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HomeMy WebLinkAbout2018-09-11 - AGENDA REPORTS - 8/28/2018 REG MTG MINS (2)Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager City Attorney, and City Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President, City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary Tuesday, August 28, 2018 —Minutes— 6:00 PM INVOCATION Councilmember Miranda delivered the invocation. City Council Chambers CALL TO ORDER Mayor Weste called to order the Joint Regular meeting of the City Council and Board of Library Trustees at 6:04 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE Councilmember Miranda invited members of Boy Scout Troop 604 to lead the flag salute. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA Motion by Smyth, second by Miranda, to approve the agenda pulling items 1, 2, 7, and 8 for Council comment, and items 4 and 7 for public comment. RESULT: APPROVED AGENDA AWARDS AND RECOGNITIONS Mayor Weste and Council recognized the Hart 14U Softball team for recently finishing third in the USA Girl's 14B Fast Pitch Western National Tournament and presented the team with certificates. Ch r- 0 U Mayor Weste and Council recognized Good Samaritans Theodore Kunach, Giannetto Cantizano, and Fidel Saldivar, as well as Sheriff Deputies Jorge Garcia and Jacob Royston, for their actions to save a life and presented them with certificates. PUBLIC PARTICIPATION Addressing the Council was Darleen D. Peterson, regarding wheelchair ramps; Cam Noltemeyer, regarding the Santa Clarita Valley Sanitation District; Doug Fraser, regarding the mobile home ordinance; Alan Ferdman, regarding capital improvement budgets; Dan Ahern, regarding the new Metrolink Burbank Airport Station; Steve Petzold, regarding German American Heritage Month; and Joseph Jasik, regarding a water well in Newhall to fight fires. STAFF COMMENTS City Manager Ken Striplin commented that staff will look into the information provided by Ms. Peterson regarding wheelchair ramps; commented that the Santa Clarita Valley Sanitation District board meeting is an open and public meeting and the outcome of the project was a success; mentioned that staff has responded to several hundred of Mr. Fraser's requests; and commented that the budget document is a living document that changes over time and that the grading contract mentioned by Mr. Ferdman was presented to the Council for approval. Mayor Pro Tem McLean commented that she frequently mentions and publicizes the new Burbank North Metrolink Station, is in the planning stages for an excursion to go to the station and take the shuttle to the terminal, and agrees that there should be more publicity. Mayor Weste commented regarding Ms. Peterson's comments and expressed concern about how rolling power outages impact evacuations; addressed the Sanitation District issue and commented that each area has different criteria to meet the Environmental Protection Agency's (EPA) water quality standards, and waste water is treated with chlorine and chloramine, and that ultraviolet light combats chloramine, which is carcinogenic. The City has met the mandate from the state, regional water, and EPA, and worked hard to bring the cost down, and the City is one of the first inland communities in the nation to address water clean-up projects such as this. Councilmember Miranda thanked Mr. Petzold for requesting German Heritage month recognition and received Council consent to present a proclamation at a future meeting. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Councilmember Miranda invited all to attend the annual Evening of Remembrance on September 5, at 7:00 p.m., in the Youth Grove at Central Park to remember youth who have lost their lives in traffic -related accidents. Councilmember Smyth echoed Councilmember Miranda's comments and stated that the name of the young man killed on the 4th of July was added to the memorial; announced that the annual marathon registration is available at SCmarathon.org and reminded participants that the City's marathon is a qualifier for the Boston marathon. Page 2 U Councilmember Kellar invited all to attend the Old Town Newhall Association's Chalk Festival on Main Street to be held September 21 through 23 for a fun family event. Mayor Pro Tem McLean mentioned many events occurred during the hiatus and wanted to APPROVED [UNANIMOUS] highlight the Dancing with Our Stars event. This event raises money for local non -profits, like Bob Kellar, Councilmember Straightening Reins, which specializes in equine therapy for all who need emotional help. Mayor Cameron Smyth, Councilmember Pro Tem McLean mentioned that Straightening Reins is losing their lease, needs help to find a Weste, McLean, Kellar, Miranda, Smyth new home, and requested community members to visit srdstraighteningreins.org to help them. Mayor Pro Tem McLean also invited residents to the Parent Resource Symposium on September 12, at 6:00 p.m. in City Hall to discuss drug trends and teen issues and to visit DFYinSCV.com for more information. Mayor Weste commented on the Kalakeke Pacific Island Dance Company who represented L Santa Clarita in Hawaii against 20 competitors from around the world. The dance company v received second place in men's 40 and above, third place in teen category, and third place in group competition. Mayor Weste announced that College of the Canyons added 35 new andCh modified programs and opened the first of two planned off -campus continuing education centers; o commented on the continuing building of Homes for Families, the Veteran's low-cost housing, v and when completed later this year will have 78 single-family homes; and requested adjournment a in memory of Gerald Sokolowicz, Wayne Habell, and Jane Terpening Hanson. e CONSENT CALENDAR RESULT: APPROVED [UNANIMOUS] MOVER: Bob Kellar, Councilmember SECONDER: Cameron Smyth, Councilmember AYES: Weste, McLean, Kellar, Miranda, Smyth ITEM 1 APPROVAL OF REGULAR MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the July 10, 2018, Regular Meeting. Mayor Pro Tem McLean requested an addition to the minutes in item 11 be stated: a second access be studied in the EIR process. ITEM 2 SANTA CLARITA VALLEY GROUNDWATER SUSTAINABILITY AGENCY JOINT EXERCISE OF POWERS AGREEMENT The Santa Clarita Valley Groundwater Sustainability Agency Joint Exercise of Powers Agreement terminates the Memorandum of Understanding adopted on May 9, 2017, and assumes the role of the Santa Clarita Valley Groundwater Sustainability Agency. RECOMMENDED ACTION: City Council: 1. Adopt a resolution to approve the Joint Exercise of Powers Agreement by and among the members of the Santa Clarita Valley Groundwater Sustainability Agency. Page 3 2. Appropriate $20,000 from City Council Contingency account 19300.5401.001 to expenditure account 14000.5161.001. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. Mayor Pro Tem McLean commented regarding the ongoing costs of $20,000 per year to support the agency, the upcoming Safe Clean Water program ballot measure, inquired if credit will be given back to local taxpayers for the existing stormwater fees, and inquired about collaboration efforts. City Manager Striplin suggested that Mayor Pro Tem McLean, Councilmember Kellar, and staff discuss coordination. ITEM 3 SUMMARY VACATION OF AN EASEMENT FOR STORM DRAIN PURPOSES AT SOUTHERN CALIFORNIA INNOVATION PARK (PREVIOUSLY MANN BIOMEDICAL PARK) Resolution for the summary vacation of an easement for storm drain purposes at Southern California Innovation Park (Previously Mann Biomedical Park). RECOMMENDED ACTION: City Council: 1. Adopt a resolution for the summary vacation of an easement for storm drain, appurtenant structures, and ingress and egress purposes, as described in Exhibit "A" Legal Description. 2. Direct the City Clerk to record the certified original resolution in the Los Angeles County Registrar-Recorder/County Clerk's office. ITEM 4 AWARD CONTRACT FOR CONSULTANT TO PREPARE THE ENVIRONMENTAL IMPACT REPORT FOR THE BOUQUET CANYON PROJECT Award a contract to Michael Baker International, Inc., for the preparation of an Environmental Impact Report for the Bouquet Canyon Project (Master Case No. 18-089). The Bouquet Canyon Project is a proposed residential development in the community of Saugus. This project includes the development of an approximately 57 -acre site, with 461 units in five planning areas and the construction of a "new" Bouquet Canyon Road. RECOMMENDED ACTION: City Council: Award a contract for the preparation of the Bouquet Canyon Environmental Impact Report (Master Case No. 18-089) to Michael Baker International, Inc., in the amount of $248,055, and authorize a contingency in the amount of $37,209, for a total contract amount not to exceed $285,264. Page 4 U 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. Addressing the Council on this item was Alan Ferdman. City Manager Ken Striplin commented that the process of approving an Environmental Impact Report (EIR) is not new and includes extensive public meetings. The recommended action is to hire a consultant to prepare an EIR for the project that is paid for by the developer, not the City. Mayor Weste inquired and Mr. Striplin confirmed the process is required by California Environmental Quality Act; Councilmember Smyth inquired and Mr. Striplin confirmed that standard EIRs take 12 months before the hearing process starts first at Planning Commission before City Council hears it. City Attorney Joseph Montes commented on issues of campaign contributions. ITEM 5 APPROVE THE USE OF A "PIGGYBACK" CONTRACT FOR THE CITY TO PURCHASE TRANSIT DIESEL FUEL Contract for the purchase and delivery of diesel fuel for transit operations. RECOMMENDED ACTION: City Council: 1. Approve a "piggyback" contract and award a contract for the purchase and delivery of diesel fuel from IPC (USA), Inc. by using the City of Santa Ana Agreement with IPC (USA), Inc., in an amount not to exceed $550,000 per year, with options to renew through June 30, 2021. 2. Authorize the City Manager or designee to execute all contracts and associated documents, or modify the award in the event issues of impossibility of performance arise, subject to City Attorney approval. ITEM 6 LANDSCAPE AND LIGHTING DISTRICT ANNEXATION 2018-3 RESOLUTIONS OF INTENT AND INITIATING PROCEEDINGS Initiation of proceedings associated with Santa Clarita Landscape and Lighting District Annexation 2018-3, approving an Engineer's Report for the purpose of annexing specific parcels throughout the City, including the Sand Canyon Plaza Project, into Streetlight Maintenance District (SMD) Zone B. RECOMMENDED ACTION: City Council: 1. Adopt a resolution to approve the Engineer's Report declaring its intention to annex parcels, including the Sand Canyon Plaza (Master Case No. 14-077); Oakridge Commercial (Master Case No. 05-173); Veluzat/Golden Valley Road Condominiums (Master Case No. 06-209); Valencia Chevron (Master Case No. 14-204); and various non-residential parcels into the Page 5 U Santa Clarita Landscape and Lighting District (LLD), Streetlight Maintenance District Zone B (SMDB). 2. Adopt a resolution to initiate proceedings, make certain designations in connection with the annexation of parcels into the LLD, SMDB, and to levy assessments beginning in Fiscal Year (FY) 2019-20. 3. Set a public hearing for October 23, 2018, at a time and place to hear comments on this proposed action, and close the time period to receive ballots. ITEM 7 AWARD CONTRACT TO WEST COAST ARBORISTS, INC., FOR TREE MAINTENANCE SERVICES Award of a two year contract with three, one-year renewal options to West Coast Arborists, Inc., for tree maintenance services throughout the City. RECOMMENDED ACTION: City Council: Award a two-year contract to West Coast Arborists, Inc. (WCA), to provide contractual tree maintenance services, for a total two-year amount not to exceed $4,912,612, plus up to three additional one-year renewal options beginning in year three, not to exceed the annual amount of $2,456,306, plus Consumer Price Index (CPI), upon request of the contractor. 2. Appropriate an ongoing amount of $739,208 from the Landscape Maintenance District Fund Balance (Fund 357) and Areawide District (Fund 367) to the expenditure accounts identified in Attachment A. Increase Transfer -In revenue account 367-4711.100 and increase Transfer - Out account 10019500-5501.367 by $286,618. Authorize the City Manager, or designee, to execute all contracts and associated documents subject to City Attorney approval; modify the award in the event impossibility of performance may arise, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year; and execute up to three additional one-year renewal options beginning in year three, not to exceed the annual contract amount of $2,456,306, plus the appropriate CPI adjustment. Addressing the Council on this item was Chris Angelo, representing Stay Green, Inc.; and Patrick Mahoney, representing West Coast Arborists, Inc. Council requested clarity on the partnership with Agoura Hills, and Special Districts Manager Kevin Tonoian presented information on the bid and rating process, as well as the piggy back competitive process; and inquired regarding the Purchasing policy of supporting local business and City Manager Ken Striplin explained that this particular bid was a proposal process and not a low -bid process, which does not allow for support of local business; however, Stay Green, Inc., currently holds 21 out of 57 contracts for landscape maintenance. Page 6 U ITEM 8 APPROVE AWARD OF LIBRARY ELECTRONIC MATERIALS VENDORS Approve award of expenditure authority to selected vendors to provide electronic books, materials, and databases for the Santa Clarita Public Library. RECOMMENDED ACTION: City Council: 1. Approve award of expenditure authority for EBSCO Industries, Inc., and OverDrive, Inc., to provide electronic books, materials, and databases for the Santa Clarita Public Library (SCPL). 2. Authorize the City Manager, or designee, to execute all associated documents, or modify the award in the event that issues of impossibility of performance arise, subject to City Attorney approval. v r Mayor Pro Tem McLean inquired about borrowing electronic material and Management AnalystCh Rebecca Widdison confirmed that Overdrive will support the Kindle application and the City o will be growing the collection. v ITEM 9 CHECK REGISTER NO. 14 Check Register No. 14 for the Period 06/08/18 through 06/21/18 and 06/28/18. Electronic Funds Transfers for the Period 06/11/18 through 06/22/18. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 14. NEW BUSINESS ITEM 10 COMMUNITY PLAN TO ADDRESS HOMELESSNESS IN THE CITY OF SANTA CLARITA The City of Santa Clarita was awarded a Planning Grant from the County for $50,000 to hire a consultant, Analytic Insight, to develop a Community Plan to combat and prevent homelessness in coordination with the Los Angeles County's Homeless Initiative Plan. RECOMMENDED ACTION: City Council receive the presentation on the Community Plan to Address Homelessness and direct staff to work with the identified community Task Force to accomplish action items. Assistant to the City Manager Jerrid McKenna presented the staff report. Addressing the Council was Hunt Braly; Alan Ferdman, representing Canyon Country Advisory Committee; Laurie Ender, representing Family Promise of SCV; Mark Young, representing Bridge to Home SCV; and Peggy Edwards, representing Bridge to Home. Page 7 Council thanked staff and participants for putting together the Community Plan; commented that the ad-hoc committee was established to address homelessness and provide more visibility of these issues to the Council; agreed on the development of a formal task force that brings in the stakeholders to move forward with actions based on the plan; discussed the importance of affordable housing and rising taxes; commented on the critical part of churches as part of the plan; commented that Bridge to Home has come a long way, but still requires a sewer line; and the Homeless ad-hoc committee will discuss the next steps. RESULT: APPROVED [UNANIMOUS] MOVER: Cameron Smyth, Councilmember SECONDER: Bob Kellar, Councilmember AYES: Weste, McLean, Kellar, Miranda, Smyth PUBLIC PARTICIPATION II There were none. ADJOURNMENT Mayor Weste adjourned the meeting in memory of Wayne Habell, Gerald Sokolowicz, and Jane Terpening Hanson at 8:15 p.m. ATTEST: CITY CLERK MAYOR Page 8 U