HomeMy WebLinkAbout2018-09-25 - AGENDA REPORTS - SCV SHERIFF'S STATION PROJ F3023 CONST MGMT SERVIC (2)Agenda Item: 4
DATE: September 25, 2018
SUBJECT: SANTA CLARITA VALLEY SHERIFF'S STATION, PROJECT F3023 -
AWARD CONSTRUCTION MANAGEMENT AND
CONSTRUCTABIL,ITY REVIEW SERVICES CONTRACT
DEPARTMENT: Public Works
PRESENTER: Damon Letz
RECOMMENDED ACTION
City Council:
Award the contract to Arcadis U.S., Inc., for the construction management and
constructability review of the new Santa Clarita Valley Sheriff s Station in the amount of
$1,249,689, and authorize a contingency in the amount of $124,969, for a total contract
amount not to exceed $1,374,658.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
BACKGROUND
In May 2016, the City of Santa Clarita (City) and Los Angeles County (County) entered into a
Memorandum of Understanding to construct a new 45,000 square foot sheriffs station, along
with a 4,000 square foot vehicle maintenance facility and helipad to serve the entire Santa Clarita
Valley. The current station, located at 23740 Magic Mountain Parkway, was built in 1972 and is
no longer adequate to effectively serve the needs of the community. A new Santa Clarita Valley
Sheriff s Station (Sheriff s Station) is identified under the Public Safety theme of the City's five-
year strategic plan, Santa Clarita 2020.
In November 2016, the City Council awarded contracts for Phase I of the project, which included
the preparation of the environmental and geotechnical studies and concept design. Subsequently,
in June 2017, the initial study and Mitigated Negative Declaration (MND) for the project was
completed in compliance with the California Environmental Quality Act as part of Phase L The
final MND was approved and certified by the City Council on August 22, 2017.
Page 1
In October 2017, the City Council awarded an architectural and civil design contract for Phase II
of the project, which included finalizing the concept design developed in Phase I and the
preparation of all associated architectural, structural, and civil engineering drawings and
specifications necessary for the construction of the project.
Phase III construction of the Sheriff s Station has been divided into the following three
subphases:
Phase III A - Grading: Includes fine grading, retaining walls, drainage devices, erosion control,
traffic control, utilities to property line, including water line, and demolition. This phase is
currently in construction.
Phase III B - Onsite Construction: Includes the main station building, detention facility, helipad,
vehicle maintenance building, visitor parking, staff parking, generator, fuel station, wet utilities,
dry utilities, radio antenna, perimeter wall, landscaping, furnishings, fixtures, and equipment.
This phase is currently in design.
Phase III C - Offsite Construction: Includes bringing wet and dry utilities to the site, including
water, gas, power, AT&T telephone, AT&T fiber, Spectrum fiber, Spectrum cable TV, sewer,
storm drain, and roadway improvements, including median modifications, west curb and gutter,
west streetlights, paving, west sidewalk, commercial driveways, and an emergency response
traffic signal. This phase is currently in design.
On July 30, 2018, a Request for Proposal (RFP) for the construction management and
constructability review services for phases III B and III C was advertised on the City's website.
The RFP asked firms to identify proposed staffing and their relevant construction experience
with similar projects and specify their qualifications for this project.
On August 15, 2018, the City received four proposals. All four proposals were reviewed and
evaluated by staff. Based on the evaluation criteria set forth in the RFP, the following is a
summary of the firms' rankings:
Rank
Company
Location
Score
1.
Arcadis U.S., Inc.
Los Angeles, CA
90
2.
Simplus Management
Cypress, CA
86
3.
Rachlin Partners
Culver City, CA
73
4.
Lundgren Management Corporation
Valencia, CA
72
The rating system heavily emphasized the consultant staff s experience and qualifications as they
relate to this Sheriff s Station project, and their understanding of law enforcement facilities.
After review, City and County staff interviewed the top two proposed consultants to ensure they
will be able to work with the existing project team, as these firms expressed experience with
similar projects, including call centers, jails, and administrative buildings for law enforcement
services. The bottom two firms were not interviewed, as they do not provide any construction
managers and/or staff with prior experience working with law enforcement services or related
facilities.
Page 2
Based on the experience and the completeness of their proposal and interview responses, staff
recommends the City Council award the construction management and constructability review
services contract to Arcadis U.S., Inc. Arcadis U.S., Inc., demonstrated an in-depth
understanding of the project needs and provides the most qualified construction managers and
supporting staff.
The requested contingency of $124,969 will cover costs for additional, as needed services as the
construction project continues and issues arise.
California Government Code 4526 prescribes selection of architectural and engineering services
to be based on demonstrated competence and professional qualifications necessary for the
satisfactory performance of the services required, does not authorize the selection of professional
architectural and engineering services based on costs, and does not require the cost proposals to
be sealed. Staff opened Arcadis U.S., Inc.'s cost proposal and negotiated a final contract at a fair
and reasonable price for the services requested in the RFP.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Adequate funds are available in Trust Account 102-2010.073 (SCV Sheriffs Station - County
Contribution) to provide for the recommended contract.
ATTACHMENTS
Vicinity Map
Proposal for Arcadis U.S., Inc. (available in the City Clerk's Reading File)
Page 3
ARCAD IS for built sets uull;uu� r
9
land
builtassets
Table of Contents
Introduction
Qualifications of Firm & Team
Work Statement 11
Schedule & Total Cost 18
Labor Compliance Program 20
Statements & Agreement
Arcadis 1J.5., Inc:. I Santa (larita VzI. ey Sl-ieriffs Station
CITY OF SANTA CLARITA
REQUEST FOR PROPOSAL INVITATION
PROPOSAL # ENG-18-19-F3023C
PROPOSALS ARE DUE BEFORE: 11:00 AM, Wednesday, August 15, 2018
The City of Santa Clarita invites sealed proposals for:
CONSTRUCTION MANAGEMENT, CONSTRUCTION SUPPORT, AND THIRD PARTY CONSTRUCTABILITY REVIEW FOR
THE SANTA CLARITA VALLEY SHERIFF'S STATION
1. Return original of Proposal to: City of Santa Clarita
Purchasing
23920 Valencia Blvd., Suite 120
Santa Clarita, CA 91355-2196
2. Prices shall be D.D.P. Destination or for the service rendered.
3. Proposer shall honor proposal prices for One Hundred Twenty (120) days or for the stated contract period,
whichever is longer.
4. Proposals must include this Proposal form and be signed by the contractor's authorized representative.
This signature acknowledges the proposer has read and understands the requirements contained on pages
1 to 18, attachments A to B, exhibits A to E.
5. The last day for questions will be 10:00 AM, Wednesday, August 8, 2018. Questions should be submitted
electronically to:
http://www.planetbids.com/portal/portal.cfm?Com panylD=16840#
6. The contractor is responsible for the accuracy and completeness of any solicitation form not obtained
directly from the City.
PROPOSER TO READ
I have, read, understood, and agree to the terms and conditions on all pages of this proposal. The undersigned
agrees to furnish the commodity or service stipulated on this proposal as stated above.
Company: Arcadis U.S., Inc.
Name (Print): Girish Krlpalanl
Company Phone No.:
+ 1949 7517073
PROPOSAL # ENG-18-19-F3023C
Arcadis IJ.S., Inc:. I Santa C:[arita Valley Slieriff's Station
445 South Figueroa Street, Suite 3650
Address: Los Angeles, CA 90071
Signature: U J' , ---
Title
Title of Person Signing Bid: Senior Vice President
1. Introduction
445 South Rg ueiro=n Street, Srulrte ::3650 11 os Angeles, CA 90071 ��������� ARCAE ��� � rnru�dt,,,<w
farnatur I nd
built assets
August 15, 2018
City of Santa Clarita
Purchasing
23920 Valencia Boulevard, Suite 120
Santa Clarita, CA 91355
RE: Bid # ENG-18-19-F3023C - Construction Management, Construction Support, & Third Party Constructability Review
for the Santa Clarita Valley Sheriff's Station
Dear Members of the Selection Committee,
Arcadis is pleased to submit the following proposal to provide Construction Management, Construction Support and Constructability
Review services for the new Santa Clarita Valley Sheriff's Station.
Arcadis is an international construction consultancy firm with 27,000 employee's worldwide and 5,000 in the United States. We have
continuously provided program, project, and construction management services to public and private clients in California for more
than 40 years — working side-by-side with clients to augment their resources. Arcadis has served over 500 government agencies with
a combined construction value of more than $30B.
Project Understanding
The City of Santa Clarita (population 213,000) is located in the center of the Santa Clarita Valley, approximately 35 miles northwest
of the City of Los Angeles. The proposed Sheriff Station is to be constructed on approximately 7.6 acres of land located on the west
side of Golden Valley Road just south Centre Point Parkway. The proposed project consists of the construction of an approximate
46,000 square foot Sheriff Station main building and a 4,000 square foot vehicle maintenance building. The project will provide
parking for staff and visitors, a heliport, a 180 -foot communications tower, landscaping and off-site work including an emergency
traffic signal, street, sidewalk and median modifications.
Objectives
The purpose of the City's RFP is to obtain the services of a well-qualified consultant, familiar with the work required under the RFP
and capable of providing a full-time construction manager who has experience working on law enforcement facilities including; jails,
police/sheriff facilities, and high security buildings.
Arcadis will work closely with the City and their Consulting Project Manager on a daily basis, along with the project team to
successfully complete the project and protect the interest of the City.
The Construction Management team will be comprised of the City's Project Manager, the City's Consulting Project Manager, the
Consulting Construction Manager, the Consulting Project Coordinator, City's Public Works Inspectors (for work done in the right-of-
way), City's Building and Safety Inspectors, Consulting Material Sampling and Testing Consultants, Construction Surveyors, Soils
Inspection, Environmental Monitoring Consultant, the City's Labor Compliance Specialist, the City's Consulting Architect team, and
the Los Angeles County Sheriff Department.
We understand that our Construction Manager and Project Coordinator will be provided a workspace at the job site including all
necessary equipment including computers, printers, copiers, and desk phone. Our staff will provide their own vehicle and cell phone
to service this project.
The City is also requesting CM services to include a constructability review of the plans and specifications for the project prior to
bidding of the project. This work effort is elaborated further in our response below.
Scope of Work
The scope of the consulting services shall include a full time Construction Manager, full time Project Coordinator, and a
Constructability Review of the Construction Documents and Specifications. The duration for the full time Construction Manager
and the full time Project Coordinator is anticipated to start at the award of the construction contract for Phase I II B and C through
issuance of the Certificate of Occupancy by all Governing Agencies. The duration for the constructability review for the project is
anticipated to start in October 2018 through completion of bid documents currently targeted for early January 2019.
Arcadis IJ.S., Inc:. I Santa C: [arFta Valley Sl-wrif'P's Station
1. Introduction /� �►/�
445 South Rg ueiro=n Street, Srulrte ::3650 11 os Angeles, CA 90071 ��������� ARCAE
farnatur I nd
built assets
All services required by the RFP can be provided by Arcadis staff and therefore we do not have a need for sub -consultants. Our
approach to your project is governed by six management `tasks' elaborated further in our `Work Statement' outlined in Section
3. In providing construction management services, these six management tasks always run concurrently and overlap daily with
one another during construction as opposed to distinct and severable tasks. Additionally, we have provided a combined master
schedule and staffing / fee analysis that is in alignment with your overall schedule found in Section IV of the RFP. Although the City
has Estimating and Scheduling services contracted for separately, we have indicated in our fee schedule (as an option for your
consideration) separate "on-call" estimating and scheduling support, only if needed on an urgent basis to keep the progress of the
work moving forward without delaying the project due to circumstances such as Consultants' workload, vacation / sickness, or other
events where rapid response to time / impact changes are required.
Thank you for the opportunity to submit this proposal. We are confident that our team of experts will provide the City of Santa Clarita
with technical expertise and support needed to construct this important essential services facility.
As your proposed Principal -in -Charge, I am offering my personal commitment to be an active participant in the process and work with
you and our qualified team to help achieve a highly successful outcome for the new Sheriff's Station!
Sincerely,
David R. Anderson, AIA, CCM, LEED AP
Associate Vice President / Principal Project Director
Arcadis U.S., Inc.
714-263-6252 1 david.anderson@arcadis.com
Arcadis IJ.S., Inc:. I Santa C: [arFta Valley Sl-wrif'P's Station
2. Qualifications of Firm & Team
IIIIIII IIIIIII IITIII S te�nnzIri�t ofIIIIIII IIIIIII IIIIIII
About Arcadis
Arcadis is a leading global design & consultancy management
firm for natural and built assets. Our team brings expertise
in providing project and construction management services,
developing long term capital improvement planning solutions,
and delivering project controls and environmental services.
We have effectively managed large programs and projects
for various clients throughout the State of California; including
counties, cities, other public agencies, and private clients. We
serve our clients as both a trusted advisor and subject matter
expert, fueled by our mission to deliver exceptional outcomes
through integrated project and construction management,
minimizing risks and maximizing benefits.
I'auate
Arcadis U.S., Inc.
f fugaunuzatooun
Corporation
yule
experience in CA
11 leeunse
Contractors State License Board, #571846
dlalin f'tf'flce
630 Plaza Drive, Suite 100,
Highlands Ranch, CO 80129
Arcadis has more than 120 branch offices
fu°alnollh (,')f'fliiaes
throughout North America, including 13
offices in California.
'°'ouunded
1888
sur°ofessliouali
5,000+ in North America
S't'a'f'f
700+ in California
Program / Project & Construction
Management
Project Controls
Cost Consulting
Coure Sear°oliee
Value Management
- Risk Assessment & Change
°1.eae
Management
Dispute Avoidance and Resolution
Sustainability & LEED Consulting
Strategic Planning
Move Management
Arcadis 1J.5., Inc:. I Santa C:Barit:a Valley 51ieri f's Station
..
uuui �i rluu 000
........
' employees
�IUIuu uuj N��n
120 .
�..
offices
40,11,111, ............
years of
Construction
Management
experience in CA
2. Qualifications of Firm & Team
Wair
Couuunty of III' alll a Sllheiii uff's III,,30ll6lung III'° aunooafloun Arcadis provided construction management
services for the repairs and upgrade to the County's Sheriff's building. The project consisted of
HVAC modifications, roof, window, door and concrete structure repairs. Arcadis' scope of work
included facility assessment, design, cost estimating, scheduling, procurement, construction
oversite and closeout. In addition, the project also included the conversion of an existing
conference room into an Emergency Operations Center (EOC).
Sawn Ill...Us ttlll u,sllluuo Couuunty Woustoin's J6ul� The construction of the San Luis Obispo
County Women's Jail consisted of an expansion to the existing Main Jail facility at the west end of
the property, adding an additional total 36,000 sf on approximately 2 acres. The addition includes
96 general population cells and 6 Segregation/Safety Medical cells along with Support and Outdoor
Recreation areas. The new facility is anticipated to add capacity of 108 inmates. The project also
includes the renovation of the existing intake/release area including 2,000 sf of the existing building
and an additional 4,000 sf of new construction including area for video visiting.
Arcadis performed pre -construction services including BIM modeling/clash detection,
constructability review, cost estimating and master project scheduling activities as well as on site
construction management, document controls and scheduling services to support the construction
and closeout of this project.
you uoollpa Couuunty Souutllli Couuu t ""III"'oweur° Arcadis served on the program management team for
the $340M Maricopa County Court Tower project in downtown Phoenix consists of a 697,000
sf building comprising a 14 -story structure, with an additional 2 levels below grade. A total of 22
courtrooms were built out, with 10 additional courtrooms shelled for future growth. The tower also
includes provisions for all departments associated with court functions such as judicial officers,
court administration, clerk of the court, public defender, county attorney, probation, jury services,
MCSO and in -custody holding. The project was executed utilizing a multiple GMP CMAR approach
to expedite the overall schedule.
you uoollpa Couuunty Calll iitall 14umnpiii'°oveimeunt III'3iiogur°aim Arcadis provided planning, programming,
design, and construction oversight services for Maricopa County's $1 B Capital Improvement
Program. During the programming and design phases of the projects, Arcadis was responsible
for scheduling, budgeting, cash flow reporting, managing the design schedule, value engineering,
constructability reviews, design and construction packaging, and preparing bid packages. In
addition, Arcadis assisted the County in determining the best construction delivery method for each
project, including alternative delivery methods. Projects included:
• Central Courts Remodel
• Animal Care & Control
• OET -Network Systems
• 4th Avenue & Lower Buckeye Jails Solar
Projects
Arcadis 1J.5., Inc:. I Santa C:Barita Valley Slaieriffs Station
• County -Wide Hail Damage
• SE Regional Justice Center
• SW Regional Superior Courts
• MSCO Headquarters & 911 Dispatch
• SE Regional Courts Facility
2. Qualifications of Firm & Team
�UlNl c Ill30ll61ng Coimimussuoun of Qhl cago Calll utall Counstur°uctooun IIC3iioguram Arcadis provided
comprehensive program management services for the Public Building Commission of Chicago's
(PBC) Capital Construction Program. As an independent government agency, the PBC is responsible
for renovating and constructing public facilities on behalf of its clients, which includes the Chicago
Police Department. Arcadis provided leadership and program controls for the planning, design and
construction phases of each project in the Program, from formulation through project closeout.
Arcadis provided project management services for the new 12th (Near West) District Police Station.
This facility is a 2 -story, 44,000 sf, masonry prototype, serving the previous 12th and 13th District
Station occupants and includes features such as a community room, a secured viewing and line
up room, a separate entrance (Sallyport) for arrested personnel, a video arraignment room, a
telecommunication room, a fitness room, a video wall roll call room, security monitoring system, and
a quiet room.
unclhouage J6ul Serving as the Owner's Representative for the Municipality of Anchorage,
Arcadis was the program and construction manager for the 180,930 sf, $59M Anchorage Jail. The
correctional facility provided capacity for up to 400 beds and was designed to allow expansion to
600 beds. The facility includes an intake / transfer / release area, program space, administration,
medical care service area, core services, plant services, an inebriate transfer station, and a
magistrate court space. Arcadis was involved from site selection through activation of the facility,
helping negotiate the financial structure in cooperation with state and city entities that led to
successful project delivery. The facility was sited in a controversial downtown Anchorage location
chosen after an extensive site selection process.
Vaslllka Ill.fclli aurtimeint of Cour°iii °cctoouns Goose Cur°caulk Cou iiircctuou all Ccuntcur° The $240M, 1,536
bed medium -security Goose Creek Correction Center was developed to provide more efficient
corrections operations statewide. The project was delivered on budget and more than three months
ahead of schedule. Life cycle analysis was performed on a number of materials and systems to
optimize the mix of first and long term costs within the available budget. The quality of the facility
was enhanced over the duration of construction through careful management of contingency.
Extensive commissioning was performed on all the major systems. Arcadis served as the Project
Manager and provided comprehensive project and on-site construction management from strategic
planning and public involvement through construction and close-out, including FF&E fit -out.
CIII'.fClll'° Callufoiii unua IIIMein's Collouny III'ycuntalf Ili°°Neal[tllli III'°'acoll ty The two-story 50 -bed Mental Health
Crisis Facility provides housing, treatment, and office space to allow for inmate -patients in a crisis
mental state to be treated at CMC in San Luis Obispo. The new building accommodates housing,
administration, treatment, and custody services required to support 50 inmate -patients. There are
eight small management yards and two group yards on the exterior of the building.
Arcadis 1J.5., Inc:. I Santa C:Barita Valley SIwrii'f's Station
E
LL
c
O
u
�F
b
a
N
"
E
a
N
Q
H
0
m
R c
R
w
�N
O E
_mQ
R Q
U
U
a
U
7
0
m N
o
N o
U
a 0
Q
'
U
U
U
j2
O N
O L
a
0
"
E
N m
_
N `O .-
N
c
E O N N O N
H
m
R c
R
�
�
U N
U
U
N
ma
N
-5
U
U
x
W
a U
o
N o
W
U
'
�j
U
U
"
E
N m
_
N `O .-
N
c
E O N N O N
F U Q NS R N OR
U
n oCO
U
CD J NS co N E O
x
W
N (D 0
W
U
'
m 7E;
c c _
um uumu .L-- R` _ - N E R N
.m .� M-0
N m m o
a�Rt
M
o��o -.4 �
P=�
W MmEoN¢NN0aa
mY°) Eo Om0U2-No..
.
O L - .,
3- c �N U
� > n o �-o No
_ O c
QU t �' N
U� R
Y - 0 ` N e 'Q�'--NmO U o.�
t0N
EoU 0-
0
a o
N o '� om
N O O Co O N Rm O NO Q co
0 N -Ua
2- -0=W O- OO
wa3 -
O -o z (3 E -o
O R S O).� m N OX N 2i .O B N
O N N�
VW IIIIIIIIIIIIIIII L O
dR W W M �- U U
0 N E (�U6 U > m W R W O) R L
R O N .` `i. O U o oy L Oui � K O U N N D
m N E U y 2z
CO
WW
¢- o 0- 5, U o �5 °" m m a cid a N N
N
Df
�a
is a
E �
2
W a
Uo 0
o.3
U
t
m U)U)
to E, c
LL
2. Qualifications of Firm & Team
IIIIIII' Ilii IIIA IIIc Ili, CC IIS; NA,II II II II NII:)
Principal -in -Charge
Bachelor of Science, Architecture,
California Polytechnic University
Years of Experience
41 Years
Professionall. Registrations
Registered Architect, California,
#C17807
Certified Construction Manager,
#A0289
LEED Accredited Professional
OSHA 30 Hour Training
Professionall. Associations
California Counties Architects and
Engineers Association (CCAEA),
Past President and Vice President
David Anderson has over 41 years of experience in public and private sector management
specializing in institutional, commercial, and industrial development with an emphasis on program,
project, and construction management. David has an extensive background in the planning
and development of major capital projects for institutional clients totaling more than $213. Has
worked on various projects including justice and correctional facilities, public safety facilities,
office buildings, healthcare facilities, higher education facilities, K-12 educational facilities, water /
wastewater treatment plants, airports, roadways, and maintenance facilities.
David has a thorough understanding of government processes and constraints as a government
official leading major capital improvement programs. He has also worked as an architect, owner,
construction manager, and contractor in the design and construction industry. Through his diversity
of roles, David has addressed many industry issues and project challenges.
Oty of Saunta Cllauilta New Sllheiiiilif's Stafuoun IIl3111 C01111still ucfuoin Seuivuces Saunta Cllauiuta C
This project encompassed the design and construction of a new regional Sheriff's Station to serve
the entire Santa Clarita Valley as well as outlying areas extending west to the Ventura County line
and north of the Kern County line. The Sheriff's Station facility includes a 44,500 sf Main Station
building with a public lobby, community room, offices, lockers, gym, housing area, and detention
facility, 4,000 sf Vehicle Maintenance building, a vehicle fueling island, canopy, and washing area,
parking spaces, heliport, a communication towers, and backup generator. David provided pre -
construction services by assisting with the preparation of the Request for Statement Qualifications
(RFSOQ) and Request for Proposal (RFP). He reviewed and edited the RFSOQ, prepared
the qualifications scoring sheet, and scoring summary report. He worked with City staff in the
development and preparation of the RFP, developed and finalized questions for the interview, and
participated in the interview process. Project Value: $51 M. Role: Pre -Construction Manager.
Souutllliwest Couuunty Jaull aund Slheu ilif's Stafuoun, IIIftii°u ueta, C
288 rated beds, Type 2 adult facility and adjacent 2 story sheriff's station. Offsite sewer and road
improvements. 156,000 gsf, $37M. Traditional Hard Bid. Role: Project Manager.
Construction Management lundo-o Sllheiii u'ff Stafooun, Ilundoo C
Association of America (CMAA) New essential services patrol facility. 21,120 gsf, $2.2M. Hard Bid. Role: Project Manager.
American Institute of Architects
(AIA) alum Illfeseur°t Sllheii if's Stafuoun, Ill alum Illfeseur°t, C
25,389 gsf including ice storage facility for cooling. $3.5M. Traditional Hard Bid. Role: Senior
AIA Inland California Chapter, Project Manager.
2014 & 2015 Executive Board
Director VlNl c Safety III aeollilty, Oty of III'daunllhattaun III'Jeaelh C
US Green Building Council Combined Police and Fire Facility with lower level jail and parking. 54,500 gsf, $35M. Traditional
California Architects Board, Past Hard Bid. Role: Project Director, Planning & Design Phases
Oral Exam Commissioner
Arcadis 1J.5., Inc:. I Santa (Iarit:a Valley Slaieriffs Station
2. Qualifications of Firm & Team
IIIIIIIIIIII IIIc IIIA IIIc
Construction Manager
Cal Poly San Luis Obispo
San Joaquin Delta College
Years of Experience
30 Years
Professionall. Registrations
OSHA 30 Certified
Emergency Medical Technician 1
References
Tim Meinhold, Sheriff's
Correctional Deputy, County of
San Luis Obispo
(805) 441-6879 / tmeinhold@
co.slo.ca.us
Mark Moore, Architectural
Supervisor, County of San Luis
Obispo, Dept. of General Services
(805) 781-5213 / mamoore@
co.slo.ca.us
Ed Fassiotto, Director of FMO&T
(Retired), Santa Maria -Bonita
Unified School District
(805) 720-7766 / efassiotto@
yahoo.com
John Sandman has over 30 years of experience in the construction industry as a concrete foreman,
building foreman, superintendent, construction manager, and project manager. Projects consisted
of a wide array of projects including education, healthcare, correctional, government, and public
and private sectors. John's focus is to bring all projects in on time, within budget, while achieving a
quality product.
Sawn Ili Us (Ybl slliuuo Couuunty Women's Jaull Sawn Ili Us ttlll llsllpo C
John was the Project Manager for the construction of the expansion to the existing Main Jail facility
at the west end of the property, adding an additional total 36,000 square feet on approximately 2
acres. Responsibilities included performing on-site project and construction management duties,
acting as a liaison between general contractor, owner, Sheriff Department, and inspection services.
On-site construction management duties included constructability review, cost estimating and
change order review, project scheduling as well as on-site construction management, document
controls and scheduling services to support the construction and close-out of this State Funded
AB900 project. Emphasis on fire/life/safety alarm systems.
Itell aurtirneunt of Voteur°aura Affailur°s Vaiii ilouus IIC)iii ojieots Calhlourunua aund INevada
John served as senior project manager in charge of two other project managers and five
superintendents. He worked on government projects including Veterans Administration Hospitals
located in Northern and Southern California and Reno, NV and National Guard Projects in Northern
California all ranging from $500,000 to $10 million. He directed and managed all field construction
activities; resolved day to day problems on job sites; inspected all work and documents during
construction to ensure compliance with plans, specifications, and safety; and served as a direct
liaison between owner, architects, and inspectors. Projects included:
• VA Reno: Construct Underground Fuel Storage
• VA Fresno -Demolition of Buildings 10, 13, &14
• VA McClellan: Renovate Dental Facility
• VA Martinez; Replace Fire Alarm -Main Hospital
• VA Reno: Extended Care Renovation
• VA Palo Alto: Renovate X -Ray Rooms
• Camp SLO / National Guard Building 850 Renovation
• USPFO Moffett AFB: Main Gate Expansion
Arc:4adis 1J.5., Inc:. I Santa (1arita V Uey SIwrii'f's Station
2. Qualifications of Firm & Team
IIIIIIIIS Ilii II II II II Au Vi:µ 11 1 II
Project Coordinator
BS, Legal Studies, Kaplan
University
AS, Paralegal Studies, Maric
College
Years of Experience
18 Years
Professionall. Registrations
OSHA 30 -Hour Certification
Jennefer Garcia has over 17 years of experience in program and project management for a
wide range of vertical and horizontal projects. Her expertise encompasses design planning
and management of A/E teams, constructability reviews of project documents, public agency
coordination and oversight of communications with all parties, field oversight and coordination of
activities, and change order claims review and negotiation for the client and general contractor.
Jennefer also specializes in quality assurance management, oversight of material, testing and
inspection, submittals, log management, and managing meeting minutes. Jennefer is serving as
the project construction manager for the $30 million Cal Fire South Operations Headquarters in
Moreno Valley, CA; and, remotely administering the Orion Construction Management Information
System for the One Beverly Hills Project, a $1.213 hotel/condominium development.
Callifoiii uui[a eaiii °fuameunf of Geuuauall Scuivilces / C IIL...... III llll lllii,�, sou'fliell in Callifoiii unila ciii afilouns
I Wdquuaufeur°s IIlZveursWe C
The 12.5 -acre site for a new California Department of General Services, CAL FIRE South
Operation Headquarters project will provide ten buildings, 128 -foot communication tower, electrical
generators, and all new infrastructure. As Project/Construction Manager, Jennefer's project
responsibilities include oversight of construction management and field activities, construction
documents, schedules, commissioning and LEED oversight and coordination, FF&E scheduling
and transition from existing compound to new campus.
Construction Manager in Training, 'lour°alllu J61nt III'3oweur"a uu'fllliour"I[fy III"'aur°mr ii all Couus'ti uuafoouu, IIIMaiieuuo Valllley, Callufour°unlia
CMAA
Jennefer was the Project Engineer for this project, which included the construction of a new
PM -10 SCAQMD
general aviation terminal for this public / private joint -use airport. Construction included a new
terminal with offices, cafeteria and security and hangar pads, and AVGAS facilities. Construction
HAZWOPER
also included taxiway and runway improvements as well as relocation of a WWII Tower to a new
References
location on the airfield. Jennefer provided project and contractor oversight in regards to quality
Tom Schanberger, Project
assurance, cost controls, safety, 3rd party coordination, compliance and oversight of change
Director, State of California
orders, RFI's, submittals, and pay applications.
Department of General Services,
(916) 376-1687 /
Suuuullu in "III"'iii °auusi['f' Agency, Ad16inustii afuouu III,,30ll6[1ug auud III'3aurlllu &Ill udc III aoullufy ""III"'llhouusauud Ill'3alivats
tom.schanberger@dgs.ca.gov
Callo-fouuuua
This administration building project consisted of a 2 -story, 46,000 sf, facility with automatic sprinkler
Gary Gosliga
system, natural lighting, drought resistant planting and an adjacent 200 space parking lot to house
Airport Director,
the administrative activities for the Sunline Transit Agency. The second project consisted of a
March Joint Powers Authority
2200 sf, building and bus shelter with restrooms and public parking, as well as bus parking for the
(951) 203-7797
commuter bus services. Jennefer was the Project / Construction Manager and her responsibilities
included constructability review and comment to client and A/E teams, coordination and oversight
Matthew McCleod
of construction activities, change order claims review and negotiation with the general contractor,
CAL FIRE
design review and schedule progress meetings, project documents, and pay application review
(951) 901-5115
and approval. She also managed the submittal review, agency coordination and communication,
commissioning oversight, LEED submission review, materials testing and inspection oversight,
daily safety review and reporting, quality assurance management and documentation, weekly
construction meeting minutes, field office management, and operations.
Arcadis 1J.5., Inc:. I Santa (1arita Valley Slieriff's Station
2. Qualifications of Firm & Team
111 , A I A
Constructability Review Team
Fausto Silva has 41 years of experience delivering architectural, engineering, project and construction management services for
various corporate and public agencies. His experience includes serving as a Program and Project Manager responsible for more
than $350M in federal, municipal, healthcare, and educational projects throughout Southern California.
Specific public agency clients include the City of Long Beach, City of Irvine, City of Santa Ana, Long Beach Unified School District,
Tustin Unified School District, Los Angeles Community College District, County of Orange PFRD, Federal General Services
Administration (GSA), and the Los Angeles County Project Management Division. Fausto is experienced in managing projects
involving LEED, Savings by Design, and CHPS
IIIIIw'" 111111 1111111111
Constructability Review Team
With over 30 years of experience in the construction industry, Richard Gaddis' experience includes general contracting, construction
management, and program management, with experience in estimating, field supervision, project controls, and claims avoidance /
resolution. As Project Controls Manager, he is responsible for developing, validating, maintaining, and presenting reports that provide
baseline information, current status, and forecasts on scope, schedule, and cost issues. He also analyzes and validates data for
inclusion in monthly reports, and monitor processing of invoices and change orders utilizing data from designated tracking logs.
Additionally, Richard evaluates dispute issues and claims for prompt resolution.
Richard's experience as Sr. Estimator with a General Contractor and eight years experience as project engineer / scheduler give him
the hands-on experience to negotiate and resolve all aspects of the Contractor's change order requests.
Illlllh°° 111111 ° 11r111r111i11 as, C II II � ; C C C AII
Constructability Review Team
Hector Arias is a civil engineer with over 24 years of experience in project and construction management, project controls, scheduling,
estimating and claim analysis for a wide range of project types. He has spent the last 3 years acting as project manager and lead CM
forArcadis'staff augmentation program with the City of Los Angeles Bureau of Engineering's $500M Proposition 0 Clean Water Bond
Program. Hector's responsibilities include the development and coordination of all constructability design reviews, managing Arcadis
personnel, and also serving as the lead CM on some of the larger projects.
Hector has worked throughout all phases of the construction process, including supervision of field operations, construction manager,
project controls manager, lead scheduler, and cost engineer for large domestic and international projects He is proficient in the application
of a variety of document controls, estimating and scheduling software programs and has acted as the responsible party in charge for the
negotiation of change orders, schedule delay analysis and claims mitigation and resolution, on several large public works programs.
IIIIII �111111�AL1111]E3azzaz, II II
Constructability Review Team
Mohammed AI-Bazzaz has 13 years of experience as a mechanical engineer for the design, execution, construction administration
and maintenance of mechanical systems for buildings and infrastructure projects. He has a broad international and multicultural
background gained through extensive work with clients and partners from the US, Europe, Middle East, and Asia. Mohammed
is flexible and versatile in the face of ever-changing circumstances, with a proven history of thriving in challenging and extreme
operating conditions. He is an astute strategic thinker and troubleshooter with an innate ability to identify needs and implement
lasting solutions.
Arcadis 1J.5., Inc:. I Santa C:[arFta Valley Slaieriff's Station 10
3. Work Statement
FIRM QUALIFICATIONS & EXPERIENCE
Experience & Ability to Provide CM Services
Arcadis has provided comprehensive construction management
services to numerous public agencies that require specialize
experience and technical competence. Our proposed team
is experienced in best management practices, complex
security and communication related construction projects,
and construction means, methods, materials, as well as cost
and schedule controls. Our proposed Construction Manager
and Project Coordinator will be devoted 100% for the duration
of your project. We will work seamlessly with the City and all
stakeholders to effectively manage costs, time, and quality
concerns for this project.
Our proposed personnel for your projects have extensive
experience serving public entities from planning and design
reviews to construction and close-out.
As your advocate and representative, we deliver across a
spectrum of expectations, providing results that add value to
projects and your underlying project goals. We anticipate and
respond to evolving expectations, collaborating with you and
project stakeholders on management challenges, and using
our deep technical expertise to form a strong safety net while
delivering success.
Arcadis is an active member of the Construction Management
Association of America (CMAA) and we support the CMAA
Standards of Practice framework which promotes and elevates
the profession of program and construction management. The
scope of work and specific issues conveyed in the City's
RFP can be group into the following CMAA Standards of
Practice `management components' as follows:
• Time Management
• Cost Management
• Contract/Construction Administration
• Information Management
• Quality Management
• Safety (Risk) Management
The body of our response will be centered around these
management tasks and their subtasks. As an added value,
many of our staff resources have achieved the designation of
Certified Construction Manager (CCM) through the Construction
Manager Certification Institute, an ANSI accredited affiliate of
CMAA.
WORK STATEMENT
Approach to the Work
Our approach to your project will be addressed in terms of the
'CM management components' (key tasks) described above.
Two key planning tools to assist us in administering these
components are the "Construction Management Plan" and
the "Project Procedures Manual". The CM Plan will outline
for the project its description, and goals for LEED Certification,
the milestone (master) schedule, the project budget, the
team members (including their roles and responsibilities), the
contracting and procurement strategy and the management
information system.
The Project Procedures Manual will describe the process to be
followed in controlling the various management components
discussed in the Construction Management Plan. The basic
elements of the Project Procedures manual for a project would
include:
• The budget and the systems required for monitoring and
controlling project costs.
• The quality assurance program established by the team and
how it is to be implemented.
• The project schedule and how it is to be developed, imple-
mented and maintained.
Specific project systems, methods and procedures (i.e. bid-
ding, payments, change orders, submittals, correspondence,
reports, performance records, claims avoidance/resolution,
etc.).
• Functional responsibilities and limits of authority.
• Correspondence distribution matrix.
• Checklists.
• Meetings, including type and frequency.
• Sample forms to be utilized
• Procurement phase procedures (i.e. FF&E)
• Final design review process and procedures
• The project acceptance and closeout procedures
• Procedures for verifying compliance with all safety laws and
regulations
Arcadis 1J.5., Inc:. I Santa (larita Vtizl. ey Slaieriffs Station 11
3. Work Statement
I"'1lurne III' ainageirnein
Our Time Management effort encompasses all aspects of
scheduling during the pre -construction phase and construction
phase of a project. We traditionally utilize CPM scheduling
with Lean Management techniques such as `pull planning'.
This scheduling system will allow for mitigation (or elimination)
of time and resource conflicts and the determination of a
predictable date of completion. Our proposed construction
managers have a thorough working knowledge of CPM
scheduling techniques including as -planned schedule, float,
fragnets, time impact analysis, schedule updates and schedule
revisions.
Areas that we will address during the course of our involvement
would include, but is not limited to:
Remaining Pre -Construction Phase
• Assessment and update of an overall Master Project Sched-
ule including construction milestones and City approvals.
• Prepare specific scheduling narratives for inclusion in the
Instruction to Bidders (during our Constructability Review
process) that addresses the contractors general conditions/
schedule and the contractors bid.
Assistance to the City with management of the Bid and Award
Phase for compliance with the master project schedule.
Construction Phase
Review contractor's initial baseline schedule
• Review monthly updates and recovery proposals and analyze
time impacts
• Monitor 3 week look -ahead schedules at weekly construction
meetings and review same to the baseline schedule.
• Review and recommend to the Consulting Project Manager
either rejection or negotiation of request for time extensions
and their impact to the baseline project schedule.
• Review and recommend approval of contractor's submit-
ted recovery schedule, use of float and update the contract
project schedule accordingly.
• Review as -planned versus as -built schedules submit-
ted by the contractor for disputed schedule issues. Assist
the Consulting Project Manager with negotiations of time
settlement(s) where appropriate.
Post -Construction Phase
Develop substantial completion, commissioning and occu-
pancy plans in conjunction with the contractor, user group(s)
and City.
Cost III' ainageirnein
Our Cost Management duties span the pre -construction phase,
construction, building commissioning, and move -in phases.
Having performed theses duties in the past for many public
agencies we have often been asked to create a comprehensive
method for tracking all project related costs which will eventually
serve to satisfy financial audit requirements. As part of our cost
management procedures, and if desired by the City, we will
capture all past project expenditures with your assistance and
generate all future project related cost line items. We will then
format this data into a spreadsheet showing line items of costs
within categories of Hard Costs (bricks & mortar) and Soft Costs
(costs attributable to only the owner). As the project proceeds,
we will track all contract changes and record allocated expenses
against the project budget.
Prior to the bid phase we will perform our own detailed estimate
of construction costs based on 90% to 100% construction
documents. We will then reconcile our estimate with your
architect and the City's estimator. This effort will provide the
City with an accurate valuation of the project and information
on where we, as a team, can identify feasible bid alternates if
necessary to help effect an award of contract within budget.
The bid climate is heating up and projections indicate it
will continue to do so. Arcadis will however, implement bid
strategies to help the City receive the lowest responsible bid
for Phase III B and Phase III C in this current bid climate. For
example, since we routinely bid out a number of projects for
owners across southern California, we know the market place
and can research the timing of other projects that may be going
out to bid and competing against your project for the same
contractors, subcontractors and suppliers. With contractors
needing to be more selective on what projects they pursue
(e.g. due to limited resource availability), we will conduct a bid
marketing campaign to inform potential bidders of the Sheriff
Station opportunity and keep them engaged and excited during
the bid process.
As part of our cost management procedures we will provide to
the City a monthly budget and expenditure update as well as
preparing quarterly cash flow projections if required by your
finance department. We will review the contractor's schedule
of values for proper dollar distribution and once accepted use
same as a basis for evaluating monthly payment requests.
Change orders (discussed further in the next section) will be
reviewed and negotiated for costs and time and reported to
the City within the monthly report. We will evaluate all disputed
costs issues and make recommendations to the City regarding
settlement prior to issuance of any formal claims.
Change Order Processing System
Arcadis will establish and implement a change order processing
system. All requests for change proposals will first be set forth
in a letter by the design consultant outlining in detail the change
and accompanied by technical drawings and specifications, if
necessary. The request for change proposal will be transmitted
to the contractor by Arcadis and a detailed breakdown
of cost and time extension requested will be returned to
Arcadis from the contractor for evaluation. Arcadis will make
Arcadis 1J.5., Inc:. I Santa (larita Vtizl. ey Slaieriffs Station 12
3. Work Statement
recommendations to the City prior to execution of change
orders. All change orders and requests for proposals will be
tracked in the City's Project Wise Construction Management
Software database which will be the basis for the change order
report to City.
Evaluate Change Order Requests
Arcadis will evaluate the contractor's change order request
(COR's) and will make a formal recommendation to the City
regarding acceptance of the proposal for a change order. In the
event of major scope changes during the construction phase,
Arcadis will prepare an estimate for this change in scope for the
City's review and approval.
Negotiation of Change Order Costs and Time Extensions
Arcadis will negotiate change order costs and time extensions
on behalf of the City when appropriate. Arcadis will advise the
City of entitlement, acceptability of price, and time extension
prior to the execution of any change order.
Payments to Contractor
Arcadis will review the Contractors monthly requests for
payment against the approved Schedule of Values and
recommend approval to the Consulting Project Manager
for processing as well as the eventual Final Payment to the
Contractor.
C interact Coins irmu.uu "Hoiis a ursmiluiuils° urma"tt uis
Contract Administration
Arcadis, in representing the City, is accustom to carrying a
fiduciary responsibility for the operational and administrative
provisions of all contracts used on this project. This will include
not only the contractor's contract, but also contracts or purchase
orders for the material testing lab, soils lab, equipment vendors,
surveyor, and environmental monitor. We will also recommend
where appropriate, contract provisions that would assist in the
orderly administration of your project particularly in relation to
equipment vendors' execution of their work product.
Bid Marketing of Contractors
Receiving competitive, complete and responsive bids is crucial
to the success of your project.
During the pre -proposal conference, the City indicated that in
lieu of a formal prequalification of contractors, the City would
place in their General Conditions a requirement that bidders
must have within the last 10 years successfully completed 2
criminal justice related facilities as a condition for submitting
a bid. Arcadis has a list of contractors in the region that have
prior sheriff station and/or jail related experience. We will utilize
our resources to reach out and inform potential contractors,
subcontractors and suppliers of this opportunity.
Needless to say, this is a very labor-intensive effort, but critical
to our success on bid day. We have developed extensive
relationships with contractors of various trades who may be
interested in and capable of bidding projects for the City, and
Arcadis will encourage their participation, which will help ensure
competitive bids are received. Our experience has shown that
personal contact with contractors is the most important strategy
in securing the largest number of competitive bids.
Arcadis will also assist in generating advance publicity in trade
journals, builder's exchanges, and by contacting reputable
contractors, subcontractors and suppliers to alert them and urge
their participation in bidding.
Invitation to Bid
Arcadis will assist the City in preparation of the invitation to
bid, which is the formal notice to the prequalified contractors
that a contract is available for bidding. It is incorporated into
the specifications and advertised as required by law. Accurate
records of the advertisement, including a hard copy as
published, will be maintained as part of the project archive.
Bid Opening, Evaluation and Award
All contractor bids will be carefully evaluated for completeness,
responsiveness and price. Arcadis will prepare a bid tabulation
that will summarize all the pertinent bid information. Bidders'
bond, insurance capabilities, and acknowledgment of addenda
will be evaluated. We will make a formal recommendation to
accept the apparent low and responsive bidder to the City.
Arcadis will transmit the bid tabulation to the City, and if
requested to the City's counsel for their review. Subsequently,
the City's governing Board will approve and execute the
construction contract and authorize Arcadis to schedule a
preconstruction meeting and issue a Notice to Proceed.
C instirmu.0 "Hoes ursmiluisils urm .til uis
Arcadis's construction manager will provide daily construction
contract management administration in support of the
Consulting Project Manager, and will assist in the establishment
and implementation of coordination procedures between the
City, the A/E and contractor(s).
Submittal Procedures
Arcadis will assist the Consulting Project Manager in
establishment and implementation of procedures for submittals,
shop drawings, RFI's, change orders, payment requests and
other procedures; and maintain logs, files and other necessary
documentation. As the City's representative at the jobsite,
Arcadis will be the party through which change orders, payment
requests, submittals, and information will be processed from
contractor to the City and/or the A/E, and from the A/E and/or
the City to the contractor(s).
Jobsite Meetings and Reports
Arcadis will conduct periodic jobsite progress meetings with the
contractor(s) and will record, transcribe and distribute minutes to
all attendees, the City, the A/E and all other appropriate parties.
Arcadis 1J.5., Inc:. I Santa C:Iarita Vtizl. ey Slaieriffs Station 13
3. Work Statement
Monthly Construction Schedule Updates
Arcadis will prepare and distribute monthly construction
schedule updates. After an evaluation of the actual progress as
observed by Arcadis, schedule activities will then be assigned
percentage -complete values in conjunction with the contractor.
The report will reflect actual progress as compared to scheduled
progress noting variances (if any).
Construction Progress Review
In addition to our normal daily progress review, Arcadis will
review the progress of construction with the contractor, observe
work in place and properly stored materials on a monthly basis,
and evaluate the percentage complete of each construction
activity as indicated in the construction schedule. This will
serve as data for input to the monthly update report which will
be prepared and distributed to the contractor, the City, A/E and
other appropriate parties. This report will reflect the contractor's
contractual progress and will be the basis for the monthly
progress payment to the contractor.
Arcadis will coordinate or attend meetings with other City
departments or outside agencies when necessary. We will
assist the City in responding to City Council and public inquiries
or concerns regarding the construction.
Non -Conforming Work
Arcadis will, in conjunction with the A/E, make recommendations
for corrective action on observed nonconforming work.
Arcadis will make recommendations to the City and the design
consultant in instances where Arcadis observes work that, in
its opinion, is defective or not in conformance with contract
documents.
Construction Close-out
Project Close-out is akin to reaching the end -zone in a football
game. The last 10 yards are often the hardest to achieve.
Arcadis will facilitate and coordinate the process of close out
to ensure the Sheriff Station is fully functioning and meets the
objectives of the City and its occupant the Los Angeles County
Sheriff's Department. Activities that we will perform and/or assist
the City in include:
Punch Lists
Arcadis will review in conjunction with the architect, city and
sheriff's department the project work noting both the status and
quality of work in place. Items that are incomplete or defective
are placed on a Punch List and the contractor will be required to
make necessary corrections.
Record Documents (As-Builts)
We will monitor and perform coordination and expediting
functions relating to the contractor's obligation to provide "as -
built" documents. We also suggest as part of the review of the
General Conditions, that as-builts be included in the Schedule
of Values and if updates are not performed on a monthly basis,
the City will have the prerogative of not paying the contractor for
the `as -built' line item.
Start-up, Operational Training and Operations Manuals
Arcadis will ensure that procedures have been defined for
systems start-up and training of the City's personnel and that
Operations Manual(s) for the facility have been compiled. For
critical building operational systems, Arcadis will recommend
that training be video-taped in order that the City can train future
personnel on building system operations or use the video tape
as a refresher. Training programs will be conducted either by
the systems installers or by specialty contractors. Objectives of
this training include ensuring that the City's personnel can:
• Start, operate and shut down the systems efficiently and
safely;
• Efficiently maintain and, if appropriate, repair the systems;
• Identify parts and service suppliers; and
• Understand warranty terms and conditions.
Commissioning
Arcadis will ensure commissioning efforts provide documented
confirmation that the facility's MEP systems fulfill the design
criteria, function and performance requirements of the design
team, City, occupants, and operators. To reach this goal, we
establish a quality assurance checklist including a detailed
review of the design documents, owner's criteria for system
function, performance, and maintainability. We will also verify
and document compliance with these criteria during installation,
at startup, and operation through site inspection, pre -functional
testing, functional testing and close coordination of the entire
commissioning team's efforts for successful occupancy and
hand over of the project to the City.
Substantial Completion
In conjunction with the architect, Arcadis will assess the
remaining punch -list work necessary for substantial completion,
and notify the contractor of any deficiencies. When incomplete
work or defective work has been remedied, we will advise the
City of acceptability of project completeness and recommend
issuance of a certificate of substantial completion. In the event
of remaining incomplete items which don't affect beneficial
occupancy, Arcadis will recommend to the Consulting Project
Manager the issuance of the certificate of substantial completion
with exceptions noted.
Final Completion
Upon completion of all punchlist items, Arcadis and the
architect will make a final comprehensive review and report to
the Consultant Project Manager/City. This report will indicate
whether Arcadis and the architect find the work performed
acceptable under the contract documents and the relevant
project data, and make recommendations as to final payment to
the contractor.
Arcadis 1J.5., Inc:. I Santa (larita Vtizl. ey Slaieriffs Station 14
3. Work Statement
Arcadis will assist the City in obtaining the Board of State and
Community Corrections' (BSCC) approval for occupancy of
the Jail Component. This task will encompass accompanying
officials during inspections of the facility, assist in preparing and
submitting proper closeout documentation to BSCC, assisting in
final testing and other necessary and reasonable activities.
Warranty Work
Warranty work is repair work performed by the contractor,
supplier or manufacturer involved in construction of the facility,
furnished or installed the equipment, or provided material
required by a specific contract and which has been accepted
or taken possession of by the City. The period of guarantee
will be specified in the contract documents, but it is generally a
year in length, except for those warranties that manufacturers
give for their equipment and supplies that are normally greater
than a year. Arcadis will initiate a system that identifies all
warranty items that are expressed or implied from contractors,
manufacturers or suppliers for work performed and materials
furnished under contract. This system shall also include the
length of the warranty periods, names and addresses of contact
personnel, any operational and maintenance requirements
necessary to preclude the invalidation of a specific warranty,
and operational and maintenance manuals furnished by the
contractor, manufacturer or supplier. This information will be
distributed and coordinated with the City and your operational
and maintenance personnel during the closeout phase of the
project. We will also assist the City in establishing procedures to
ensure that proper operational and maintenance requirements
are performed to preclude invalidation of warranties.
FF&E Coordination and Procurement
Arcadis is experienced and, if requested, will assist the City by
conducting pre -moving conferences and assist in administering
the contract for moving activities in conjunction with move -in for
the project. Arcadis will provide on-site personnel to oversee the
delivery, relocation of all furniture, equipment, and other articles
by the movers while actual move -in is in progress.
Arcadis would also suggest that as the City is selecting
furnishings and equipment that it is done early enough in the
construction to allow the construction manager to verify its
location with building rough -in and utility service. Our staff have
found if the product information is available sooner rather than
later that it can be coordinated with the building and any light
switches, receptacles, and layout can be easily modified prior to
its rough -in at no cost to the City.
Occupancy Plan & Move In
If requested, Arcadis will prepare an occupancy plan which will
include a schedule indicating critical interfaces for relocation
of furniture, equipment, new furniture and equipment, and the
relocation of Sheriff personnel. This schedule will be distributed
to the moving contractors, the affected departments and other
appropriate parties.
Arcadis can prepare requests for proposals, solicit quotes,
prepare contracts, obtain execution of contracts, conduct pre -
moving conferences and administer the contract for moving
activities in conjunction with move -in for the project. Arcadis
will provide on-site personnel to oversee the relocation of all
furniture, equipment, and other articles by the movers while
actual move -in is in progress.
uim°I m urmur m ° ilm uim IIM ain ageumeoin
Online Information
The use of public funds requires that comprehensive,
current and accurate information be available to the City and
project team members at all times. Arcadis will listen to the
City's requirements to gain a complete understanding of its
information needs and assist in implementation of ProjectWise
Construction Management software cloud -based project
management information system.
This online information system will allow for team and
community related information and reporting. Information such
as budget, schedule, correspondence, daily reports, RFI's,
meeting notes, submittals, drawings and project photos can be
accessed by those with a password. Use of the 24/7 online
system for project information results in `real time' management
of the project, efficiency to the project team and accountability
to all that access the site.
Affected Parties
Construction is not a clean and neat process. It always has
some impact on the surrounding neighborhood. Arcadis will
work closely with the City to identify any groups affected by
the construction process. Together, we will identify issues and
priorities that need to be addressed in order to mitigate as many
inconveniences as possible.
Jobsite Meetings
In terms of coordinating with the contractor, Arcadis will conduct
weekly jobsite meetings. The purpose of these meetings is to
keep key players informed, including the City, to ensure that the
project is progressing as planned and to resolve problems in a
timely manner. It also documents progress, work activities and
relevant issues. Atypical agenda for a progress meeting follows:
• Approval of previous meeting minutes
• Construction progress update
• Schedule review
Submittal review
• Clarification request review
• Change order review
• Payment status review
• Review of action items
Jobsite safety review
Arcadis 1J.5., Inc:. I Santa (larita Vtizl. ey Slieriffs Station is
3. Work Statement
e l[ y Mainageirneint
Quality management is an inherent part of the City's
expectation of their construction manager. Arcadis will foster
an environment of continuous review, certification, inspection
and testing of project components, including persons,
systems, materials, documents, techniques and workmanship
to determine whether or not such components conform to
the plans, specifications, applicable standards and project
requirements.
Quality Objectives
During the pre -construction phase your design team has had
the responsibility to specify quality which most likely has been
their interpretation of the City's and Sheriff's Department's
requirements or desires and their preferences based on their
experience. From Arcadis's perspective what we will look for in
our quality review of the documents are:
• That the quality of project components are specified;
• That the quality specifications of system components are
compatible with each other; and
• That the quality specified be at least at a level that is com-
mensurate with the project needs.
Constructability Review
As a function of our quality management efforts, Arcadis
promotes the use of constructability reviews on all construction
projects. In our experience, we have found that significant costs
savings and reductions in change orders can be accomplished
through properly conducted reviews. Arcadis assesses the bid
documents for clarity, integration of plans and specifications
for build -ability and absence of ambiguities. Our process
utilizes the application of construction management knowledge
and experience through a systematic and comprehensive
review methodology to improve the quality of design and
construction documents. Our process will include all the
subtasks enumerated in your RFP and many more from our
depth of experience in performing constructability reviews and
managing construction projects like the Sheriff's Station.
The best way to avoid cost overruns and time-consuming
delays during construction on any project is ensure the
production of top quality plans and specifications. First, our
reviews are conducted to address relevant requirements of
current applicable jurisdictions, codes and regulations, including
City, County, State building and fire departments, State of
California Building Code Title 24, the Board of State and
Community Corrections, and the Americans with Disabilities Act.
Second, Arcadis's constructability reviews are performed from
the eyes of how a contractor will interpret the bid documents.
Our reviews bring to light problems in many areas, including but
not limited to:
• Reasonableness of work sequence;
• Effectiveness of construction details;
• Coordination of the documents for various trade contracts and
periods of performance;
• Adequacy of lead time for material and equipment procure-
ment;
• Jobsite description and depiction of conditions and;
• Site restrictions and adequacy of access, work areas and
disposal sites.
Arcadis will form an internal team with expertise in the following
disciplines: architecture, structural, civil, mechanical, electrical,
plumbing, construction engineering, contracting, cost estimating,
and construction management. The team will perform an in-
depth technical review of the bid documents to help ensure
their completeness, accuracy, and proper coordination between
design disciplines particularly between mechanical, electrical
and plumbing disciplines where most change orders occur.
When the constructability review is complete, a formal written
report is generated and will be submitted to the Consulting
Project Manager and WLC Architects. We will then meet with
the project team, discuss our comments, and assist the architect
and engineers in incorporating any necessary changes to the
contract documents.
While no set of contract documents for construction will ever be
perfect, the goal is to obtain the best documents you can within
the budget and time available. A quality set of bid documents
leads to:
• Bidders perceiving less risk and thus bidding lower contin-
gency;
• Fewer bidder questions;
• Fewer addenda issued and the cost and time to deal with
them;
Fewer bid date extensions from issuing large addenda;
• More tightly grouped bids;
• Reduced RFI's and the cost and time to deal with them;
• Reduced change orders and the cost and time to deal with
them;
• Reduced opportunity for disputes to arise.
Afinal step that we recommend in the constructability review
process is the performance of a "Back Check" of the final
revised documents to ensure the constructability comments
adopted were properly incorporated into the bid documents.
Occasionally, adopted comments can create other conflicts in
the documents as the architect/engineers attempt to finalize
their bid documents.
Value Engineering
Although Value Engineering is best performed during the
earlier design stages of a project, V/E can continue during the
construction phase to maintain quality and budget conformance
Arcadis l..).S., Inc. I 54zrak:4z C:.I.tizrik:4z Vttl.l.ey 51aerif'f's 5k:4zk:icara 1
3. Work Statement
of a project and to address issues that may arise through the
submittal process or through scope of work adjustments by the
owner.
Shop Drawing and Sample Reviews
Careful, detailed review of shop drawings and samples is
essential to ensuring that subcontractors, vendors and suppliers
maintain the quality standards specified on your LEED projects.
Arcadis will establish and maintain procedures for actively
managing the review and control of required shop drawings and
samples. Arcadis will check all submissions for completeness
prior to submitting them to the architect for review and approval.
Our first review of submittals will ensure that the architect is
efficient with their time resources and "revise and resubmit"
stamps are kept to a minimum. Subsequently, Arcadis will return
the submittals to the contractor or the supplier for revision or
construction.
Field Activities
Arcadis not only takes care of paperwork but is also actively
engaged in the field. We will, among other activities, perform
field quality assurance by:
• Perform daily job walks to observe the materials and equip-
ment being incorporated into the work;
• Review that all work on the project is in accordance with the
plans, specifications and contract documents;
• Guard against defects and deficiencies in the work product;
• Enforce the provisions of the plans, specifications and con-
tract documents and employ due diligence to ensure satisfac-
tory and timely performance by the contractor; and
Coordinate responses to and assist with interpretation of the
meaning and intent of the plans, specifications and contract
documents.
Testing / Inspection
Arcadis will coordinate material and quality control testing
and inspection services as required by the specifications. As
construction proceeds, Arcadis' site construction manager will
coordinate the activities of the City's Inspectors and specialty
inspectors for code compliance and to maximize their time and
limit the time when more than one inspector would be required
at the jobsite. Similarly, our construction manager will ensure
that the activities of the testing labs are scheduled in advance
to provide the proper level of inspection and quality control at
minimum costs. Fire department inspections, both routine and
final, will be scheduled, as well as inspections by any other
State or local agencies having jurisdiction.
Safety y III° ilsk) Mainageirneint
Federal and state governments, as well as the legal system
are increasingly holding all construction professionals and the
owner responsible for job site safety. Arcadis understands this
trend and will recommend that certain requirements be placed
into the contract documents as well as in the Construction
Management Plan and Project Procedures Manual in order to
promote a safe work environment for all participants on your
project(s). The basic objectives of an adequate safety plan
include provisions that:
• Address compliance with Cal OSHA;
• Address Safety and Substance Abuse
• Address forcibly working in an unsafe work environment;
• Address employee/worker responsibilities for knowing and
abiding by safety rules and regulations which are applicable
to his/her task.
Typical duties inherent in Arcadis' onsite work effort include
enforcement of safety policy regulations and maintenance, site
safety inspections, accident investigation, safety training, record
keeping and review of contractors site specific safety plans
including:
Ensuring that federal, state and local laws, regulations, rules
and codes are observed at construction sites.
• Daily compliance with OSHA recordkeeping and reporting
requirements.
• Developing controls for identified jobsite hazards, coordina-
tion with the contractor for implementation of controls from
result of the hazard analysis including fall protection plans,
crane activity, hazmat, excavation, confined spaces, lockout/
tagout, and other life safety concerns.
• Measuring and evaluating the effectiveness of the hazard
control system, policies, and procedures and recommend-
ing changes when necessary that enhance opportunities to
eliminate work place accidents and injuries.
Development and implementing safety compliance for client
personnel and visitors.
• Compiling, analysis, and interpreting incident report data to
develop corrective actions to eliminate risk.
• Monitoring and implementing ongoing updates in safety regu-
lations, laws or reporting requirements for the jobsite.
• Conducting random inspection of project to determine if there
are any safety hazards. Also ensuring proper use of personal
protective equipment and adherence to established site spe-
cific safety plans and procedures.
• Evaluating Construction Safety Plans to ensure compliance
with operational safety of vehicular and pedestrian circula-
tions affected by a construction project(s).
In the end, we want all workers to arrive home in the same
condition (or better) than when they arrived at the jobsite.
Arcadis 1J.5., Inc:. I Santa (larita Vtizl. ey Slaieriffs Station 17
4. Schedule & Total Cost
a a N a N w m o
Ln :t Ln N Ln W O N
Lf1 N � Ol � Lf1 N N
ti O
ti
a a a v1 I LnI
m m
V1 O c -I O n
Lf1 N Ol Ol Ol N l0 �
N �
N
`1"}1"}1"}1"}1"}1"}1 LJ
I� N a I n N Ln W Hrl
r, w NO Ill fN N Ili m c -IW NNm N
wwwwwwwmw
I m I
I� Na n a r, m FON O Ill O Ln m r,
mOl - m m m
"' 1,/-, 1,/-, 1,/-, 1,/-, 1,/-, "' 1 1,
/-,
V1"}I"}I"}I"}I"}I"}1 LJ
3
3 3«
F 0
• w w
5 5
w
5
w w ,n
5 5 'N
m o
O
4
Ln
N
O
I,
:
H H
c c
O O
N
Lf1
N
�
Ol
Ol
N
N
O
�
N
N
N
N
m
l0
Ol
N
1-1
N
N
N
N
�
N
N
O
O
O
O
O
O
N
N
N
N
N
N
a
a
a
a
a
n
a
1n
a
O
ti
O
w
W
O
I�
Lf1
N
Ol
Ol
Ol
Lf1
N
m
�
N
N
N
N
N
l0
Oi
ti
m
N
V1"}I"}I"}I"}I"}I"}1 LJ
3 3
3
3 3«
F 0
• w w
5 5
w
5
w w ,n
5 5 'N
m o
O
O
O
O
O
V
V
H H
c c
O O
Ol
I�
N
Ll
Ll
Ll
00
V
O
N
1-1
V
m
V
Ln
w
V1
N
1-1
N
N
N
00
V
N
N
3 3
3
3 3«
F 0
• w w
5 5
w
5
w w ,n
5 5 'N
m o
03 03
03
03 03 Q
H H
c c
O O
H
c
O
H H O
c c a
O O
V V
V
V V
Arcadis 1J.5., Inc:. I Santa (larita VzI. ey Sl-ierif'f's Station 18
'v
E
s
uuuu
c
EE
� P
P
G
v
b
v
�
v
v
L uu�uuuml�
�
N
V
O
N
5. Labor Compliance Program
111111 111111 111111 111111 °° IIIIII IIIIII 111111
Arcadis U.S., Inc. is a registered Public Works Contractor (PWC) with the State of California Department of Industrial Relations.
Arcadis understands the pertinent Labor Compliance Program requirements and objectives to ensure effective program compliance.
Legal Name
ARCADIS U.S., INC.
Trade Name
License Number(s)
CSLB:E71046
Mailing Address
110 WEST FAYETTE ST., SUiITE 300
SYRACUSE, NY 13202
Physical Address
630 PLAZA DRIVE
HIGHLANDS RANCH, CO 50129
Email l Address
KIM. LASNICKI(�DAIRCADIS.COM
Legal Entiity'Type
CORPOIRATION
Contractor Information Iii ILegall Entuty Infor-matuen �, AVN o!ii Ilreirs' iii mrumrly,„euirs llliriiir:
Do you lease employees through Professional Employer organization (PEO)?
Please provide your current workers' compensation insurance information below:
INSUREJD BY CARRIER
Policyholder Name: ARCADIS U.S., INC.
Insurance Carrier: XL INSURANCE AIMIERICA, INC.
Policy Number: RWID943516312
Inception Date:. Expiration Date:.
Policy Coverage dates: 2016-01-01 2019-01-01
NO
Arcadis 1J.5., Inc:. I Santa C: arita Valley Sl-ieriff's 5t:4zk:ion 20
6. Statements & Agreement
DESIGNATION OF SUB -CONTRACTORS, SUPPLIER AND VENDOR
Listed below are the names and locations of the places of business of each sub -contractor, supplier, and vendor
who will perform work or labor or render service in excess of % of 1 percent, or $10,000 (whichever is greater)
of the prime CONTRACTOR's total bid. DBE status, age of firm and annual gross receipts are required if sub-
contractor is participating as a DBE. See Attachment E for additional requirements. Photocopy additional sheets
if needed.
Sub -contractor: Age of Firm:
Portion of Work & Dollar Value:
Annual Gross Receipts:
< $500,000; $500,000> <$lmillion; $1> <$2million;
DBE ce" ie No:
$2> <$5million; >$5million
en ,�%r ng:
Location and Place of Business:iii,MM"
i
include business address
LICENSE NO. EXP. DATE: PHONE
//jjO
/Ap//Oji,
Sub -contractor: �e �� j� Portion of Work & Dollar Value:
Annual Gross Receipts:
��%!
<$500000 <$ 1r$500000> 10<$2million DBE certified. Yes/No:
$2> <$5million; >$5mili Agency Certifying:
Location and Place of Busi� /j
(include busines/y0///f
LICENSE NO.
EXP. DATE: / /
PHONE ( )
Arcadis IJ.S., Inc:. I Santa C:[arita Valley SI-wrif'f's Station
(A ARCAD IS �� fornaturaland
built assets