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Home My WebLink About2018-10-09 - AGENDAS - REGULAR (2)AGENDA Joint Meeting with Board of Library Trustees How to Address the City Council Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk's Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours. These writings or documents will also be available at the meeting. INVOCATION Kellar CALL TO ORDER ROLL CALL FLAG SALUTE Scout Troop 119 EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA AWARDS AND RECOGNITIONS Proclaim October 13 as Rubber Ducky Festival Day German American Heritage Month Proclamation PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. Page 2 APPROVAL OF SPECIAL MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the September 25, 2018 Special Meeting. 2. APPROVAL OF REGULAR MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the September 25, 2018 Regular Meeting. 3. AWARD OF A HISTORIC PRESERVATION GRANT, PURSUANT TO SCMC SECTION 17.64.150(F), TO THE SANTA CLARITA VALLEY HISTORICAL SOCIETY FOR RE -ROOFING OF FIVE HISTORICAL STRUCTURES - The Santa Clarita Valley Historical Society is requesting a Historic Preservation Grant to provide assistance with the re -roofing of five structures at Heritage Junction. Each structure is designated historic by the City of Santa Clarita Historic Preservation Ordinance and is eligible to receive Historic Preservation Grant funding. RECOMMENDED ACTION: City Council: Award a Historic Preservation Grant to the Santa Clarita Valley Historical Society in the amount of $75,000 to provide assistance in re -roofing five designated historic structures at Heritage Junction. 2. Authorize the City Manager or designee to execute a Grant Agreement and any and all other required documents, subject to City Attorney approval. 4. VISTA CANYON ROAD BRIDGE, PROJECT S3037 - AWARD PROJECT MANAGEMENT SERVICES CONTRACT - This item will provide project management services for the Vista Canyon Road Bridge, which will provide access to the future Vista Canyon development, including the new Vista Canyon Metrolink Station and Bus Transfer Station. RECOMMENDED ACTION: City Council: 1. Award a contract to MNS Engineers, Inc., for project management services for the Vista Canyon Road Bridge in the amount of $307,100, and authorize a contingency in the amount of $30,710, for a total contract amount not to exceed $337,810. 2. Amend the budget for Fiscal Year 2018-19 to appropriate Developer Fees (Fund 306) in the amount of $350,000 into expenditure account S3037306-5161.001 (Vista Canyon Road Bridge) and increase revenues in account 306-4572.001 by $350,000. 3. Authorize the City Manager or designee to execute all documents, subect to City Attorney approval. Page 3 5. REFURBISHING INVENTORY OF BUS STOP FURNITURE - Refurbishment of bus stop furniture and replacement of damaged real-time bus finder modules. RECOMMENDED ACTION: City Council: Award a contract to Next Stage Engineering & Construction for the refurbishing of bus stop furniture currently in spare inventory in the amount of $83,000, and authorize a contingency of 10 percent in the amount of $8,300 for a total amount not to exceed $91,300. 2. Authorize staff to replace damaged real-time bus finder modules at bus stop locations in the amount of $20,000, and authorize a contingency of 10 percent in the amount of $2,000 for a total amount not to exceed $22,000. Appropriate funds in the amount of $113,300 to expenditure account 12402-5161.001 and increase Miscellaneous Federal Grants revenue account 700-4424.009 by $104,601 and Municipal Operator Service Improvement Program (MOSIP) revenue account 700-4424.007 by $8,699. 4. Authorize the City Manager or designee to execute all contract documents, or modify the award in the event issues of impossibility of performance arise, subject to City Attorney approval. 6. PUBLIC LIBRARY SELF -CHECK KIOSK REPLACEMENT - The self -check kiosks utilized by patrons at our libraries to check out books and other materials without staff assistance have reached the end of their useful life. As a result, support and maintenance on the existing kiosks is no longer available. In addition, the kiosks do not support the latest chip -enabled credit card transactions required for EMV compliance. This item makes a recommendation to award a contract for the replacement of these self - check kiosks to maintain our library's high level of customer service and bring the technology into compliance with new regulations. RECOMMENDED ACTION: City Council: 1. Award a five-year contract to EnvisionWare, Inc., in the amount of $127,313 plus a 10 percent contingency in the amount of $12,731, for a total amount not to exceed $140,044 for public library self -check kiosks inclusive of delivery, installation, and five -years of support. 2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. Page 4 7. CHECK REGISTER NOS. 19 AND 20 - Check Register No. 19 for the Period 08/17/18 through 08/30/18 and 09/06/18. Electronic Funds Transfers for the Period 08/20/18 through 08/31/18. Check Register No. 20 for the Period 08/31/18 through 09/13/18 and 09/20/18. Electronic Funds Transfers for the Period 09/03/18 through 09/14/18. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 19 and Check Register No. 20. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS ADJOURNMENT In memory of Duane Dye FUTURE MEETINGS The next regular meeting of the City Council will be held October 23, 2018, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION On October 4, 2018, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall. Mary Cusick City Clerk Santa Clarita, California Page 5