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HomeMy WebLinkAbout2018-08-28 - AGENDAS - REGULAR (2)AGENDA Joint Meeting with Board of Library Trustees How to Address the City Council Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk's Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours. These writings or documents will also be available at the meeting. INVOCATION Miranda CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA AWARDS AND RECOGNITIONS Good Samaritans and Deputies Save a Life Hart 14U Gold PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. Page 2 APPROVAL OF REGULAR MEETING MINUTES — The minutes of the City Council are submitted for approval. Also included is the final text of Resolution 18-61 for the Council's/Public's reference. Council approved Resolution 18-61 on July 10, subject to final language approval by the City Manager and City Attorney. RECOMMENDED ACTION: City Council: 1. Approve the minutes of the July 10, 2018 Regular Meeting. 2. Ratify approval of final language for Resolution 18-61. 2. SANTA CLARITA VALLEY GROUNDWATER SUSTAINABILITY AGENCY JOINT EXERCISE OF POWERS AGREEMENT - The Santa Clarita Valley Groundwater Sustainability Agency Joint Exercise of Powers Agreement terminates the Memorandum of Understanding adopted on May 9, 2017, and assumes the role of the Santa Clarita Valley Groundwater Sustainability Agency. RECOMMENDED ACTION: City Council: Adopt a resolution to approve the Joint Exercise of Powers Agreement by and among the members of the Santa Clarita Valley Groundwater Sustainability Agency. 2. Appropriate $20,000 from City Council Contingency account 19300.5401.001 to expenditure account 14000.5161.001. 3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 3. SUMMARY VACATION OF AN EASEMENT FOR STORM DRAIN PURPOSES AT SOUTHERN CALIFORNIA INNOVATION PARK (PREVIOUSLY MANN BIOMEDICAL PARK) - Resolution for the summary vacation of an easement for storm drain purposes at Southern California Innovation Park (Previously Mann Biomedical Park). RECOMMENDED ACTION: City Council: 1. Adopt a resolution for the summary vacation of an easement for storm drain, appurtenant structures, and ingress and egress purposes, as described in Exhibit "A" Legal Description. 2. Direct the City Clerk to record the certified original resolution in the Los Angeles County Registrar-Recorder/County Clerk's office. Page 3 4. AWARD CONTRACT FOR CONSULTANT TO PREPARE THE ENVIRONMENTAL IMPACT REPORT FOR THE BOUQUET CANYON PROJECT - Award a contract to Michael Baker International, Inc., for the preparation of an Environmental Impact Report for the Bouquet Canyon Project (Master Case No. 18- 089). The Bouquet Canyon Project is a proposed residential development in the community of Saugus. This project includes the development of an approximately 57 - acre site, with 461 units in five planning areas and the construction of a "new" Bouquet Canyon Road. RECOMMENDED ACTION: City Council: 1. Award a contract for the preparation of the Bouquet Canyon Environmental Impact Report (Master Case No. 18-089) to Michael Baker International, Inc., in the amount of $248,055, and authorize a contingency in the amount of $37,209, for a total contract amount not to exceed $285,264. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 5. APPROVE THE USE OF A "PIGGYBACK" CONTRACT FOR THE CITY TO PURCHASE TRANSIT DIESEL FUEL - Contract for the purchase and delivery of diesel fuel for transit operations. RECOMMENDED ACTION: City Council: Approve a "piggyback" contract and award a contract for the purchase and delivery of diesel fuel from IPC (USA), Inc. by using the City of Santa Ana Agreement with IPC (USA), Inc., in an amount not to exceed $550,000 per year, with options to renew through June 30, 2021. 2. Authorize the City Manager or designee to execute all contracts and associated documents, or modify the award in the event issues of impossibility of performance arise, subject to City Attorney approval. 6. LANDSCAPE AND LIGHTING DISTRICT ANNEXATION 2018-3 RESOLUTIONS OF INTENT AND INITIATING PROCEEDINGS - Initiation of proceedings associated with Santa Clarita Landscape and Lighting District Annexation 2018-3, approving an Engineer's Report for the purpose of annexing specific parcels throughout the City, including the Sand Canyon Plaza Project, into Streetlight Maintenance District (SMD) Zone B. RECOMMENDED ACTION: City Council: 1. Adopt a resolution to approve the Engineer's Report declaring its intention to annex parcels, including the Sand Canyon Plaza (Master Case No. 14-077); Oakridge Commercial (Master Case No. 05-173); Veluzat/Golden Valley Road Condominiums Page 4 (Master Case No. 06-209); Valencia Chevron (Master Case No. 14-204); and various non-residential parcels into the Santa Clarita Landscape and Lighting District (LLD), Streetlight Maintenance District Zone B (SMDB). 2. Adopt a resolution to initiate proceedings, make certain designations in connection with the annexation of parcels into the LLD, SMDB, and to levy assessments beginning in Fiscal Year (FY) 2019-20. 3. Set a public hearing for October 23, 2018, at a time and place to hear comments on this proposed action, and close the time period to receive ballots. 7. AWARD CONTRACT TO WEST COAST ARBORISTS, INC., FOR TREE MAINTENANCE SERVICES - Award of a two year contract with three, one-year renewal options to West Coast Arborists, Inc., for tree maintenance services throughout the City. RECOMMENDED ACTION: City Council: 1. Award a two-year contract to West Coast Arborists, Inc. (WCA), to provide contractual tree maintenance services, for a total two-year amount not to exceed $4,912,612, plus up to three additional one-year renewal options beginning in year three, not to exceed the annual amount of $2,456,306, plus Consumer Price Index (CPI), upon request of the contractor. 2. Appropriate an ongoing amount of $739,208 from the Landscape Maintenance District Fund Balance (Fund 357) and Areawide District (Fund 367) to the expenditure accounts identified in Attachment A. Increase Transfer -In revenue account 367-4711.100 and increase Transfer -Out account 10019500-5501.367 by $286,618. Authorize the City Manager, or designee, to execute all contracts and associated documents subject to City Attorney approval; modify the award in the event impossibility of performance may arise, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year; and execute up to three additional one-year renewal options beginning in year three, not to exceed the annual contract amount of $2,456,306, plus the appropriate CPI adjustment. 8. APPROVE AWARD OF LIBRARY ELECTRONIC MATERIALS VENDORS - Approve award of expenditure authority to selected vendors to provide electronic books, materials, and databases for the Santa Clarita Public Library. RECOMMENDED ACTION: City Council: 1. Approve award of expenditure authority for EBSCO Industries, Inc., and OverDrive, Inc., to provide electronic books, materials, and databases for the Santa Clarita Public Library (SCPL). Page 5 2. Authorize the City Manager, or designee, to execute all associated documents, or modify the award in the event that issues of impossibility of performance arise, subject to City Attorney approval. 9. CHECK REGISTER NO. 14 - Check Register No. 14 for the Period 06/08/18 through 06/21/18 and 06/28/18. Electronic Funds Transfers for the Period 06/11/18 through 06/22/18. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 14. NEW BUSINESS 10. COMMUNITY PLAN TO ADDRESS HOMELESSNESS IN THE CITY OF SANTA CLARITA - The City of Santa Clarita was awarded a Planning Grant from the County for $50,000 to hire a consultant, Analytic Insight, to develop a Community Plan to combat and prevent homelessness in coordination with the Los Angeles County's Homeless Initiative Plan. RECOMMENDED ACTION: City Council receive the presentation on the Community Plan to Address Homelessness and direct staff to work with the identified community Task Force to accomplish action items. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS ADJOURNMENT In memory of Wayne Habell, Gerald Sokolowicz, and Jane Terpening Hanson FUTURE MEETINGS The next regular meeting of the City Council will be held September 11, 2018, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. Page 6 CERTIFICATION On August 23, 2018, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall. Mary Cusick City Clerk Santa Clarita, California Page 7