Loading...
HomeMy WebLinkAbout2018-10-23 - AGENDA REPORTS - 10/9/2018 REGULAR MTG MINS (2)Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager City Attorney, and City Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President, City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary Tuesday, October 9, 2018 —Minutes— 6:00 PM INVOCATION Councilmember Kellar delivered the invocation. City Council Chambers CALL TO ORDER Mayor Weste called to order the Joint Regular meeting of the City Council and Board of Library Trustees at 6:02 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE Mayor Weste invited members of Boy Scout Troop 119 to lead the flag salute. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA Motion by Kellar, second by Smyth, to approve the agenda, pulling item 4 for Councilmember question and item 3 for a separate vote. RESULT: APPROVED AGENDA AWARDS AND RECOGNITIONS Mayor Weste and Council proclaimed October 13, 2018, as Rubber Ducky Festival Day, an annual fundraiser event to help improve patient care for the underinsured and uninsured in Santa Clarita, and presented the proclamation to representatives from Samuel Dixon Family Health U Centers. Mayor Weste and Council proclaimed October 2018 as German -American Heritage Month in the City of Santa Clarita and presented the proclamation to Steve Petzold, College of the Canyons German Professor Heidi Esslinger, Spiegel Burgermeister Jason Price, and SCV German Car Services owner Tom Fahrenholz. PUBLIC PARTICIPATION Addressing the Council was Sue Ann Bird, regarding the Santa Clarita Chalk Art Festival; Author Richard Tarlow presented copies of his book Murder and the Marine to the Council; Peggy Edwards, representing Bridge to Home, regarding assistance for Bridge to Home at an upcoming Los Angeles County Community Development Commission meeting; Joseph Jasik, regarding the Chalk Art Festival; and Naomi Young, regarding arts in Santa Clarita. ca U One written comment card was received from Stephanie O'Connor, regarding support for the Chalk Art Festival. Ch r- 0 U STAFF COMMENTS s Councilmember Smyth inquired regarding how the City could support Bridge to Home at the Los Angeles County Regional Planning Commission meeting, and Council concurred to agendize the matter for next Council meeting on October 23. Mayor Weste commented on the successful Chalk Art Festival. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Councilmember Miranda commented that the United States came within one vote of becoming a German speaking nation; inquired regarding a parade or festival in Canyon Country, and Councilmember Kellar commented that the Canyon Country Chamber of Commerce put on Frontier Days, including a pageant, rodeo, and parade prior to the Chamber combining with the Santa Clarita Chamber; and invited all to Thursdays@Newhall in October, which will be the last of the season, and to see the full schedule of events, visit Thursday sAtNewhall. com. Councilmember Smyth commented on arts in Santa Clarita and invited residents to submit a poem for the Sidewalk Poetry contest at SantaClaritaArts.com; and invited residents to register online at SCMarathon.org for the 2018 Santa Clarita Marathon taking place on November 3 and 4. Mayor Pro Tem McLean commented on the recent opening of the Passport Center at the Old Town Newhall Library where residents can make an appointment for passport services at SantaClaritaLibrary.com/Passport-Services; commented on the Santa Clarita Valley Artists Association gala at Hart Hall last weekend and their gallery at Main Street and 6th Street; announced that the Santa Clarita Valley Senior Center will be holding its Touch -a -Truck fundraising event at Central Park on October 13 from 9:00 a.m. to 1:00 p.m., where there will be lots of activities for the whole family. Page 2 Mayor Weste announced the dedication of 176 acres of open space on San Francisquito Canyon Road at Lady Linda Lane will take place on October 10; announced that the west side of the San Francisquito Canyon Undercrossing Trail is now open; announced the INFRA Grant Department check for $47 million was presented for the Interstate 5 Golden State Chokepoint Relief project; and requested adjournment in memory of Duane Lee Dye and Amelia Rietzel. CONSENT CALENDAR RESULT: APPROVED [UNANIMOUS] MOVER: Cameron Smyth, Councilmember SECONDER: Bob Kellar, Councilmember AYES: Weste, McLean, Kellar, Miranda, Smyth ITEM 1 APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval RECOMMENDED ACTION: City Council approve the minutes of the September 25, 2018, Special Meeting. ITEM 2 APPROVAL OF REGULAR MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the September 25, 2018, Regular Meeting. ITEM 3 was moved to ITEMS PULLED FOR A SEPARATE VOTE ITEM 4 VISTA CANYON ROAD BRIDGE, PROJECT S3037 - AWARD PROJECT MANAGEMENT SERVICES CONTRACT This item will provide project management services for the Vista Canyon Road Bridge, which will provide access to the future Vista Canyon development, including the new Vista Canyon Metrolink Station and Bus Transfer Station. RECOMMENDED ACTION: City Council: 1. Award a contract to MNS Engineers, Inc., for project management services for the Vista Canyon Road Bridge in the amount of $307,100, and authorize a contingency in the amount of $30,710, for a total contract amount not to exceed $337,810. 2. Amend the budget for Fiscal Year 2018-19 to appropriate Developer Fees (Fund 306) in the amount of $350,000 into expenditure account S3037306-5161.001 (Vista Canyon Road Bridge) and increase revenues in account 306-4572.001 by $350,000. Authorize the City Manager or designee to execute all documents, subect to City Attorney approval. Page 3 U Mayor Pro Tem McLean requested assurance and City Manager Striplin confirmed that the bridge extends beyond the flood plain. ITEM 5 REFURBISHING INVENTORY OF BUS STOP FURNITURE Refurbishment of bus stop furniture and replacement of damaged real-time bus finder modules. RECOMMENDED ACTION: City Council: Award a contract to Next Stage Engineering & Construction for the refurbishing of bus stop furniture currently in spare inventory in the amount of $83,000, and authorize a contingency of 10 percent in the amount of $8,300 for a total amount not to exceed $91,300. 2. Authorize staff to replace damaged real-time bus finder modules at bus stop locations in the amount of $20,000, and authorize a contingency of 10 percent in the amount of $2,000 for a total amount not to exceed $22,000. Appropriate funds in the amount of $113,300 to expenditure account 12402-5161.001 and increase Miscellaneous Federal Grants revenue account 700-4424.009 by $104,601 and Municipal Operator Service Improvement Program (MOSIP) revenue account 700-4424.007 by $8,699. 4. Authorize the City Manager or designee to execute all contract documents, or modify the award in the event issues of impossibility of performance arise, subject to City Attorney approval. ITEM 6 PUBLIC LIBRARY SELF -CHECK KIOSK REPLACEMENT The self -check kiosks utilized by patrons at our libraries to check out books and other materials without staff assistance have reached the end of their useful life. As a result, support and maintenance on the existing kiosks is no longer available. In addition, the kiosks do not support the latest chip -enabled credit card transactions required for EMV compliance. This item makes a recommendation to award a contract for the replacement of these self -check kiosks to maintain our library's high level of customer service and bring the technology into compliance with new regulations. RECOMMENDED ACTION: City Council: 1. Award a five-year contract to EnvisionWare, Inc., in the amount of $127,313 plus a 10 percent contingency in the amount of $12,731, for a total amount not to exceed $140,044 for public library self -check kiosks inclusive of delivery, installation, and five -years of support. 2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. Page 4 U ITEM 7 CHECK REGISTER NOS. 19 AND 20 Check Register No. 19 for the Period 08/17/18 through 08/30/18 and 09/06/18. Electronic Funds Transfers for the Period 08/20/18 through 08/31/18. Check Register No. 20 for the Period 08/31/18 through 09/13/18 and 09/20/18. Electronic Funds Transfers for the Period 09/03/18 through 09/14/18. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 19 and Check Register No. 20. ITEMS PULLED FOR A SEPARATE VOTE ITEM 3 HISTORIC PRESERVATION GRANT The Santa Clarita Valley Historical Society is requesting a Historic Preservation Grant to provide assistance with the re -roofing of five structures at Heritage Junction. Each structure is designated historic by the City of Santa Clarita Historic Preservation Ordinance and is eligible to receive Historic Preservation Grant funding. RECOMMENDED ACTION: City Council: Award a Historic Preservation Grant to the Santa Clarita Valley Historical Society in the amount of $75,000 to provide assistance in re -roofing five designated historic structures at Heritage Junction. 2. Authorize the City Manager or designee to execute a Grant Agreement and any and all other required documents, subject to City Attorney approval. Mayor Weste recused herself from participating on this item due to her board membership on the Santa Clarita Valley Historical Society. RESULT: APPROVED [4 TO 0] MOVER: Cameron Smyth, Councilmember SECONDER: Marsha McLean, Mayor Pro Tem AYES: Marsha McLean, Bob Kellar, Bill Miranda, Cameron Smyth RECUSED: Laurene Weste PUBLIC PARTICIPATION II Addressing the Council was Steve Petzold, regarding the billboards on Sierra Highway. Page 5 U STAFF COMMENTS City Manager Ken Striplin commented that the two billboards were removed as part of the Canyon Country Community Center project. The City was able to reach terms with the billboard company, and the approximate cost for the smaller billboard was $80,000 and the larger billboard was approximately $325,000. ADJOURNMENT Mayor Weste adjourned the meeting in memory of Duane Lee Dye and Amelia Rietzel at 6:57 p.m. ATTEST: CITY CLERK MAYOR Page 6 U