistance Act. RECOMMENDED ACTION: City Council adopt a resolution authorizing the City Manager and designees as approved agents, and authorize staff to provide the California Governor's Office of Emergency Services with a certified copy of the resolution. Page 3 5. CHECK REGISTER NOS. 15 AND 16 - Check Register No. 15 for the Period 06/22/18 through 07/05/18 and 07/12/18. Electronic Funds Transfers for the Period 06/25/18 through 07/06/18. Check Register No. 16 for the Period 07/06/18 through 07/19/18 and 07/26/18. Electronic Funds Transfers for the Period 07/09/18 through 07/20/18. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 15 and Check Register No. 16. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS ADJOURNMENT Rita Theresa Estes FUTURE MEETINGS The next regular meeting of the City Council will be held September 25, 2018, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION On September 6, 2018, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall. Mary Cusick City Clerk Santa Clarita, California Page 4