HomeMy WebLinkAbout2018-09-11 - AGENDA REPORTS - RESO DESIGNATING AUTHORIZED OFFICIALS TO FILE APPS (2)Agenda Item: 4
DATE: September 11, 2018
SUBJECT: RESOLUTION DESIGNATING OFFICIALS AUTHORIZED TO FILE
APPLICATION TO THE CALIFORNIA GOVERNOR'S OFFICE OF
EMERGENCY SERVICES TO OBTAIN FINANCIAL ASSISTANCE
RELATING TO DISASTERS
DEPARTMENT: Recreation and Community Services
PRESENTER: Frank Oviedo
RECOMMENDED ACTION
City Council adopt a resolution authorizing the City Manager and designees as approved agents,
and authorize staff to provide the California Governor's Office of Emergency Services with a
certified copy of the resolution.
BACKGROUND
This resolution authorizes City Council to designate approved agents every three years to
execute and file an application with the California Governor's Office of Emergency Services (Cal
OES) as required by the Robert T. Stafford Disaster Relief and Emergency Assistance Act.
According to Public Law 93-288, as amended by the Robert T. Stafford Disaster Relief and
Emergency Assistance Act of 1988, it is required that the City Council designate an approved
agent every three years to execute and file the application to the Cal OES to obtain certain
federal and/or state financial assistance.
The Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988 constitutes the
statutory authority for most federal disaster response activities, especially as they pertain to the
Federal Emergency Management Agency (FEMA) and FEMA programs. This universal
resolution is not disaster -specific and will be kept on file by Cal OES for a period of three years.
The City of Santa Clarita agents designated by title include the City Manager, the Assistant City
Manager, and the Director of Public Works.
ALTERNATIVE ACTION
1. Designate agents following each federally declared disaster.
Page 1
2. Other action as determined by the City Council.
FISCAL IMPACT
None by this action.
ATTACHMENTS
Designation of Applicant's Agent Resolution for Non -State Agencies
Page 2
STATE OF CALIFORNIA
GOVERNOR'S OFFICE OF EMERGENCY SERVICES
Cal OES 130
Disaster No:
Cal OES ID No: 037-69088
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
FOR NON -STATE AGENCIES
BE IT RESOLVED BY THE City Council OF THE City of Santa Clarita
(Governing Body) (Name of Applicant)
THAT City Manager OR
(Title of Authorized Agent)
Assistant City Manager OR
(Title of Authorized Agent)
Director of Public Works
(Title of Authorized Agent)
is hereby authorized to execute for and on behalf of the City of Santa Clarita a public entity
(Name of Applicant)
established under the laws of the State of California, this application and to file it with the California Governor's Office of Emergency
Services for the purpose of obtaining certain federal financial assistance under Public Law 93-288 as amended by the Robert T. Stafford
Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance under the California Disaster Assistance Act.
THAT the City of Santa Clarita apublic entity established under the laws of the State of CA
(Name of Applicant)
hereby authorizes its agent(s) to provide to the California Governor's Office of Emergency Services for all matters pertaining to such
state disaster assistance the assurances and agreements required.
Please check the appropriate box below:
✓chis is a universal resolution and is effective for all open and futures disasters up to three (3) years following the date of
approval below.
F/93 his is a disaster specific resolution and is effective for only disaster number(s)
Passed and approved this 11 th day of September 120 18
Laurene Weste, Mayor
(Name and Title of Governing Body Representative)
Marsha McLean, Mayor Pro Tem
(Name and Title of Governing Body Representative)
Bob Kellar, Council Member
(Name and Title of Governing Body Representative)
CERTIFICATION
I Mary Cusick , duly appointed and City Clerk of
(Name) (Title)
City of Santa Clarita do hereby certify that the above is a true and correct copy of a
(Name of Applicant)
Resolution passed and approved by the City Council
on the 11 th
(Governing Body)
day of September 12q 8 -
(Signature)
Cal OES 130 (Rev. 7/13) Page 1
of the City of Santa Clarita
(Name of Applicant)
City Clerk
(Title)
STATE OF CALIFORNIA
GOVERNOR'S OFFICE OF EMERGENCY SERVICES
Cal OES 130 - Instructions
Cal OES Form 130
Instructions
A new Designation of Applicant's Agent Resolution for Non -State Agencies is required if the previously
submitted document is older than three (3) years from the last date of approval.
When completing the Cal OES Form 130, Applicants should fill in the blanks on page 1. The blanks are to be filled in as
follows:
Resolution Section:
Governing Body: This is the individual or group responsible for appointing and approving the
Authorized Agents. Examples include: Board of Directors, City Council, Board of Supervisors, etc.
Name of Applicant: This is the official name of the non-profit, agency, city, or county that has applied for the
grant. Examples include: Sacramento Public Water Works; City of Sacramento; or Sacramento County.
Authorized Agent: These are the individuals that are authorized by the Governing Body to engage with the Federal
Emergency Management Agency and the California Governor's Office of Emergency Services regarding grants
applied for by the Applicant. There are two ways of completing this section:
Titles Only: If the Governing Body so chooses, the titles of the Authorized Agents should be entered here,
not their names. This allows the document to remain valid if an Authorized Agent leaves the position and is
replaced by another individual. If "Titles Only" is the chosen method, this document must be accompanied
by a cover letter naming the Authorized Agents by name and title. This cover letter can be completed by any
authorized person within the agency (e.g.; City Clerk, the Authorized Agent, Secretary to the Director) and
does not require the Governing Body's signature.
2. Names and Titles: If the Governing Body so chooses, the names and titles of the Authorized Agents should be
listed. A new Cal OES Form 130 will be required if any of the Authorized Agents are replaced, leave the
position listed on the document or their title changes.
Governing Body Representative: These are the names and titles of the approving board members. Examples
include: Chairman of the Board, Director, Superintendent, etc. The names and titles cannot be one of the designated
Authorized Agents.
Certification Section:
Name and Title: This is the individual that was in attendance and recorded the Resolution creation and approval.
Examples include: City Clerk, Secretary to the Board of Directors, County Clerk, etc. This person cannot
be one of the designated Authorized Agents to eliminate "Self Certification."
Cal OES 130 (Rev.7/13) Page 2