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Home My WebLink About2018-06-26 - RESOLUTIONS - ADOPT THE ANNUAL BUDGET FOR FY 2018-19, MAKING APP (2) RESOLUTION NO. 18-52 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, ADOPTING THE ANNUAL BUDGET FOR FISCAL YEAR 2018-2019, MAKING APPROPRIATIONS FOR THE AMOUNTS BUDGETED, AND ESTABLISHING POLICIES FOR THE ADMINISTRATION OF THE ADOPTED ANNUAL BUDGET WHEREAS, a proposed Annual Budget for the City of Santa Clarita for the fiscal year commencing July 1 , 2018, and ending June 30, 2019, was submitted by the City Manager to the City Council and is on file with the City Clerk; and WHEREAS, the City Council has held a Public Hearing on the proposed budget on June 12, 2018. NOW, THEREFORE, the City Council of the City of Santa Clarita, California, does hereby resolve as follows: SECTION 1 . The budget, on file with the City Clerk and incorporated herein by reference, is hereby passed and adopted as the Annual Budget for the City of Santa Clarita for Fiscal Year commencing July 1, 2018, and ending June 30, 2019. SECTION 2. There is hereby appropriated to each account the sum shown for such account in the budget referenced herein above in Section 1 . The appropriations provided for herein constitute the maximum amounts authorized for obligation and expenditure to finance the operations of the City of Santa Clarita, and the City Manager is authorized and empowered to expend such appropriations for said purpose. Additional appropriations shall be made only by official action of the City Council. SECTION 3. The positions as they appear in the budget referenced herein above in Section 1 are authorized and approved for the fiscal year commencing July 1, 2018, and ending June 30, 2019. SECTION 4. All obligations and expenditures shall be incurred and made in the manner provided by and pursuant to State law and City ordinances, resolutions, and policies relative to purchasing and contract. SECTION 5. Each and every fund listed in the budget referenced herein above in Section 1 is hereby created, continued, established and/or re-established, as the case may be, and each fund shall constitute a distinct accounting entity. SECTION 6. This annual budget resolution shall apply to all funds except bond funds, grant funds, trust and agency funds, and capital funds. Legislative action by the City Council to issue bond funds, accept grants, and/or authorize capital projects shall be considered as authority to expend funds for those purposes, subject to the requirements, restrictions, and 1 provisions of the State Law and the Santa Clarita Municipal Code relative to purchasing and contracting, and no further appropriation authority will be necessary. 111 SECTION 7. Transfers of amounts herein appropriated within departments, between departments, and within the various funds created shall require the approval of the City Manager or his designee, provided the total appropriations for each fund is not exceeded. SECTION 8. The transfer of any amount of one fund to another fund and/or the appropriation of funds from Reserves and Fund Balance shall only be made pursuant to this budget resolution or subsequent official action of the City Council. When made by the City Council, such transfers and/or appropriations shall be considered amendments to the budget referenced herein above in Section 1 . SECTION 9. The City Manager may approve any unused appropriations at the end of Fiscal Year 2017-2018 for capital projects, special projects, and grant programs which shall be carried forward and become part of the budget referenced herein above in Section 1 . SECTION 10. All purchase order commitments outstanding on June 30, 2018, are hereby continued and will become a part of the budget referenced herein above in Section 1 . SECTION 11 . The annual contracts detailed in Exhibit A are hereby approved and authorized for the Fiscal Year commencing July 1 , 2018, and ending June 30, 2019. SECTION 12. The adopted budget for the Fiscal Year, commencing July 1, 2017, and ending June 30, 2018, shall be amended to incorporate the budget adjustments detailed in Exhibit B. SECTION 13. Adopt a comprehensive set of fiscal policies as incorporated in the budget referenced herein above in Section 1 . SECTION 14. The City Clerk shall certify to the adoption of this resolution. PASSED, APPROVED, AND ADOPTED this 26th day of June 2018. MAYOR ATTEST: LA7)/// CITY CLERK DATE % � ' ' 2 STATE OF CALIFORNIA ) 111 COUNTY OF LOS ANGELES ) ss. CITY OF SANTA CLARITA ) I, Mary Cusick, City Clerk of the City of Santa Clarita, do hereby certify that the foregoing Resolution No. 18-52 was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the 26th day of June, 2018, by the following vote: AYES: COUNCILMEMBERS: McLean, Kellar, Smyth, Miranda, Weste NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None , VCA(//- CITY11/1 ' CITY CLERK 3 EXHIBIT A City of Santa Clarita Contractual Agreements - Authorization Requests for FY 2018-2019 Request Current Contract Requested Number Vendor Amount Contract amount Description of Request (if different) Request to authcri_e staff to expend an amount not to exceed $160,000 in FY 13/19 for telephone utility (land 1 AT&T Phone Services g 195,000.00 164,000.04Iinelong-;tistance phone services data circuits and Internet services with AT&T) and cellular services Request to authorize staff to expend an amount not to exceed $90,000 in FY 13-19 for Microsoft Server 2 Sof1,t a}reCtaE 5 90,00; 00 licensing MS Office VMware, Anti-Virus, and other software licensing needs Request to authorize staff to expend an amount not to 3 Dell 5 150,000 00 .exceed 5150,000 in FY 13-19 far computer and network hardware purchases with Dell Computers Request to authorize staff to expend an amount not to exceed $130:000 in FY 13-19 for mobile equipment and 4 Verizon S 130'040.00 telecommunications (Citywide cellular and mobile device service L Request to authorize staff to expend an amount not to 5 Ramundsen Punic Sector, LLC S 65,000 00 $ 70 000.00 exceed 570 000 in FY 18119 fcr support, maintenance, and training related to the City's Financial System. Request to authorize staff to expend an amount not to exceed $200,000 in FY 18-19 for support, maintenance. 6 ,,cceEa S 200,040 00 and training related to the City=`s Land and Asset Management System. Request to authorize staff to expend an amount not to l Time Warner Cable I Spectrum S 60,000 00 exceed 560,000 in FY 18-19 for Internet and Came TV services. Request to authcrize staff to expend an amount not to 8 HDL 5 31.054.00 $ 32 450.00 exceed $32.450 in FY 13119 for Property Tax Management Services, $22,250 and Sales and Use Tax Audits 510,200. Request to authorize staff to expend an amount not to 9 United Merchant Services S 120,000 00 exceed $120,000 in FY 13/19 for credit card processing fees. For recreation, wellness, meals program: and transit 10 Santa Clarita Valley Committee on Aging S 475,000 00 related services provided for Santa Clanta Valley seniors. The Probation Officer monitors the activities of formai and informal probationers and in an effort to reduce offender recidivism: works with the Los Angeles County 11 L.A. County Pronation Officer S 164,004 00 Sheriff's Department to reduce crime This agreement is between Los Angeles County and the City of Santa Clarita; however, the Deputy Probation Officer (DPO) wilt be assigned to provide probation services on behalf of the City as an independent contractor. This request is for Janitorial Services at all three 12 Servicon Systems Inc. - 5 171,905 CO libraries Funding has already been approved through the liorary transition agenda item Request to increase expenditure authority for Willdan Financial Services for Assessment Engineering Services to an amount not 10 exceed 5120 000. This 13 Wilidan Financial Services S 51,260 00 5 120,000.00 increase to this existing agreement, awarded by Council at their December 13, 2016 meeting, supports additional assessment engineering services forecasted during Fiscal Year 2013-19. 4 EXHIBIT B City of Santa Clarita Budget Adjustments Fiscal Year 2017-2018 Revenue Adjustments Fund Title Account Account Title Amount Description 100 General Fund 4111.007 Building&Safety Plan Review 500,000 Adjust revenue budget 229 Misc Federal Grants 4424.009 Misc Federal Grants (726,676) Adjust grant revenue budget/CIP rebudgets: Newhall Ranch Road/San Francisquito Bridge Widening;Citywide Way Finding Sign;Sierra Highway Bridge Over Santa Clara River;2014-15 Bridge Maintenance. 262 Prop A Park Bond 4431.003 Prop A Safe Park- Project Specific (250,000) Adjust revenue budget 265 Prop C 25%Grant 4422.008 Prop C Grants (270,000) Adjust grant revenue budget for Vista Canyon Regional Transit Center-rebudget 305 Park Dedication 4572.002 Park In-Lieu Fees 2,193,936 Adjust revenue budget to reflect actual receipts 306 Developer Fees 4572.005 Dev Fees-Law Enforcement Impact 163,162 Adjust revenue budget to reflect actual receipts 306 Developer Fees 4572.006 Dev Fees-Fire District Fees 1,152,001 Adjust revenue budget to reflect actual receipts 357 Landscape Maintenance District 4022.068 T77 West Creek Park 533,900 Adjust fund balance transfer from the County 357 Landscape Maintenance District 4022.069 T69 West Creek Estates 205,714 Adjust fund balance transfer from the County 392 Redevelopment Obligation Ret.Fund 4001.007 Property Tax Increment 975,030 Adjust revenue budget 700 Transit Fund 4422.007 Prop C MOSIP (318,910) Adjust and correct revenue budget 700 Transit Fund 4424.009 Misc Federal Grants 1,246,670 Adjust revenue budget 700 Transit Fund 4426.012 Measure M Bus Operations 2,301,490 Record first year of new revenue measure 106-723 Various 4711.000 Transfers In 6,211,774 Adjust Interfund Transfers TOTAL REVENUE ADJUSTMENTS $ 13,918,091 Expenditure Adjustments Fund Division Title Account Account Title Amount Description 203 13334 Bridge to Home 5161.001 Contractual Services 2,114 Adjust expenditure budget 229 MO101 2014-15 Bridge Maint.Prgm. 5161.001 Contractual Services (24,965) Adjust grant budget 260 C0048 ITS Phase V 5161.001 Contractual Services 12,679 Adjust grant budget 265 C0048 ITS Phase V 5161.001 Contractual Services (12,679) Adjust grant budget 265 S1003 1-5 Magic Mtn Interc.Phase 2 5161.001 Contractual Services (213,085) Adjust grant budget 301 S3028 GVR Bridge Widening/SR-14 5161.001 Contractual Services (300,000) Adjust expenditure budget 303 S1003 1-5 Magic Mtn Interc.Phase 2 5161.001 Contractual Services (548,220) Adjust expenditure budget 306 16201 Fire Station Reimbursement 5161.001 Contractual Services 1,872,519 Fire Station 150 reimbursement of costs 354 12590 SC Lighting District 5161.001 Contractual Services (4,444,513) Adjust funding source for street lights LED conver. 359 12595 Streetlights Acquisition 5161.001 Contractual Services 4,444,513 Adjust funding source for street lights LED conver. 357 B0015 2017-18 Median Turf Rem. 5161.001 Contractual Services (1,000,000) Adjust expenditure budget 357 S1043 McBean Parkway Ped Bridge 5161.001 Contractual Services (282,353) Adjust expenditure budget 601 P2013 Fallen Veterans Monument 5161.001 Contractual Services (63,188) Adjust expenditure budget 106 19006 Pension Liability 5011.016 UAL Payment 5,000,000 Adjust expenditure budget 100-721 Various Personnel accounts 5000.000 Various 219,061 Personnel adjustments 100-700 19500 Non-Departmental 5501.000 Transfers Out 6,211,774 Adjust Interfund Transfers TOTAL EXPENDITURE ADJUSTMENTS $ 10,873,657 I 5